HomeMy WebLinkAbout2006-26118 ResoRESOLUTION NO. 2006-26118
A RESOLUTION APPROVING AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE A
MEMORANDUM OF AGREEMENT WITH MIAMI-
DADE COUNTY AUTHORIZING THE CITY TO
INSTALL SPECIAL WAYFINDING SIGNS, WHICH
ARE GENERALLY NOT PROVIDED AND
MAINTAINED BY THE COUNTY, AND ACCEPTING
RESPONSIBILITY BY THE CITY FOR CAPITAL
COSTS, CONSTRUCTION, MAINTENANCE AND
LIABILITY FOR SAID SIGNS
WHEREAS, a comprehensive signage program is vital to any tourism-
oriented community, enabling visitors to easily navigate and orient themselves
and take full advantage of what the City of Miami Beach has to offer; and
WHEREAS the City wishes to install and maintain a Citywide Wayfinding
Signage System, described as a coordinated system of guide signs on State,
County and local streets, intended to assist automobile drivers and pedestrians
to find their way to visitor destinations within the City; and
WHEREAS, pursuant to Request for Proposals (RFP) No. 48-01/02, the
Mayor and City Commission adopted Resolution No. 2003-25182 on April 30,
2003, approving and authorizing the Mayor and City Clerk to execute an
Agreement with firm of Hillier Group Architecture, New Jersey, Inc. (Consultant)
for Planning, Design and Construction Administration services for a Wayfinding
Signage System; and
WHEREAS, the Agreement was executed on April 30, 2003, for a lump
sum fee of $185,770.00 for professional fees and $22,230 for reimbursable
expenses; and
WHEREAS, the Consultant created three different conceptual designs for
the signage system based upon the public input from the Identity Forum, and
presented the three design options in several public meetings, including the
Design Review Board and the Historic Preservation Board; and
WHEREAS, on February 25, 2004, the Mayor and City Commission
adopted Resolution No. 2004-25508, approving the schematic design concept for
the Citywide Wayfinding Signage System; and
WHEREAS, on August 17, 2004, the final design for the Citywide
Wayfinding Signage System was reviewed and approved at a joint public hearing
by the Design Review Board and the Historic Preservation Board; and
WHEREAS, on May 16, 2005, Invitation to Bid No. 16-04/05 was issued,
for the fabrication and installation of a signage package in accordance with the
Citywide Wayfinding Signage and Identity System, with an optional sign
maintenance service agreement (the Bid); and
WHEREAS, on July 27, 2005, the Mayor and City Commission adopted
Resolution No. 2005-25975, which approved and awarded a contract to the
lowest and best bidder, GablesSigns and Graphics, Inc., in the amount of
$1,476,623.62, pursuant to the Bid, and further approved $137,205 for
contingencies and $61,884 for construction administration; and appropriated
funds, in the amount of $218,726, from Fund 481 Parking Revenue Bonds Series
1997, for a total project budget of $1,675,713.00; and
WHEREAS, Section 1.01(1) of the Dade County Home Rule Charter gives
Miami-Dade County the responsibility to regulate traffic; and
WHEREAS, pursuant to this power, Miami-Dade County enacted Section
2-96.1 of the Dade County Code by which the Traffic and Transportation
Department has exclusive jurisdiction over traffic control; and
WHEREAS the City wishes to install wayfinding signs, which Miami-Dade
County considers to be special signs, which are generally not provided and
maintained by the County; and
WHEREAS Miami-Dade County has no objection to the City installing
these signs provided that the City enters into an inter-local agre. ement accepting
responsibility for all capital costs, construction, maintenance and liability for the
signs; and
WHEREAS the Administration recommends approving the attached
Memorandum of Agreement with Miami-Dade County, which will authorize the
City to install special wayfinding signs, which are generally not provided and
maintained by the County, and accept responsibility by the City for capital costs,
construction, maintenance and liability for the Citywide Wayfinding Signage
System.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND
THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the
Mayor and City Commission of the City of Miami Beach, Florida, hereby approve
and authorize the Mayor and City Clerk to execute the attached Memorandum of
Agreement with Miami-Dade County, authorizing the City to install special
wayfinding signs, which are generally' not provided and maintained by the
County, and accepting responsibility by the City for capital costs, construction,
maintenance and liability for said signs.
PASSED and ADOPTED this 8th day~t 2006.
a'AYOR
David Dermer
CITY CLERK
Robert Parcher
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
City Attomey~~ Date
T:~.GENDA~2006~feb0806\consent\Wayfinding Signs County Interlocal Reso.doc
Condensed Title:
COMMISSION ITEM SUMMARY
I A Resolution to execute the attached Memorandum of Agreement with Miami-Dade County, allowing
the City to install wayfinding signs.
Key Intended Outcome Supported:
Ensure well-designed capital projects. Increase satisfaction with neighborhood character.
Issue:
IShall the City Commission execute the Memorandum of Agreement with Miami-Dade County?
Item Summary/Recommendation:
The City of Miami Beach is a tourism-oriented community and recognizes the needs for a
comprehensive road signage program.
The City Administration authorized a Request for Proposals from environmental graphic design firms
for the detailed planning and design of a Citywide wayfinding signage system. In April 2003, Hillier
Group Architecture Inc. was awarded a contract to plan, design and administer the construction of the
wayfinding signage system.
Following public review, selection process and a final design approval by the Design Review and
Historic Preservation Boards, a contract was awarded in July 27, 2005, to the lowest and best bidder,
Gables Signs and Graphics, Inc.
Miami-Dade County has the responsibility to regulate traffic and signage countywide. The County
required the City to provide a memorandum of agreement accepting responsibility for all capital costs,
construction, maintenance and liability for these signs, because these are special signs, which the
County does not provide or maintain.
The Administration recommends adopting the Resolution.
Advisory Board Recommendation:
I N/A I
Financial Information:
Source of Amount Account Approved
Funds:
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
JFred Beckmann
Sign.-Offs:
DePa~ment Director Assistant City Manager City Manager
T:V~GENDA~006\feb0806\consent\Wayfinding Signs County Interlocal Summary.doc
MIAMIBE,ACH
AGENDA ITEM
DATE
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor David Dermer and Members of the City Commission
FROM:
DATE:
City Manager Jorge M. Gonzalez
February 8, 2006
SUBJECT:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE A MEMORANDUM OF
AGREEMENT WITH MIAMI-DADE COUNTY, AUTHORIZING THE CITY TO
INSTALL WAYFINDING SIGNS, AND ACCEPTING RESPONSIBILITY BY
THE CITY FOR CAPITAL COSTS, CONSTRUCTION, MAINTENANCE AND
LIABILITY FOR SAID SIGNS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The City of Miami Beach, is a tourism-oriented community, and has recognized the need
for a comprehensive signage program, to enable visitors to easily navigate and to take
full advantage of what the City of Miami Beach offers. The City Commission authorized
the issuance of a Request for Proposals from environmental graphic design firms for the
detailed planning and design of a Citywide Wayfinding Signage System.
On April 30, 2003, pursuant to Request for Proposals (RFP) No. 48-01/02, the Mayor
and City Commission adopted Resolution No. 2003-25182, approving and authorizing
the Mayor and City Clerk to execute an agreement with the firm of Hillier Group
Architecture Inc, New Jersey, for Planning, Design and Construction Administration
services for a wayfinding signage system.
The agreement with Hillier Group Architecture Inc, the consultant, was executed on April
30, 2003, for a lump sum fee of $185,770.00 for professional fees and $22,230 for
reimbursable expenses.
The consultant created three (3) conceptual designs for the signage system and
presented these design options in several public meetings, including before the Design
Review Board and the Historic Preservation Board.
The Mayor and City Commission adopted Resolution No. 2004-25508 on February 25,
2004, approving the schematic design concept for the Citywide Wayfinding Signage
System. The final design' was reviewed on August 17, 2004 and approved at a joint
public hearing by the Design Review Board and Historic Preservation Board.
The invitation to Bid No. 16-04/05 was issued on May 16, 2005 for the fabrication and
installation of a signage package in accordance with the Citywide Wayfinding Signage
and Identity System, with an optional sign maintenance service agreement. The Mayor
and City Commission adopted Resolution No. 2005-25975, on July 27, 2005 which
approved and awarded a~contract to the lowest and best bidder, Gables Signs and
Graphics, Inc., in the amount of $1,476,623.62, with $137,205 for contingencies and
$61,884 for construction administration.
According to Section 1.01(1) of the Dade County Home Rule Charter, Miami-Dade
County has the responsibility to regulate traffic countywide, and pursuant to this power,
Miami-Dade County enacted Section 2-96.1 of the Dade County Code, granting the
Traffic and Transportation Department exclusive jurisdiction over traffic control including
signage. In order to comply with the above and coordinate the required permits for the
construction and installation of the wayfinding signs, the City's Public Works Department
has coordinated with Miami-Dade County Traffic and Transportation Department.
The wayfinding signs that the City is proposing to install are considered special signs by
Miami-Dade County. The County has requested the City to enter into a memorandum of
agreement accepting responsibility for all capital costs, construction, maintenance and
liability for the signs.
The Administration has prepared the attached Memorandum of Agreement with Miami-
Dade County, which will authorize the City to install the wayfinding signs, and to accept
responsibility for capital costs, construction, maintenance and liability.
CONCLUSION
The Administration recommends approving and authorize the Mayor and City Clerk to
execute the attached Memorandum of Agreement with Miami-Dade County, authorizing
the City to install wayfinding signs, and accepting responsibility by the City for capital
costs, construction, maintenance and liability for said signs.
Attachments
JMGIRMIFHBIFAV
¥:V~GENDA~2006\feb0806\consent\Wayfinding Signs County Interlocal Memo.doc