HomeMy WebLinkAbout2006-26127 ResoRESOLUTION NO. 2006-26127
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ADOPTING THE THIRD AMENDMENT TO
THE GENERAL, ENTERPRISE AND INTERNAL SERVICE FUND
BUDGETS FOR FISCAL YEAR (FY) 2004~2005 BUDGET TO
APPROPRIATE FUNDS TO AMEND CERTAIN BUDGETS.
WHEREAS, Florida Statutes prohibit the overexpenditure of departmental budgets
and funds; and
WHEREAS, the Administration has performed a detailed review and determined that
functions within the General Fund totaling $300,000; functions within the Enterprise Funds totaling
$2,695,000; and functions within the Internal Service Funds totaling $384,000; require an
amendment to their respective appropriation to address projected expenditures which will exceed
their departmental budget; and
WHEREAS, the Administration will use $3.7 million of the General Fund Budget
surplus of revenues over expenditures to increase the Capital Reserve Fund, and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the third amendment to the Fiscal
Year 2004/2005 General Fund, Enterprise, and Internal Service Fund budgets is adopted as follows:
GENERAL FUND
OPERATING REVENUES
Ad Valorem Taxes
Ad valorem Taxes-Normandy shore
Other Taxes
Licenses & Permits
Intergovernmental
Charges for Services
Fines & Forfeits
Interest
Rents & Leases
Miscellaneous
Other -Resort Tax Contribution
Other- Non-Operating Revenues
Fund Balance
Total General Fund Revenues
FY 2004~2005 Increase/
Amended Budget (Decrease)
FY 2004~2005
Amended Budget
$ 79,380,929 $ 0$ 79,380,929
92,301 92,301
19,568,600 1,100,000 20,668,600
11,446,631 2,200,000 13,646,631
11,117,000 (600,000) 10,517,000
6,141,136 6,141,136
1,404,000 1,000,000 2,404,000
2,836,880 300,000 3,136,880
2,679,145 2,679,145
6,409,227 6,409,227
18,928,608 18,928,608
8,165,421 8,165,421
177,615 177,615
$ 168,347,493 $ 4,000,000 $ 172,347,493
APPROPRIATIONS
Department/Function
Mayor & Commission
City Manager
Communications
Budget & Performance Improvement
Finance
Procurement
Human Resources
Labor Relations
City Clerk
City Attorney
$ 1,260,879 $ 0 $ 1,260,879
1,888,209 1,888,209
272,588 (100,000) 172,588
1,569,053 (150,000) 1,419,053
3,460,126 82,000 3,542,126
706,999 706,999
1,393,979 (190,000) 1,203,979
193,332 6,000 199,332
1,527,654 (143,000) 1,384,654
3,438,595 3,438,595
Economic Development
Building
Planning
Tourism & Cultural Development
Bass Museum
Neighborhood Service
Parks & Recreation
Public Works
Capital Improvement Program
Fire
Police
Citywide Accounts
Citywide Accts-Normandy Shores
Citywide Accts-Operating Contingency
Capital Renewal & Replacement
Transfer to Capital Reserve
Total General Fund
854,064 (80,000) 774,064
5,482,359 135,000 5,617,359
2,615,594 (200,000) 2,415,594
1,138,403 (400,000) 738,403
1,259,432 1,259,432
3,730,078 47,000 3,777,078
21,556,169 (245,000) 21,311,169
6,095,758 (25,000) 6,070,758
2,784,730 (400,000) 2,384,730
36,364,606 295,000 36,659,606
61,386,186 743,000 62,129,186
6,884,967 925,000 7,809,967
136,663 136,663
1,000,000 1,000,000
1,347,070 1,347,070
0 3,700,000 3,700,000
$ 168,347,493 $ 4,000,000 $ 172,347,493
ENTERPRISE FUNDS
APPROPRIATIONS
Convention Center
Parking
Sanitation
Sewer Operations
Stormwater
Water Operations
Total Enterprise Funds
$ 14,572,374 $ 680,000 $ 15,252,374
21,730,195 330,000 22,060,195
7,804,188 905,000 8,709,188
26,853,433 780,000 27,633,433
8,203,065 8,203,065
20,161,399 20,161,399
$ 99,324,654 $ 2,695,000 $ 102,019,654
Total General and Enterprise Funds $ 267,672,147 $ 6,695,000 $ 274,367,147
INTERNAL SREVICE FUNDS
APPROPRIATIONS
Central Services
Information Technology
Fleet Management
Property Management
Risk Management
Total Internal Service Funds
$ 753,316 $ 34,000 $ 787,316
15,240,319 15,240,319
5,672,138 350,000 6,022,138
7,502,436 7,502,436
15,622,922 15,622,922
$ 44,791,131 ~ 384,000 $
/ I/I
PASSED and ADOPTED this 8th day of F/~br~a~,/~006,
CITY CLERK
Robert Parcher
ATTEST:
45,175,131
MAYOR
David Dermer
APPROVED A~ TO
FORM & LANGUAGE
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ADOPTING THE THIRD AMENDMENT TO THE GENERAL, ENTERPRISE AND
INTERNAL SERVICE FUND BUDGETS FOR FISCAL YEAR (FY) 2004/2005 BUDGET TO
APPROPRIATE FUNDS TO AMEND CERTAIN BUDGETS.
Key Intended Outcome Supported:
IEnsure expenditure trends are sustainable over the long term
Issue:
Whether to adopt the third amendment to the FY 2004~2005 General, Enterprise, and Internal Service
Fund Budgets?
Item Summary/Recommendation:
It is recommended that the Commission adopt the attached resolution amending the General,
Enterprise, and Internal Service Fund Budgets based on year-end preliminary to actual comparisons.
It is anticipated that the General Fund will have an operating surplus of $4million, primarily due to
increased revenues in the areas of Other Taxes (primarily taxes on electricity), Licenses and Permits
(primarily building & trade permits and certificates of occupancy), Fines and Forfeits, and Interest
Earnings. In addition, it is recommended that $3.7 million of the excess be used to increase our
Capital Reserve Fund with the balance used to fund General Fund Departments with expenditures in
excess of their budget.
It is recommended that Enterprise Fund Budgets of the Convention Center, Parking, Sanitation, and
Sewer Departments be amended to fund expenditures in excess of their budget. The Convention
Center shortfall of $680,000, Parking shortfall of $330,000, Sanitation shortfall of $405,000, and the
Sewer shortfall of $780,000 will be offset by higher than anticipated revenues.
It is recommended that Internal Service Fund Budgets of the Central Services and Fleet Management
Departments be amended to fund .expenditures in excess of their budget. The Central Services
Department shortfall will be offset by higher than anticipated revenues in the amount of $20,000 and
Retained Earnings of $14,000. The shortfall of $350,000 in the Fleet Management Fund will be offset
by higher than anticipated revenues.
Advisory Board Recommendation:
Financial Information:
$ 2,695,000 Enterprise Funds
$ 384,000 Internal Service Funds
OBP! : :~. T~t~'l:'~::: General & Enterp. Fd.
$ 6,695,000
Internal Svce. Fd.
$384,000
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
I
n-Offs:
M!AMiBEACH
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO:
FROM:
DATE:
Mayor David Dermer and Members o,f the City Commission
Jorge M. Gonzalez, City Managerq
February 8, 2006
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE THIRD AMENDMENT TO THE
GENERAL, ENTERPRISE AND INTERNAL SERVICE FUND BUDGETS FOR
FISCAL YEAR (FY) 200412005 BUDGET TO APPROPRIATE FUNDS TO AMEND
CERTAIN BUDGETS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The third amendment to the FY 2004/2005 General, Enterprise, and Internal Service Fund
Budgets, appropriates funds to amend certain budgets.
LTC No. 033-2006 Analysis of Budget to Preliminary Actual Revenues and Expenses for the
Year Ended September 30, 2005, reflects that the General Fund will have an overall
operating budget surplus of $4 million primarily due to increased revenues in the areas of
Other Taxes, Licenses and Permits, and Fines and Forfeits. It is necessary to amend the
budgeted revenues for the City as well as the appropriation for any department for which our
year-end projections indicate will exceed its budget authorization. In addition to the
increased expenditure appropriations, the resolution appropriates an additional $3.7 million
to increase our Capital Reserve Fund.
The following departments' budgets need to be increased:
The Finance Department ir~creases are due primarily to higher than anticipated personnel
costs arising from retroactive negotiated increases with the employee unions. These costs
will be offset by savings in other departments as well as higher than anticipated revenues.
Labor Relations Department increases are due primarily to higher than anticipated personnel
costs. These costs will be offset by savings in other departments.
The Building Department increase is due primarily to additional staffing approved during the
year to meet the growing d, emands of the construction industry. These costs were offset
from additional building permit revenues.
The Neighborhood Services Department increase is due to higher operating expenses.
These costs will be offset by savings in other departments as well as higher than anticipated
revenues.
The Fire and Police Department increases are due to higher than anticipated overtime
usage.
The Citywide Accounts increase is due to payment of termination costs of pension bonds
that were previously approved in July 2005. These costs will be offset by savings in other
departments as well as higher than anticipated revenues.
The Communications, Budget & Performance Improvement, Human Resources, City Clerk,
Economic Development, Planning, Tourism & Cultural Development, Parks & Recreation,
Public Works, and Capital Improvement Projects Departments generated surpluses due to
savings from unfilled positions as well as savings in operating expenses.
INCREASED REVENUE APPROPRIATION
General Fund
Other Taxes
Licenses & Permits
Intergovernmental
Fines & Forfeits
Interest Earnings
1,100,000
2,200,000
(600,000)
1,000,000
300,000
Total $4,000,000
INCREASED/DECREASED EXPENDITURE APPROPRIATION
General Fund
Communications
Budget & Performance Improvement
Finance
Human Resources
Labor Relations
City Clerk
Economic Development
Building
Planning
Tourism & Cultural Development
Neighborhood Services
Parks & Recreation
Public Works
Capital Improvement Projects
Fire
Police
Citywide Accounts
Transfer to Capital Reserve
(lOO,OOO)
(15o,ooo)
82,000
(190,000)
6,000
(143,000)
(80,000)
135,000
(200,000)
(400,000)
47,000
(245,000)
(25,000)
(400,000)
295,000
743,000
925,000
3,700,000
Total $4,000,000
Enterprise Funds
LTC No. 033-2006 Analysis of Budget to PreliminaryActual Revenues and Expenses for the
Year Ended September 30, 2005, reflects that the Enterprise Funds are at a significant
surplus. However, it is necessary to amend the appropriation for those departments for
which our year-end projections indicate will exceed their budget authorization. Therefore, the
Convention Center, Parking, Sanitation, and Sewer Department budgets need to be
increased.
The Convention Center Fund overspent its budget by a net of $680,000 due to higher
personnel and electricity expenses associated with a higher volume of events. These
expenses will be offset by increased revenues from a larger volume of events than
previously anticipated. In addition, this fund received an influx in convention development tax
budgeted in the General Fund for its operating and capital needs.
The Parking Department overspent its budget by a net of $330,000 due primarily to higher
costs associated with capital acquisitions. These costs will be offset by higher than
anticipated revenues from Meters.
The Sanitation Department overspent its budget by a net of $905,000 due to cleanup
expenses in the aftermath of Hurricane Katrina. These expenses will be offset by salary
savings and higher than anticipated revenues from Sanitation and Roll-Off Fees.
The Sewer Fund also overspent its budget by $780,000 due to higher costs for sewer
treatment. These expenses will be offset by higher Sewer User Fee Revenues.
INCREASED REVENUE APPROPRIATION
Convention Center
Charges for Services $ 680,000
Total $ 680,000
Parking
Meters $ 330,000
Total $ 330,000
Sanitation
Sanitation Fees $ 485,000
Roll Off Fees 420,000
Total $ 905,000
Sewer
Sewer User Fees $ 780,000
Total $ 780,000
INCREASED EXPENDITURE APPROPRIATION
Convention Center
Payroll & Fringes $ 225,000
Operating Expenses 455,000
Total $ 680,000
Parking
Capital $ 330,000
Total $ 330,000
Sanitation
Operating Expenses $ 905,000
Total $ 905,000
Sewer
Sewer Treatment $ 780,000
Total $ 780,000
Internal Service Funds
LTC No. 033-2006 Analysis of Budget to Preliminary Actual Revenues and Expenses for the
Year Ended September 30, 2005, reflects that the Information Technology, Property
Management and Risk Management Internal Service Funds are at a significant surplus.
However, it is necessary to amend the appropriation for any department for which our year-
end projections indicate will exceed its budget authorization. Therefore, the Central Services
and Fleet Management Department budgets need to be increased. The Central Services
Department overspent its budget by $34,000 due to higher operating expenses. These
expenses will be offset by higher than anticipated revenues from outside users and from
Retained Earnings. The Fleet Management Fund also overspent its budget by $350,000 due
to higher fuel costs. These will be offset by higher charges to departmental users.
INCREASED REVENUE APPROPRIATION
Central Services
Charges to Outside Users $ 20,000
Retained Earnings 14,000
Total $ 34,000
Fleet Management
Interdepartmental Charges
Total
$ 350,000
$ 350,000
INCREASED/DECREASED EXPENDITURE APPROPRIATION
Central Services
Operating Expenses $ 34,000
Total $ 34,000
Fleet Management
Fuel Costs $ 350,000
Total $ 350,000
The attached Resolution will allow the third amendment to departmental appropriations
within the General, Enterprise, and Internal Service Fund Budgets to be enacted. This action
is necessary to comply with Florida Statutes which stipulate that we may not expend more
than our appropriations provide.
JMG:KGB:JC