HomeMy WebLinkAbout501-2005 RDA ResoRESOLUTION NO. 5o~-2oo5
A RESOLUTION OF THE CHAIRMAN AND MEMBERS OF THE MIAMI
BEACH REDEVELOPMENT AGENCY (RDA), APPROPRIATING AND
AUTHORIZING THE USE OF SOUTH POINTE REDEVELOPMENT AREA
TAX INCREMENT FINANCING (TIF) FUNDS, IN THE AMOUNT OF
$2,017,009, FOR A PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF MIAMI BEACH AND CHEN AND ASSOCIATES, INC., TO
PROVIDE URBAN DESIGN ARCHITECTURE, LANDSCAPE
ARCHITECHTURE, ENGINEERING AND CONSTRUCTION
ADMINISTRATION SERVICES NECESSARY TO COMPLETE THE
PLANNING, DESIGN AND CONSTRUClTON OF PHASES III IV AND V OF
THE SOUTH POINT STREETSCAPE IMPROVEMENT PROJECT.
WHEREAS, the South Pointe Streetscape Improvement Project is a comprehensive
multi-phase street and infrastructure improvement project based on the South Pointe
Master Plan developed and approved by the City in 1999 (the Project); and
WHEREAS, the South Pointe Master Plan includes all of the area of the City, south
of Fifth Street; and
WHEREAS, the Master Plan identified comprehensive improvements at a
conceptual level and outlined a schedule of five implementation phases; and
WHEREAS, Phase I of the Project completed in 2.002 addressed Third Street, from
Ocean Drive to Michigan Avenue, and Washington Avenue, from 5th Street to South Pointe
Drive; and
WHEREAS, work on design of Phase II of the Project is at a 30% completion level,
and includes Michigan Avenue, between 5th and 2nd Streets; Jefferson Avenue, between
5th and 2nd Streets; Meridian Avenue, between 5th and 2nd Streets; Euclid Avenue,
between 5th and 3rd Streets; 2nd Street, between Washington and Michigan Avenues; and
4th Street, between Alton Road and Washington Avenue; and
WHEREAS, the scope of work for Phase II includes roadway, drainage,
landscaping, streetscape, irrigation, water and sewer, electrical, and street lighting
improvements; and
WHEREAS, currently, there is also a need to initiate the planning and design of the
remaining Phases III, IV, and V of the Project; and
WHEREAS, currently, Project costs are estimated to be approximately $23 million
dollars; it is anticipated that all Project funding will be provided through the South Pointe
RDA; and
WHEREAS, the scope of work for Phases III, IV, and V of the Project also includes
roadway, drainage, landscaping, streetscape, irrigation, water and sewer, electrical, and
street lighting improvements; and
WHEREAS, The following areas are included in Phases III, IV, and V of the
Project:
4th Street, between Washington Avenue' and the eastern street end;
2nd Street, between Washington Avenue and Ocean Drive;
1st Street, between Alton Road and Ocean Drive;
Commerce Street, from Alton Road to Washington Avenue;
Ocean Drive and Ocean Court, from 5th Street to South Pointe Drive;
Collins Avenue and Collins Court, from 5th Street to South Pointe Drive;
South Pointe Drive, from Alton Road to eastern street end;
Alton Road, from 5th Street to South Pointe Drive;
Jefferson Avenue, between South Pointe Drive and 1st Street;
Other adjacent alleys, roadways, and rights of way as determined
necessary; and
WHEREAS, a portion of the Project area falls within the boundaries of the City of Miami
Beach Ocean Beach Historic District; and
WHEREAS, in recognition of the need to move forward with the Project, on November
25, 2003, the City Commission authorized the issuance of a Request for Qualifications
(RFQ) for engineering, urban design, and landscape architecture services needed for the
planning, design, bid and award, and construction administration of Phases III, IV, and V;
and
WHEREAS, RFQ No. 08-03/04 was issued in January 2004, eight responses were
received, and an Evaluation Committee ranked Chen and Associates, Inc. as the top
ranked proposer; and
WHEREAS, on September 8, 2004, the City Commission authorized the Administration
to enter into negotiations with Chen and Associates, Inc.; and
WHEREAS, four negotiation sessions were held and agreement reached on a required
scope of services to be provided for a not to exceed fee of $2,017,009; and
WHEREAS, Project funding, in the amount of approximately $23,000,000, is available
from South Pointe RDA TIF funding; and
WHEREAS, the NE fee includes planning services, in the amount of $298,354; design
for $959,492; bidding and award for $55,495; construction administration, for $388,078,
other direct costs and reimbursables for $263,000; and
WHEREAS, the fee also includes an allowance for additional services, in the amount
of $52,590, for the design of several blocks within the Project that, though they have been
recently improved through private sector projects, may require some additional work; and
WHEREAS, these charges will only be approved and incurred if deem required during
the Project planning process; and
WHEREAS, Chen& Associates, Inc. has agreed to include two (2) months of additional
construction administration services at no additional cost to the City if the Project exceeds
the estimated construction schedule; and
WHEREAS, at the end of the additional two months, if required, Chen and Associates,
Inc. will provide additional services at a cost of eighty percent (80%) of the monthly cost of
construction administration services established in the negotiated fee; and
WHEREAS, the total fee is approximately 10.2% of the estimated Project construction
budget, which is within the general range of NE cost percentages for streetscape projects
that the City has been approving recently; and
WHEREAS, accordingly, the Executive Director would recommend that the Chairman
and Members of the RDA approve and appropriate the amount of $2,017, 009 available
from the South Pointe RDA Tax Increment Financing Funds, to fund the aforestated
Agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CHAIRMAN AND MEMBERS OF
THE MIAMI BEACH REDEVELOPMENT AGENCY, FLORIDA, that the Chairman and
Members,hereby appropriate and authorize the use of South Pointe Redevelopment Area
Tax Increment Financing (TIF) Funds, in the amount of $2,017,009, to execute a
Professional Services Agreement, with Chen and Associates, Inc., to provide urban design
architecture, landscape architecture, engineering and construction administration services
necessary to complete the planning, design and construction of the phases III IV and V of
the South Point Streetscape Improvement Project.
PASSED and ADOPTED this 18th day of May 2005
Vice-Mayor Saul Gross
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECU~O~
CITY OF MIAMI BEACH
MIAMI BEACH REDEVELOPMENT AGENCY ITEM SUMMARY
Condensed Title:
A Resolution of the Chairman and Members of the Miami Beach Redevelopment Agency ratifying the
award of a professional services agreement to Chen and Associates in the amount of $2,017,009 to
provide urban design, architecture, landscape architecture, engineering, and construction administration
services necessary to complete the planning, design, and construction of the Phases III, IV, and V of the
South Pointe Streetscape Project and further appropriating $1,085,000 from South Pointe RDA TIF funds.
Issue:
IShould the Redevelopment Agency ratify the award of a professional services agreement to Chen and
Associates in the amount of $2,017,009 to provide urban design, architecture, landscape architecture,
engineering, and construction administration services necessary to complete the planning, design, and
construction of Phases III, IV, and V of the South Pointe Streetscape Project and appropriate the required
funding for this effort?
Item Summary/RecOmmendation:
The South Pointe Streetscape Improvement Project is a multi-phase, comprehensive streetscape
improvement project based on a Master Plan developed and approved in 1999 and covering the entire
neighborhood south of Fifth Street. Construction of Phase I was completed in 2002 and the design of Phase
II is underway. There is a need to begin the planning and design of the remaining Phases III, IV, and V of
the project.
The scope of work includes roadway, drainage, sidewalk and curb, lighting, landscaping and tree planting,
and water line improvements. Estimated total costs are $23 million; it is anticipated that RDA funding in this
amount will be made available for the Project. On11/25/2003, the City Commission authorized the issuance
of an RFQ for engineering, urban design, and landscape architecture services needed for the planning,
design, bid and award, and construction administration of Phases III, IV, and V of the South Pointe
Streetscape Improvement Project.
RFQ No. 08-03/04 was issued in January 2004. Eight responses were received, and an Evaluation
Committee was appointed and met and ranked Chen and Associates as the most responsive firm. On
September 8, 2004, the City Commission authorized the Administration to enter into negotiations with Chen
and Associates. Negotiation sessions were held and agreement reached on a required scope of services
(Attachment A) to be provided for a not to exceed fee of $2,017,009 (Attachment B). Project funding in the
amount of approximately $23,000,000 is available from the South Pointe RDA. The total fee is
approximately 10.2 % of the estimated Project construction budget. The Administration recommends
ratification of the award of the agreement, and appropriation of the funds.
Advisory Board Recommendation:
INA
Financial Information:
Funds: iiiii?iii?i!iiii!i!i?i!iiii!iii?!i?ili!iiii?~i~iiii~i~i~!~!~ $1,085,000 South Pointe RDA TIF
FinanCe Dept. !!i;ii!iiii!T~taliiiiiiiiiiiiiii $1,085,000
City Clerk's Office Legislative Tracking:
IDiana. Trettin, Senior Capital Projects Coordinator
Si n-Offs:
~um.doc
AGENDA ITEM
DATE
MIAMI BEACH REDEVELOPMENT AGENCY MEMORANDUM
To:
From:
Subject:
Chairman David Dermer and Date: May 18, 2005
Members of the Miami Beach Redevelopment Agency
Jorge M. Gonzalez ~
Executive Director ,~ LJ
A RESOLUTION OF THE CHAIRMAN AND MEMBERS OF THE MIAMI
BEACH REDEVELOPMENT AGENCY RATIFYING THE AWARD OF A
PROFESSIONAL SERVICES AGREEMENT TO CHEN AND ASSOCIATES
IN THE AMOUNT OF $2,017,009 TO PROVIDE URBAN DESIGN,
ARCHITECTURE, LANDSCAPE ARCHITECTURE, ENGINEERING, AND
CONSTRUCTION ADMINISTRATION SERVICES NECESSARY TO
COMPLETE THE PLANNING, DESIGN, AND CONSTRUCTION OF THE
PHASES III, IV, AND V OF THE SOUTH POINTE STREETSCAPE
PROJECT; AND FURTHER APPROPRIATING $1,085,000 FROM SOUTH
POINTE RDA TIF FUNDS.
PROJECT FUNDING
Project funding in the amount of $2,017,009 is available from South Pointe RDA TIF
funding. A total of $932,009 has already been appropriated, leaving the balance of
$1,085,000 to be appropriated to fully fund the agreement.
ADMINISTRATIVE RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The South Pointe Streetscape Improvement Project is a comprehensive multi-phase street
and infrastructure improvement project based on the South Pointe Master Plan developed
and approved by the City in 1999. The South Pointe Master Plan includes all of the area of
the City south of Fifth Street. The Master Plan identified comprehensive improvements at
a conceptual level and outlined a schedule of five implementation phases.
Phase I of the Project addressed Third Street from Ocean Drive to Michigan Avenue and
Washington Avenue from 5th Street to South Pointe Drive; construction of Phase I
improvements was completed in 2002.
Work on design of Phase II of the project is at a 30% completion level. Phase II includes
Michigan Avenue between 5th and 2nd Streets, Jefferson Avenue between 5th and 2nd
Streets, Meridian Avenue between 5th and 2nd Streets, Euclid Avenue between 5th and
3rd Streets, 2nd Street between Washington and Michigan Avenues, and 4th Street
between Alton Road and Washington Avenue. The scope of work for Phase II includes
roadway, drainage, landscaping, streetscape, irrigation, water and sewer, electrical, and
street lighting improvements.
Miami Beach Redevelopment Agency Item
May 18, 2005
Appropriation of Funding For AlE Services for
South Pointe Streetscape Phases III, IV, and V
Page 2 of 3
Currently, there is a need to initiate the planning and design of the remaining Phases III,
IV, and V of the Project. The terms of the agreement which governs the South Pointe
Redevelopment Area are scheduled to change at the end of FY 2005 and it is important
that funding commitments for RDA-funded projects be secured by that time. In order to
have a reasonably accurate current planning level estimate of the cost of the remaining
three project Phases, the planning process will need to be substantially complete.
Since the planning process can take between 6 months and a year to complete, it needs to
be initiated as soon as possible so that an accurate funding allocation can be approved
prior to the anticipated restructuring of the RDA and so that the long overdue
improvements can move forward. Currently, Project costs are estimated to be
approximately $23 million dollars; it is anticipated that all Project funding will be provided
through the South Pointe RDA.
The scope of work for Phases III, IV, and V of the Project includes roadway, drainage,
landscaping, streetscape, irrigation, water and sewer, electrical, and street lighting
improvements. The following areas are included in Phases III, IV, and V of the Project:
· 4th Street between Washington Avenue and the eastern street end
· 2nd Street between Washington Avenue and Ocean Drive
· 1st Street between Alton Road and Ocean Drive
· Commerce Street from Alton Road to Washington Avenue
· Ocean Drive and Ocean Court from 5th Street to South Pointe Drive
· Collins Avenue and Collins Court from 5th Street to South Pointe Drive
· South Pointe Drive from Alton Road to eastern street end
· Alton Road from 5th Street to South Pointe Drive
· Jefferson Avenue between South Pointe Drive and 1 st Street
· Other adjacent alleys, roadways, and rights of way as determined necessary
A portion of the Project area falls within the boundaries of the City of Miami Beach Ocean
Beach Historic District.
In recognition of the need to move forward with the Project, on 11/25/2003, the City
Commission authorized the issuance of an RFQ for engineering, urban design, and
landscape architecture services needed for the planning, design, bid and award, and
construction administration of Phases III, IV, and V of the South Pointe Streetscape
Improvement Project.
RFQ No. 08-03/04 was issued in January 2004. Eight responses were received, and an
Evaluation Committee was appointed and met and ranked Chen and Associates as the
most responsive firm. On September 8, 2004, the City Commission authorized the
Administration to enter into negotiations with Chen and Associates.
Four negotiation sessions were held and agreement reached on a required scope of
services (Attachment A) to be provided for a not to exceed fee of $2,017,009 (Attachment
Miami Beach Redevelopment Agency Item
· May 18, 2005
Appropriation of Funding For AlE Services for
South Pointe Streetscape Phases III, IV, and V
Page 3 of 3
B). Project funding in the amount of approximately $23,000,000 is available from the South
Pointe RDA TIF funding. The fee includes direct costs and reimbursables in the amount of
$263,000. It also includes an allowance for additional services in the amount of $52,591
for the design of several blocks within the project that, though they have been recently
improved through private sector projeCts, may require some additional work. These
charges will only be approved and incurred if deem required during the Project planning
process.
Construction Administration services, in the amount of $388,078 for a 42 month
construction period are included in the fee. Chen& Associates has agreed to include two
months of additional Construction Administration services at no additional cost to the City if
the Project exceeds the estimated construction schedule. At the end of the additional two
months, if they are required, Chen and Associates will provide additional services at a not
to exceed cost of eighty percent (80%) of the monthly cost of Construction Administration
services established in the negotiated fee. If this is the case Additional Services will have
to be awarded at that time.
The total fee is approximately 10.2% of the estimated Project construction budget which is
within the general range of NE cost percentages for streetscape projects that the City has
been approving recently. The Administration recommends award of the agreement and
appropriation of the required funds. Upon completion of Phases III, IV, and V of the South
Pointe Streetscape Improvement Project, every street south of Fifth Street will have been
substantially rehabilitated.
JMG:RCM:TH:JECh:KLM:DKT
Attachments
T:V~GENDA~005~VIay1805~eg ular~southpointe345rdamemo.doc