HomeMy WebLinkAbout2005-25927 ResoRESOLUTION NO. 2005-25927
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE ISSUANCE OF A REQUEST FOR
PROPOSALS (RFP) FOR THE DESIGN, INSTALLATION, ON-GOING SERVICING
AND MAINTENANCE OF A CITYWIDE HOLIDAY DECORATIONS PROGRAM FOR
AN INITIAL PERIOD OF THREE (3) YEARS, AND TWO (2) ONE YEAR OPTIONS,
AT THE SOLE DISCRETION OF THE CITY.
WHEREAS, the City's existing contract to provide holiday lighting installation
and service, (Bid No. 32-01/02) expires on November 23, 2005; and
WHEREAS, the contract addresses holiday decorations/lighting at the
following areas: Alton Road at 5th Street; 5th Street between Alton Road and Ocean
Drive; Ocean Drive from 5th to 15th Street; Washington Avenue from 5th Street to
Lincoln Road; Lincoln Road Mall; Collins Avenue from 39th Street to 58th Street; Collins
Avenue from 61st Street to 76th Street; Normandy Fountain Area -71st Street; and 41st
Street; and
WHEREAS, the expiration of the current holiday decorations contract
provides an opportunity to explore the current program as well as to expand the
program; and
WHEREAS, the expanded scope of service will provide staff with flexibility in
the contract for site selection, program growth, cost negotiation and
maintenance/inspection issues; and
WHEREAS, the overall program will address the goal of installing holiday
decorations and lighting displays which are unique to the City.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the issuance of a Request for Proposals (RFP) for the
design, installation, on-going servicing and maintenance of a Citywide holiday
decoration program for an initial period of three (3) years and two (2) one year options
at the sole discretion of the City.
PASSED AND ADOPTED THIS 8th
ATTEST:
chef
F:\PU RC\$ALL\Joanna\Resolutions\RESOLUTION for Citywide Holiday Decoration.doc
DAY OF ~__., 2005.
~/~
//
/
David Dermer
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
Condensed Title:
I A Resolution Authorizing The Issuance Of A Request For Proposals (RFP) For The Design, Installation,
On-Going Servicing And Maintenance Of A Citywide Holiday Decorations Program.
Issue:
Shall the City Commission Adopt the Resolution?
Item Summary/Recommendation:
The current holiday decorations contract expires this year and the Administration desires to explore
expanding the program.
An expanded scope of service beyond the current service agreement will provide staff and the Commission
with flexibility in the contract for site selection, program growth, cost negotiation and
maintenance/inspection issues. The overall program will address the goal of installing holiday decorations
and lighting displays which are unique to the City of Miami Beach. The City will evaluate potential sites
that when decorated would have substantial impact on a large number of our residents, tourists and day
visitors. These areas could include but not be limited to the following sites:
Major entry points to the City (5th Street, 41 st Street, 71st Street);
Feature sites - North Shore Park Youth Center, Scott Rakow Youth Center and City Hall;
Sites that were decorated in past years including Alton Rd at 5th Street, 5th Street between Alton
Road and Ocean Drive, Ocean Drive from 5th Street to 15th Street, Washington Avenue from 5th
Street to Lincoln Road, Lincoln Road Mall, Collins Avenue from 39th Street to 58th Street, Collins
Avenue from 61st Street to 76th Street, Normandy Fountain Area - 71st Street, and 41st Street.
The Administration recommends adopting the Resolution.
Advisory Board Recommendation:
I N/A.
Financial Information:
City Clerk's Office Legislative Tracking'
IKevin Smith
Si, n-Offs:
!005\Jun0805\Consent\HolidayDecorationsRFPS~
AGENDA ITEM
DATE
C7L_
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and Date: June 8, 2005
Members of the City Commission
JorgeM. Gonzalez ~~
City Manager /{ ' (J
A REsoLuTION'OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ISSUANCE OF A
REQUEST FOR PROPOSALS (RFP) FOR THE DESIGN, INSTALLATION,
ON-GOING SERVICING AND MAINTENANCE OF A ClTYWIDE HOLIDAY
DECORATIONS PROGRAM FOR AN INITIAL PERIOD OF THREE (3)
YEARS AND TWO (2) ONE YEAR RENEWAL PERIODS AT THE SOLE
DISCRETION OF THE CITY.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The City's existing contract to provide holiday lighting installation and service, Bid No.32-
01/02 expires on November 23, 2005. The contract addresses holiday decorations/lighting
at the following areas: Alton Road at 5th Street, 5th Street between Alton Road and Ocean
Drive, Ocean Drive from 5th Street to 15th Street, washington Avenue from 5th Street to
Lincoln Road, Lincoln Road Mall, Collins Avenue from 39 Street to 58 Street, Collins
Avenue from 61st Street to 76th Street' Normandy Fountain Area - 71st Street, and 41st
Street. The current budget allocated for this contract is $150,000 annually.
In the last two (2) years, the City has experienced difficulty in some corridors with power
supply from 'the County controlled light poles that have limited the holiday lighting effort. In
addition, concerns have been raised by the community as to the overall program.
The expiration of the current holiday decorations contract provides an opportunity to
explore the current program as well as to expand the program.
The expanded scope of service will provide staff with flexibility in the contract for site
selection, program growth, cost negotiation and maintenance/inspection issues. The
overall program will address the goal of installing holiday decorations and lighting displays
which are unique to the City of Miami Beach.
Holiday Lighting Services RFP
June 8, 2005
Page 2 of 3
Additionally, the RFP process will allow for a determination of the best overall interest of
the City of Miami Beach based on the following scope of services:
The work specified in this section consists of furnishing all labor, machinery, tools, means
of transportation, supplies, equipment, materials, services and all incidentals necessary to
provide complete Holiday Decorations as specified herein. It is the goal of the City to
establish a holiday decorations program that will encompass the following objectives:
· Evaluate potential sites identified by the City that when decorated would have
substantial impact on a large number of our residents, tourists and day visitors. These
areas could include but not be limited to the following sites:
Major entry points to the City (5th Street, 41st Street, 71st Street).
Feature sites - North Shore Park Youth Center, Scott Rakow Youth Center and
City Hall.
Sites that were decorated in past years including Alton Road at 5th Street, 5th
Street between Alton Road and Ocean Drive, Ocean Drive from 5th Street to 15th
Street, Washington Avenue from 5th Street to Lincoln Road, Lincoln Road Mall,
Collins Avenue from 39th Street to 58th Street, Collins Avenue from 61st Street to
76th Street, Normandy Fountain Area-71st Street, and 41st Street.
Planning consideration should also be given for additional lighting at each site or at
additional sites in future years.
· Based on the site evaluations design/ develop individual non-Sectarian holiday
decorations concepts for the sites selected. Concepts should represent scenarios based
on annual citywide budgets of $200,000, $500,000, $700,000 and $1 million.
· Plan should include and address all electrical power needed to service the decorations.
A twenty four (24) hour dedicated contact with an expected maintenance response time will
be required.
· Contractor will be responsible for the installation, inspection and on-going servicing of
all decoration during the season (Mid-November- early January with actual dates to be
determined by the City annually), annual maintenance (including replacement of lamps),
removal, and storage of the Holiday Decorations during a three (3) year lease period. At
the end of the three (3) year lease period, the Holiday Decorations will become property of
the City of Miami Beach.
Contractor shall inspect the City's current holiday lighting inventory and repair all usable
City owned fixtures, decorations, materials, etc. before the City begins ordering/purchasing
additional holiday decorations.
Holiday Lighting Services RFP
June 8, 2005
Page 3 of 3
Minimum Experience/Qualification Requirements: Prospective firms must have a
minimum of three (3) years experience in the design, installation and maintenance of
Holiday Decorations and submit a minimum of four separate completed projects, of
$50,000.00 or more for a Scope of Work similar to the one specified above. The Contractor
must be a State of Florida Certified Electrical Contractor and an Electrical permit must be
obtained from the City of Miami Beach Building / Electrical Department, and present any
other required licenses in order to obtain all required permits for the completion of this
Project.
An Evaluation Committee (the "Committee"), appointed by the City Manager, shall meet to
evaluate each proposal in accordance with the requirements of the RFP. The Committee
shall base its recommendations on the following weighted factors:
a. Creativity/quality of design concepts and proposed decorations- 40
points;
b. Best value of decorations to the City- 20 points;
c. Ability, capacity and skill of the bidder to provide the services - 20 points;
d. Character, integrity, reputation, judgment, experience and efficiency of the
bidder- 10 points; and
e. Past experience and proven quality of performance on previous contracts
for similar services- 10 points;
The City may, at its sole and absolute discretion, reject any and all, or parts of any and all
proposals, re-advertise the RFQ; postpone or cancel, at any time, the RFQ process.
CONCLUSION
The Administration recommends the issuance of this Request for Proposals (RFP) for a
Citywide Holiday Decorations Program.
T:~,GENDA\2005\Jun0805\Consent\holidaylightingServicesRFP Com. Memo.doc