The URL can be used to link to this page

Home My WebLink About2005-25818 Reso Inc.RESOLUTION NO. 2005-25818 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE PURCHASE OF A 10-YEAR WARRANTY AGREEMENT FOR THE SPORTS FIELD AND COURT LIGHTING SYSTEMS AT THE NORTH SHORE PARK ATHLETIC FIELD AND TENNIS CENTER FROM MUSCO LIGHTING, THE SOLE SOURCE PROVIDER OF THE WARRANTY FOR THE MUSCO LIGHTING EQUIPMENT INSTALLED IN THE ORIGINAL CONSTRUCTION OF THE NORTH SHORE PARK, AT A TOTAL COST OF $41,300. WHEREAS, pursuant to Section 2-367(d) of the Miami Beach Code, the City may enter into contracts for goods and/or services where only one source for the products or service is evident; and WHEREAS, on October 17, 2001, the Mayor and City Commission approved and authorized the City Manager or his designee to negotiate a contract with The Collage Design and Construction Group, Inc., doing business as "The Collage Companies", as the lowest bidder, in response to Invitation to Bid No. 58-00/01 for the construction of the North Shore Park and Youth Center; and WHEREAS, the lighting system installed by The Collage Companies at the North Shore Park sports field was manufactured by Musco Lighting; and WHEREAS, the Administration would recommend the purchase of a ten (10) year warranty from the original manufacturer, Musco Lighting, as the sole solJrce provider of the Musco Extended Warranty; and WHEREAS, the Administration has complied with documenting requirements for sole source purchases, pursuant to Section 2-367(c) of the Miami Beach City Code. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby authorize the purchase of a ten (10)year Warranty Agreement for the sports field and court lighting systems at the North Shore Park Athletic Field and Tennis Center, from Musco Lighting, the sole source provider of the warranty for the Musco lighting equipment installed in the North Shore Park, at a total cost of $41,300. PASSED AND ADOPTED THIS 23rd ATTEST: CITY CLERK Robert Parcher DAY OF February , 2005. - David Dermer T:~,GENDA~005\Feb2305\Consent\Musco warranty Reso.doc APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY Condensed Title: A Resolution Authorizing the Purchase of a 10-Year Warranty Agreement For The Sports Field and Court Lighting Systems at the North Shore Park Athletic Field and Tennis Center from Musco Lighting, the Sole Source Provider of The Warranty for the Musco Lighting Equipment Installed in the Original Construction of The North Shore Park, at a Total Cost of $41,300. Issue: IShall the City Commission approve the 10 year warranty agreement? Item Summary/Recommendation: The lighting system installed at the North Shore Park sports fields was manufactured by Musco Lighting. The City is proposing to purchase a 10-year warranty from the original manufacturer. The warranty provides materials and labor to maintain the operation of the lighting system for ten years. The City's decision to purchase the Warranty is based on cost savings realized from purchasing the warranty versus maintaining the facilities on an as needed basis with outside contractors. Musco's expertise and single focus in sport lighting allows them to operate very efficiently and to offer maintenance at less cost to the City. Otherwise, the city would continuously engage the use of outside contractors and Property Management Division to scale the light poles to replace and repair the system. APPROVE THE RESOLUTION Advisory Board Recommendation: I N/A I Financial Information: Account 011-0950-000325 Finance Dept. :ii;ii~::i::~iiiiiiiiii~: $41,300.00 City Clerk's Office Legislative Tracking: Gus Lopez, Ext. 6641 n-Offs: KS T:~AGENDA~---~05\Feb2305\Consent\Musco Warranty Summary. doc JMG CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www.miamibeachfl.gov COMMISSION MEMORANDUM To: From: Subject: Date: February 23, 2005 Mayor David Dermer and Members of the City Commission Jorge M. Gonzalez ~ City Manager A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE PURCHASE OF A 10- YEAR WARRANTY AGREEMENT FOR THE SPORTS FIELD AND COURT LIGHTING SYSTEMS AT THE NORTH SHORE PARK ATHLETIC FIELD AND TENNIS CENTER FROM MUSCO LIGHTING, THE SOLE SOURCE PROVIDER OF THE WARRANTY FOR THE MUSCO LIGHTING EQUIPMENT INSTALLED IN THE ORIGINAL CONSTRUCTION OF THE NORTH SHORE PARK, AT A TOTAL COST OF $41,300. ADMINISTRATION RECOMMENDATION Adopt the Resolution. AMOUNT AND FUNDING $41,300.00 Funding is available from Parks and Recreation General Fund Account 011-0950-000325 ANALYSIS On October 17, 2001 the Mayor and City Commission approved and authorized the City Manager or his designee to negotiate a contract with The Collage Design and Construction Group, Inc. doing business as "The Collage Companies", as the lowest bidder, in response to Invitation to Bid No. 58-00/01 for the construction of the North Shore Park and Youth Center. The lighting system installed by The Collage Companies at the North Shore Park sports fields was manufactured by Musco Lighting. The City is proposing to 'purchase a 10-year warranty from the original manufacturer based on the number of hours the system is used. The warranty provides materials and labor to maintain the operation of the lighting system for ten years. The warranty is based on 301-900 hours of annual usage for the ball field for a total warranty of 9,000 hours or ten years, whichever comes first, and 2,001-3,000 hours of annual usage for the tennis facility for a total warranty of 30,000 hours or 10 years whichever comes first. The cost of the 1 O-year warranty is $41,300 based on those usage levels. Commission Memorandum February 23, 2005 Musco Lighting Page 2 A comparison between the average maintenance costs for the North Shore Park facilities mentioned above versus purchasing the 10-year warranty agreement, reflects a cost saving to the City based on the following particulars: The City typically expects to have at least one service call per year. The typical cost to troubleshoot and repair one (1) lamp outage is approximately $1,300. That figure includes labor, lift, materials, and freight. In addition to unscheduled service calls, proper fixture maintenance requires periodic replacement of fixture bulbs, or re-lamping. Musco's Extended Warranty includes three (3) complete re-lamps over the course of the warranty. A typical quote for one (1) re-lamp of our facility by a different contractor would be $16,200. There are three (3) re-lamps included with Musco's Extended Warranty for a value of approximately $48,600. Therefore, for the total cost of Musco's Extended Warranty for $41,300, the City receives three (3) complete re-lamps and 10 years worth of labor, lift, parts, and freight to cover any spot-outages between re-lamps. The extended warranty pays for itself in the re-lamps alone. The City's decision to purchase the Warranty is based on the aforementioned and Musco's expertise and their only source of operation being sport lighting. As such Musco can maintain and keep the sports lights in operating condition with less cost to the City. Otherwise, the City would continuously engage the use of outside contractors and Property Management Division to scale the light poles to replace and repair the system. CONCLUSION The Administration recommends that the Mayor and City Commission adopt the attached resolution, herein authorizing the purchase of a 10-year warranty agreement for the sports field and tennis court lighting systems at the North Shore Park athletic field and tennis center from Musco Lighting, the sole source provider of the warranty for the Musco lighting equipment installed in the original construction of the North Shore Park, at a total cost of $41,300. T:~AGENDA~2005\Feb2305\Consent\Musco Warranty Memo.doc 100 1st Ave West - PO Box 808 · Oskaloosa. IA 52577 . 641/673-0411 . 800/825-6020 · Fax: 641/673-4740 · Web: w~.musco.com · Email: lighting@musco.com February 16, 2005 City of Miami Beach Park & Rec Attn: John Ellis 2100 Washington Ave. Miami Beach, FL 33139 Re: 10 Club Warranty Dear John, I am writing per your request for this letter. Musco Lighting is a sole source provider of our 10 Club Warranty. Please let me know if you have any questions. Sincerely, Todd Kirby Lighting Services Sales Representative Musco Lighting Lighting... We Make It Happen.