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Home My WebLink About2006-26145 ResoRESOLUTION NO. 2006-26145 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, RATIFYING A CONTRACT, IN THE TOTAL AMOUNT OF $68,055, TO LUIS E. ROCA, INC., TO PROVIDE FOR THE REPLACEMENT OF THE STRUCTURAL FLOOR AT FIRE STATION NO. 3. WHEREAS, because of severe cracking and deterioration of the equipment bay floors at Fire Station No. 3, due to the increased weight of modern fire trucks and the code requirements that floors of this type require structural design and a drainage system with a grease trap, there was a need to include the complete replacement of the structural floor in the development of the Fiscal Year (FY) 04/05 Capital Renewal and Replacement Projects funding request (the Project); and WHEREAS, the Project correction needs were identified and included as part of the development of the funding requirements for inclusion in the FY 04/05 Capital Renewal and Replacement Projects budget; and WHEREAS, the Mayor and City Commission, at its April 20, 2005 meeting, adopted Resolution No. 2005-25857, which authorized the Property Management Director to serve as the certified general contractor for the FY 04/05 Capital Renewal and Replacement Projects, which included the replacement of the structural floor at Fire Station No. 3; and WHEREAS, the Property Management Director exercised the authority given to him by the City Manager and City Commission, and had structural plans and specifications prepared to address the scope of work that was necessary to obtain price quotes from contractors that specialize in concrete placement and drainage work; and WHEREAS, after the plans and specifications were completed, a Request for Quotations No. VA-QT08-005 was developed and seven (7) contractors that specialized in concrete placement and drainage systems were contacted to provide quotes for the Project, which resulted in two (2) responsive quotes; and WHEREAS, after reviewing the quotes and insurance requirements, the Property Management Director determined that Luis E. Roca, Inc. provided the lowest responsive responsible quote for the Project; and WHEREAS, a contract was issued to Luis E. Roca, Inc., in the total amount of $68,055 for the replacement of the structural floor at Fire Station No. 3; and WHEREAS, as required by Resolution No.2005-25857, the Administration hereby requests that the Mayor and City Commission ratify the aforestated contract, as is deemed necessary to complete the work on the replacement of the structural floor at Fire Station No. 3. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby ratify a contract, to Luis E. Roca. Inc., in the total amount of $68,055, for the replacement of the structural floor at Fire Station No. 3. PASSED and ADOPTED THIS CITY CLERK Robert Parcher 8th day of M 2006. / MAYOR David Dermer APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION COMMISSION ITEM SUMMARY Condensed Title: A Resolution of the Mayor and City Commission ratifying a contract to Luis E. Roca Inc., in the total amount of $68,055, to provide for the structural floor replacement at Fire Station #3. Key Intended Outcome Supported: IWell Maintained Facilities Issue: IShall the Commission ratify a contract to Luis E. Roca? Item Summary/Recommendation: In accordance with Resolution No. 2005-25857 adopted by the City Commission on April 20th, 2005 the Property Management Director, is providing General Contracting services including bidding, the award of contracts for work, and change orders necessary for the replacement of the structural floor at Fire Station #3. Under the provisions of the Resolution, contracts and purchases exceeding $25,000 must be brought back to the City Commission for Ratification. After structural plans and specifications were prepared to meet the needs of the Project, seven (7) contractors that specialized in concrete placement and drainage issues were contacted to provide bids on the project resulting in two responsive bids. After reviewing the bids and references, the Property Management Director determined that Luis E. Roca Inc. was the lowest responsive responsible bidder for the scope of work required and issued a contract that was reviewed by the Legal Department and executed by the Mayor and City Clerk for the execution of the work. Adopt the Resolution. Advisory Board Recommendation: I N/A I Financial Information' Source of :: i~ : : ::';:i:Amount : : 'i .AccoUnt. ' · . .ApProved Funds: .i.1:: $ 68,055 125.6330.000676 OBPI Total : $ 68,055 Financial Impact Summa~: City Clerk's Office Legislative Tracking: IBrad A. Judd; Property Management Director Sign-Offs: MIAMIBEACH AGE"DA iTEM DATE MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, wwv.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor David Dermer and Members of the City Commission FROM: City Manager Jorge M. Gonzalez DATE: March 8, 2006 SUBJECT: A RESOLUTION OF THE MAYOR AND MEMBERS OF THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, RATIFYING A CONTRACT IN THE TOTAL AMOUNT OF $68,055 TO LUIS E, ROCA INC,, TO PROVIDE FOR THE REPLACEMENT OF THE STRUCTURAL FLOOR AT FIRE STATION NO, 3, ADMINISTRATION RECOMMENDATION Adopt the Resolution. ANALYSIS Because of severe cracking and deterioration of the equipment bay floors at Fire Station #3 due to the increased weight of modern fire trucks and the code requirements that floors of this type need structural design and a drainage system with a grease trap, there was a need to include the complete replacement of the structural floor in the development of the FY 04/05 Capital Renewal and Replacement Projects funding needs. This was necessary for the inclusion of the project in the FY 04/05 Capital Renewal and Replacement projects budget that was approved by the Mayor and City Commission at the March 5th, 2005, Commission meeting. The Mayor and City Commission, at the April 20, 2005 Commission meeting, adopted Resolution No. 2005-25857, which authorized the Property Management Director to serve as the Certified General Contractor for all of the .FY 04/05 Capital Renewal and Replacement projects. The Property Management Director exercised the authority given to him by the City Manager and City Commission, and developed scope of work specifications for the project and prepared a Request for Quotations #VA-QT08-OO5 that was required to provide a method 'to obtain competitive bids for the work. Seven (7) contractors that specialized in concrete placement and drainage systems were contacted to provide bids on the project resulting in two responsive bids. After reviewing the bids and after checking background references, licensing, and insurance requirements, the Property Management Director determined that Luis E. Roca Inc. provided the lowest responsive responsible bid for the Project. After review by the Legal Department and execution by the Mayor and City Clerk, a contract was issued to Luis E. Roca Inc., in the amount of $63,680 for the work. In addition to the base contract, an additional $4,375 in change orders were approved to facilitate additional requests of the Fire Department for hose bibs inside the truck bays and to replace existing plumbing lines that were found to be deteriorated under the existing floor slab. The additional change orders brought the total amount of the contract to $68,055 for the replacement of the structural floor and drainage system at Fire Station #3. CONCLUSION The Administration recommends that the Mayor and Members of the City Commission ratify the Property Management Director's contract to Luis E. Roca Inc., in the total amount of $68,055 to provide for the replacement of the structural floor and drainage system at Fire Station #3. JMG/RCM/FHB/BAJ T:~,GENDA\2006\mar0806\Regular~Ratify Fire#3 Structural Floor MEMO.doc --z