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98-22687 RESO RESOLUTION NO. 98-22687 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO 1) EXECUTE A NON-SUBSTANTIVE AMENDMENT TO THE 1997/98 ONE-YEAR ACTION PLAN COMPONENT OF THE CITY'S CONSOLIDATED PLAN, FOR GRANT NO. S97 -MC-12-0007, TO REALLOCATE $25,000 IN FISCAL YEAR 1997/98 EMERGENCY SHELTER GRANTS (ESG) PROGRAM FUNDS EQUALLY TO BETTER WAY OF MIAMI, INC. AND TO DOUGLAS GARDENS COMMUNITY MENTAL HEALTH CENTER, INCREASING THE RESPECTIVE AMOUNTS FROM $31,250 TO $43,750, AND FROM $15,000 TO $27,500; AND, 2) TO EXECUTE AN AMENDMENT TO THE 1996/97 AGREEMENT BETWEEN THE SALVATION ARMY AND THE CITY OF MIAMI BEACH TO EXTEND THE EXPIRATION DATE OF THAT CONTRACT BY TWELVE-MONTHS TO SEPTEMBER 30,1998, WITH NO EFFECT ON THE TOTAL DOLLAR AMOUNT OF THE GRANT AWARD TO THE SALVATION ARMY. WHEREAS, on July 2, 1997 the Mayor and City Commission adopted Resolution No. 97-22453 approving the One-Year Action Plan for 1997/98 federal funds; and WHEREAS, the One-Year Action Plan for 1997/98 lists the grant awards for Emergency Shelter Grants (ESG) Program and subrecipients that will provide emergency shelter services; and WHEREAS, the service providers for emergency shelter services for the homeless of Miami Beach for fiscal year 1997/98 are Better Way of Miami, Inc.; Douglas Gardens Community Mental Health Center; and Christian Community Service Agency; and WHEREAS, on October 16, 1997, the City was notified by the Christian Community Service Agency (CCSA) of their imminent dissolution; and WHEREAS, at the Community Development Advisory Committee (CDAC) on February 24, 1998, the CDAC recommended the following reallocation of funds: to increase the grant award for Better Way of Miami from $31,250 to $43,750, and to increase the grant award for Douglas Gardens from $15,000 to $27,500; and WHEREAS, the City agrees with the CDAC recommendation and wishes to reallocate $25,000, originally awarded to CCSA; and WHEREAS, on September 26, 1997, the Salvation Army pursuant to the remaining balance of $22,365 on their 1996/97 ESG contract requested a twelve (12) month extension to continue with the provision of emergency shelter services for homeless men, women and families from Miami Beach; and WHEREAS, as the Salvation Army's request does not alter the priorities, total grant award, nor beneficiaries served, the Administration concurs with the CDAC vote to allow a twelve (12) month extension so that all 1996/97 ESG monies would be expended andlor would reduce the amount of 1996/97 ESG funds to be reallocated; and WHEREAS, Emergency Shelter Grant amounts must be expended within 24 months of their allocation or risk being recovered and reallocated by HUD; and WHEREAS, the Administration recommends approval of these non-substantive Amendments to the One-Year Action Plan for Federal Funds for Fiscal Years 1996/97 and 1997/98; and WHEREAS, the attached Amendments do not change the priority needs or objectives as outlined in the FY 1996/97 and FY 1997/98 One-Year Action Plans of the ESG component. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Clerk adopt a Resolution of the Mayor and City Commission of the City of Miami Beach, Florida approving and authorizing the Mayor and City Clerk to 1) Execute a non-substantive Amendment to the 1997/98 One-Year Action Plan Component of the City's Consolidated Plan, for Grant No. S97-MC-12-0007, to reallocate $25,000 in fiscal year 1997/98 Emergency Shelter Grants (ESG) Program funds equally to Better Way of Miami, Inc. and to Douglas Gardens Community Mental Health Center, increasing the respective amounts from $31,250 to $43,750, and from $15,000 to $27,500; and, 2) to execute an Amendment to the 1996/97 Agreement between the Salvation Army and the City of Miami Beach to extend the expiration date of that contract by twelve-months to September 30,1998, with no effect on the total dollar amount of the grant award to the Salvation Army. PASSED and ADOPTED this 18th day of March, 1998 ATTEST: J/I1~ i4IAMt t)Wl~ CITY CLERK APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION ~~~~T ITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 ctp:\\ci miami-beach,fl.lJS :ITY OF MIAMI BEACH TO: FROM: SUBJECT: COMMISSION MEMORANDUM NO. -' 57 -Cj g Mayor Neisen Kasdin DATE: March 18, 1998 Members of the City Commission Sergio Rodriguez $' City Manager ~ A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO 1) EXECUTE A NON-SUBSTANTIVE AMENDMENT TO THE 1997/98 ONE-YEAR ACTION PLAN COMPONENT OF THE CITY'S CONSOLIDATED PLAN, FOR GRANT NO. S97-MC-12- 0007, TO REALLOCATE $25,000 IN FISCAL YEAR 1997/98 EMERGENCY SHEL TER GRANTS (ESG) PROGRAM FUNDS EQUALLY TO BETTER WAY OF MIAMI, INC. AND TO DOUGLAS GARDENS COMMUNITY MENTAL HEALTH CENTER, INCREASING THE RESPECTIVE AMOUNTS FROM $31,250 TO $43,750, AND FROM $15,000 TO $27,500; AND, 2) TO EXECUTE AN AMENDMENT TO THE 1996/97 AGREEMENT BETWEEN THE SAL VA TION ARMY AND THE CITY OF MIAMI BEACH TO EXTEND THE EXPIRA TION DATE OF THAT CONTRACT BY TWELVE-MONTHS TO SEPTEMBER 30,1998, WITH NO EFFECT ON THE TOTAL DOLLAR AMOUNT OF THE GRANT AWARD TO THE SALVATION ARMY. ADMINISTRA TION RECOMMENDATION: Approve the Resolution. BACKGROUND: The federally funded Emergency Shelter Grants (ESG) Program makes grants available to assist the homeless population. The City uses its allocation of ESG funds for the payment of operating expenses and essential services for established facilities that provide shelter beds and other assistance in Miami. On July 2, 1997, the Mayor and City Commission approved the City's One-Year Action Plan for Federal Funds for Fiscal Year 1997/98. This document lists the funding award amounts and the AGENDA ITEM ell) 3-(~-'W DATE names of the subrecipients that will provide emergency shelter services. Better Way of Miami, Inc. provides transitional housing and other supportive services for approximately 75-80 adult males with alcohol and/or substance abuse addiction, Douglas Gardens Community Mental Health Center conducts mobile outreach services that include intake and referral, and emergency placement for approximately 25 individuals into housing. Initially, the Christian Community Service Agency was also to be a service provider for the homeless of Miami Beach. However, on October 16, 1997, the City was informed that the Christian Community Service Agency was in the process of dissolution and would not be able to provide emergency shelter services. (See attached), Therefore, $25,000 in 1997/98 ESG program funds became available for reallocation. At the CDAC meeting held on February 24, 1998, a recommendation was made to equally reallocate these funds between Better Way of Miami, Inc. and Douglas Gardens, Better Way will receive an additional $12,500 to increase their total grant amount from $31,250 to $43,750, and Douglas Gardens Community Health Center of Miami Beach will receive $12,500 to increase their grant award from $15,000 to $27,500. The Administration concurs with this recommendation. The CDAC reviewed a request from the Salvation Army for a twelve-month extension to their 1996/97 Agreement. Their original contract was for the provision of services to women and children only~ however, they had difficulty expending their funds and the contract was amended to include men. As a result, they have been able to expend their grant allocation in a more timely manner: however, they still need an extension through September 30, 1998. The CDAC voted unanimously to approve the extension, and the Administration concurs with this recommendation. This amendment will not affect the total dollar amount of the grant award. ANALYSIS: These amendments are non-substantive changes to the One-Year Action Plan. By reallocating 1997/98 ESG funds to Better Way of Miami and to Douglas Gardens Community Mental Health Center, the funds will continue to provide emergency shelter services to homeless individuals from Miami Beach who seek homeless assistance and emergency shelter services. The extension of the Salvation Army's 1996/97 ESG agreement will allow the Salvation Army to continue spending their program funds through September 30, 1998. HUD regulations stipulate that ESG funds must be expended within the 24 months from which they were originally allocated. CONCLUSION: The Administration recommends that the Mayor and City Commission adopt the attached Resolution approving and authorizing the Mayor and City Clerk to 1) Execute a non-substantive amendment to the 1997/98 One-Year Action Plan component of the City's Consolidated Plan, for Grant No. S97- MC-12-0007, to reallocate $25,000 in Fiscal Year 1997/98 Emergency Shelter Grants (ESG) Program funds equally to Better Way of Miami, Inc. and to Douglas Gardens Community Mental Health Center, increasing the respective amounts from $31,250 to $43,750, and from $15,000 to $27,500; and, 2) to execute an amendment to the 1996/97 Agreement between the Salvation Army and the City of Miami Beach to extend the expiration date of that contract by twelve-months to September 30,1998, with no effect on the total dollar amount of the grant award to the Salvation Army. Attachments ,\\ I SMiS'1WRMtJER AMENDMENT TO AGREEMENT This Amendment to the Agreement, dated October 1, 1997, between the CITY OF MIAMI BEACH, a Florida municipal corporation, having its principal office at 1700 Convention Center Drive, Miami Beach, Florida, hereinafter referred to as the "City", and BETTER WAY OF MIAMI, INC. located at 800 NW 28th Street, Miami, Florida 33127, hereinafter referred to as the "Provider", is entered into this 18th day of March , 1998. WITNESSETH: WHEREAS, on October 1, 1997, the Mayor and City Commission approved Resolution No. 97 -22453, authorizing the Mayor and City Clerk to execute an Agreement between the City and the Provider, for provision of transitional housing (shelter beds), nutritional services, transportation, clothing assistance, self-managed domestic and personal services at the Better Way facility for seventy-five (75) adult homeless men with alcohol and/or substance addiction; and WHEREAS, pursuant to the Agreement, the Provider received a total amount of thirty-one thousand two hundred fifty dollars ($31,250) from the Federal Emergency Shelter Grants (ESG) Program for Year Twenty-Three(23) funds for this purpose; and WHEREAS, the parties now wish to amend the Agreement to increase the total funding allocation by $12,500 from $31,250 to $43,750; and WHEREAS, the source of these funds is from FY 1997/98 reallocated ESG funds; and WHEREAS, the Amendment does not change the purpose, scope, location or beneficiaries of this activity as reflected in the City's One-Year Action Plan for FY 1997/98 or in the Agreement. NOW, THEREFORE, the Agreement is hereby amended as follows: 1. SECTION IV: METHOD OF PAYMENT. page 3, paragraph 1 is amended as follows: It is expressly understood and agreed that the total compensation to be paid hereunder for actual expenditures incurred shall not exceed thirty-one thousand two hundred fifty dollars ($31,250) from FY 1997/98 funds and twelve thousand five hundred dollars ($12.500) from 1997/98 reallocated Emergency Shelter Grants (ESG) Program funds for a total amount not to exceed forty-three thousand seven hundred fifty dollars ($43.750). Such funds must be expended during the term of the Agreement, and any remaining balance of funds shall revert to the City. Such compensation shall be paid in accordance with the Budget attached hereto and made a part hereof as Appendix 1. 2. All other terms and conditions of the Agreement between the City and the Provider shall remain the same in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to the Agreement to be executed by their duly authorized officials on the day first above indicated. ATTEST: THE CITY OF MIAMI BEACH, FLORIDA G-hct ~iM~ CITY CLERK WITNESSES: BETTER WAY OF MIAMI, 800 NW 28TH STREET, MIAMI, FL 33127 h /~ ,~Ltz7 /~-~ / AUTHORIZED SIGNA T R a-u~ ~ ~- INDu 1 uuz lie., ;:;e u€/e'/fPV U U BETH LANG. RXF.CUTIVE DIRECTOR NAME AND TITLE OF AUTHORIZED SIGNA TOR HSM/JR APPROVED AS TO FORM & LANGUAGE & FOR exECUTION ~LW~ Corney Date ~ AMENDMENT TO AGREEMENT This Amendment to the Agreement, dated October 1, 1997, between the CITY OF MIAMI BEACH, a Florida municipal corporation, having its principal office at 1700 Convention Center Drive, Miami Beach, Florida, hereinafter referred to as the "City", and DOUGLAS GARDENS COMMUNITY HEALTH CENTER OF MIAMI BEACH, INC. located at 701 Lincoln Road, Miami Beach, Florida 33139, hereinafter referred to as the "Provider", is entered into this 18th day of March ,1998. WITNESSETH: WHEREAS, on October 1,1997, the Mayor and City Commission approved Resolution No. 97- 22453, authorizing the Mayor and City Clerk to execute an Agreement between the City and the Provider, for provision of mobile outreach services, intake assessment and referral, and emergency placement services and case management for homeless persons living in Miami Beach. At least 130 contact will be made and 25 homeless persons will be placed into housing as available; and WHEREAS, pursuant to the Agreement, the Provider received a total amount of fifteen thousand dollars ($15,000) from the Federal Emergency Shelter Grants (ESG) Program for Year Twenty-Three(23) funds for this purpose; and WHEREAS, the parties now wish to amend the Agreement to increase the total funding allocation by $12,500 from $15,000 to $27,500; and WHEREAS, the source of these funds is from FY 1997/98 reallocated ESG funds; and WHEREAS, the Amendment does not change the purpose, scope, location or beneficiaries of this activity as reflected in the City's One-Year Action Plan for FY 1997/98 or in the Agreement. NOW, THEREFORE, the Agreement is hereby amended as follows: 1. SECTION IV: METHOD OF PAYMENT. page 3, paragraph 1 is amended as follows: It is expressly understood and agreed that the total compensation to be paid hereunder for actual expenditures incurred shall not exceed fifteen thousand dollars ($15,000) from FY 1997/98 funds and twelve thousand five hundred dollars ($12.500) from 1997/98 reallocated Emergency Shelter Grants (ESG) Program funds for a total amount not to exceed twenty-seven thousand five hundred dollars ($27.500). Such funds must be expended during the term of the Agreement, and any remaining balance of funds shall revert to the City. Such compensation shall be paid in accordance with the Budget attached hereto and made a part hereof as Appendix 1. 2. All other terms and conditions of the Agreement between the City and the Provider shall remain the same in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to the Agreement to be executed by their duly authorized officials on the day first above indicated. ATTEST: THE CITY OF MIAMI BEACH, FLORIDA _~d f~ch_ CITY CLERK #ljJ MAYOR zL~ ~cf-;y DOUGLAS GARDENS COMMUNITY HEALTH CENTER OF MIAMI BEACH, INC. 701 Lincoln Road, Miami Beach, FL 33139 WITNESSES: o rA~ [1 tu r;,~- r--? (--) (j;4Y~ AUTHORIZED SIGNA TOR Daniel Brady, Executive Director NAME AND TITLE OF AUTHORIZED SIGNA TOR HSM/JR APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION ~ >fIofit'