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Home My WebLink About2006-26151 Reso RESOLUTION NO. 2006-26151 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, PROVIDING FOR ADDITIONAL APPROPRIATIONS TOTALLING $3,360,000 FROM THE FISCAL YEAR (FY) 2005/06 PAY-AS-YOU-GO CAPITAL FUND FOR THE FOLLOWING PROJECTS: 1) SIDEWALK AND STREET RESTORATION IN NORTH, MID, AND SOUTH BEACH ($210,000); 2) NORMANDY ISLE NEIGHBORHOOD IMPROVEMENTS ($875,000); 3) FURNITURE FIXTURES AND EQUIPMENT FOR FIRE STATION NOs. 2 AND 4 ($420,000); 4) FLAMINGO PARK- POOL DECK LIGHTING ($125,000); AND 5) SCOTT RAKOW YOUTH CENTER ADDITIONAL IMPROVEMENTS ($2 MILLION) WHEREAS, the Mayor and Commission approved Resolution No. 2005-26004 on September 21,2005, adopting the final operating General Fund Budget for Fiscal Year (FY) 2005/06, including the designation of $5,000,000 to be re-invested in capital plant and equipment through a transfer to a Pay-As-You-Go capital fund, as part of the structural changes in the budget to ensure the long term fiscal management and sustainability of the City; and WHEREAS, the policy and criteria for use of this fund is to address unfunded new projects recommended or approved in concept by the City Commission; to address new or additional scope for previously funded projects and to address additional funding needs for previously approved capital project, (Le. cost increases associated with approved Basis of Design Reports (BOORs) that are identified prior to going out for bid, many of which are due to the increased cost of construction); and WHEREAS, on September 21stlh 2005, the Mayor and Commission approved Resolution No. 2005-26009, adopting the City of Miami Beach Capital Budget for FY 2005/06, including project specific appropriations for the Miami Beach Golf Course Cart Barn ($1,000,000); and Normandy Park and Pool Technology Requirements ($50,000), with the remaining funds to be appropriated based on additional review of upcoming needs; and WHEREAS, on December 7, 2005, the Mayor and City Commission approved Resolution No. 2005-26054 and Resolution No. 2005-26056, further appropriating funding for URS Project Management fees ($125,000) and Corradino Associates ($120,280,) both related to completion of the Normandy Park and Pool Project, leaving a balance of $3,704,720 to be appropriated. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and Commission hereby authorize appropriations totaling $3,360,000 from the Fiscal Year (FY) 2005/06 Pay-As-You-Go Capital Fund for the following projects: 1) sidewalk and street restoration in North, Mid, and South Beach ($210,000); 2) Normandy Isle Neighborhood Improvements ($875,000); 3) furniture fixtures and equipment for Fire Station Nos. 2 and 4 ($420,000); 4) Flamingo Park - Pool Deck Lighting ($125,000); and 5) Scott Rakow Youth Center Additional Improvements ($2 Million). PASSED AND ADOPTED THIS 8th DAY OF March 2006. ~~~ Vice-Mayor Saul Gross CITY CLERK Robert Parcher APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION ~3-).(jOh tu.. COMMISSION ITEM SUMMARY Condensed Title: Resolution providing for additional appropriations from the FY 2005/06 Pay-As-You-Go Capital Fund. Ke Intended Outcome Su orted: Ensure well-designed, quality capital projects. Issue: Should the Commission approve $3.63 million in FY 2005/06 Pay-As-You-Go funding be used for the following projects scheduled to be under construction in FY 2005/06: Sidewalk and Street Restoration ($210,000), Normandy Isle Neighborhood Improvements ($875,000), Fire Stations 2 and 4 FF&E ($ 420,000), Flamingo Park - Pool Deck Lighting ($125,000), and Scott Rakow Youth Center Additional Improvements ($2,000,000)? Item Summa IRecommendation: The Adopted General Fund Operating Budget for FY 2005/06 incorporated new areas of capital funding as part of incorporating structural changes in the budget to ensure the long term fiscal management and sustainability of the city, including the creation of a $5 million transfer to the capital fund to create an annual Pay-As-You-Go component of the capital budget. As FY 2005/06 was the first year of implementation, only 2 projects were identified in the capital budget: Miami Beach Golf Course Cart Barn ($1,000,000), and Normandy Park and Pool Technology Requirements ($50,000), with the remaining funds to be appropriated based on additional review of upcoming needs. Since then, the Commission has appropriated funding for URS Project Management fees ($125,000) and Corradino Associates ($120,280) both related to completion of the Normandy Park and Pool project, leaving a balance of $3,704,720 to be appropriated. Based on a review of various eligible projects, it is recommended that $3.63 million of the remaining balance in FY 2005/06 Pay-As-You-Go funding be used to address project needs for the following projects scheduled to be under construction in FY 2005/06: Sidewalk and Street Restoration ($210,000), Normandy Isle Neighborhood Improvements ($875,000), Fire Stations 2 and 4 FF&E ($ 420,000), Flamingo Park- Pool Deck Lighting ($125,000), and Scott Rakow Youth Center Additional Improvements ($2,000,000). The unex ended funds will remain in the Ca ital Fund from ear to ear to allow for future allocations. Advisory Board Recommendation: IN/A Financial Information: Source of Amount Account Approved Funds: 1 $3,630,000 Pay-As-You-Go Capital Fund D 2 3 4 OBPI Total $3,630,000 Financial Impact Summary: Ci Clerk's Office Le islative Trackin Kathie Brooks, OBPI Director Si n-Offs: Department Director Assistant City Manager City Manager T:\AGENDA\2006\mar0806\RegularlPAYGO Add!1 Reso commission summary. doc tD ...,. MIAMI BEACH AGENDA ITEM R 7 A DATE 3-~-O'- ~ MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachA.gov COMMISSION MEMORANDUM TO: Mayor David Dermer and Members of the City Commission FROM: Jorge M. Gonzalez, City Manager ~ DATE: March 8, 2006 O. U SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, PROVIDING FOR ADDITIONAL APPROPRIATIONS FROM THE FY 2005/06 PAY-AS-YOU-GO CAPITAL FUND FOR THE FOLLOWING PROJECTS: 1) SIDEWALK AND STREET RESTORATION IN NORTH, MID, AND SOUTH BEACH ($210,000); 2) NORMANDY ISLE NEIGHBORHOOD IMPROVEMENTS ($875,000); 3) FURNITURE FIXTURES AND EQUIPMENT FOR FIRE STATIONS 2 AND 4 ($420,000); 4) FLAMINGO PARK- POOL DECK LIGHTING ($125,000); AND 5) SCOTT RAKOW YOUTH CENTER ADDITIONAL IMPROVEMENTS ($2 MILLION) ADMINISTRATION RECOMMENDATION Adopt the Resolution. ANALYSIS As part of the set of financial policies for governmental entities, it is generally considered fiscally prudent to designate a certain portion of the operating budget to be re-invested in capital. This helps ensure adequate, on-going re-investment in capital plant and equipment, often called "Pay-As-You-Go" capital funding. Without a Pay-As-You-Go in a city's capital budget, new General Fund projects that are needed from time-to-time often have to be deferred until the City goes out for a major bond issue. Many cities define a percentage of General Fund operating budget, or a fixed annual amount, to be transferred from the General Fund for capital projects each year. As a result of discussions during the budget development process, the Adopted General Fund Operating Budget for FY 2005/06 incorporated new areas of capital funding as part of incorporating structural changes in the budget to ensure the long term fiscal management and sustainability of the city, including the creation of a $5 million transfer to the capital fund to create an annual pay-as-you-go component of the capital budget. The policy and criteria for uses of these funds, as discussed with the Commission during the budget development process, is as follows: . Address unfunded new projects recommended or approved in concept by the Commission; . Address new or additional scope for previously funded projects; City Commission Memorandum March 8, 2006 . Additional Pay-As-You-Go Capital Fund Appropriations Page 2 . Address additional funding needs for previously approved capital projects, Le. cost increases associated with approved Basis of Design Reports (BODRs) that are identified prior to going out for bid, many of which are due to the increased cost of construction (e.g., due to increases in the cost of concrete, high demand for construction services in the local area, etc.). The Pay-As-You-Go capital is funded by the General Fund and, as such, excludes Enterprise Fund projects supported by revenue bonds (water, sewer, stormwater, etc.) Unforeseen cost increases once a project has gone out to bid are funded separately from the City's Capital Reserve. In future years, the appropriation of the Pay-As-You-Go funds will include a process for evaluation of proposed funding needs and will occur as part of the capital budget process. However, as FY 2005/06 was the first year of implementation, only 2 projects were identified in the capital budget: Miami Beach Golf Course Cart Barn ($1,000,000), and Normandy Park and Pool Technology Requirements ($50,000), with the remaining funds to be appropriated based on additional review of upcoming needs. Since then, the Commission has appropriated funding for URS Project Management fees ($125,000) and Corradino Associates ($120,280) both related to completion of the Normandy Park and Pool project, leaving a balance of $3,704,720 to be appropriated. Based on the latest review of our various eligible projects, it is recommended that this remaining $3.7 million in FY 2005/06 Pay-AS-You-Go funding be used to address project needs for the following projects scheduled to be under construction in FY 2005/06. . Sidewalk and Street Restoration in North, Mid, and South Beach: The 2005 community satisfaction survey identified the condition of our roads as a key driver of resident perceptions of whether the City is better, the same, or worse than a few years ago, and for their perception of value of City services for tax dollars paid. Condition of sidewalks was a key driver for businesses' perceptions of whether our City government is meeting their needs. Further, the condition of roadways and sidewalks generally rated more poorly than other facilities and infrastructure. The appropriation will allow the City to supplement funding provided by the People's Transportation Plan (PTP) and expand the repair and restoration of roadways and sidewalks throughout the City. The projects will address milling and resurfacing streets and repair and replacement of sidewalks not addressed in the past 20 years and that are not otherwise funded by the General Obligation (GO) Bond streetscapes neighborhood projects. Examples include: the cross streets between Collins Avenue and Dickens Avenue from 76th Street to 86th Street; the streets north of Dade Blvd. between Alton and Sunset Harbor; South Beach alleyways; and La Gorce neighborhood cross streets. City Commission Memorandum March 8, 2006 Additional Pay-As-You-Go Capital Fund Appropriations Page 3 . Normandy Isle Neighborhood Improvements: As the project has progressed to the 90% design stage, project cost estimate have increased, in part due to the generally increased cost of construction, particularly materials and labor. . Fire Station 2 and 4 Furniture, Fixtures and Equipment (FF&E): The original budgets for these facilities included funding for all construction but did not include funding for FF&E. FF&E requirements for the fire stations include bunks and mattresses; wardrobes and lockers; desks, chairs, whiteboards and training room TV/DVD players; dining room tables and chairs; lobby chairs, recliners; refrigerators, stoves and assorted kitchen supplies; unit bunker gear, shelving and hose racks; gym equipment; and network wiring, Uninterrupted Power Supply (UPS) units in the IT closets for connectivity hardware, including installation costs. . Flamingo Park - Pool Deck Lighting: This project will allow the City to expand operating hours at the pool, and therefore, provide additional capacity. . Scott Rakow Youth Center Additional Improvements: The existing capital budget includes approximately $0.5 million in funding for renewal and replacement projects, and $1 million in funding from the Miami-Dade County General Obligation Bond. The City has been working with the Scott Rakow Advisory Board to develop appropriate Phase II and beyond improvements which include many of the pre-determined project components such as converting the old ice rink to a multi-purpose room; renovating the second floor multi-purpose rooms; extending the facility entrance to include a new ADA elevator and security counter; remodeling the existing bathrooms for ADA compliance. There may be additional renewal and replacement items that need to be included as part of the FY 2006/07 appropriation such as the restroom renovation, etc. Unexpended funds will remain in the Capital Fund from year to year to allow for future allocations. Recommended Proiect Recommended Appropriation Sidewalk and Street Restoration in North, Mid, and South Beach 210,000 Normandy Isle Neighborhood Improvements @ 90% Design Fire Stations 2 and 4 FF&E 875,000 420,000 125,000 Flamingo Park - Pool Deck Lighting Scott Rakow Youth Center Additional Improvements Total 2.000.000 $3,630,000 City Commission Memorandum March 8, 2006 Additional Pay-As-You-Go Capital Fund Appropriations Page 4 These additional project appropriations were reviewed and approved by the Finance and Citywide Projects Committee at the February 16, 2006 Committee meeting. Additional needs for projects scheduled to be underway in FY 2006/07 will be addressed as part of the FY 2006/07 capital budget process. The City has established a Capital Projects Committee to review, on an ongoing basis, capital project needs across all departments and make recommendations for the capital budget each year. The Committee is comprised of representatives from the Capital Improvements Office, Public Works (including Property Management), Finance, the Office of Budget and Performance Improvement, Parks and Recreation, Fire, Parking, and the City Manager's Office. CONCLUSION The administration recommends that the additional funds needed for the Sidewalk and Street Restoration in North, Mid, and South Beach; Normandy Isle Neighborhood Improvements; Fire Stations 2 and 4 Furniture, Fixtures and Equipment; Flamingo Park - Pool Deck Lighting; and Scott Rakow Youth Center Additional Improvements be appropriated from the FY 2005/06 Pay-As-You-Go Funds. T:IAGENDA12006lmar0806\Regular\PAYGO Addtl Reso memo. doc