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HomeMy WebLinkAboutArts for Learning Miami Inc. . lOO&- ~ &0 C;~ 1/1/0 ~ - C 'I K PROFESSIONAL SERVICE AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND ARTS FOR LEARNING/MIAMI, INC. FOR MIAMI BEACH ARTS EDUCATION SERVICES THIS AGREEMENT made and entered into this ~daY of J /WUflII>J 2006, by and between the CITY OF MIAMI BEACH, FLORIDA (hereinafter referred to as City), a municipal corporation, having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139, and ARTS FOR LEARNINGIMIAMI, INC. (hereinafter referred to as Consultant), a Florida corporation, whose address is 1900 Biscayne Blvd., Suite 201, Miami, Florida, 33132. SECTION 1 DEFINITIONS Agreement: Consultant: This Agreement between the City and Consultant. The Chief Administrative Officer of the City. For the purposes of this Agreement, Consultant shall be deemed to be an independent Consultant, and not an agent or employee of the City. City Manager: Services: All services, work and actions by the Consultant performed pursuant to or undertaken under this Agreement, as described in Section 2 and Exhibit "A" hereto. . Fee: Amount paid to the Consultant to cover the costs of the Services. Risk Manager: The Risk Manager of the City, with offices at 1700 Convention Center Drive, Third Floor, Miami Beach, Florida 33139, telephone number (305) 673-7000, Ext. 6435, and fax number (305) 673-7023. 1 SECTION 2 SCOPE OF WORK The scope of work to be performed by Consultant is set forth in Exhibit "A", entitled "SCOpe of Servi~" (Services). SECTION 3 COMPENSATION 3.1 FIXED FEE Consultant shall be compensated by the City for those Services provided and satisfactorily performed as set forth in Section 2 and Exhibit "A", during the term herein, for a fee not to exceed fifty thousand dollars ($50,000.00), inclusive of Reimbursable Expenses and any other consultants necessary to complete the Scope of Work described in Section 2 herein. Reimbursable Expenses shall include out-of-pocket costs which include long-distance phone calls, photocopies, transportation, mailings, and other ancillary costs for items such as press kits, a branding manual, media-training equipment rental and tapes. However, any such Reimbursable Expenses must be approved in writing by the City prior to Consultant incurring costs for same. The City shall have no duty or responsibility to reimburse Consultant for any unapproved expenses. 3.2 INVOICING Consultant shall submit a detailed invoice each month, to include a report of monthly activities, costs and billing for the portion of the Services provided as set forth in Exhibit "A". 3.3 METHOD OF PAYMENT Payments shall be made for Services satisfactorily rendered within thirty (30) days of the date of invoice, in a manner satisfactory to, and as approved and received by, the City. Consultant shall mail all invoices to: City of Miami Beach Department of Tourism and. Cultural Development Cultural Affairs Program 1700 Convention Center Drive Miami Beach, Florida 33139 Attn: Roberta Behrendt, Grants and Operations Administrator 2 " SECTION 4 GENERAL PROVISIONS 4.1 RESPONSIBILITY OF THE CONSULTANT With respect to the performance of the Services, the Consultant shall exercise that degree of skill, care, efficiency and diligence normally exercised by recognized professionals with respect to the performance of comparable Services. In its performance of the Services, the Consultant shall comply with all applicable laws, ordinances, and regulations of the City, Miami-Dade County, State of Florida, and Federal Government. 4.2 PUBLIC ENTITY CRIMES A State of Florida Form PUR 7068, Sworn Statement under Section 287.133(3)(a) Florida Statute on Public Entity Crimes shall be filed with the City's Procurement Division, prior to commencement of the Services herein. 4.3 DURATION AND EXTENT OF AGREEMENT This Agreement shall be ~>nly effective upon approval by the City and execution by the parties hereto. The term of this Agreement shall commence on January 30, 2006, and terminate on September 30, 2006. The term of this Agreement may be extended, in writing, at the sole discretion of the City. A reasonable extension of time shall be granted in the event the work of the Consultant is delayed or prevented by the City or by any circumstances beyond the reasonable control of the Consultant, including weather conditions or Acts of God, which render performance of the Consultant's duties impracticable. 4.4 TIME OF COMPLETION The Services to be rendered by the Consultant shall be commenced upon execution of the Agreement, and Consultant shall complete the scope of work presented in Section 2 by no later than September 30, 2006. 4.5 INDEMNIFICATION Consultant agrees to indemnify and hold harmless the City of Miami Beach and its officers, employees and agents, from and against any and all actions, claims, liabilities, losses, and expenses, including, but not limited to, attorneys' fees, for personal, economic or bodily injury, wrongful death, loss of or damage to property, at law or in equity, which may arise or be alleged to have arisen from the negligent acts, errors, omissions or other wrongful conduct of the Consultant, its employees, agents, sub-consultants, or any other person or entity acting under Consultant's control, in connection with the Consultant's performance of the Services pursuant to this Agreement; and to that extent, the Consultant 3 shall pay all such claims and losses and shall pay all such costs and judgments which may issue from any lawsuit arising from such claims and losses, and shall pay all costs and attorneys' fees expended by th'e City in the defense of such claims and losses, including appeals. The parties agree that one percent (1%) of the total compensation to the Consultant for performance of the Services under this Agreement is the specific consideration from the City to the Consultant for the Consultant's Indemnity Agreement. The Consultant's obligation under this Subsection shall not include the obligation to indemnify the City of Miami Beach and its officers, employees and agents, from and against any actions or claims which arise or are alleged to have arisen from negligent acts or omissions or other wrongful conduct of the City and its officers, employees and agents. The parties each agree to give the other party prompt notice of any claim coming to its knowledge that in any way directly or indirectly affects the other party. 4.6 TERMINATION. SUSPENSION AND SANCTIONS 4.6.1 Termination for Cause If the Consultant shall fail to fulfill in a timely manner, or otherwise violate any of the covenants, agreements, or stipulations material to this Agreement, the City shall thereupon have the right to terminate this Agreement for cause. Prior to exercising its option to terminate for cause, the City shall notify the Consultant of its violation of the particular terms of this Agreement and shall grant Consultant seven (7) days to cure such default. If such default remains uncured after seven (7) days, the City, upon three (3) days' notice to Consultant, may terminate this Agreement and the City shall be fully discharged from any and all liabilities, duties and terms arising out of/or by virtue of this Agreement. Notwithstanding the above, the Consultant shall not be relieved of liability to the City for damages sustained by the City by any breach of the Agreement by the Consultant. The City, at its sole option and discretion, shall additionally be entitled to bring any and alllegallequitable actions that it deems to be in its best interest in order to enforce the City's right and remedies against the defaulting party. The City shall be entitled to recover all costs of such actions, including reasonable attorneys' fees. To the extent allowed by law, the defaulting party waives its right to jury trial and its right to bring permissive counter claims against the City in any such action. 4.6.2 Termination for Convenience of City NOTWITHSTANDING SECTION 4.6.1, THE CITY MAY ALSO, FOR ITS CONVENIENCE AND WITHOUT CAUSE, TERMINATE AT ANY TIME DURING THE TERM HEREOF BY GIVING WRITTEN NOTICE TO CONSULTANT OF SUCH TERMINATION, WHICH SHALL BECOME EFFECTIVE SEVEN (7) DAYS FOLLOWING RECEIPT BY THE CONSULTANT OF THE WRITTEN TERMINATION NOTICE. IN THAT EVENT, ALL FINISHED OR UNFINISHED DOCUMENTS AND OTHER MATERIALS, AS DESCRIBED IN SECTION 2 AND IN EXHIBIT "A", SHALL BE 4 PROPERLY ASSEMBLED AND DELIVERED TO THE CITY AT CONSULTANT'S SOLE COST AND EXPENSE. IF THE AGREEMENT IS TERMINATED BY THE CITY AS PROVIDED IN THIS SUBSECTION, CONSULTANT SHALL BE PAID FOR ANY SERVICES SATISFACTORILY PERFORMED, AS DETERMINED" BY THE CITY AT ITS DISCRETION, UP TO THE DATE OF TERMINATION. PROVIDED, HOWEVER, THAT AS A CONDITION PRECEDENT TO SUCH PAYMENT, CONSULTANT SHALL DELIVER ANY AND ALL DOCUMENTS, MATERIALS, ETC, TO CITY, AS REQUIRED HEREIN. 4.6.3 Termination for Insolvency The City also reserves the right to terminate the Agreement in the event the Consultant is placed either in voluntary or involuntary bankruptcy or makes an assignment for the benefit of creditors. In such event, the right and obligations for the parties shall be the same as provided for in Section 4.6.2. 4.6.4 Sanctions for Noncompliance with Nondiscrimination Provisions In the event of the Consultant's noncompliance with the nondiscrimination provisions of this Agreement, the City shall impose such sanctions as the City, Miami- Dade County, and I or the State of Florida, as applicable, may determine to be appropriate, including but not limited to, withholding of payments to the Consultant under the Agreement until the Consultant complies and/or cancellation, termination or suspension of the Agreement. In the event the City cancels or terminates the Agreement pursuant to this Subsection the rights and obligations of the parties shall be the same as provided in Section 4.6.2. 4.7 CHANGES AND ADDITIONS Changes and additions to the Agreement shall be directed by a written amendment signed by the duly authorized representatives of the City and Consultant. No alteration, change, or modification of the terms of this Agreement shall be valid unless amended in writing, signed by both parties hereto, and approved by the City. 4.8 OWNERSHIP OF DOCUMENTS All documents prepared by the Consultant pursuant to this Agreement are related exclusively to the Services described herein, and are intended or represented for ownership by the City. Any reuse, distribution, or dissemination of same by Consultant, other than to the City, must be first approved in writing by the City. 4.9 INSURANCE REQUIREMENTS The Consultant shall not commence any work pursuant to this Agreement until all insurance required under this Section has been obtained and such insurance has 5 been approved by the City's Risk Manager. The Consultant shall maintain and carry in full force during the term of this Agreement the following insurance: 1. Consultant General Liability in the amount of $1,000,000, naming the City of Miami Beach, Florida, as an additional insured. 2. Consultant Professional Liability in the amount of $200,000, naming the City of Miami Beach, Florida, as an additional insured. 3. Workers Compensation & Employers Liability as required pursuant to Florida statute. 4. The insurance must be furnished by insurance companies authorized to do business in the State of Florida and approved by the City's Risk Manager. 5. Original certificates of insurance for the above coverage must be submitted to the City's Risk Manager for approval prior to any work commencing. These certificates will be kept on file in the office of the Risk Manager, 3rd Floor, City Hall. 6. The Consultant is solely responsible for obtaining and submitting all insurance certificates for its sub-consultants. All insurance policies must be issued by companies authorized to do business under the laws of the State of Florida. The companies must be rated no less than "B+" as to management and not less than "Class VI" as to strength by the latest edition of Best's Insurance Guide, publiShed by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the City's Risk Manager. Compliance with the foregoing requirements shall not relieve the Consultant of the liabilities and obligations under this Section or under any other portion of this Agreement, and the City shall have the right to obtain from the Consultant specimen copies of the insurance policies in the event that submitted certificates of insurance are inadequate to ascertain compliance with required overage. 4.9.1 Endorsements All of Consultant's certificates, above, shall contain endorsements providing that written notice shall be given to the City at least thirty (30) days prior to termination, cancellation or reduction in coverage in the policy. 4.9.2 Certificates Unless directed by the City otherwise, the Consultant shall not commence any services pursuant to this Agreement until the City has received and approved, in writing, certificates of insurance showing that the requirements of this Section (in its entirety) have been met and provided for. 4.10 ASSIGNMENT. TRANSFER OR SUBCONTRACTING The Consultant shall not subcontract, assign, or transfer any work under this Agreement in whole or in part, without the prior written consent of the City. 6 4.11 SUB-CONTRACTORS The Consultant shall be liable for the Consultant's services, responsibilities and liabilities under this Agreement and the services, responsibilities and liabilities of any and all sub-contractors, and any other person or entity acting under the direction or control of the Consultant. When the term "Consultant" is used in this Agreement, it shall be deemed to include any sub-contractors and any other person or entity acting under the direction or control of Consultant. All sub-contractors must be approved in writing by the City prior to their engagement by Consultant. 4.12 EQUAL EMPLOYMENT OPPORTUNITY In connection with the performance of this Agreement, the Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, ancestry, sex, age, and national origin, place of birth, marital status, physical handicap, or sexual orientation. The Consultant shall take affirmative action to ensure that applicants are employed and that employees are treated during their employment without regard to their race, color, religion, ancestry, sex, age, national origin, place of birth, marital status, disability, or sexual orientation. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or termination; recruitment or recruitment advertising; layoff or termination; rates of pay, or other forms of compensation; and selection for training, including apprenticeship. 4.13 CONFLICT OF INTEREST The Consultant agrees to adhere to and be governed by the Metropolitan Miami-Dade County Conflict of Interest Ordinance (No. 72-82), as amended; and by the City of Miami Beach Charter and Code, which are incorporated by reference herein as if fully set forth herein, in connection with the Agreement conditions hereunder. The Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirectly which should conflict in any manner or degree with the performance of the Services. The Consultant further covenants that in the performance of this Agreement, no person having any such interest shall knowingly be employed by the Consultant. No member of or delegate to the Congress of the United States shall be admitted to any share or part of this Agreement or to any benefits arising therefrom. 4.14 PATENT RIGHTS: COPYRIGHTS: CONFIDENTIAL FINDINGS Any patentable result arising out of this Agreement, as well as all information, specifications, processes, data and findings, shall be made available to the City for public use. 7 No reports, other documents, articles or devices produced in whole or in part under this Agreement shall be the subject of any application for copyright or patent by or on behalf of the Consultant or its employees or sub-contractors, without the prior written consent of the City. 4.15 NOTICES All notices and communications in writing required or permitted hereunder may be delivered personally to the representatives of the Consultant and the City listed below or may be mailed by registered mail, postage prepaid (or airmailed if addressed to an address outside ofthe city of dispatch). Until changed by notice in writing, all such notices and communications shall be addressed as follows: TO CONSULTANT: Arts for learninglMiami, Inc. Sheila Womble, Executive Director 1900 Biscayne Blvd., Suite 201 Miami, Florida 33132 T ellfax 305-576-1212/305-576-1193 TO CITY: Gary Farmer, Cultural Affairs Program Manger City of Miami Beach Department of Tourism and Cultural Development 1700 Convention Center Drive Miami Beach, Florida 33139 Tellfax 305-673-7577/305-673-7262 Notices hereunder shall be effective: If delivered personally, on delivery; if mailed to an address in the city of dispatch, on the day following the date mailed; and if mailed to an address outside the city of dispatch on the seventh day following the date mailed. 4.16 LITIGATION JURISDICTIONNENUE This Agreement shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. BY ENTERING INTO THIS AGREEMENT, THE CONSULTANT AND CITY EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. 4.17 ENTIRETY OF AGREEMENT 8 This writing and the Services embody the entire Agreement and understanding between the parties. hereto, and there are no other agreements and understandings, oral or written with reference to the subject matter hereof that are not merged herein and superceded hereby. The Services and the Proposal Documents are hereby incorporated by reference into this Agreement. 4.18 LIMITATION OF CITY'S LIABILITY The City desires to enter into this Agreement only if in so doing the City can place a limit on the City's liability for any cause of action for money damages due to an alleged breach by the City of this Agreement, so that its liability for any such breach never exceeds the sum of $1,000. Consultant hereby expresses its willingness to enter into this Agreement with Consultant's recovery from the City for any damage action for breach of contract to be limited to a maximum amount of $1,000. Accordingly, and notwithstanding any other term or condition of this Agreement, Consultant hereby agrees that the City shall not be liable to the Consultant for damages in an amount in excess of $1 ,000 for any action or claim for breach of contract arising out of the performance or non-performance of any obligations imposed upon the City by this Agreement. Nothing contained in this paragraph or elsewhere in this Agreement is in any way intended to be a waiver of the limitation placed upon the City's liability as set forth in Section 768.28, Florida Statutes. [THE REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK] 9 " IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their appropriate officials, as of the date first entered above. FOR CITY: ATTEST: CITY OF MIAMI BEACH, FLORIDA By:Jtrb~r~ . ty Clerk <;~~ ~..-. ~ ~ ,.1'''-'-."': '-'J .:'~--- 'Robert :Parcher Vice-Mayor Saul Gross FOR CONSULTANT: ATTEST: ARTS FOR LEARNING/MIAMI, INC. By: C:~iJ ,4. ~~ Print Name Attachment: Exhibit "A" F:\info\$ALL\Roberta\Bristol PR\Professional Service Agreement Oct 2005,doc APPROVED AS TO FORM & lANGUAGE & FOR EXECUTION EXHIBIT "A" IW fA/JJ;J/..-::- <~-J--~O(' City Attorney ~ Date 10 Arts for Learning/Miami Scope of Work for City of Miami Beach Deparbnent of Tourism and Cultural Development Cultural Affairs Program January 30, 2006 through September 30, 2006 Arts for Learning/Miami is prepared to enter into a contract with the City of Miami Beach to provide the following services: Scope of Services: Summer Camp Proaram A4L proposes to provide visual and/or performing arts instruction to 250 campers as part of a seven- week summer camp program at Flamingo Park. A4L will work closely with the park's staff to determine the camp's start and end dates, schedule, and classes to offer based on the park's facilities and the interests and ages of the children in the neighborhood. Depending on nature of the classes, A4L will then schedule two separate performances by different artists and/or ensembles to support the work being created during the camp. A4L will provide training, monitoring, and support to the artists and performers to ensure the delivery of a high quality program. A4L will also oversee the implementation of the Little Director program which provides each camper the opportunity to see their artwork translated into a brief digital animation. Class size should be a maximum of 25 children to provide the best experience possible for the participants. Class composition is best served by considering the age and/or ability of the participants to ensure that the appropriate level of instruction is provided. In order to provide a participatory learning experience associated with the performances, A4L will provide the Resource Kit "Dancing & Drumming in the African Diaspora" that includes student books, videos, CDs, instruments, songs and music. Arts for LeaminglMiami will provide one kit which will serve 150 children total, 25 children at a time per class. Performances will be delivered by high quality local performing artists and cultural organizations selected jointly by Arts for Learning and the Miami Performing Arts Center. Earlv Childhood Proaram Launched in January 2005, in partnership with Peace Education Foundation and VSA Arts, A4L Miami now provides a comprehensive program for advancing early childhood literacy and school readiness through the arts. Start with the Arts (SWT A) is an arts-based creative learning approach to literacy and school readiness for children ages 2-5. SWTA builds upon existing curriculum, offering arts activities that focus on five common themes found in early childhood programs. The topics addressed in these units focus on self-awareness, transportation, weather, ecology, and nutrition. Each unit contains developmentally sound art experiences that are structured to incorporate the thematic content of each lesson plan. A4L's Early Childhood program proposes to implement SWT A in two childcare centers, RAIN and Happy Kids/Jefferson, train 25 teachers and serve up to 65 children ages 2-5 and their parents. A4L will provide an artist residency component consisting of 4 teaching artists specialized in visual arts, drama, dance/movement and music. The artists participate in the professional development training sessions and visit the centers offering continued arts instruction, role-modeling and coaching for teachers and students. 11 The SWT A instructional program enables teachers and parents to create meaningful learning experiences for young children utilizing visual arts, creative movement, creative drama, and music. Each center will receive the easy to use SWT A Resource Book which is available in English and/or Spanish and is organized into four thematic areas: All About Me; How I Go From Here to There; Feeling Hot, Cold and Wet; and The World Around Me. Each lesson includes learning objectives, a list of materials, strategies for including all students, thematically linked books and songs, and a letter to the families encouraging continuing the activities at home. The brand new companion book "Start with the Arts at Home": is a 49-page activity guide that provides a simple presentation of activities parents can do at home with their children. An activity box will be distributed per classroom (up to 8 classrooms) with essential tools for classroom arts integration. Schedule of Service Delivery: Date of Deliverv Activitv March Announce and advertise training for pre-school teachers; Summer Camp Curriculum Planning; Deliver Early Childhood Training Workshop; Deliver and distribute art supplies and resources to pre-school centers; Hold parent workshops at pre-schools. April Meet with Park Staff to set summer camp schedule; Conduct artist residencies at pre-schools May Hire Teaching ArtistsIBook performance ensembles for summer camps; continue artist residencies at pre-schools June Begin 7 -week summer camp programming at Flamingo Park; Continue artist Residencies at pre-schools; Start Little Director Program July Summer camp in full session Continue Little Director Proaram August Complete Documentation & Evaluation Performance Measurement and Proaram Evaluation At the conclusion of the programs, Arts for LeaminglMiami staff will facilitate performance evaluation surveys to determine program results and outcomes. This information will be reported to the City of Miami Beach upon completion of the project's programs. List of Evaluation Matrixes and Surveys (Attached) . Artists' Self Evaluation - Early Childhood . Director Surveys - Early Childhood Centers . Evaluation Matrix for Artist Residency - Early Childhood . Student Focus Group Survey . Site Evaluation - Performance . Site Evaluation - ResidencylWorkshop · Skill Evaluation - Flamingo Park Summer Camp - Dance · Skill Evaluation - Flamingo Park Summer Camp - Visual Art · Flamingo Park Survey - Artist . Site Manager Survey - Flamingo Park Summer Camp . SWT A - Parent WorkShOp Evaluation - Early Childhood · SWTA- Teacher Training - Post Test · SWTA - Teacher Demographic Training Pre Test · SWT A - Teacher Evaluation of Resident Artist 12 Arts for Leamin Miami Bud et 2006 erformances Art & Curriculum su lies $15 IchildX 65 Teaching Artist Fees $35 p/session X 1session p/class (8 classes) X 12 visits Artist Plannin time with the teacher $75 X 2 centers X 4 artists Documentation & Observation $35 X 3sessions plvisit X 8 classrooms X 2 visits Liabili Insurance & back round checks Total Bud et 13 9,000 3,920 5000 840 2,250 3,000 1,000 50 250 1,000 $ 26 310 9,000 2000 1,300 2,860 975 2,940 1,000 600 1,680 250 500 $ 23,105 $ 49,415 Arts for Learning An Affiliate of Young Audiences Miami Artist"s Self-Evaluation Did you have fun today? Based on your experiences so far... Please complete this form and return to the Program Manager with your weekly mail to Arts for Learning. Thank you! Overall rating of my experience Excellent Good Needs Improvement Poor Strongly Strongly Teaching Artist Agree! Agree Neutral Disagree Disagree N/A Always / Never I was on time and used class time wiselv I was organized and prepared I was comfortable working with students of all abilities I offered suggestions for other related activities I adapted well to students abilities I used a wide range of materials and techniQues I stimulated student artistic abilities I encouraged students to develop their skills and abilities I collaborated well with teacher and students Presentation Skills Strongly Strongly explanation/instructions Agree/ Agree Neutral Disagree Disagree N/A Always / Never I enQaQed allleamers I was specific and clear I enhanced rapport I followed my syllabus (teacher/artist Dlan) I outlined clear steps for the classroom activities I gave useful feedback to others- How has this program impacted you as an artist? What were the highlights/rewarding aspects of this visit for you? How could your experience be improved? Artist Name: Site: Date Arts for Learning An Affiliate of Young Audiences Miami Early Childhood Center Survey To help U8 address your needs. please answer the following questions. This information wJ1l only be used to assist Arts for Leamlng/Miami and VSA arts of Florida in the development and delivery of our program. Title: Phone: ( Name: Center: Mailing Address: City: State: Zip: Emall: 1. I would like my center's main copy of the Start with the Arts Educational Resource Guide: English Spanish 2. What is the ideal day of the week for Professional Development Training? Any Saturday Teacher Planning days 2 half day sessions 3. Please complete the chart below: 2 years 3 years 2&3 4 years 5 years 4&5 Mixed Mixed Total number of Classrooms Total number of Teachers Of the total number of Teachers. how many only speak and read Spanish? Total number of Students 4. The Ideal amount of time for an artist to spend in one of my classrooms for 4 or 5 years olds is: 20 minutes 30 minutes 40 minutes Other 5. What is the best lappropriate time for an artist and classroom teachers to touch base, plan and share ideas? 6. The best months for my school to receive an artist would be: (check all that apply) _ Feb _ March _ April_ May _ June _ July _ Aug _ Sept_ Oct_ Nov _ Dec 7. I would specifically like to have a visiting artist work with students on: Please rank the following themes from 1-4 by order of priority (1 highest - 4 lowest): All About Me (Self Awareness) Feeling Hot. Cold. Wet (Weather) How I Go From Here to There (Transportation) The World Around Me (Ecology) 8. Our most successful parent events have been.... (please describe, include time of day and type of activity. Use back of sheet If necessary) ThtInk ytJUI Arts for Learning An Affiliate of Young Audiences Miami Evaluation Matrix for Early Childhood Arts for Learning/Miami has worked with Independent Evaluator Dr. Billy Birnie 1 for five years to test teachers' motivation, comfort level, and capacity to integrate the arts into their classroom. Our evaluation instruments for the Start with the Arts program for pre-k teachers are based on Dr. Birnie's research experience and techniques used with K-12 teachers in Miami-Dade County Public Schools. Our instruments test the reliability of responses by incorporating two or more types of questions for each evaluation topic. Presently, we are working with Dr. Jeffery Pickens from St. Thomas University who has assisted with the design of the following instruments: For Site /Center Director: . Centers Survey For Teacher/Artist Planning Period: . Teacher Planning Questionnaire (available in English and Spanish) For Teacher Training (available in English and Spanish): Professional Development on Art integration for early childhood . Instrument: Demographicl Personal assessment Survey . Instrument: Pre and Post Survey . Instrument: Teacher's Activity Logs (available in English and Spanish) For Artist Residencies (available in English and Spanish) . Instrument: Artist Self Evaluation (to be completed after each residency visit) . Instrument: Teacher's Artist Residency Evaluation (to be completed by teachers after each artist visit) . Instrument: Artist De-Briefing and Reflections Questionnaire )> Past Experiences )> Barriers! Challenges )> What would you do different? For Parent Outreach Event: . Instrument: Post Event Survey (English & Spanish) Instrument: Follow-up Goals of Service Number of students served: 65 Number of teachers served: 20-25 Number of classrooms: 8 Number of artist visits: 12 per/classrooms Total art experiences: 96 1 Dr. Billy F. BImIe, EvIIlue1Jon Consultant, a partner in Birnie 8nd Associates, has coordinated the evaluation of A4UMiaml since May 2001, utiNzing the decision-maldng model of eveluation, Dr. Birnie assesses A4UMI8mi's program processes and the perspectives of key participants to facilitate Intelligent judgments by the organization's decision-makers. Dr. Birnie's career encompasses teaching kindetparten thtough the univer:slty Ievel8nd seTVing as a school-site, region, 8nd central office 8C/ministralor for M-DCPS. Throughout her professional experience, her focus has been on how adults in schools can help childmn /earn more effectively, Her current wodc itJcIudes lr8ining and coaching principals and teachers, speaking on aducational issues, f8ci1itating groups, developing curriculum, analyzing policy, and evaluating programs. Dr. Birnie earned a BA and MA in English from Sui Ross Stete College (TX) and a PhD in Teaching 8nd Learning from the UnlvelSity of MIami. Her recant honors include Distinguished Alumnus by the UniveISity of Miami 8nd Educator of the Year by Florida International UniveISity. ARTsforLEARNING MIAMI Student Focus Group Survey What did you expect to be doing in camp? What kinds of activities did you do with your art teacher? Did you work mostly by yourself or did you do projects with the other students? What was your favorite part of the camp? What was your least favorite part of the camp? What kinds of things did you learn from the art class? Can you give an example of what you learned? What is one thing you learned this summer at the camp? Would you like to come back to this camp next summer? Why? Is there anything that you would change about the camp? About the art class? ARTS{QrlEARNING MIAMI GET smART Evaluation Form: PERFORMANCE (Draft) Observer Name: Date: Artist and Program Observed: Audience Grade/Age Level: School Site: Please assess the artist whose perfonnance program you observed. Use the following rating scale based on the Teaching Artist Rubric lug nuts for each of the evaluation criteria. Comments can be made to the right of the assessed criteria. Mark criteria Nt A if it is not applicable. RATING SCALE: 3= Exceptional; 2 = Good; 1 = Acceptable; 0 = Needs Improvement ARTISTRY/ PRESENTATION: The artist exhibited the following... COMMENTS _ Stage presence (i.e. confidence, ease, energy). _ Knowledge and mastery of the art form/medium. _ Effective use of visual aids, props, costumes. _ Skillful use of voice and gesture. _ Flexibility, enthusiasm and humor. _ Sensitivity to and respect for the audience. RATING SCALE: 3= Exceptional; 2 = Good; 1 = Acceptable; 0 = Needs Improvement AUDIENCE MANAGEMENT/ CONTENT/ MOTIVATION: COMMENTS The program included the following... _ Clearly expressed audience expectations. _ Sequential organization around a central theme. 1/24/2006 Young Audiences of Oregon & SW Washington _ Variety and good pace. _ Effectively explained concepts. _ Effective questioning techniques. _ Participatory and engaging activities. _ Educationally relevant and age-appropriate activities. _ Encouragement of student creative input. Connections to students' interests. Arts for Learning/Miami 1900 Biscayne Blvd. Suite 201 Miami, FL 33132 Phone: 305.576.1212 Fax: 305.576.1193 Thank you for completing the evaluation form! Send completed evaluation to the above address. 1/2412006 Young Audiences ofOreg.on & SW Washington _,J~ :;/_..:::- Young Audiences 1'- GET smART Evaluation Form: RESIDENCY/wORKSHOP (Draft) Observer Name: Date: Name of Artist Observed: Age/Grade Level: School Site: Please assess the artist whose workshop or residency session you observed. Use the following rating scale based on the Teaching Artist Rubric lug nuts for each of the evaluation criteria. Comments can be made to the right of the assessed criteria. Mark criteria N/A ifit is not applicable. RATING SCALE: 4 = Ideal; 3 = Excellent; 2 = Good; 1 = Acceptable; 0 = Not Acceptable ARTISTRY: The artist... COMMENTS _ Demonstrated knowledge and mastery of the art form/medium. _ Empowered students to create on their own. ARTISTrrEACHER RELATIONSHIP: The artist... _ Included the classroom teacher in the lesson presentation. _ Demonstrated flexibility in meeting the teacher's needs. ASSESSMENT: The artist... _ Monitored student perfonnance/progress and adjusted as necessary. ,--- Provided positive feedback to students on their perfonnance/progress. CLASSROOM MANAGEMENT: The artist... _ Effectively communicated the objective of the lesson. _ Was clear, sequential, organized and focused. _ Established clear expectations of student academic/artistic performance. _ Established clear expectations of student behavior. _Included smooth transitions between the lesson activities. 112412006 Y oWlg Audiences of Oregon & SW Washington _,J~ :;/_..:::- Young Audiences 1'- CHILD DEVEWPMENT: Tbe artist... COMMENTS _ Encouraged equitable student participation by accommodating individual differences. _ Provided lessons appropriate to student skills and abilities. CONTENT: The artist... _ Made connections of art form to other curricular areas and life experiences. _ Used a variety of materials to engage the learner. _ Implemented a sequenced lesson that taught the principles and the elements of the art form. MOTIVATION: The artist... _ Established a positive learning environment. _ Demonstrated enthusiasm and interest in teaching young people. _ Provided lesson activities that included a high percentage of active student participation. _ Provided opportunities for students to apply learned skills. PRESENTATION: The artist: _ Effectively explained, demonstrated and modeled to increase student learning. _ Demonstrated effective questioning techniques. Arts for Learning/Miami 1900 Biscayne Blvd. Suite 201 Miami, FL 33132 Phone: 305.576.1212 Fax: 305.576.1193 Thank you for completing the survey! Send completed evaluation to the above address. 1/2412006 Young Audiences of Oregon & SW Washington ARTsforLEARNING MIAMI Flamingo Park Summer CamQ Dance Skill Evaluation Rate student perfonnance of the following on a scale of 1 (poor) to 6 (excellent) Poor Excellent Ability to communicate ideas throuah movement 1 2 3 4 5 Uses underlying principles of body movement (alignment, balance, isolation, weight shift, etc.) 1 2 3 4 5 Coordination 1 2 3 4 5 Knows dance steps, positions, and patterns from various dance forms and traditions (ballet, ethnic, modern etc.) 1 2 3 4 5 Ability to learn movement sequences & apply principles of improvisation 1 2 3 4 5 Ability to communicate ideas throuah movement 1 2 3 4 5 Uses underlying principles of body movement (alignment, balance, isolation, weight shift, etc.) 1 2 3 4 5 Additional comments: Student Name Date (First) (Last) (MI) Teaching Artist . ARTsforLEARNING MIAMI Flamin$Jo Park Summer Camp Visual Art Skill Evaluation Rate student perfonnance of the following on a scale of 1 (poor) to 5 (excellent). Skill Poor Excellent Linear quality 1 2 3 4 5 Color techniques 1 2 3 4 5 Three dimensional 1 2 3 4 5 techniaues Communicates creative 1 2 3 4 5 ideas through visual art Handles tools and supplies 1 2 3 4 5 in a safe and responsible manner Observation skills 1 2 3 4 5 Ability to work 1 2 3 4 5 collaboratively with peers Student Name Date Teaching Artist Additional comments: ARTsforLEARNING MIAMI Artist Survey What were your expectations for the arts component at the beginning of the program? Were those expectations met? How or how not? How did your students respond to you? What do you feel was your most successful project in this program and why? How were your interactions with the site staff? Do you feel they were supportive of you? Was your job description and responsibilities clear to you? Were you consistent and punctual about your responsibilities? Were you able to keep the students engaged and manage the classroom? Was Arts for Learning accessible to you? If you had any questions or concerns, do you feel that we were able to address them in a timely fashion? Is there anything that you would change about the arts component? Would you want to work with Arts for Learning and this program in the future? ARTSforlEARNING MIAMI Site Manager Survey Name of Teaching Artist: What were your expectations for the arts component at the beginning of the program? Were those expectations met? If yes, please give example. If no, please give example. Did the artist have positive interaction with the students? If not, can you provide an example of any problems or concerns? Did the artist have positive interaction with your staff? If not, can you provide an example of any problems or concerns? Was the artist consistent and punctual about their responsibilities? Did the artist clean the room appropriately at the end of the class? Did the artist keep the students engaged and manage the classroom? Was Arts for Learning accessible to you? If you had any questions or concerns, do you feel that we were able to address them in a timely fashion? Is there anything that you would change about the arts component? Would you want to work with this artist again in your program? , . Arts for Learning An Affiliate of Young Audiences Miami SWT A Parent Workshop Evaluation Family name: Date: School Name: 1. Why did you come to tonight's program? 2. Did you know your child would be participating in a literacy program provided through "Art for Learning" with funds from "The Children's Trusf? Yes _ No _ 3. If yes, how were you advised? School Director! Administration Other Parents Arts for learning Other 4. What did you learned during tonight's program? 5. What was your favorite part of tonight's program? 6. Why is it important for to you to be involved in your child's school and its arts related activities? 7. Would you attend to additional workshop? 8. Would you recommend this WOrkshOp to other parents? 9. How important is the integration of the arts in your child's education? Please circle one Strongly Agree Agree Neutral Disagree Strongly Disagree · POST-TEST Arts for Learning An Affiliate of Young Audiences Miami PLEASE PROVIDE YOUR HONEST ANSWERS TO THE FOLLOWING: Have you ever received training in the use of ART, MUSIC, DRAMA or CREATIVE MOVEMENT with students in your classroom? NO ( ] or YES [ ] (If yes, please explain what type of training or curriculum you received) Circle a number to show: How often will you use ART, MUSIC, DRAMA or MOVEMENT classroom activities in the future? Never Seldom Often Verv Often Drawing 1 2 3 4 Other Visual Art 1 2 3 4 Music listening 1 2 3 4 Playing music 1 2 3 4 DramaIRole Play 1 2 3 4 Dance/Creative Movement 1 2 3 4 Circle a number to show how your opinion has changed, compared to before the training. How comfortable are you using ART, MUSIC, DRAMA and MOVEMENT activities with students? Less @ Comfortable 1 Same 2 3 4 More 5 Comfortable @ How motivated are you to use ART, MUSIC, DRAMA and MOVEMENT activities with students? Less @ Motivated 1 Same 234 More 5 Motivated @ How prepared and confident are you to use ART, MUSIC, DRAMA and CREATIVE MOVEMENT activities with students? Less @ Confident 1 Same 234 More 5 Confident @ , .' POST-TEST Arts for Learning Miami . An Affiliate of Young Audiences Please circle a number next to each item and rate. Now that you have completed your training Compared to how you answered before. show us if your opinion bas changed about how important each of the following activities is for child development and school readiness? Much Less Less Same as More Much more Imoortant Imoortant before ImoortaDt Imoortant Reading stories 1 2 3 4 5 Eating Candy 1 2 3 4 5 Visual Arts 1 2 3 4 5 Drama/Role Play 1 2 3 4 5 Math Instruction 1 2 3 4 5 Music Listening 1 2 3 4 5 Phonics 1 2 3 4 5 Creating Music 1 2 3 4 5 Handwriting Practice 1 2 3 4 5 Games 1 2 3 4 5 DanceIMovement 1 2 3 4 5 Sky Diving 1 2 3 4 5 HealthlNutrition 1 2 3 4 5 SciencelNature 1 2 3 4 5 What are some ART, MUSIC, DRAMA or CREATIVE MOVEMENT activities that you currently use in your classroom? Please list below: /f you are not sure, please check here: D Please print your name: Date Thank you! , j PRETEST Arts for Learning An Affiliate of Young Audiences Miami . Please Print Your Name: PLEASE PROVIDE YOUR HONEST ANSWERS TO THE FOLLOWING: 1. Please circle your age group? a) under 21 years b) 21 - 25 years c) 26 - 30 years d) 31-35years e) 36 - 40 years f) 41- 50 years g) 51 - 55 years h) over 55 years 2. How do you describe your racial, ethnic, cultural background? 3. How many years of experience do you have as a teacher? 4. Years of Schooling? (check any that apply) _ some high school _ completed High School or GED _ some college _ 2 year degree (A.A) _ finished college (B.A. or B.S. degree) _ graduate degree _ Other, please explain: 5. Have you earned a CDA (Child Development Associate) certificate? YES - _NO _IN PROGRESS 6. Where do you currently work? 7. What age group of children do you currently work with? 8. How many children are in your classroom/care? We would like to contact you in the future as part of our follow-up evaluation. You may be eligible to receive a gift' If you are willing to be contacted, please include: Daytime Phone Number: Email Address (if available): PRETEST Arts for Learning An Afliliate of Young Audiences Miami Please Print Your Name: PLEASE PROVIDE YOUR HONEST ANSWERS TO THE FOLLOWING: 1. Have you ever received training to use ART, MUSIC, DRAMA or MOVEMENT with your students? NO - _YES (if yes, please explain what type of training or cuniculum you received) 2. How often do you currently use the following activities with your students? (Circle a number to indicate your response) Never Seldom Often Verv Often Drawing 1 2 3 4 Other Visual Art Activities 1 2 3 4 Music listening 1 2 3 4 Playing music 1 2 3 4 Drama/Role Play 1 2 3 4 Dance/Creative Movement 1 2 3 4 3. How comfortable are you using ART, MUSIC, DRAMA and MOVEMENT activities with students? Not Very @) Comfortable 1 2 3 4 Comfortable @ 4. How motivated are you to use ART, MUSIC, DRAMA and MOVEMENT activities with students? Not Very @ Motivated 1 2 3 4 Motivated @ 5. How prepared and confident are you to use ART, MUSIC, DRAMA and CREATIVE MOVEMENT activities with students? Not Yet @) Confident 1 2 3 4 Very Confident @ Almost done...continue on the back... j} PRETEST Arts for Learning An Affiliate of Young Audiences Miami Please Print Your Name: PLEASE PROVIDE YOUR HONEST ANSWERS TO THE FOLLOWING: Circle a number next to each item to rate: 6. How important are each of the following activities for c:hild develoDment and sc:hool readiness? Not very Very ImDortant ImDortant Reading stories 1 2 3 4 Visual Arts 1 2 3 4 DramaIRole Play 1 2 3 4 Math Instruction 1 2 3 4 Music Listening 1 2 3 4 Phonic:s 1 2 3 4 Creating Music 1 2 3 4 Handwriting Practic:e 1 2 3 4 Games 1 2 3 4 Danc:elMovement 1 2 3 4 HealthlNutrition 1 2 3 4 Scienc:elNature 1 2 3 4 7. What are some ART, MUSIC, DRAMA or CREATIVE MOVEMENT activities that you currently use in your classroom? Please list below: - If you are not sure, please check here: D Thank you! Arts for Learning An Affiliate of Young Audiences Miami Teacher's Resident Artist Evaluation Teacher's Name: Site: Date: We hope you enjoy your experience with our resident artist. Please complete this form and return to your Site Coordinator. Your site coordinator will mail the evaluations to Arts for learning. Thank you! Strongly Strongly Teaching Artist Agree! Agree Neutral Disagree Disagreel N/A Always Never Was on time and used class time wisely Was organized and prepared Was comfortable working with students of all abilities Offered suggestions for other related activities Adapted well to students abilities Used a wide range of materials and techniaues Stretched student abilities artistically Encouraged students to develop their abilities Collaborated well with teacher and students Artist's presentation skills I Strongly Strongly explanation linstructions Agreel Agree Neutral Disagree Disagree! N/A Always Never Engaged all learners Were specific and clear Enhanced rapport Incorporated sequencing and clear steps were outlined for the activities Strongly Strongly OUTCOMES Agreel Agree Neutral Disagree Disagree! N/A Always Never As a teacher/host, having the artist in the classroom gave me the opportunity to observe students responding in new ways As a teacher/host, having the artist in the classroom provided awareness, skills, ideas and resources to integrate arts education into my teaching practices, I was able to interact and learn from working with the teaching artist in my class .... v'" ' (" ~ .. Arts for Learning An Affiliate of Young Audiences Miami Teacher's Resident Artist Evaluation.. Page 2 AldditionalFeedback Write your comments below Describe how the program has affected you as a teacher What were the highlight! most successful or rewarding aspects of the program? Did you share with your colleagues, family and/or friends about this program? Success Story: Please briefly relate how the residency impacted your class and/or a particular student. Please rate your experience with the resident artist: Needs Not Excellent Good Imorovement Aoolicable Overall rating of experience [ ] [ ] [ ] [ ] Interesting [ ] [ ] [ ] [ ] Organization [ ] [ ] [ ] [ ] Effective Activities [ ] [ ] [ ] [ ] Artist's Knowledge & Skills [ ] [ ] [ ] [ ] Artist's Presentation Style [ ] [ ] [ ] [ ] Artist Covered Material Clearly [ ] [ ] [ ] [ ] Artist Responded Well to Questions [ ] [ ] [ ] [ 1 Comments: How could your experience be improved? Other comments or suggestions?