2000-23837 RESO
RESOLUTION NO. 2000-23837
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AN AMENDMENT TO
THE CURRENT AGREEMENT WITH ARTHUR HILLS/STEVE FORREST
AND ASSOCIATES, TO PROVIDE LANDSCAPE ARCHITECTURAL
/ENGINEERING SERVICES FOR THE BA YSHORE GOLF COURSE AND
THE NORMANDY SHORES GOLF COURSES; FURTHER ESTABLISHING
A REVISED OVERALL FEE OF 6.875% FROM THE PREVIOUSLY
APPROVED RATE OF 7.0% OF CONSTRUCTION COST;
APPROPRIATING ARCHITECTURAL/ENGINEERING FEES FOR
BA YSHORE GOLF COURSE IN THE AMOUNT OF $322,878 (BASED ON AN
ESTIMATED CONSTRUCTION BUDGET OF $4,696,408) AND
MAINTAINING THE CURRENT BALANCE OF $57,000 AVAILABLE FROM
PHASE I FOR REIMBURSABLE EXPENSES AND SURVEYS FOR THE
COURSES, FOR A TOTAL AMENDMENT OF $530,713; WITH FUNDING
AVAILABLE FROM UNAPPROPRIATED GENERAL FUND BALANCE TO
BE REIMBURSED FROM THE CITY OF GULF BREEZE, FLORIDA,
LOCAL LOAN PROGRAM.
WHEREAS, on October 8, 1997, the City Commission approved a professional services
agreement with the firm of Arthur Hills/Steve Forrest and Associates for the design services; and
WHEREAS, the professional services agreement with Arthur Hills/Steve Forrest and
Associates also anticipated the possibility of additional funding, including a section in the
professional services agreement that permitted the City to retain the firm for addition work; and
WHEREAS, the new construction dollars recommended for the Bayshore Golf Course is
$4,696,408 and $3,023,053 for the Normandy Shores Golf Course for a total estimated construction
budget of $7,719,461 and that a lower overall fee percentage between Arthur Hills/Steve Forrest and
Associates and the City of 6.875% has been agreed to by both parties; and
WHEREAS, the fees for the additional work Arthur Hills/Steve Forrest and Associates will
perform for the City will come from the $57,000 remaining balance provided in Phase I of this
agreement for surveys, environmental permitting and other reimbursables that will be paid only on
the cost of actual invoices; and
WHEREAS, The scope of work to be provided by Arthur Hills/Steve Forrest and Associates
shall include project design services, construction documents, construction management during
construction, the maintenance criteria to be followed by the firm managing the Golf Course, and
site visits during the first year the Golf Course is opened to assure maintenance criteria is being
adhered to; and
WHEREAS, accordingly the Administration recommends a Third Amendment to the Arthur
Hills/Steve Forrest and Associates, Inc. contract be approved by the Mayor and City Commission
and executed by the Mayor and City Clerk.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein approve and authorize the Mayor and City Clerk to execute an Amendment
- .-----
to the current Agreement with Arthur Hills/Steve Forrest and Associates, to provide Landscape
Architectural/Engineering Services for Phase II construction ofthe Bayshore and Normandy Shore
Golf Courses, appropriating landscape architectural/engineering fees for Bayshore Golf Course in
the amount of $322,878 and maintaining the current balance of $57,000 available from Phase I for
reimbursable expenses and surveys for the courses for a total amendment of$530,713, with funding
available from unappropriated general fund balance to be reimbursed from the City of Gulf Breeze,
Florida local loan program.
PASSED and ADOPTED this 15th day of March, 2000.
Wh
MAYOR
ATTEST:
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CITY CLERK
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APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.fl.us
COMMISSION MEMORANDUM NO. ~O
TO:
Mayor Neisen O. Kasdin and
Members of the City Commission
Lawrence A. Levy ~
City Manager
DATE: March 15, 2000
FROM:
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AN AMENDMENT TO THE CURRENT
AGREEMENT WITH ARTHUR HILLS 1 STEVE FORREST AND
ASSOCIATES TO PROVIDE THE LANDSCAPE ARCHITECTURAL
/ENGINEERING SERVICES FOR THE PHASE II CONSTRUCTION FOR
THE BA YSHORE AND NORMANDY SHORES GOLF COURSES AS
APPROVED BY THE MAYOR AND CITY COMMISSION IN OCTOBER OF
1997; FURTHER ESTABLISHING A REVISED OVERALL FEE OF 6.875%
FROM THE PREVIOUSLY APPROVED RATE OF 7.0% OF
CONSTRUCTIONCOST; APPROPRIATING ARCHITECTURAL
/ENGINEERING FEES FOR BAYSHORE GOLF COURSE IN THE
AMOUNT OF $322,878 (BASED ON AN ESTIMATED CONSTRUCTION
BUDGET OF $4,696,408) AND MAINTAINING THE CURRENT BALANCE
OF $57,000 AVAILABLE FROM PHASE I FOR REIMBURSABLE
EXPENSES AND SURVEYS FOR THE COURSES, FOR A TOTAL
AMENDMENT OF $530,713; WITH FUNDING AVAILABLE FROM THE
GENERAL FUND UNDESIGNATED FUND BALANCE TO BE
REIMBURSED FROM PROPOSED FINANCING FROM THE CITY OF
GULF BREEZE, FLORIDA, LOCAL LOAN PROGRAM.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
ANAL YSIS:
On October 8, 1997, the City Commission approved a professional services agreement with the firm
of Arthur Hills/Steve Forrest and Associates for the design services, construction and bidding
documents, construction observation, project administration, scheduling and cost estimating
necessary for the renovation of the Bayshore and Normandy Shores golf courses (the original
agreement with Arthur Hills/Steve Forrest and Associates establishes the fee for Phase II as 7% of
the construction cost up to $6 million, with a negotiated fee reduction should the cost of construction
exceed $6 million). Additionally, a "not to exceed" reimbursable amount of $63,000 was agreed
to be based on actual invoices.
AGENDA ITEM~
DATE 3-15-00
MARCH 15,2000
Page Two
The professional services agreement with Arthur Hills/Steve Forrest and Associates also anticipated
the possibility of additional funding, including a section that permitted the addition of work to this
firm. City staff discussed a lower fee schedule with Mr. Steve Forrest of Arthur Hills/Steve Forrest
and Associates and are pleased to report they have agreed to adjust their fee percentage for the Phase
II work. Arthur Hills/Steve Forrest and Associates currently has an approved contract of $75,000
plus $92,500 for surveys, environmental permitting and reimbursables. This allocation provided for
first phase ofthe work including the consultation, planning, conceptual designs and cost estimates
necessary to develop the base line information needed to proceed to Phase II construction
development and implementation.
The new construction amount recommended for the Bayshore Golf Course is $4,696,408 and
$3,023,053 for the Normandy Shores Golf Course for a total estimated construction budget of
$7,719,461. In response to the request for a lower fee percentage Arthur Hills/Steve Forrest and
Associates has agreed to an overall fee of 6.875% for the Phase II work. The additional fee for
Phase II is $530,713 and equates to an overall reduction and savings to the City of $9,650"
Additionally, for the new work Arthur Hills/Steve Forrest and Associates will utilize the balance of
$57,000 remaining in Phase I of this agreement for surveys, environmental permitting and other
reimbursables that will be paid only on the cost of actual invoices.
The scope of work to be provided by Arthur Hills/Steve Forrest and Associates shall include project
design services, construction documents, construction management during construction, the
maintance criteria to be followed by the firm managing the Golf Course, and site visits during the
first year the Golf Course is opened to assure maintenance criteria is being adhered to.
Approval of this Resolution will enable the City to proceed with the design of the Bayshore Golf
Course as recommended by the Finance and City wide Projects Committee.
LALI~S/RM/WR ~
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