2000-23839 RESO
RESOLUTION NO. 2000-23839
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROPRIATING ADDITIONAL
FUNDING, IN THE AMOUNT OF $17,227, AND APPROVING CHANGE
ORDERS "LLL" THROUGH "UUU" WITH DANVILLE - FINDORFF, INC.,
IN THE SAID AMOUNT, TO BE PAID FROM THE ADDITIONAL
FUNDING; FOR THE EXPANSION AND RENOVATION OF THE BASS
MUSEUM OF ART.
WHEREAS, the Mayor and City Commission approved an Agreement with the firms of Spillis
Candela & Partners (SC & P) and Arata Isozaki & Associates (Isozaki) for architectural and engineering
services for the Expansion and Renovation of the Bass Museum of Art (the Project), on March 26, 1995; and
WHEREAS, the Mayor and City Commission approved the Construction Contract with Danville-
Findorff, Inc. (OF!) on December 3, 1997; and
WHEREAS, the Project is proceeding and is estimated to be completed by April, 2000; and
WHEREAS, the approval of the attached Change Orders, "LLL" through "UUU," in the amount of
$17,227, will allow the City to complete construction of the Project; and
WHEREAS;ldditional funding is thus required beyond the original $8,000,000 project budget in
order to cover the above described change orders.
NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission herein appropriate
additional funding in the amount of $17,227, approve change orders "LLL" through "UUU" with
Danville - Findorff, Inc., in the said amount, to be paid from the additional funding, for the
Expansion and Renovation of the Bass Museum of Art.
PASSED AND ADOPTED THIS
15th day of
March
,2000
JjJt
MAYOR
ATTEST:
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CITY CLERK
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APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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CONTINGENCY ALLOWANCE REPORT
Item Amount
Original amount $618,637
Amount used to Cover DFI bid $264,137
Change Orders 1 to 7 $174,225
SC & P Additional Services $101,218
Track Lights $63,106
Asbestos Abatement $15,775
Tri-State Labor $176
sub-total $618,637
Balance $0
A1l4 ell N E/Vl-!JI~ /
REIMBURSABLES ALLOWANCE REPORT
Item Amount
Original Amount $241,840
Spillis Candela & Partners $38,005
Arata Isozaki & Associates $151,943
Marcus Frankel & Associates $935
Building Recertification (Bermello & Ajamil $5,200
Site Survey (Delta Surveyors) $5,000
Museum Renderings $10,000
Threshold Inspections (SC & P) $17,500
Additional Design Changes $13,257
sub-total $241,840
Balance $0
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EXPANSION AND RENOV A nON OF THE BASS MUSEUM
PROPOSED CHANGE ORDERS
Item Description Reason Comments Amount
LLL Fire Pump Room Fan Regulatory Agency Additional exhaust fan requested by Fire Marshall when pump is running $2,409
MMM Additional Security Items Bass Museum Staff Additional sensors and alarms at exit doors for early warning $591
NNN AIC supply to Tel. Room Architect Required air supply to new location of telephone room after change from 2nd Floor $133
000 Hardware accessories Bass Museum staff Required accessories to accomodate new security installtions at doors $1,477
PPP Second floor ductwork Unforeseen Condition Modifications to existing ductwork due to conditions found after demoilition $2,517
QQQ First Floor ductwork Unforeseen Condition Modifications to existing ductwork due to conditions found after demoilition $2,252
RRR Additional Security Items Bass Museum Staff Additional delays for main exit doors to prevent unautorized use. $4,638
SSS New Ceilings at First Floor Unforeseen Condition Existing ceilings supports discovered to be damaged after selective demolition $1,172
TIT New Ceiling soffit Architect Soffit required to conceal new and existing mechanical installations at I st FIr. Toilets $2,038
UUU Slab Sandblasting Architect Sandblasting existing So. Loggia slab in lieu of No. Loggia $0
NET TOTAL $17,227
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ADDITIONAL EXPECTED CHANGES DDER NEGOTIATION
Item Description Amount
Construction Directive No.3 West Facade Keystone Due to Existing Steel Support Conditions $22,281
Fire Marshall Comments (CCD No.4) Additional Life Safety Items not in Contract Documents (First Review) $25,250
Ceiling Replacements in Existing Building Complete Replacement of Existing Ceilings Due to Asbestos Abatement $22,418
Fire Marshall Comments (Estimated Cost) Additional Life Safety Items not in Contract Documents (Second Review) $15,000
Miscellaneous Changes (Estimated Cost) $65,051
Estimated Total $150,000
A1TIJC)/l1cNr)/~. 4
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
m
COMMISSION MEMORANDUM NO. ~O
TO:
Mayor Neisen O. Kasdin and
Members of the City Commission
Lawrence A. Levy l ~/
City Manager ~
DATE: March 15,2000
FROM:
SUBJECT:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROPRIATING ADDITIONAL
FUNDING, IN THE AMOUNT OF $17,227, AND APPROVING CHANGE
ORDERS "LLL" THROUGH "UUU" WITH DANVILLE - FINDORFF, INC.,
IN THE SAID AMOUNT, TO BE PAID FROM THE ADDITIONAL
FUNDING; FOR THE EXPANSION AND RENOVATION OF THE BASS
MUSEUM OF ART.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
FUNDING:
Funds are available in Capital Projects Fund 351.
ANAL YSIS:
On March 26, 1995, the City entered into an agreement with the firms of Spillis Candela & Partners (SC
&P) and Arata Isozaki and Associates (Isozaki) for architectural and engineering services for the Expansion
and Renovation of the Bass Museum of Art (the Project). On December 3, 1997, the Mayor and City
Commission approved award of a construction contract to Danville-Findorff, Inc. (DFI). Notice to Proceed
with construction ofthe project was given on February 5, 1998 with construction expected to last twenty
months.
Due to unforeseen circumstances, the construction period has been extended beyond the original twenty
(20) months. The renovation of the existing building also experienced numerous unforeseen conditions
which necessitated correction and which have added costs to the project.
The initial project contingency allowance has now been exhausted. This amount of$618,637 was used
initially for awarding the project to DFI, primarily for the six add alternates approved by the City
Commission; for change orders during construction approved by the City Commission; for additional
services approved for SC & P due to the extended construction period; and for the purchase of track
lighting for the museum. These costs were all funded from the contingency allowance (Attachment 1).
AGENDA ITEM
RlE
3 -(5- OD
DATE
The reimbursable allowance of $241 ,840 has also been exhausted. This amount was used for expenses
related to design services, the threshold inspector required by the Building official, and a site survey
(Attachment 2).
Due to the above, the Administration is now requesting that the Mayor and City Commission approve the
appropriation of additional funds required for the prompt completion of the construction project. These
funds will be used for Change Orders "LLL" through "UUU", in the amount of$17,227. A listing of each
change order, its purpose and amount is attached. All changes and additional work have been verified by
the City and by the Architect/Engineer of record, Spillis Candela & Partners/Arata Isozaki & Associates
(Attachment No.3). The project's Building Committee has reviewed these changes and additional work
and has recommended that they be implemented.
Other project changes, primarily dealing with unforeseen conditions at the existing building or with
regulatory issues have been identified but are still not priced by the contractor or the pricing is being
disputed by SC&P and the City. As soon as these negotiations and reviews are finalized, the
Administration will bring a further request to appropriate funds for the project. These pending change
proposals are estimated at $150,000 (Attachment 4). There is also an estimated $230,000 of change
proposals which have been previously denied by SC&P and by the City, but which have been disputed by
DFI. The Administration expects that a portion of these additional costs will have to be negotiated and
resolved at the end of the project.
In order to complete construction, the Administration recommends that the Mayor and City Commission
approve Change Orders "LLL" through "UUU", in the amount of$17,227, for Danville-Findorff, Inc. for
the Expansion and Renovation of the Bass Museum of Art and appropriate the necessary funds to
implement the changes. The Administration requested at the last Building Committee meeting that the
Friends of the Bass (Friends) share in the additional costs in the same proportion as called for in the
original agreement. Representatives of the Friends did not agree with this request and stated their
opposition to it. The Administration requested the representative of the Friends to be present at this
Commission meeting.
Attachments ~
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