2000-23795 RESO
RESOLUTION NO. 2000-23795
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH RATIFYING AMENDMENT NO.4 TO THE
AGREEMENT BETWEEN THE MIAMI BEACH REDEVELOPMENT
AGENCY AND KIMLEY-HORN AND ASSOCIATES, INC., FOR
PROFESSIONAL ENGINEERING AND LANDSCAPING SERVICES, IN
AN AMOUNT NOT -TO-EXCEED $22,500.00, FOR SURVEYING,
PREP ARA TION OF CONSTRUCTION DOCUMENTS, AND
PERMITTING SERVICES FOR THE EXPANSION OF THE PARKING
LOT AT SOUTH POINTE PARK, TO BE INCLUDED AS PART OF
PHASE I OF THE SOUTH POINTE REDEVELOPMENT AREA
STREETS CAPE PROJECT
WHEREAS, on January 20, 1999, the Chairman and Members of the Miami Beach
Redevelopment Agency (RDA) authorized the Executive Director and RDA Staff to negotiate an
Agreement with Kimley-Horn and Associates, Inc. (the Agreement), to provide professional
engineering and landscaping architectural services for design of street improvements in the South
Pointe Redevelopment Area (the Project); and
WHEREAS, staffhas negotiated a not-to-exceed fee of$170,760 for the preparation of
the final Master Plan and opinion of probable cost for the entire Project; and
WHEREAS, the scope of services included in the initial phase of work consisted of data
collection and a review of existing documents, resulting in the preparation of a Master Plan and
surveying for the Phase I improvements; and
WHEREAS, on May 26, 1999, the RDA approved Amendment No.1 to the Agreement,
which included a not-to-exceed fee, in the amount of$389,100, for the preparation of construction
documents, permitting and bidding services for Phase I; and
WHEREAS, on May 26, 1999, the RDA approved Amendment No.2 to the Agreement,
which included a not-to-exceed fee, in the amount of$103,800, including surveying, Master Plan
design, preparation of bidding and construction documents, and permitting for the Washington
A venue extension, as required by the Portofino Settlement Agreement; and
WHEREAS, on October 20, 1999, the RDA approved Amendment No.3, which included
a not-to-exceed fee, in the amount of $70,925, for a Phase II survey, including geo-technical
studies, aerial photos and other expenses; and
WHEREAS, the expansion of South Pointe Park's existing parking lot will allow the
connection of the lot with the driveway entrance provided into South Pointe Park, as specified
within the Phase I construction documents; and
WHEREAS, the modified lot will provide twenty-two (22) additional metered parking
spaces, to a total of sixty-eight (68) metered parking spaces; and
WHEREAS, the modifications of the current layout will start from a point approximately
600 feet east of the construction of the Washington Avenue extension; and
WHEREAS, all improvements will be coordinated the public utility companies and
governmental agencies, as required; and
WHEREAS, in order to meet the time schedule prepared as part of the Master Plan, the
Phase I construction documents are about to be completed and the construction bid package is
expected to be issued within thirty days; and
WHEREAS, due to the short time frame to incorporate the lot's expansion design into
the Phase I construction documents, it is recommended that these plans be completed and issued
as Amendment No.4 to the Agreement; and
WHEREAS, the proposed not-to-exceed fee for the expansion of the existing parking lot
at South Pointe Park is $22,500.00, with the following defined tasks: Survey - $4,800.00;
Preparation of Construction Documents - $10,450.00; Special Services - $4, 750.00 (consisting
of permitting -$2,500.00 and public meetings and presentations - $2,250.00); and
Reimbursements - $2,500.00 (consisting of geo-technical studies - $1,500.00 and direct expenses
- $1,000.00).
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein ratify the attached Amendment No.4 to the Agreement with Kimley-Hom and
Associates, Inc., for professional engineering and landscaping services, in an amount not-to-
exceed $22,500.00, for surveying, preparation of construction documents, and permitting services
for the expansion of the parking lot at South Pointe Park; to be included as part of Phase I of the
South Pointe Redevelopment area Streetscape project.
PASSED and ADOPTED this 9th day of February, 2000.
f4
MAYOR
ATTEST:
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APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
CITY CLERK
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMIBEACH, FLORIDA 33139
http:\\ci.miami-beach.1l.us
COMMISION MEMORANDUM NO. I 2 q -00
DATE:
February 9, 2000
TO: Mayor Neisen O. Kasdin and
Members of the City Commission
FROM: Lawrence A. Levy J\J
City Manager ~\ \.
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH RATIFYING AMENDMENT NO.4 TO THE
AGREEMENT BETWEEN THE MIAMI BEACH REDEVELOPMENT
AGENCY AND KIMLEY -HORN AND ASSOCIATES, INC., APPROVED
UNDER RESOLUTION NO. 99-23073 FOR PROFESSIONAL
ENGINEERING AND LANDSCAPING SERVICES IN AN AMOUNT NOT-
TO-EXCEED $22,500.00 FOR SURVEYING, PREPARATION OF
CONSTRUCTION DOCUMENTS, AND PERMITTING SERVICES FOR
THE EXPANSION OF THE PARKING LOT AT SOUTH POINTE PARK;
TO BE INCLUDED AS PART OF PHASE I OF THE SOUTH POINTE
REDEVELOPMENT AREA STREETS CAPE PROJECT
ADMINISTRATIVE RECOMMENDATION
Adopt the Resolution.
ANAL YSIS
On January 20, 1999, the Chairman and Members of the Miami Beach Redevelopment Agency
(RDA) authorized the Executive Director and RDA Staff to negotiate an Agreement with Kimley-
Horn and Associates, Inc. (the Agreement), to provide professional engineering and landscaping
architectural services for design of street improvements in the South Pointe Redevelopment Area
(the Project). The RDA Staff negotiated a not-to-exceed fee of $170,760 for the preparation of
the final Master Plan and opinion of probable cost for the entire Project. The scope of services
included in the initial phase of work consisted of data collection and a review of existing
documents resulting in the preparation of a Master Plan and surveying for the Phase I
improvements.
AGENDA ITEM R 1 ~
DATE 2-'1...00
On May 26, 1999, the RDA approved Amendment No.1, which included a not-to-exceed fee in
the amount of $389,100 for the preparation of construction documents, permitting and bidding
services for Phase I.
On May 26, 1999, the RDA approved Amendment No.2, which included a not-to-exceed fee in
the amount of $103,800 including surveying, Master Plan design, preparation of bidding and
construction documents and permitting for the Washington Avenue extension, as required by the
Porto fino Settlement Agreement.
On October 20, 1999, the RDA approved Amendment No.3, which included a not-to-exceed fee
in the amount of $70,925 for Phase II survey, including geo-technical studies, aerial photos and
other expenses.
The expansion of South Pointe Park's existing parking lot will allow the connection of the lot
with the driveway entrance provided into South Pointe Park, as specified within the Phase I
construction documents. The modified lot will provide twenty-two (22) additional metered
. parking spaces, to a total of sixty-eight (68) metered parking spaces. The modifications of the
current layout will start from a point approximately 600 feet east of the construction of the
Washington Avenue extension. All improvements will be fully coordinated with the public utility
companies and governmental agencies, as required.
In order to meet the time schedule prepared as part of the Master Plan, the Phase I construction
documents are about to be completed and the construction bid package is expected to be issued
within thirty days. Due to the short time frame to incorporate the lot's expanded design into the
Phase I construction documents, it is recommended that these plans will be completed and issued
as Amendment No.4 to the Agreement.
The proposed not-to-exceed fee for the expansion of the existing Parking lot at South Pointe Park
is $22,500.00 with the following defined tasks: Survey - $4,800.00; Preparation of Construction
Documents - $10,450.00, Special Services - $4,750.00 (consisting of permitting - $2,500.00 and
public meetings and presentations - $2,250.00); and Reimbursements - $2,500.00 (consisting of
geo-technical studies - $1,500.00 and direct expenses - $1,000.00).
The Administration recommends that the Mayor and City Commission ratify Amendment No.4
to the Agreement with Kimley-Hom and Associates, Inc. for professional and engineering
services, in an amount not-to-exceed $22,500.00, for surveying, preparation of construction
documents, and permitting services for the expansion of the parking lot at South Pointe Park; to
be included as part of Phase I of the Project.
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AMENDMENT NO.4
TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THF.
MIAMI BEACH REDEVELOPMENT AGENCY, FLORIDA AND
KIMLEY-HORN AND ASSOCIATES, INC., FOR PROFESSIONAL
ENGINEERING AND LANDSCAPE ARCIDTECTURAL SERVICES, FOR
SURVEYING, PREPARATION OF CONSTRUCTION DOCUMENTS, AND
PERMITTING SERVICES FOR THE EXPANSION OF THE PARKING
LOT AT SOUTH POINTE PARK, TO BE INCLUDED AS PART OF
PHASE I OF THE SOUTH POINTE REDEVELOPMENT AREA
STREETSCAPEPROJECT
This Amendment No.4, dated as of k~{'J (U/u/.~ 9 , 2000, to that certain
Professional Services Agreement ( Agreement), dated February 17, 1999, by and between the
Miami Beach Redevelopment Agency (RDA) and Kimley-Hom and Associates, Inc.
(Consultant).
RECITALS
WHEREAS, the Agreement provides for the preparation of the final Master Plan for the
South Pointe Redevelopment Area Project; and
WHEREAS, this Amendment No.4 to the Agreement provides for surveying,
preparation of construction documents, and permitting services for the expansion of the parking
lot at South Pointe Park; to be included as part of Phase I of the South Pointe Redevelopment area
Streetscape project; and
WHEREAS, the expansion of South Pointe Park's existing parking lot will allow the
connection of the lot with the driveway entrance provided into South Pointe Park, as specified
within the Phase I construction documents; and
WHEREAS, the modified lot will provide twenty-two (22) additional metered parking
spaces, to a total of sixty-eight (68) metered parking spaces; and
WHEREAS, the modifications of the current layout will start from a point approximately
600 feet east of the construction of the Washington Avenue extension; and
WHEREAS, all improvements will be fully coordinated with public utility companies
and governmental agencies, as required; and
WHEREAS, in order to meet the time schedule prepared as part of the Master Plan, the
Phase I construction documents are about to be completed and the construction bid package is
expected to be issued within thirty days; and
WHEREAS, due to the short time frame to incorporate the lot's expansion design into
the Phase I construction documents, it is recommended that these plans be completed and issued
as Amendment No.4 to the Agreement; and
1. RECITALS
The above recitals are true and correct and are incorporated as a part of this Amendment
No.4.
2. MODIFICATIONS
The Agreement is amended as follows:
Exhibit "A", entitled "Scope of Services/Fee", is amended to add the work attached
hereto and incorporated herein as Exhibit "A-4".
Exhibit "C", entitled "Schedule", is amended to add the schedule attached hereto and
incorporated herein as Exhibit "C-4".
3. OTHER PROVISIONS
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION
The RDA and Consultant ratify the terms of the Agreement, as modified by this
Amendment No.4.
IN WITNESS WHEREOF, the parties hereto have caused this Third Amendment to be
executed in their names by their duly authorized officials as of the date first set forth above.
ATTEST:
APpo ....l\1IAM.LBEACH REDEVELOPMENT AGENCY
I\.OVi.:.L) A:;" I U
FORM & LANGUAGE
& FOR EXECUTION
SECRETARY
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CHAIRMAN
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CONSULTANT:
KIMLEY-HORNAND A~ATES, INC.
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VICE-PRESIDENT
SEAL
ATTEST:
SECRETARY
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JI'"_n
...... -, ,
Kimley-Horn
and Associates, Inc.
South Pointe Park. January 18, 2000, Page I
Exhibit "A- 4 II
SCOPE OF SERVICES
Task 1 - Field Survey
Kimley-Horn and Associates will provide the following survey services:
1. Ground control (horizontal) will be established within the existing parking lot. The
centerline of the parking lot will be established based upon the physical centerline of
said parking lot.
2. A bench level run will be performed and a benchmark will be set within the park.
The elevation of the benchmark will reference local Miami Bay Datum. This
benchmark will be set outside the limits of construction (where possible), and
referenced by station and offset to the centerline of construction.
3. A field topography survey (survey points only) will be performed along the
centerline of the proposed parking lot extension, approximately 50 feet south of the
north property line of the park. This extends to a point approximately 600 feet east
of the cel}terline construction of the Washington Avenue extension. The survey
limits are to a point 10 feet beyond the right-of-way (along Washington Avenue) and
approximately 75 feet to either side of the parking lot centerline. A DTM will be
developed for the project area. A topographic plan sheet will be developed for the
pedestrian promenade area (in areas where there is no Raster image).
4. The location, pipe size, rim and invert elevations will be obtained for accessible
drainage structures and gravity flow sewers within the project area. Confined space
entry surveys of structures will not be performed.
5. The above ground (surface) utilities associated with underground utilities (such as
valves, meters, fire hydrants, etc.) will be located.
This work does not include obtaining title information and identifying easements.
Task 2 - Construction Documentation
The plan set will include the following:
1. Plan and profi Ie sheets for the extension of the existing parking lot. One sheet will be
prepared overlaying the existing Raster imagery and supplemental survey box
mapping. This sheet will be prepared at a scale of 1" = 40' (based upon 11" x 17"-
sized plan sheet).
2. A typical section plan sheet: This sheet will include one typical section for the
entrance road and the existing parking lot extension.
~_r1I
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Kimley-Horn
and Associates, Inc.
South Pointe Park. January 18.2000. Page 2
3. Revisions to the existing drainage system that will include construction notes and
details. We will determine drainage requirements for both water quantity and
quality, provide final hydraulic design calculations, design the layout of the
inlet/pipe/exfiltration trench, and prepare the permit applications, as required by
permitting agency. Kimley-Horn will use the hydraulic calculations to establish the
systems' pipe invert elevations to avoid as many of the existing utilities as possible.
Our geotechnical sub-consultant will provide only sub-surface investigation and
testing information to KHA necessary for use in designing the drainage system.
4. Existing utility information, as obtained during survey data collection and the
information provided by the respective utility owners, will be added to the plans.
5. Signing and Pavement marking plans - This information will be shown on one plan
sheet information. These sheets will be prepared at a scale of I" = 40' (based upon
II" x 17"-sized plan sheets).
6. Landscape Horizontal Control Plans - These sheets will be prepared at a scale of 1"
= 40' (11" x 17") and will detail the location of landscape materials.
7. Electrical Plans - These sheets will be prepared at a scale of 1 " = 40" (11" x 17")
and will identify necessary control equipment as well as electrical service point
locations. These sheets will identify existing and relocated street light poles, their
lighting circuit, mounting height and wattage as well as the coded notes for the
wiring schematic. Additional light poles will only be added to provide a safe area
and are considered temporary due to future park master plan improvements.
8. Hardscape, Softscape, and Electrical Details - Details required for implementation
of the design.
9. Lighting Service Point details.
Task 3 - Permitting
KHA will prepare permit applications with supporting documentation reports,
computations, etc., for the owner's signature and subsequent transmittal to relative
governmental agencies (as required) including:
1. DERM for storm water management system.
2. Coordination with Florida Power and Light Company and BellSouth for service
locations.
Task 4 - Public Meetings and Presentations
Our proposal includes preparation and attendance at the following meetings:
I. Design Plan review with City staff.
~=n
Kimley-Horn
and Associates, Inc.
South Pointe Park, January 18. 2000. Page 3
2. Up to four coordination meetings with City staff and other consultants associated
with the South Pointe Park Master Plan Improvements.
Additional Services
Upon your authorization, we will provide any additional services that may be required
beyond those described in Task 1 through 4. These services may include but are not
limited to such items as the following:
. Preparation of right of way acquisition sketches or descriptions.
· Significant redesigns of the drainage system to meet additional DERM requirements.
· Providing construction phase services.
· Making traffic counts or undertaking other traftic related analysis.
. Traffic signal plans.
. Cross-sections.
. Site contamination assessment.
COMPENSATION
We will provide the services described in Tasks 1 through 4 for the lump sum amounts
(not including direct expenses) outlined below.
Task Description
Lump Sum Fee
1 S u rv ey .......... ................. .............. ................. ....... ...... .......... ........ $4,800.00
Basic Services
2 Construction Documentation ................................................ $10,450.00
Specialty Services
3 P e rmi tti II g ................................. ................ ....................... .......... $2,500.00
4 Public Meetings and Presentations .......................................... $2,250.00
Reimbursements
Geo tech nical ................................................................ .............. $1,500.00
Direct Expenses ............. ......................... ............. ..................... $1,000.00
To tal .............................................................................. ...... ..... ........... $22,500.00
~_n""
~_r ,
Kimley-Horn
and Associates, Inc.
South Pointe Park. January t 8. 2000, Page 4
Exhibit IC_4"
SCHEDULE
We will provide the services outlined in task 1 through 4 in accordance with a mutually
agreeable time frame between the City and Kimley-Hom to coincide with the South
Pointe Phase I submittals.
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