HomeMy WebLinkAbout2006-26168 Reso
RESOLUTION NO.
2006-26168
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER PERTAINING TO THE RANKING OF
QUALIFICATIONS RECEIVED PURSUANT TO REQUEST FOR
QUALIFICATIONS (RFQ) NO. OS-05/06, FOR PROFESSIONAL
ARCHITECTURAL AND ENGINEERING SERVICES FOR DESIGN,
PERMITTING AND CONSTRUCTION MANAGEMENT OF THE ATLANTIC
GREENWAY NETWORK "BEACHWALK II" PROJECT, FOR THE CITY OF
MIAMI BEACH; AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH THE TOP-RANKED FIRM OF COASTAL SYSTEMS
INTERNATIONAL, INC.; AND SHOULD THE ADMINISTRATION NOT BE
ABLE TO NEGOTIATE AN AGREEMENT WITH THE TOP-RANKED FIRM,
AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE
SECOND-RANKED FIRM OF BEA INTERNATIONAL; AND SHOULD THE
ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH
THE SECOND-RANKED FIRM, AUTHORIZING THE ADMINISTRATION TO
NEGOTIATE WITH THE THIRD-RANKED FIRM OF BEHAR-YBARRA &
ASSOCIATES OF FLORIDA, INC.
WHEREAS, the purpose of the Beachwalk II Project is to create a multi-
purpose public access corridor, within a public easement, which runs along the western
edge (upland side) of the sand dunes, immediately east of the beachfront properties, in
the South Beach area; and
WHEREAS, the Beachwalk II Project will establish a southern link between
Lummus Park and South Point Park. The Project will be a 0.6 mile (approximately 3,100
feet) path running north-south, west of the dune system, and east of Ocean Drive; and
WHEREAS, the Beachwalk II Project will be developed in a "greenway" or
linear park setting to accentuate the area's natural resources, historical architecture, and
cultural heritage; and
WHEREAS, the Beachwalk II Project is funded by $1 million dollars in
Transportation Enhancement Project (TEP) Funds and will be augmented with $3.6
million in South Pointe Redevelopment Agency (RDA) Funds; and
WHEREAS, Request for Qualifications (RFQ) No. 08-05/06 was issued on
December 12, 2005 with an opening date of January 27,2006; and
WHEREAS, a pre-proposal conference to provide information to firms
considering submitting a response was held on January 12, 2006; and
WHEREAS, the following firms provided a response to this RFQ:
. Behar-Ybarra & Associates of Florida, Inc;
. BEA International;
· Coastal Systems International, Inc; and
WHEREAS, the City Manager via Letter to Commission (LTC) No. 025-2006,
appointed an Evaluation Committee ("the Committee") consisting of the following
individuals:
- Jordanna Rubin, Environmental Resources Manager, City of Miami Beach
(Chair);
- Thomas Mooney, Preservation and Design Manager, Planning Department;
- Maria Echeverry, Transportation Manager; City of Miami Beach
- John Oldenberg, Parks and Recreation Department, City of Miami Beach;
- Gabrielle Redfern, CMP Bikeways Committee Member, Resident
- Melissa Keeley, South Beach Resident, Leadership Academy Graduate;
- Tui Munday, South Beach Resident, Leadership Academy Graduate; and
WHEREAS, on March 6, 2006, the Committee convened for its meeting; the
Committee was provided information on the scope of the Project by Jordanna Rubin,
Environmental Resources Manager, and staff from the City's Procurement Division; and
WHEREAS, after interviewing all three firms, the Committee discussed its
analysis of each firm and ranked all three firms; and
WHEREAS, the Committee ranked the firms as follows:
1) Coastal Systems International, Inc.;
2) BEA International;
3) Behar-Ybarra & Associates of Florida, Inc.; and
WHEREAS, the Manager has reviewed the findings of the Committee and
concurs with its recommendation.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the recommendation of the City Manager pertaining to the
ranking of qualifications received pursuant to the Request For Qualifications (RFQ) No.
08-05/06, for Professional Architectural and Engineering Services for Design, Permitting
and Construction Management of the Atlantic Greenway Network "Beachwalk II" Project,
for the City of Miami Beach; authorizing the Administration to enter into negotiations with
the top-ranked firm of Costal Systems International, Inc.; and should the Administration
not be able to negotiate an Agreement with the top-ranked firm, authorizing the
Administration to negotiate with the second-ranked firm of BEA International; and should
the Administration not be able to negotiate an Agreement with the second-ranked firm,
authorizing the Administration to negotiate with the third-ranked firm of Behar-Ybarra &
Associates of Florida, Inc.
,2006
PASSED AND ADOPTED THIS 11th
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C YCLERK
Rober.t' Parcher
tI$ALLlAidalReSO'S\ReSOIUtlOn RFQ 08-05-06.doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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ity Attorne / Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Accepting the City Manager's Recommendation Relative to the Ranking of Firms Pursuant to
a Request for Qualifications (RFQ) No. 08-05/06 for Professional Architectural and Engineering Services
for Design, Permitting and Construction Management of the Atlantic Greenway Network "Beachwalk II"
Proiect.
Ke Intended Outcome Su orted:
. Improve traffic flow conditions.
. Ensure Well-Desi ned Qualit Ca ital Pro'ects
Issue:
I Shall the City Commission adopt the Resolution?
Item Summary/Recommendation:
The City of Miami Beach is planning to develop a series of bicycle/pedestrian/greenway projects to be
known as the Atlantic Greenway Network (AGN). The Atlantic Greenway Network is made up of two main
trail systems; the Beach Corridors, which extend in a general northbound/southbound direction, running
between the erosion control line and the dune system; and the Neighborhood Trails, which extend in a
general east-west as well as north-south directions through the south, middle, and north beach
neighborhoods. Individual projects will be constructed to create a continuous trail network allowing for
alternative transportation and community enhancement.
The "Beachwalk II" project will establish a southern link between Lummus Park and South Point Park.
Beachwalk II will be a 0.6 mile (approximately 3,100 feet) path running North-South, west of the dune
system and east of Ocean Drive.
RFQ No. 08-05/06 for AlE services for the Beachwalk II was issued on December 12, 2005 with an
opening date of January 27, 2006. A pre-proposal conference to provide information to firms considering
submitting a response was held on January 12, 2006. BidNet issued bid notices to 116 prospective
proposers, resulting in 49 proposers requesting the RFQ document, which resulted in the receipt of the
following three (3) proposals:
. Behar-Ybarra & Associates of Florida, Inc.;
. BEA International; and
. Coastal Systems International, Inc.
As per Section 287.055, Florida Statutes, known as the Consultants' Competitive Negotiation Act
(CCNA), the Evaluation Committee appointed by the City Manager, ranked the top three (3) firms as
follows:
1) Coastal Systems International, Inc.
2) BEA International
3) Behar-Ybarra & Associates of Florida, Inc.
ACCEPT THE CITY MANAGER'S RECOMMENDATION AND AUTHORIZE NEGOTIATIONS.
Advisory Board Recommendation:
I N/A
Financiallnfonnation:
Source of Amount Account Approved
Funds: 1
I I 2
OSPI Total
Financial Impact Summa!}':
islative Trackin
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FB
RCM
Assistant City Manager
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JMG
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AGENDA ITEM
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MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor David Dermer and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager~r ~ME::.-=::d'C
DATE: April 11 ,2006
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF QUALIFICATIONS
RECEIVED PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. OS-
05/06, FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING
SERVICES FOR DESIGN, PERMITTING AND CONSTRUCTION MANAGEMENT
OF THE ATLANTIC GREENWAY NETWORK "BEACHWALK II" PROJECT, FOR
THE CITY OF MIAMI BEACH; AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS WITH THE TOP-RANKED FIRM OF COASTAL
SYSTEMS INTERNATIONAL, INC.; AND SHOULD THE ADMINISTRATION NOT
BE ABLE TO NEGOTIATE AN AGREEMENT WITH THE TOP-RANKED FIRM,
AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE SECOND-
RANKED FIRM OF BEA INTERNATIONAL; AND SHOULD THE
ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH THE
SECOND-RANKED FIRM, FURTHER AUTHORIZING THE ADMINISTRATION
TO NEGOTIATE WITH THE THIRD-RANKED FIRM OF BEHAR-YBARRA &
ASSOCIATES OF FLORIDA, INC.
ADMINISTRATIVE RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The City of Miami Beach is planning to develop a series of bicycle/pedestrian/greenway
projects to be known as the Atlantic Greenway Network (AGN). The Atlantic Greenway
Network is made up of two main trail systems; the Beach Corridors, which extend in a
general northbound/southbound direction, running between the erosion control line and the
dune system; and the Neighborhood Trails, which extend in a general east-west as well as
north-south directions through the south, middle, and north beach neighborhoods. Individual
projects will be constructed to create a continuous trail network allowing for alternative
transportation and community enhancement.
The "Beachwalk II" project will establish a southern link between Lummus Park and South
Pointe Park. Beachwalk II will be a 0.6 mile (approximately 3,100 feet) path running North-
South; west of the dune system and east of Ocean Drive. The purpose of the Beachwalk II
project is to create a multi-purpose public access corridor, within a public easement, which
runs along the western edge (upland side) of the sand dunes, immediately east of the
beachfront properties, in the City's South Beach District. The corridor will interconnect area
business districts, cultural & tourism centers, residential neighborhoods, parking facilities,
parks, schools and the beaches.
Commission Memo
RFQ No. 08-05/06 - Professional Architectural and Engineering Services for Design, Permitting and Construction Management
of the Atlantic Greenway Network "Beachwalk II" Project
April 11 , 2006
Page 2 of 6
Beachwalk II will be developed in a "Greenway" or linear park setting to accentuate the
area's natural resources, historical architecture and cultural heritage. Additional objectives of
the project includes physical improvements to support multimodal transportation, link bicycle
and pedestrian destinations, increase pedestrian and bicycle safety, improve trail network
connectivity, eliminate barriers that prevent bicycle trips, and develop future bikeway
corridors. This is a component of a City-wide initiative to increase pedestrian and bicycle
facilities to offer residents alternative transportation choices in efforts to improve traffic flow.
Development of Beachwalk II will involve the creation of a fifteen foot wide, on-grade, paved,
bicycle/pedestrian trail, along the western edge of the sand dunes from 5th Street to South
Pointe Drive. The trail will connect with the area dune cross-overs (public beach access
ways), area street-ends and access ways from the private developments which front along
the corridor. The site will serve to connect Lummus Park with South Pointe Park in the
South Beach District and connections to Ocean Drive will also be provided at appropriate
locations along the trail. Development of the trail will also include, turtle friendly lighting,
environmental education signage, landscaping indicator plaques, drinking fountains, beach
showers, limited drainage and irrigation, substantial native landscaping along the corridor,
and restoration and enhancement of the existing landscaping on the sand dune areas
adjacent to the corridor.
Trail connections into Lummus Park and Marjory Stoneman Douglas Park will be developed
as part of the project. Amenities will include bike racks, educational displays, and way-
finding signage.
The Beachwalk, from 14th Street to 21st Street, was designed and built using concrete
pavers, and has been successfully received by the community. The existing Beachwalk set
a precedent for the use of concrete pavers for walkways constructed east of the Coastal
Construction Control Line (CCCL).
Beachwalk II will be built with a similar design to the Beachwalk. A public involvement
process will be included to ensure the inclusion of all affected agencies and stakeholders.
This will include a work shop with local residents, and as part of the Florida Department of
Environmental Protection permits process, there will be a period of time for public comment.
The Beachwalk II is funded by $1 million dollars in Transportation Enhancement Project
(TEP) Funds and will be augmented with $3.6 million in South Pointe Redevelopment
Agency (RDA) Funds. A Local Agency Program (LAP) agreement has already been
executed with the Florida Department of Transportation for the TEP funds and will expire in
September 2007.
On December 7, 2005, the Mayor and City Commission authorized the issuance of Request
for Qualifications (RFQ) No. 08-05/06, to obtain qualifications from professional consulting
firms to provide Architectural and Engineering Services for design, permitting and
construction management services for the Atlantic Greenway Network, "Beachwalk II"
project, for the City of Miami Beach.
RFQ No. 08-05/06 was issued on December 12,2005 with an opening date of January 27,
2006. A pre-proposal conference to provide information to firms considering submitting a
response was held on January 12, 2006. BidNet issued bid notices to 116 prospective
proposers, resulting in 49 proposers requesting the RFQ document, which resulted in the
receipt of the following three (3) proposals from:
Commission Memo
RFQ No. 08-05/06 - Professional Architectural and Engineering Services for Design, Permitting and Construction Management
of the Atlantic Greenway Network "Beachwalk II" Project
April 11, 2006
Page 3 of6
. Behar-Ybarra & Associates of Florida, Inc.
. BEA International
. Coastal Systems International, Inc.
. The City Manager via Letter to Commission (LTC) No. 025-2006, appointed an Evaluation
Committee ("the Committee") consisting of the following individuals:
- Jordanna Rubin, Environmental Resources Manager, City of Miami Beach (Chair);
- Thomas Mooney, Preservation and Design Manager, Planning Department;
- Maria Echeverry, Transportation Manager; City of Miami Beach
- John Oldenberg, Parks and Recreation Department, City of Miami Beach;
- Gabrielle Redfern, CMP Bikeways Committee Member, Resident;
- Melissa Keeley, South Beach Resident, Leadership Academy Graduate; and
- Tui Munday, South Beach Resident, Leadership Academy Graduate
On March 6, 2006, the Committee convened for its meeting. Committee members John
Oldenberg, Tui Munday and Maria Echeverry were unable to attend the meeting. The City
Manager then added Luiz Rodrigues, Resident. All three firms that submitted proposals were
invited to provide a presentation with a Question and Answer session following each
presentation.
The Committee was provided information on the scope of the project by Jordanna Rubin,
Environmental Resources Manager, City of Miami Beach (Chair), and staff from the City's
Procurement Division.
Additionally, the Committee discussed the following Evaluation Criteria, which was used to
evaluate and rank the respondents:
A. The experience, qualifications and (portfolio) of the Principal Firm (10 points);
B. The experience, qualifications and (portfolio) of the Project Manager (15 points);
C. The experience and qualifications of the professional personnel assigned to the
Project Team (10 points);
D. Willingness to meet time and budget requirements as demonstrated by past
performance (5 points);
E. Certified disadvantaged business enterprise (DBE) participation, either the Prime
Consultant or the sub-Consultant team may qualify for proof of DBE certification.
Accepted DBE certifications include the Small Business Administration (SBA), State
of Florida, or Miami-Dade County (5 points);
F. Location (5 points);
G. Recent, current, and projected workloads of the firms (5 points);
H. The volume of work previously awarded to each firm by the City (15 points);
I. Project Implementation Strategy to comply/meet with the expedited timeframe
described in this RFQ and demonstrated successful similar projects (15 points);
J. Demonstrated success in leading active collaborative stakeholder processes to
achieve consensus on program and design in similar size and scope projects based
on budget and size (15 points).
In addition to the evaluation of proposals and Consultant presentations, the Committee was
briefed on the "Best Value Procurement" model by Ms. Sarah A. Goodrich Director, PIPS
Coordinator, Department of Construction Management, College of Engineering at Florida
International University. Best Value Procurement is an innovative concept that results in the
selection of high performing contractors, firms, consultants, and vendors. A Best Value
Procurement process maximizes efficiency; increases performance; minimizes risk; and
identifies obstacles that cause low efficiency and poor performance. Each Project Manager
Commission Memo
RFQ No. 08-05/06 - Professional Architectural and Engineering Services for Design, Permitting and Construction Management
of the Atlantic Greenway Network "Beachwalk II" Project
April 11 , 2006
Page 4 of 6
from each firm was interviewed and was asked to provide a schedule of activities, describe
each activity and provide any risk associated with each of the milestones. After interviewing
all three firms, each Committee member voiced their analysis of each firm and proceeded to
rank all three firms.
The following matrix chart outlines the scores for each firm by each Committee Member.
I Committee Member: Jordanna Thomas Gabrielle Melissa Luiz
Rubin Mooney Redfern, Keeley Rodrigues
Consultant: (Chair)
Coastal Systems 87 92 93 86 90
International, Inc. (1) (1 ) (1 ) (1 ) (2)
BEA International 73 72 44 69 96
(3) (2) (2) (2) (1)
Behar-Ybarra & Associates 82 70 40 40 83
of Florida, Inc. (2) (3) (3) (3) (3)
As per Section 287.055, Florida Statutes, known as the Consultants' Competitive
Negotiation Act (CCNA), the Committee ranked no less than three (3) firms.
LEGEND:
Coastal Systems International, Inc. 4-1st place votes
1-2nd place vote
TOTAL
BEA International
1-1 st place votes
3-2nd place vote
1-3rd place vote
TOTAL
Behar-Ybarra &
Associates of Florida, Inc.
0-1 st place votes
1-2nd place vote
4-3rd place vote
TOTAL
= 4x1=4
= 1 x2-2
= 6 = Ranked 1 st
= 1x1=1
= 3x2=6
= 1x3=3
= 10=Ranked 2nd
= Ox1=0
= 1x2=2
= 4x3=12
= 14=Ranked 3rd
The firm of Coastal Systems International, Inc. (Coastal Systems) was deemed to be the first
ranked firm based on the experience and qualifications of their team. The Coastal Systems
team have worked together successfully on similar projects. Coastal Systems has a
demonstrated track record and is proud of past successful project completions for the City of
Miami Beach. Specific project representations for the City of Miami Beach include the recent
Beachwalk which included the design and environmental coastal permitting for the
pedestrian path extending north from Lummus Park to 21st Street. This project
encompassed many technical disciplines, including dune restoration, coastal/civil/electrical
engineering, landscape architecture, marine turtle lighting and construction
administration/management. The Construction of the Beachwalk was completed in 2005.
Coastal Systems has proposed a team comprised of several highly specialized firms. Park
master planning, electrical engineering and survey firms are disciplines represented on the
team.
Coastal Systems has worked will all of these firms on past projects. Based on the scope of
services outlined in the RFQ, the Administration will determine, during negotiations, whether
all of the services being proposed by Coastal Systems are required. The City reserves the
right to approve of or disapprove of any sub-consultants.
Commission Memo
RFQ No. 08-05/06 - Professional Architectural and Engineering Services for Design, Permitting and Construction Management
of the Atlantic Greenway Network "Beachwalk II" Project
April 11, 2006
Page 5 of 6
Coastal Systems will offer the following to the City of Miami Beach:
. 20 years of professional experience in South Florida, Caribbean and the Americas;
. Assigned experienced staff who are able to meet the project demands and
schedules within the required budget;
. All team members have worked together before on successful project completions;
. Past and present high profile project experience gathered through the continuous
projects performed throughout South Florida;
. Assist the City, as required, with public involvement events to build consensus and
support for the project
. Develop realistic project schedule that meets the City's needs and includes sufficient
time for reviews and our in-house quality control procedures
RELATED EXPERIENCE
PROJECT MANAGER
Timothy K. Blankenship, P.E.
Mr. Blankenship will be the proposed Project Manager for Coastal Systems. Mr. Blankenship
is located in Coastal System's Miami office. He will serve as the single point-of-contact for
the City under this contract, and he will be responsible for directing all sub-consultants. He
will meet with the City to define the scope of services for the contract, and then allocate
resources to meet the schedule of deliverables. He will track budgets along with the work
progress for the duration of the project.
Mr. Blankenship has over 12 years of engineering experience, with more than eight years of
project management experience. He has served as project manager of several Florida state,
county and municipal contracts, including the following:
City of Miami
Hillsboro Inlet
City of Miami Beach
Miami-Dade DERM
Village of Key Biscayne
Martin County
Palm Beach County
Florida DEP State Parks
The following references were secured by the Procurement staff for Coastal Systems, they
are as follows:
Mr. Stephen Bogner, Project Manager
City of Miami
"I am very satisfied with the levels of service and professionalism received from Coastal
Systems International"
Mr. Joseph Herdon, Project Director
Flagstone Property Group
Miami, Florida
"Very satisfied and will award Coastal Systems International future projects"
Mr. Joe Doto, Project Coordinator
Walt Disney World
Lake Buena Vista, Florida
"Coastal Systems has performed well and fits the needs of our company over the past
years. Overall they are professional and process extensive knowledge base on permitting"
Commission Memo
RFQ No. 08-05/06 - Professional Architectural and Engineering Services for Design, Permitting and Construction Management
of the Atlantic Greenway Network "Beachwalk II" Project
April 11 , 2006
Page 6 of 6
CONCLUSION
The Administration recommends approval of the attached Resolution accepting the
recommendation of the City Manager pertaining to the Ranking of Qualifications received
pursuant to Request for Qualifications (RFQ) NO.08-05/06 for Professional Architectural and
Engineering Services for Design, Permitting and Construction Management of the Atlantic
Greenway Network "Beachwalk II" Project; authorizing the Administration to enter into
negotiations with the top-ranked Firm of Coastal Systems International, Inc.; and should the
Administration not be able to negotiate an Agreement with the Top-Ranked Firm, Authorizing
the Administration to negotiate with the second ranked firm of BEA International; and should
the Administration not be able to negotiate an agreement with the Second-Ranked firm,
further Authorizing the Administration to negotiate with the Third-Ranked Firm of Behar-
Ybarra & Associates of Florida, Inc.
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