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HomeMy WebLinkAbout2006-26164 Reso Inc. RESOLUTION NO. 2006-26164 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AN INTERLOCAL AGREEMENT WITH MIAMI-DADE COUNTY FOR A COMPUTERIZED PARKING TICKET ISSUING SYSTEM. WHEREAS, the Miami-Dade County Clerk of the Courts is vested with the intergovernmental jurisdiction to manage the Parking Violations Bureau, which oversees the collection and disbursement of Parking Violations revenues; and WHEREAS, the County has acquired, at no expense to the City, and will operate a Computerized Parking Ticket Issuing System for use by the Clerk of the Courts; and WHEREAS, the City desires to be part of the County's Computerized Parking Ticket Issuing System; and WHEREAS, Miami-Dade County and the City both endeavor to provide their citizens with optimum parking enforcement services supported by state-of-the-art technology. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor a City Commission approve and authorize the Mayor and City Clerk to execute an Interlocal Agre ent w h Miami-Dade County for a Computerized Parking Ticket Issuing System. PASSED and ADOPTED this 11 th day of April, MAYOR David Dermer ~~p~ CITY CLERK Robert Parcher SF/sf APPROVED NJ TO FORM & lANGUAGE & FOR EXECUnON ~~ 'I6Ifl, City Attome Date COMMISSION ITEM SUMMARY Miami-Dade County's Parking Violations Bureau (PVB) is a County agency operated through the Clerk of the Courts Office responsible for the collection, processing, and adjudication of parking fines for all municipalities in Miami-Dade County. Their functions include accounting and processing of all parking citations; adjudication through the Clerk of the Courts; and collection and disbursement of revenues derived from parking fines. In coordination with all Miami-Dade County municipalities, in 1996, the County spearheaded an effort to acquire a computerized parking ticket issuing system. Via the competitive bid process, the County procured the services of Enforcement Technologies, Inc., more commonly known in the industry as "E_ Tech", who has been the vendor in place since the inception of the system. The attached inter-local agreement has been in place for two successive five year terms. The City's Parking Department has utilized this system since its inception and it has been a very useful tool in our parking enforcement operations. E-Tech will provide hardware and software, via Miami-Dade County Parking Violations Bureau, to the City, at no additional expense. The Computerized Parking Ticket Issuing System provides state-of- the-art technology for parking enforcement services. This technology virtually eliminates all illegibility or issuer errors, which will translate into increased collections. Also, productivity, scofflaw, and stolen vehicle enforcement is enhanced. There are various upgrades to the handheld units that will further enhance the existing system. These enhancements are scheduled to be implemented later this year. They include a digital camera to capture still photos of violations as well as audio recording capabilities to assist the officer in capturing testimony and/or physicallverbal abuse. Moreover, the handheld unit itself will be more ergonomically designed to enhance the officer's use of the unit. This will result in a physically smaller arkin citation 3" x 6". Existin citations are 4" x 8" in size. Advisory Board Recommendation: IN/A Financial Information: Source of Amount Account Approved Funds: 1 N/A D 2 3 4 OBPI Total Financial Impact Summary: Ci Clerk's Office Le islative Trackin Saul Frances, Parking Director Si n-Offs: Department Director Assistant City Manager City Manager T:\AGENDA\2006\apr1106IconsentIPVBINTER.SUMM.doc tD ~ MIAMI BEACH AGENDA ITEM DATE C71-1 l.[-ll-oe:, ~ MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM FROM: Mayor David Dermer and Mernbers of the City Commission Jorge M. Gonzalez. City Manager ~ -1tV\c;..-d~-; - r - J'-- April 11, 2006 ( TO: DATE: SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AN INTERLOCAL AGREEMENT WITH MIAMI-DADE COUNTY FOR A COMPUTERIZED PARKING TICKET ISSUING SYSTEM, AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE AGREEMENT. ADMINISTRATION RECOMMENDATION: Adopt the Resolution. ANAL YSIS: Miami-Dade County's Parking Violations Bureau (PVB) is a County agency operated through the Clerk of the Courts Office responsible for the collection, processing, and adjudication of parking fines for all rnunicipalities in Miami-Dade County. Their functions include accounting and processing of all parking citations; adjudication through the Clerk of the Courts; and collection and disbursernent of revenues derived frorn parking fines. In coordination with all Miami-Dade County municipalities, in 1996, the County spearheaded an effort to acquire a computerized parking ticket issuing system. Via the competitive bid process, the County procured the services of Enforcernent Technologies, Inc., rnore commonly known in the industry as liE-Tech", who has been the vendor in place since the inception of the system. The attached inter-local agreernent has been in place for two successive five year terrns. The City's Parking Department has utilized this systern since its inception and it has been a very useful tool in our parking enforcement operations. E-Tech will provide hardware and software, via Miarni-Dade County Parking Violations Bureau, to the City, at no additional expense. The Computerized Parking Ticket Issuing System provides state-of-the-art technology for parking enforcement services. This technology virtually elirninates all illegibility or issuer errors, which will translate into increased collections. Also, productivity, scofflaw, and stolen vehicle enforcement is enhanced. There are various upgrades to the handheld units that will further enhance the existing systern. These enhancements are scheduled to be implemented later this year. They include a digital carnera to capture still photos of violations as well as audio recording capabilities to assist the officer in capturing testimony and/or physical/verbal abuse. Moreover, the handheld unit itself will be rnore ergonornically designed to enhance the officer's use of the unit. This will result in a physically smaller parking citation (3" x 6"). Existing citations are 4" x 8" in size. Inter-local Agreement April 11 , 2006 Page 2 of 3 The following is a summary of the provisions of the Inter-local Agreement: Article One - Responsibilities of the County: 1. Irnplement and maintain a countywide Computerized Parking Ticket Issuing System. 2. Provide Maintenance and Service to the system. 3. Provide support staff to operate the systern (seven days a week/12 hours a day). 4. Designate a "Project Manager" who will be responsible for contract administration of the systern. Article Two - Responsibilities of the City: 1. Accept from the County and utilize the Computerized Parking Ticket Issuing System. 2. Maintain all functional records and accounts that relate to the systern. 3. Care and protect all equipment issued by the County for which the City receives custody. 4. Maintain and operate all components of the systern in full compliance with all operational manuals, rules, and regulations of the County, and the terrns and conditions of the County's Agreement with Enforcement Technologies, Inc. 5. Notify the County irnrnediately regarding the mechanical failure of any cornponents of the system. 6. Accept the County's authority and responsibility for administering the contract on behalf of the City with the Contractor and allow the County to be the City's technical representative for the Systern. Article Three - Financing: The County is solely responsible for the financing of the Computerized Parking Ticket Issuing Systern. Article Four - Right to Offset The County reserves the right to offset any sums due the City from any source whatsoever in an amount equal to the County's costs, expenses and loss revenue, as determined by the County. Article Five - Cancellation The County deterrnines, in its sole discretion, to discontinue the prograrn in whole or in part, by giving the City ninety (90) days advance notice. However, the County shall not discontinue the prograrn in Miami Beach unless the County is discontinuing the prograrn in one or more other municipalities. If the County permits any other municipality to withdraw from this prograrn, then the City of Miami Beach shall have the right to cancel this agreement by giving the County 90 days written notice. Article Six - Correspondence All correspondence related to this agreernent rnust be in writing and shall only be considered delivered when done so by certified mail. Inter-local Agreement April 11, 2006 Page 3 of 3 Article Seven - Settlement of Disputes The Clerk of Courts shall be the Administrator of this agreernent and shall decide all questions, difficulties, and disputes, of whatever nature. Article Eight - Terms of the Agreement The duration of this Agreement shall be for an initial period of three (3) years, and automatically renewable for successive terms of one (1) year unless the Agreement is terminated by the County in its sole discretion. Article Nine - Assignments The City's obligations hereunder are not assignable. Article Ten - Complete Agreement No representations or warranties shall be binding upon either party unless expressed in writing herein. CONCLUSION: The execution of this Inter-local Agreement between the County and the City will continue the current service levels and provide citizens with the best possible parking enforcement services supported by state-of-the-art technology. The Adrninistration recommends that the Mayor and City Commission approve the Inter-local Agreement and authorize the Mayor and City Clerk to execute the Agreement. JMG/RCM/SF