98-22692 RESO
RESOLUTION NO. 98-22692
A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING THE
REQUEST FOR A FEE WAIVER FOR THE BALANCE OF THE
CONVENTION CENTER FEES FOR THE USE OF HALL "B", IN
THE AMOUNT OF $24,967.50 ($17,346.50 AT-COST RATE), FOR
THE GREATER MIAMI JEWISH FEDERATION (FEDERATION)
EVENT ENTITLED, "50TH ANNIVERSARY ISRAELI
INDEPENDENCE DAY," TO BE HELD ON JUNE 4-8,1998, AT THE
MIAMI BEACH CONVENTION CENTER.
WHEREAS, the Federation is organizing the "50th Anniversary Israeli Independence
Day," to be held on June 4-8, 1997, at the Miami Beach Convention Center; and
WHEREAS, on June 12, 1997, the Federation presented a request to the Miami
Beach Convention Center Advisory Board (CCAB) and the CCAB approved a waiver in
fees of $5,431 which were in excess of the Convention Center's direct and indirect costs
in adherence to Commission Memorandum No. 600-95 approved on July 26, 1995,; and
WHEREAS, on June 23, 1997, the CCAB re-affirmed the granted waiver; and
WHEREAS, in accordance with the above stated Commission Memorandum, the
Federation requested a waiver by the Mayor and City Commission for the balance of the
Convention Center fees, in the amount of $11,786.50.
WHEREAS, on September 24, 1997, the City Commission passed and adopted
Resolution No. 97-22535 granting the Federation the above stated fee waiver.
WHEREAS, on February 28, 1998, the Federation requested for an additional move-
in day, equipment, and Hall B, which was not available at the time of their initial request,
to be included in the same waiver of fees.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve the Federation's fee waiver request for the balance of the
Convention Center fees for the use of Hall "B", in the amount of $24,967.50 ($17,346.50
at-cost rate), for the "50th Anniversary Israeli Independence Day" celebration, from June
4-8, 1998.
ATTEST:
J20 lwv~ PC1t~
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXeCUTION
, 1998. ,~,
PASSED and ADOPTED this 18th day of March
. t/ WfivL
fl' . A.ttornay
SR:'~d
F:\C~ALL \COM-MEM.97\ISRAELI.RES
~
I) ~ I ~ 7 dllj FR I 1:'5: 2 4 F.U 3 0 5 5 i 3 .21 i S
COJrul.;:-'! c.-\.TI 01'5
4lJ02
DATE:
F~bruary 28, 1998
TO:
Mayor Neisen Kasdin
FROM:
Bonnie Reiter, Di~ector of Communications
Greater Miami Jewish Federat
BE;.
June 71ft Celebration of Israel 50 addition of Hall B
Per your conversation with Norman 8raman this morning, I am sending over our request
for the addition of Hall B tor the Greater Miami Jewish Federation Israel 50 Community-
wide event, which will take place on June 7':-., 1998.
I have attached a copy of a letter fram the Miami Beach Convention Center and a Miami
Beach Commission memorandum #621-97, which were the documents and resolution
for the fee waIver on Hall C of the Convention Center.
That resolution covered the fees on tho;; Convention Center rental from load in on the
event Which begins on June 3, 1998 thr~ugh the load out and strike for the event on
. June 8, 1998.
What we are now requesting is that the second hall, Half B, which was not available at
the time of our initial request and has since become available, be granted to ws,
administ;atively, for the same periOd of time as the first hall and with the same fee
waiver considerations.
In essence, we will need to add Hall B for the fol:owinQ dates:
Wednesday, June 3 Load in day
Thursday, June 4 Load in day
Friday. June 5 Load in day
Saturday, June 6 Load in day
Sunday. June 7 Show day
Monday, June 8 Strike and load out
In addition. the figure \,AJaived by the Miami Beach City C~mmission resolution No, 97-
22535 covered $500 for rental equipment and other items calculated on an "At Cost"
reduction worksheet prepared by SMG at the Convention Center. I have attached a
copy of this worksheet. As Norman indicated, we would like to have the same fees
waived for Hall B.
Since the Miami Herald is publishing for us a guide to the Israel 50 event, and their
deadline for publication of the floor pran is the: third week of March, we are under
extreme time pressure to produce the correct floor plan. Adding Hall B, will greatly
impact this process. Therefore, if there is any other information you require, I will be
happy to expedite it for you. I can be reached at 576-4000 ext. 207 or beeper 410-
3532.
Thank you for your con~jderation.
'; 03/11/98 WED 10:.19 F.U 305 573 2176
COMMUNICATIONS
141002
March 101 1998
Via Fax: 673-7096
To: Sergio Rodriguez
Miami Beach City Manae:er
From: Bonnie Reiter
Greater Miami ewish Federation
As yOu know, tIte Miami Beach City Commission has granted the Greater Miami Jewish
Federation an at cost fee waiver for Hall C of the Miami Beach Convention Center for the
community-wide Israel 50 event which will take place on June 7. 1998. That waiver is
for $11,786.50. When we made the initial request to the Miami Beach Commission, Hall
C was the only hall available. Just recently, Hall B, the connecting hall to Hall C, has
become available on the exact same dates - from load-ill to load-out - of our event. The
scope, size and expected attendance for this massive ISrael 50 Celebration, truly requires
this additional space. Had this space been available at the outset of our project, we would
have included it as part of our initial request to the commission. However. we are
delighted that the space has become available.
Therefore, we are asking your assistance in helping us request that the City of Miami
Beach waive the at cost fees on the second hall, Hall B. The breakdown of our request is
as follows:
Adding Hall B from Wednesday, June 3 through Saturday, Jun~ 5 as move-in dates.
Adding Hall B for Sunday. June 7 as a show date.
Adding Hall B for Monday, June 8 as a move-out date.
The at cost reduction for this including the rental, air conditioning, labor, and lighting
would be $12,891.
We are also kindly requesting that you consider the $2,850 in rental equipment, that the
Federation has requested through SMG for the Israel 50. be included in the waiver.
Thercfore1 the total fee waiver that we are requesting for Hall B is $15,741.
Thank you for extending to us administratively, the additional move-in day of
Wednesday,'June 3 for Hall C. The at cost fee for this additional day on Hall C is $1,600.
We understand that there are additional charges that our budget must cover which the city
cannot waive and we are prepared to do so and have accounted for these in our budget.
Some of these areas include police, fire and union labor. We are working with Randi
Freedman, president of Logistics Management, who is very familiar with producing
events on Miami Beach and within the Convention Center.
We arc extremely proud of the partnership with the City of Miami Beach on Israel SO and
we thank you in advance for any assistance mat you may offer. Please let me know if
there is any additional infonnation you need from us prior to the March 18 Miami Beach
City Commission Meeting. I can be reached at (305) 576-4000. Thank you.
Miami Beach Convention Center
Jackie Gleason Theater
MEMORANDUM
TO:
Mayra Dlaz-Buttacavoli
Assistant City Manager
William C. Overfelt \jLV
Assistant General Manager/Director of Finance
FROM:
RE:
50th Anniversary - Israell Independence Day
DATE:
March " 1998
As you have requested, I wlU aUempt to set torth the history of th1s events necotlattons tor
cost, cost reduction, City Commission action, ConventIon Center AdvJsory Board actions,
etc.
In the month oC July 1997, we were approached by various indlviduals that would be
Involved In the Promotinl ot the !Oth AnnIversary Israeli Independence nay event to be held
at the Convention Center. An at cost scenario 'Was requested by these indIviduals. That
document was put tOlether. details are as follows:
Based 00 (1) event day
Ra~k Rate At Cost
Rent $16,200.00 $ 4,860.00
Ale .. 1,464.00
Lightlog 517.$0 3,622.50
Labor .. 1.340.00
Equipment 500.00 ~OO.OQ
Total $17,217.50 $11,786.50
· Included in Rent.
e:/z '30Vd
!:G:t1L G:L9 see:
l13~N3J KO!.LN3ANOO H::lV18 !l'iV!W ~~:~: (NOW) 96.60 ''iiVI'{
The at cost scenario was presented to the Convention Center Advisory Board at which time
~ they agreed to the cost scenario of $11,7M6.50. '
~ On September 24, 1997, tbe City CommJsslon agreed to waive the at cost amount ot
$11,786.50 via Resolutlon # 97-22S35.
Approximately ~ometlme in January, we were again approached by Randt Freeman ot
Logistics :Management Group and requested to add an additional move-in day of June 3 and
additional equipment useage worth $2,8~O to the previous negotIated and waived cost. The
mck rate for both the move-Ill day Ilud equipment useaae would be $5,550, the at cost rate
would be $4,455.
Recently, we have ftaain been approached that the group Is requesting an additional hall.
Rack rate $19,417.50, at cost $12,891.-'0. I thluk we both would agree that the additional
hall does not represent an Immaterial amount. Fur that watter, the event has doubled in size
In facility useaae since first being discussed.
At this point In time, we would llke clarlflcation on the approprlate actlou to be taken on the
addJtlonal move-in day, as weD as, the addltloJl of another haIl. Aha, I think there are other
points that should he considered and that I believe arc not clear to all parties concerned,
those would be:
This cost scenano does not include any out of pocket cost for union labor that wm be
required tor this event. Additionally, they do not include elecfrlcal fees that w1l1 be required
to be paid to an approved contractor here at the Convention Center and In e1osm" I foresee
this event to continue to evolve and inevitably will have addltlonal cost that we have not been
advised ot or have contemplated, at this time.
II you need any additional infonnatioD, please gIve either Done or myself a caU and adnse
on how you want to proceed.
WCO/em
cc: Doug Tober
Susan Eaton
Randi Freeman
li~ile
.: \bil1\WaDoljew red.lDlfb
6>S3::lVd
=i;!7~ SL.9 seE:
1:!3,LN3.) J\OLLN31\NO:) H;)VJ8 Il'lVIl'l I I: ~: (NOW) 96, 60 '1:lVYi
,"" '..
CITY OF MIAMI BEACH
S8 !1!R - 3 p:J '- --
: II 11:58
, . ,
:r'.-: ' "_"
'_Ii ," ;L'c "
MEMORANDUM
TO:
SERGIO RODRIGUEZ
CITY MANAGER
FROM:
NEISEN KASDIN'l\ K
MAYOR
DATE:
MARCH 3, 1998
RE:
ISRAEL 50 CELEBRATION
Can we waive fee on Hall B per the attached request? Ifnecessary, present to Commission.
NOK/st
Agenda Item C II
Date 3-) 8-9~