HomeMy WebLinkAbout2006-26185 Reso
RESOLUTION NO. 2006-26185
A RESOLUTION OF THE MAYOR AND .CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, RATIFYING THE FOLLOWING EMERGENCY
PURCHASES, IN THE TOTAL AMOUNT OF $374,733.00, RELATING TO THE
REMOVAL AND DISPOSAL OF TWENTY SIX (26) DERELICT VESSELS: H20
MARINE TOWING AND SALVAGE, IN THE AMOUNT OF $ 282,109.00; SEA
TOW, IN THE AMOUNT OF $87,000.00; AND ACTION MARINE - TOW BOAT
USA, IN THE AMOUNT OF $ 5,624.00.
WHEREAS, as a result of Hurricanes Katrina and Wilma, boats were shifted and placed in
areas of the City's waterways where they could pose hazardous conditions or a serious risk to
residents and visitors; and
WHEREAS, during Hurricane Wilma, the City's Emergency Operations Center (EOC) was
notified of two vessels that were slamming into a water main line that, if broken, would have cut off
the water supply to the Venetian Islands; and
WHEREAS, the Procurement Director initiated and coordinated the process of the removal
and disposal of these derelict vessels; and
WHEREAS, additionally, the Marine Patrol and the Environmental Division compiled a list
following Hurricane Wilma, which identified twenty (20) sunken vessels and seven (7) derelict
vessels; and
WHEREAS, the City was obligated to act quickly in the removal and disposal of the
identified sunken and derelict vessels; and
WHEREAS, the Procurement Division obtained several quotes from companies with the
expertise and resources to undertake the operations of the removal and disposal of these vessels;
and
WHEREAS, in accordance with the prioritized schedule provided by the Marine Patrol and
the Environmental Division, the Procurement Division issued Notice to Proceed letters to the
following firms: H20 Marine Towing and Salvage; Sea Tow; and Action Marine - Tow Boat USA;
and
WHEREAS, the aforementioned sea towing companies have completed all work necessary
to remove and dispose of the aforestated derelict vessels, to the satisfaction of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby ratify the
following emergency purchases, in the total amount of $374,733.00, relating to the removal and
disposal of twenty six (26) Derelict Vessels: H20 Marine Towing and Salvage, in the amount of $
282,109.00; Sea Tow, in the amount of $87,000.00; and Action Marine - Tow Boat USA, in the
amount of $ 5,624.00.
PASSED AND ADOPTED THIS 10th
2006.
ATTEST:
_&twJ f~
CITY CLERK Robert Parcher R David Dermer
T:\AGENDA\2006\may1006\consent\Derelict vess atification Resolution.doc
APPROVED AS TO
FORM & LANGUAGE
& FO EXECUTION
~ 2 O/,
COMMISSION ITEM SUMMARY
Condensed Title:
Accept the City Manager's Recommendation Relative to the Ratification of Emergency Purchases Relating
to the Removal and Dis osal of Twent Six 26 Derelict Vessels.
Ke Intended Outcome Su orted:
To Improve The Cleanliness of Miami Beach Waterwa s.
Issue:
Shall the City Commission ratify the emergency purchases relating to the removal and disposal of twenty
six 26 derelict vessels?
Item Summary/Recommendation:
Pursuant to Section 2-396 of the Miami Beach Code entitled "Emergency Purchases", the City Manager in
case of an apparent emergency requiring immediate purchase of supplies or contractual services, shall be
empowered to authorize the Procurement Director to secure by open market procedure at the lowest
obtainable price, any supplies or contractual services exceeding $25,000.
The City Manager or designee, has the authority to act in the case of an emergency that might affect the
health, safety and welfare of the City. As part of emergency recovery efforts due to Hurricanes Katrina and
Wilma, supplies and services were procured essential to recovery efforts that affect the life. health or
convenience of our citizens. Service that was contracted was to remove sunken or derelict vessels located
throughout the City of Miami Beach waterways.
As a result of Hurricanes Katrina and Wilma, boats were sunk and/or placed in areas of the waterways,
where they could pose hazardous conditions or a serious risk to our residents and visitors. The
Procurement Division obtained several quotes from companies with the expertise and resources to
undertake the operations of the removal and disposal of these vessels. In accordance to the prioritized
schedule provided by the Marine Patrol and the Environmental Division, the Procurement Division Director
issued Notice to Proceeds to: H20 Marine Towing and Salvage, Sea Tow, and Action Marine - Tow Boat
USA.
For any future contracted needs on this area. the City has issued an RFP for the Removal and Disposal of
Derelict Vessels. The purpose of the RFP is to establish firm, fixed price contracts prior to Hurricane
season, so that the City ensures most favorable pricing rather to have to contract on an emergency basis.
RATIFY EMERGENCY PURCHASES
Advisory Board Recommendation:
IN/A
Financial Information:
Source of Amount Account Approved
Funds: 1 $ 282,109.00 FY 06 General Fund
00 2 $ 87,000.00 Operating Contingency
3 $ 5,624.00
4
OBPI Total $ 374,733.00
Financial Impact Summary:
islative Trackin
Assistant City Manager
PDW
City Manager
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MIAMI BEACH
AGENDA ITEM
DATE
~ MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
DATE:
Mayor David Dermer and Members of the City Commission
Jorge M. Gonzalez. City Manager ~ _ /
May 10, 2006 ~ I U
A RESOLUTION OF THE M~OR AND MEMBERS OF THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, RATIFYING THE
FOLLOWING EMERGENCY PURCHASES RELATING TO THE REMOVAL
AND DISPOSAL OF TWENTY SIX (26) DERELICT VESSELS: (1) H20 MARINE
TOWING AND SALVAGE IN THE AMOUNT OF $ 282,109.00; SEA TOW IN
THE AMOUNT OF $87,000.00; AND ACTION MARINE - TOW BOAT USA IN
THE AMOUNT OF $ 5,624.00.
ADMINISTRATION RECOMMENDATION
TO:
FROM:
SUBJECT:
Adopt the Resolution.
AMOUNT AND FUNDING
$374,733
ANAL YSIS
Available from FY 06 General Fund Operating Contingency.
Pursuant to Section 2-396 of the Miami Beach Code entitled "Emergency Purchases",
the City Manager in case of an apparent emergency requiring immediate purchase of
supplies or contractual services, shall be empowered to authorize the Procurement Director
to secure by open market procedure at the lowest obtainable price, any supplies or
contractual services exceeding $25,000.
The City Manager or designee has the authority to act in the case of an emergency that
might affect the health, safety and welfare of the City. As part of emergency recovery
efforts due to Hurricanes Katrina and Wilma, supplies and services were procured
essential to recovery efforts that affect the life, health or convenience of our citizens.
Service that was contracted was to remove sunken or derelict vessels located
throughout the City of Miami Beach waterways.
As a result of Hurricanes Katrina and Wilma, boats were shifted and placed in areas of the
waterways, where they could pose hazardous conditions or a serious risk to our residents
and visitors. While many vessels were dealt with the vessel owner, several were deemed to
be derelict, thus requiring City intervention. After the proper investigation and identification
by the City's Marine Patrol Division and the Florida Fish and Wildlife Conservation
Commission, an abandoned vessel becomes a derelict vessel only after all available means
to identify or contact the owner have failed.
The Emergency Operations Center (EOC) was notified of two vessels that were slamming
into water mainline that if broken, the water supply to the Venetian Islands would be to cut
off. The Procurement Director initiated and coordinated the process of the removal and
disposal of these vessels.
The Marine Patrol and the Environmental Division provided a list that contained 20
hurricane Wilma sunken vessels and 7 derelict vessels. The City was obligated to act
quickly in the removal and disposal of the identified sunken and derelict vessels located
inside City waterways due to numerous reasons:
a. To remove obstruction to navigation and ensure safe boating, fishing, and
swimming;
b. To remove potential contaminants related to vessels such as on-board
sewage; fuel, motor oil and other motor-related chemicals and fluids;
chemical cleaning supplies associated with live boards; paint and other
chemicals used in the exterior and interior materials of the boat;
c. To reduce the impact of the abovementioned potential contaminants to
aquatic life including federally listed Endangered Species inhabiting
Biscayne Bay;
d. To protect near-shore property, seawalls, infrastructure such as bridges,
and exposed utilities such as water, by removing loose debris that could
impact/strike these assets through wave and wind action; this is especially
relevant given that many derelict vessels were tied to moorings adjacent to
seawalls or were washed against supporting structures such as bridges
during the storm;
e. To maintain compliance with local, state, and federal water quality standards
which could be compromised by the cumulative effect of numerous leaking
and decaying vessels in our water bodies.
The removal of the foreign matter that a derelict vessel contains not only eliminates many of
the pOSSible contaminants and immediate navigation difficulties, but addresses the potential
long term issues since those vessels and their material debris will degrade over time and
could potentially contribute to water quality issues in the future.
The Procurement Division obtained several quotes from companies with the expertise and
resources to undertake the operations of the removal and disposal of these vessels. In
accordance to the prioritized schedule provided by the Marine Patrol and the Environmental
Division, the Procurement Division Director issued Notice to Proceeds to: H20 Marine
Towing and Salvage, and Action Marine - Tow Boat USA.
Sea Tow removed and disposed of two (2) sixty five feet (65') vessels located underneath
the Venetian Causeway Bridges separating the San Marco Island and San Marino Island in
the amount of $ 87,000.00. H20 removed and disposed of twenty two (22) vessels that
range between eighteen feet (18') and forty feet (40") located throughout the city waterways
in the amount of $ 282,109.00. Action Marine - Tow Boat USA removed and disposed of
one (1 ) ten foot (10') and one (1 ) thirty foot (30') vessels located in the north zone of the City
waterways in the amount of $ 5,624.00.
The cost to remove and dispose of derelict vessels were billed on a per foot basis. Below is
a comparison of said cost. The cost included the following tasks:
1. Dive, patch and re-float with a pollution stand-by crew which will include a salvage
master, divers, patching materials, pumps, compressors and other specialized
equipment necessary to recover the sunken vessels,
2. Tow re-floated vessels to a county landfill area for disposal.
3. Documentation of all work performed.
REMOVAL AND DISPOSAL OF SUNKEN AND DERELICT VESSELS TABULATION SHEET
DESCRIPTION AMSI - P&L SEA TOW H20 MARINE ASH BRITT ACTION
TOWING TOWING MARINE
Cost per foot $923.01 $600.00 500.00 515.00 148.00 (*)
(*) This company was located after the Notices to Proceed were already issued to the
other contractors.
Although the City was able to provide immediate short term results and remedies for the
removal and disposal of those vessels, the City applied to the Federal Emergency
Management Agency (FEMA) for financial help to compensate for the expenditures
incurred.
From the twenty-six (26) vessels listed as removed by the City, twenty-two (22) vessels
were submitted to FEMA for reimbursement under Hurricane Wilma. Four (4) vessels
totaling $60,180 were not submitted since they were listed as sunk prior to the two
hurricanes. Out the remaining vessels, four (4) were attributed to Hurricane Katrina
($58,270.00) and eighteen (18) to Hurricane Wilma ($256,283.00)
FEMA denied the claim for all twenty-two (22) vessels. Four (4) vessels were denied since
they sunk during Hurricane Katrina which was prior to Hurricane Wilma. Sixteen (16)
vessels were denied due to a lack of due diligence documentation in accordance with
FEMA guidelines necessary for removal of derelict vessels in Florida. In addition, two (2)
vessels were denied since the City did not properly follow directions of the FEMA guidelines
due to the emergency situations.
The City's Internal Auditor and Risk Manager were provided FEMA guidelines, which state
the steps that municipalities are required to follow in order to obtain full or partial
reimbursement pertaining the removal and disposal of derelict vessels. The City's Internal
Auditor and Risk Manager are reviewing the FEMA appeal process, in order to appeal for
the reimbursement for the removal and disposal of derelict vessels.
As a result of the numerous meetings with FEMA representatives during the past six (6)
months, the Administration in an effort to provide the City Commission with as much
information as possible waited until such time that FEMA's decision relative to the amounts
that would be reimbursed to the City was finalized.
Intended below are the costs associated with the removal and disposal of derelict vessels
from the different marine towing contractors:
SEA TOW
InVOice InVOice InVOice Service Performed
Date Number Amount
Removal and Disposal of two (2) si:Vfive feet
11/10/05 18516 $ 87,000.00 vessels (65~ located underneath the enetian
Causeway rid~S separati~ the San Marco
Island ana San arino Islan .
TOW BOAT USA
Tnvolce InvOice InvoIce Service Performed
Date Number Amount
Removal and Disposal of one (1) ten feet ~10') and
1/1/06 N/A $ 5,624.00 one (1) twenty e~ht feet (28'~ vessels loca ed in
the north zone 0 the City wa erways.
H2O
nvolce nvolce nvolce
Date Number Amount
11/15/05 1115 $83,385.00
emova an Isposa 0 one en
three feet ~23') vessel, one (1l el~hteen feet
(18'), one 1) twenty. five feet 25 vessel,
12/12/05 1212 $ 79,560.00 one ~1) twenty. four feet (24") vessel, one ~1)
twen r;even feet (27') vessel, and one (1
thirty 0 feet (32') vessel.
12/12/05 1122 $ 23,460.00
12/16/05 1216 $ 37,500.00
12/15/05 1215 $ 13,500.00
12/16/05 1216 $ 8,800.00
12/18/05
1218
$ 35, 904.00
The City has issued an RFP for the Removal and Disposal of Derelict Vessels. The purpose
of the RFP is to establish firm, fixed price contracts prior to Hurricane season, so that the
City ensures most favorable pricing.
CONCLUSION
The Administration recommends that the Mayor and Members of the City Commission ratify
the Procurement Division Director's contract to H20 Marine Towing and Salvage in the
amount of $282,109.00; Sea Tow in the amount of $87,000.00; and Action Marine - Tow
Boat USA in the amount of $5,624.00 to assist the City with the removal and disposal of
sunken and derelict vessels after the last hurricane season.
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