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Home My WebLink About2006-26186 Reso RESOLUTION NO. 2006-26186 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, RATIFYING A CONTRACT, IN THE TOTAL AMOUNT OF $59,640, TO HOMESTEAD CONCRETE AND DRAINAGE, INC., TO PROVIDE FOR THE REPLACEMENT OF THE STRUCTURAL FLOOR AND DRIVEWAY IMPROVEMENTS AT FIRE STATION NO.1. WHEREAS, because of severe cracking and deterioration of the equipment bay floors at Fire Station No.1, due to the increased weight of modern fire trucks, there is a need to include the complete replacement of the structural floor in the development of the Fiscal Year (FY) 04/05 Capital Renewal and Replacement Projects funding request (the Project); and WHEREAS, the Project correction needs were identified and included as part of the development of the funding requirements for inclusion in the FY 04/05 Capital Renewal and Replacement Projects budget; and WHEREAS, the Mayor and City Commission, at its April 20, 2005 meeting, adopted Resolution No. 2005-25857, which authorized the Property Management Director to serve as the certified general contractor for the FY 04/05 Capital Renewal and Replacement Projects, which included the replacement of the structural floor at Fire Station No.1; and WHEREAS, the Property Management Director exercised the authority delegated to him by the City Manager and City Commission, and had structural plans and specifications prepared to address the scope of work that was necessary to obtain price quotes from contractors that specialize in concrete placement work; and WHEREAS, after the plans and specifications were completed, a Request for Quotations No. VA-QT08-005 was developed, and three (3) contractors that specialized in concrete placement were contacted to provide quotes for the Project, which resulted in three (3) responsive quotes; and WHEREAS, after reviewing the quotes and insurance requirements, the Property Management Director determined that Homestead Concrete and Drainage, Inc., provided the lowest responsive responsible quote for the Project; and WHEREAS, a contract was issued to Homestead Concrete and Drainage Inc., in the amount of $45,700, for the replacement of the structural floor at Fire Station No.1; and WHEREAS, after the original contract was issued, additional requests for concrete work to level the existing driveway at the entrance to Fire Station No.1 were requested by the Fire Department; and WHEREAS, due to the additional request, a change order was issued to Homestead Concrete and Drainage, Inc., in the amount of $13,940, to provide for the additional work, which increased the original contract to the total amount of $59,640; and WHEREAS, as required by Resolution No.2005-25857, the Administration hereby requests that the Mayor and City Commission ratify the aforestated contract, as is deemed necessary to complete the work on the replacement of the structural floor and driveway improvements at Fire Station NO.1. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby ratify a contract to Homestead Concrete and Drainage Inc., in the total amount of $59,640, for the replacement of the structural floor at Fire Station NO.1. PASSED and ADOPTED THIS 10th 2006. ^lLr f ~ CITY CLERK MAYOR Robert Parcher David Dermer APPROVED AS TO FORM & LANGUAGE & FOR ECUTION >I:lOl. ~ MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM DATE: Mayor David Dermer and Members of the City Commission City Manager Jorge M. GOnZale~ May 10, 2006 U U A RESOLUTION OF THE MAYOR AND MEMBERS OF THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, RATIFYING A CONTRACT IN THE TOTAL AMOUNT OF $59,640 TO HOMESTEAD CONCRETE AND DRAINAGE INC., TO PROVIDE FOR THE REPLACEMENT OF THE STRUCTURAL FLOOR AND DRIVEWAY IMPROVEMENTS AT FIRE STATION NO.1. ADMINISTRATION RECOMMENDATION TO: FROM: SUBJECT: Adopt the Resolution. ANAL YSIS Because of severe cracking and deterioration of the equipment bay floors at Fire Station #1 due to the increased weight of modern fire trucks there was a need to include the complete replacement of portions of the structural floor in the development of the FY 04/05 Capital Renewal and Replacement Projects funding needs. This was necessary for the inclusion of the project in the FY 04/05 Capital Renewal and Replacement projects budget that was approved by the Mayor and City Commission at the March 5th, 2005, Commission meeting. The Mayor and City Commission, at the April 20, 2005 Commission meeting, adopted Resolution No. 2005-25857, which authorized the Property Management Director to serve as the Certified General Contractor for all of the FY 04/05 Capital Renewal and Replacement projects. The Property Management Director exercised the authority given to him by the City Manager and City Commission, and developed scope of work specifications for the project and prepared a Request for Quotations #VA-QT 07-005 that was required to provide a method to obtain competitive bids for the work. Three (3) contractors that specialize in concrete placement were contacted to provide bids on the project resulting in three (3) responsive bids. After reviewing the bids and after checking background references, licensing, and insurance requirements, the Property Management Director determined that Homestead Concrete and Drainage Inc., provided the lowest responsive responsible bid for the Project. After review by the Legal Department and execution by the Mayor and City Clerk, a contract was issued to Homestead Concrete and Drainage Inc., in the amount of $45,700 for the work. In addition to the base contract, an additional $13,940 in change orders was approved to facilitate additional requests of the Fire Department for improvements to the concrete driveway and sidewalks in front of the Fire Station. The additional change orders brought the total amount of the contract to $59,640 for the replacement of the structural floor and driveway improvements at Fire Station #1. CONCLUSION The Administration recommends that the Mayor and Members of the City Commission ratify the Property Management Director's contract to Homestead Concrete and Drainage Inc., in the total amount of $59,640 to provide for the replacement of the structural floor and driveway improvements at Fire Station #1. JMG/RCM/FHB/BAJ T:\AGENDA\2006\MAY 10 \Regular\Ratify Fire#1 Structural Floor MEMO.doc - z o ~ .... tn W a:: u: ~." ZO oC? i=1:;.... ~. w s....w o~~ z>z K!z2 ~Q!;( ::.~.... tn....::;) a::o~ 0::;).... go LL. C Z ::;) i " u .E cG u Ii. u.i (0 'S .... ~g u- c c o 0 uiI l'lS i::: g lD ~! zo.. s ~ U c c 0- UlD -c:;,l'lS l'lS C S'! Ie SoB ! (:) (:) N ~ 0)- l.f) CA- (:) (:) ci (:) (:) en l.f) fA- (:) (:) ci (:) r- t6 ~ z o Ii: a: (.) tn W o COMMISSION ITEM SUMMARY Condensed Title: A Resolution of the Mayor and City Commission ratifying a contract to Homestead Concrete and Drainage Inc., in the total amount of $59,640, to provide for the structural floor replacement and driveway improvements at Fire Station #1. Ke Intended Outcome Su orted: Well Maintained Facilities Issue: Shall the Commission ratify a contract to Homestead Concrete and Drainage Inc.? Item Summary/Recommendation: In accordance with Resolution No. 2005-25857 adopted by the City Commission on April 20th, 2005 the Property Management Director, is providing General Contracting services including bidding, the award of contracts for work, and change orders necessary for the replacement of the structural floor at Fire Station #1 . Under the provisions of the Resolution, contracts and purchases exceeding $25,000 must be brought back to the City Commission for Ratification. After structural plans and specifications were prepared to meet the needs of the Project, three (3) contractors that specialize in concrete placement were contacted to provide bids on the project resulting in three responsive bids. After reviewing the bids and references, the Property Management Director determined that Homestead Concrete and Drainage Inc., was the lowest responsive responsible bidder for the scope of work required and issued a contract for the execution of the work. Adopt the Resolution. Advisory Board Recommendation: I N/A Financial Information: Source of Funds: 125.6330.000676 D OBPI Financial Impact Summary: Ci Clerk's Office Le islative Trackin Brad A. Judd; Property Management Director Si n-Offs: m ~ MIAMI BEACH AGENDA ITEM DATE C7G- r-/O-oc,