HomeMy WebLinkAbout2006-26190 Reso
RESOLUTION NO. 2006-26190
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, RATIFYING A
CONTRACT TO WARREN FENCE COMPANY, IN THE TOTAL
AMOUNT OF $58,950, TO PROVIDE FOR FENCE REPAIR AND
REPLACEMENT NEEDS IN CERTAIN CITY FACILITIES, AS SET
FORTH IN THIS RESOLUTION, IN THE AFTERMATH OF
HURRICANE WILMA.
WHEREAS, because of major damages to chain link fences from Hurricane Wilma, there
is a need to restore security and programming capabilities to the City's Parks and Recreational
facilities (including ball fields) on an emergency basis; and
WHEREAS, because of the overwhelming workload of fencing contractors throughout
Miami-Dade County and surrounding areas due to hurricane damage, attempts to receive multiple
quotes to address the various fencing needs in the City have been unresponsive; and
WHEREAS, to cover the fencing needs of Flamingo Park's soccer field, softball field,
tennis courts, football field, bark park, handball courts, and the tennis stadium, Warren Fence
Company provided a quote to the City for the work; and
WHEREAS, after the quote was received, it was reviewed by the Property Management
Director to assure the cost provided was within industry standards for the scope of work proposed by
the City; and
WHEREAS, a contract was issued to Warren Fence Company, in the total amount of
$58,950, for fence replacement and repairs in the areas defined in the City's scope of work; and
WHEREAS, the Administration hereby requests that the Mayor and City Commission ratify
the aforestated contract, as is deemed necessary to complete the work on the fence repair and
replacement needs for Flamingo Park's soccer field, softball field, tennis courts, football field, bark
park, handball courts, and the tennis stadium.
NOW, THEREFORE, BE IT nUL Y RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby ratify a contract, in the total amount of$58,950, to Warren Fence Company, to
provide for fen<;e repair and replacement needs in the aftermath of Hurricane Wilma.
PASSED' and ADOPTED THIS 10th
2006.
A~~ r~
CITY CLERK
Robert Parcher
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission ratifying a contract to Warren Fence Company, in the
total amount of $58,950, to provide for fence repair and replacement needs in the aftermath of
Hurricane Wilma.
Ke Intended Outcome Su orted:
Ensure well-maintained facilities.
Issue:
Shall the Commission ratify a Contract to Warren Fence Company.?
Item Summary/Recommendation:
In the aftermath of Hurricane Wilma the City incurred damage to over 8,603 lineal feet of chain link fence
Citywide. Due to security needs and planned programming needs of the City Parks and Recreation
Department, the replacement of fencing at certain critical locations, were deemed emergencies. After
capturing the damages with the FEMA representative, multiple calls were made to local fencing
companies for quotes. Due to the emergency situation and overwhelming damages to fencing and the
current workload of fencing companies Countywide, the normal bid process was waived. Warren Fence
Company provided a quote for a portion of the needs that was reviewed by the Property Management
Director and determined to be within industry standards of cost for the scope of work requested. A
contract was issued to Warren Fence Company in the total amount of $58,950 for the execution of the
emergency work.
Adopt the Resolution.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount Account Approved
Funds: 1 $ 58,950 011- 9411.000343
D 2
3
4
OBPI Total $ 58,950
Financial Impact Summary:
Ci Clerk's Office Le islative Trackin :
Brad A. Judd; Property Management Director
Si n-Offs:
Department Director
Assistant City Manager
City Manager
T:\AGENDA\2006\may1006\Regular\Ratify Warren Fence Hurricane Damage COVER.doc
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.....
MIAMI BEACH
AGENDA ITEM
DATE
C7k.
5-10,0(;;,
lD
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor David Dermer and Members of the City Commission
FROM: City Manager Jorge M. GonzaleJ.v~
DATE: May 10, 2006 . U
SUBJECT: A RESOLUTION OF THE MA OR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, RATIFYING A CONTRACT TO
WARREN FENCE COMPANY, IN THE TOTAL AMOUNT OF $58,950, TO
PROVIDE FOR FENCE REPAIR AND REPLACEMENT NEEDS IN
CERTAIN CITY FACILITIES, AS SET FORTH IN THIS RESOLUTION, IN
THE AFTERMATH OF HURRICANE WILMA.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANAL YSIS
In the aftermath of Hurricane Wilma, the City incurred damage to over 8,603 lineal feet of
chain link fence Citywide. Due to security needs and planned programming needs of the
City's Parks and Recreation Department, the replacement of fencing at certain critical
locations, were deemed emergencies. After capturing the damages with the FEMA
representative for reimbursement, multiple calls were made to local fencing companies for
quotes. Due to the emergency situation and overwhelming damages to fencing and the
current workload of fencing companies Countywide, the normal bid process was waived.
Warren Fence Company provided a quote for a portion of the fencing needs that was
reviewed by the Property Management Director and determined to be within industry
standards of cost for the scope of work requested. A Contract was issued to Warren Fence
Company, in the total amount of $58,950, for the execution of the emergency work.
Fencing repair/replacements covered by this contract covered areas in Flamingo Park
including; the Soccer Field, Softball Field, Tennis Courts, Football Field, Bark Park, Handball
Courts, and the Abel Holtz Tennis Stadium.
CONCLUSION
The Administration recommends that the Mayor and Members of the City Commission ratify
the contract to Warren Fence Company, in the total amount of $58,950, to provide for the
repair and replacement of fences damaged by Hurricane Wilma.
JMG/RCM/FHB/BAJ
T:\AGENDA\2006\MA Y 10 \Regular\Ratify Warren Fence Hurricane MEMO.doc
Warren Fence Company
Blanket Purchase Order # 5341
$58,950
Flamin2:o Park Fence Cost Breakdown
1) Soccer Field 220 L.F. X 10 ft high $ 3,375
2) Softball Field 130 L.F. X 12 ft. high $ 5,875
75 L.F. X 17 ft. high
3) Tennis Court 520 L.F. X 12 ft. high $ 13,500
4) Football Field 1,600 L.F. X 8 ft. high $ 18,500
5) Dog Park 110 L.F. X 4 ft. high $ 1,200
20 L.F. X 5 ft. high
6) Handball Courts 50 L.F. X 10 ft. high $ 15,950
50 L.F. X 6 ft. high
150 L.F. X 8 ft. high
7) Tennis Stadium 200 L.F. X 12 ft. high $ 550
Total
$ 58,950