HomeMy WebLinkAbout2006-26191 Reso
RESOLUTION NO. 2006-26191
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, RATIFYING PAYMENT, IN THE TOTAL AMOUNT
OF $154,760, TO ASHBRITT, INC. TO PROVIDE HURRICANE DEBRIS
REMOVAL SERVICES FROM THE CITY WATERWAYS.
WHEREAS, as a result of Hurricanes Katrina and Wilma, removal of debris from City
waterways by barge was required to clear paths for navigation, remove contaminants, and
minimize damage to aquatic life and near shore property; and
WHEREAS, on April 6, 2004, the City entered into an Agreement with AshBritt, Inc.
(AshBritt) for Disaster Recovery Services; it was the Agreement that which was utilized for the
waterway debris removal services; and
WHEREAS, the Federal Emergency Management Agency (FEMA) has reviewed the
Agreement and approved the pricing schedule/invoices submitted for this work; and
WHEREAS, Ash Britt provided a detailed invoice with supporting documentation relative
to the work completed, which included photographs of the debris collected from the City
waterways, in the amount of $176,512; and
WHEREAS, when FEMA completed its review of AshBritt's invoices and documentation,
it discovered that the correct total amount was $169,171.96; FEMA has agreed to reimburse the
City 87.5% of this amount, or $148,025.47; and
WHEREAS, this leaves a balance of $6,734.53, which the City will be responsible to pay
Ash Britt.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby ratify
payment, in the amount of $154,760, to AshBritt, Inc., for provision of hurricane debris removal
services from City waterways.
PASSED AND ADOPTED THIS 10th
2006.
ATTEST:
JJlwt rAA~
CITY CLERK
Robert Parcher
T:\AGENDA\2006\may1006\consent\Waterway Debris Removal-Resolution.doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and Members of the City Commission, Ratifying a Contract in the amount of $154,760 to
Ash Britt, Inc. to provide Debris Removal Services from City Waterways including the Collins Canal, Indian Creek, and
Normandv and Sunset Islands.
Ke Intended Outcome Su orted:
To Improve The Cleanliness of Miami Beach Waterways.
Issue:
Shall the Mayor and City Commission Approve the Ratification of a contract for Debris Removal Services from City
Waterwa s?
Item Summary/Recommendation:
Pursuant to Section 2-396 of the Miami Beach Code entitled "Emergency Purchases", the City Manager in case of an
apparent emergency requiring immediate purchase of supplies or contractual services, shall be empowered to
authorize the Procurement Director to secure by open market procedure at the lowest obtainable price, any supplies
or contractual services exceeding $25,000.
The City Manager or designee, has the authority to act in the case of an emergency that might affect the health,
safety and welfare of the City. As part of emergency recovery efforts due to Hurricanes Katrina and Wilma, the City
acquired supplies and services whose procurement was essential to recovery efforts that may vitally affect the life,
health or convenience of our citizens.
As a result of Hurricanes Katrina and Wilma, removal of debris from City waterways by barge was required to clear
paths for navigation, remove contaminants, and minimize damage to aquatic life and near-shore property. The sites
cleaned were located in the City's main waterways including the Collins Canal, Indian Creek, and Normandy and
Sunset Islands. Although the city was able to provide immediate short term emergency debris removal, the City
applied for FEMA financial help to pay for long term debris removal.
FEMA was authorized to provide assistance for debris removal and emergency protective measures (Categories A
and B) under the Public Assistance program, in the designated Florida disaster areas, Hazard Mitigation throughout
the State, and any other forms of assistance under the Stafford Act to be deemed appropriate. Direct Federal
assistance was authorized and Miami-Dade County as well as the City of Miami Beach was eligible for assistance for
Waterway Debris Removal services.
Ash Britt provided all personnel, labor and equipment to safely remove and dispose of all City-identified waterway
debris pursuant to the AshBritt proposal. The City issued a Notice to Proceed with a not to exceed amount of
$154,760. Ash Britt provided a detailed invoice with supporting documentation relative to the work completed, which
included photographs of the debris collected from the waterways, in the amount of $176,512.
When FEMA completed their review of AshBritt's invoices and documentation, they discovered that the correct total
amount to be $169,171.96, which FEMA has agreed to reimburse the City 87.5% of this amount, or $148,025.47.
Based on the City's Notice to Proceed issued for a not to exceed amount of $154,760, this leaves a balance of
$6,734.53, which the City will be responsible to pay Ash Britt.
Ratify the contract for Debris Removal Services from City Waterways.
Advisory Board Recommendation:
IN/A
Financial Information:
Source of Amount Account Approved
Funds: 1
I I 2
OBPI Total
Financial Impact Summary:
islative Trackin
PDW
RCM
JMG
Assistant City Manager
006\may1006\consent\Waterway Debris Removal Ratification-Summary.doc
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MIAMIBEACH
AGENDA nEM
DATE
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MIAMI BEACH
city of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
FROM:
Mayor David Dermer and Members of the City Commission
Jorge M. Gonzalez, City Manager ~ ~
May 10, 2006 U
A RESOLUTION OF THE MAYOR AND MEMBERS OF THE CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, RATIFYING A CONTRACT IN THE
TOTAL AMOUNT OF $154,760 TO ASHBRITT, INC., TO PROVIDE DEBRIS
REMOVAL SERVICES FROM CITY WATERWAYS INCLUDING THE COLLINS
CANAL, INDIAN CREEK, AND NORMANDY AND SUNSET ISLANDS.
TO:
DATE:
SUBJECT:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Pursuant to Section 2-396 of the Miami Beach Code entitled "Emergency Purchases",
the City Manager in case of an apparent emergency requiring immediate purchase of
supplies or contractual services, shall be empowered to authorize the Procurement Director
to secure by open market procedure at the lowest obtainable price, any supplies or
contractual services exceeding $25,000.
The City Manager or designee, has the authority to act in the case of an emergency that
might affect the health, safety and welfare of the City. As part of emergency recovery efforts
due to Hurricanes Katrina and Wilma, the City acquired supplies and services whose
procurement was essential to recovery efforts that may vitally affect the life, health or
convenience of our citizens.
As a result of Hurricanes Katrina and Wilma, removal of debris from City waterways by
barge was required to clear paths for navigation, remove contaminants, and minimize
damage to aquatic life and near-shore property. The sites cleaned were located in the City's
main waterways including the Collins Canal, Indian Creek, and Normandy and Sunset
Islands. Although the City was able to provide immediate short term emergency debris
removal, the City applied to the Federal Emergency Management Agency (FEMA) for
financial help to pay for long term debris removal.
FEMA provides public assistance funds for debris clearance and removal and disposal
operations. Eligible applicants include State and local governments. On August 28, 2005,
FEMA determined that the damage in certain areas of the State of Florida resulting from
Hurricanes Katrina and Wilma, were sufficient in severity and magnitude to warrant a major
disaster declaration under the Robert T. Stafford Disaster Relief and Emergency Assistance
Act, 42 U.S.C. ~~ 5121-5206 (the Stafford Act).
FEMA was authorized to provide assistance for debris removal and emergency protective
measures (Categories A and B) under the Public Assistance program, in the designated
Florida disaster areas, Hazard Mitigation throughout the State, and any other fonns of
assistance under the Stafford Act to be deemed appropriate. Direct Federal assistance was
authorized and Miami-Dade County as well as the City of Miami Beach was eligible for
assistance for Waterway Debris Removal services.
The City entered into an Agreement with Ash Britt, Inc. (Ash Britt) April 6, 2004 for Disaster
Recovery Services, which was utilized for the waterway debris removal services. FEMA has
reviewed the Agreement and approved the pricing schedulelinvoices submitted for this work.
AshBritt provided all personnel, labor and equipment to safely remove and dispose of all
City-identified waterway debris pursuant to the AshBritt proposal. The City issued a Notice to
Proceed with a not to exceed amount of $154,760. Ash Britt provided a detailed invoice with
supporting documentation relative to the work completed, which induded photographs of the
debris collected from the waterways, in the amount of $176,512.
When FEMA completed their review of AshBritt's invoices and documentation, they
discovered that the correct total amount to be $169,171.96, which FEMA has agreed to
reimburse the City 87.5% of this amount, or $148,025.47. Based on the City's Notice to
Proceed issued for a notto exceed amount of $154,760, this leaves a balance of $6,734.53,
which the City will be responsible to pay Ash Britt.
The City has issued an Invitation to Bid for Waterway Resource Maintenance and will be
bringing to Commission a recommendation from the City Manager to authorize negotiations
and execute a contract with the successful bidder to provide this service. This contract will
establish a FEMA approved pricing schedule for additional work required due to the future
Hurricane season(s).
CONCLUSION
The Administration recommends that the Mayor and Members of the City Commission ratify
a contract in the amount of $154,760 to Ash Britt, Inc. to provide Debris Removal Services
from City Waterways including the Collins Canal, Indian Creek, and Normandy and Sunset
Islands.
T:\AGENDA\2006\may1006\consent\Waterway Debris Removal Ratification-Memo.doc