HomeMy WebLinkAbout2006-26192 Reso
RESOLUTION NO. 2006-26192
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, RATIFYING EXPENDITURES IN THE TOTAL
AMOUNT OF $102,221.68, TO CENTERPLATE, THE CITY'S FOOD AND
BEVERAGE CONCESSIONAIRE AT THE MIAMI BEACH CONVENTION
CENTER AND JACKIE GLEASON THEATER OF THE PERFORMING ARTS,
FOR PROVIDING FOOD AND BEVERAGES TO CITY-ESSENTIAL
EMPLOYEES WHO WORKED DURING HURRICANES KATRINAAND WILMA.
WHEREAS, pursuant to Section 2-396 of the Miami Beach Code entitled, "Emergency
Purchases", the City Manager, in case of an apparent emergency requiring immediate purchase of
supplies or contractual services, shall be empowered to authorize the Procurement Director to
secure by open market procedure at the lowest obtainable price, any supplies or contractual
services exceeding $25,000; and
WHEREAS, the City Manager or his designee has the authority to act in the case of an
emergency that might affect the health, safety and welfare of the City; and
WHEREAS, as part of emergency recovery efforts due to Hurricanes Katrina and Wilma,
respectively, the City acquired supplies and services which procurement was essential to recovery
efforts that vitally affected the life, health, and welfare of the City's visitors and residents; and
WHEREAS, as a result of Hurricanes Katrina and Wilma, the Police Department, Fire
Department, Public Works Department, the Public Safety Communications Unit, and the Emergency
Operations Center were called upon to work extended shifts with limited breaks; and
WHEREAS, to facilitate providing meals to the City-essential employees, food and
beverage services were procured from Centerplate, the City's food and beverage concessionaire at
the Miami Beach Convention Center and Jackie Gleason Theater of the Performing Arts; and
WHEREAS, the costs associated with these food and beverage services were in the
amount of $102,221.68; and
WHEREAS, the City Manager approved these emergency expenditures, and hereby
requests ratification for same.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission
hereby approve the ratification of expenditures, pursuant to Section 2-396 of the Miami Beach Code
entitled, "Emergency Purchases", in the total amount of $102,221.68 to Centerplate, for providing
food and beverages to City-essential employees who worked durin rricanes Katrina and Wilma.
PASSED AND ADOPTED this 10th
day of
~r PC4;tbk
CITY CLERK
Robert Parcher
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APPROVED AS TO
FORM & LANGUAGE
& FOR CUTION
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Ratifying Expenditures in the Total Amount of $1 02,221.68 to Centerplate for Providing Food
and Bevera es to Ci -Essential Em 10 ees Who Worked Durin Hurricanes Katrina and Wilma.
Ke Intended Outcome Su orted:
Improve Community Satisfaction With City Services.
Issue:
Shall the Commission Adopt the Resolution?
Item Summary/Recommendation:
Pursuant to Section 2-396 of the Miami Beach Code entitled "Emergency Purchases", the City Manager in
case of an apparent emergency requiring immediate purchase of supplies or contractual services, shall be
empowered to authorize the Procurement Director to secure by open market procedure at the lowest
obtainable price, any supplies or contractual services exceeding $25,000.
As a result of Hurricanes Katrina and Wilma, the Police Department, Fire Department, Public Works
Department, PCSU and EOC were called upon to work extended shifts with limited breaks. So as to
facilitate providing meals to the City-essential employees, food and beverage services were procured from
Centerplate.
The Administration recommends approval.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount Account Approved
Funds: 1 $102,221.68 EOC Operations
D 2
3
4
OBPI Total $102,221.68
Financial Impact Summary: Of the total expenditures of $102,221.68, FEMA reimbursable is
$94,374.60, leaving a net cost impact to the City of $7,847.08.
Ci Clerk's Office Le islative Trackin
Gus Lopez, Procurement
Si n-Offs:
Department Director
Assistant City Manager
City Manager
T: \AGENDA \2006\May1 006\Consent\CenterplateRatificationSummary.doc
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MIAMI BEACH
AGENDA ITEM
DATE
C7/y
'S"" - 10 ~c,
lD MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMO~ANDUM
TO:
Mayor David Dermer and Members of the City Commission
FROM:
Jorge M. Gonzalez, City Manager j ~
May 10, 2006 ()
DATE:
A RESOLUTION OF THE MAYOR AND MEMBERS OF THE CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, RATIFYING EXPENDITURES, IN
THE TOTAL AMOUNT OF $102,221.68, TO CENTERPLATE, THE CITY'S FOOD
AND BEVERAGE CONCESSIONAIRE AT THE MIAMI BEACH CONVENTION
CENTER AND JACKIE GLEASON THEATER OF THE PERFORMING ARTS,
FOR PROVIDING FOOD AND BEVERAGES TO CITY-ESSENTIAL EMPLOYEES
WHO WORKED DURING HURRICANES KATRINA AND WILMA.
ADMINISTRATIVE RECOMMENDATION
SUBJECT:
Ratify the expenditure,
ANAL YSIS
Pursuant to Section 2-396 of the Miami Beach Code entitled "Emergency Purchases", the
City Manager in case of an apparent emergency requiring immediate purchase of supplies
or contractual services, shall be empowered to authorize the Procurement Director to secure
by open market procedure at the lowest obtainable price, any supplies or contractual
services exceeding $25,000.
The City Manager or his designee, has the authority to act in the case of an emergency that
might affect the health, safety and welfare of the City. As part of emergency recovery efforts
due to Hurricanes Katrina and Wilma, the City acquired supplies and services whose
procurement was essential to recovery efforts that may vitally affect the life, health or
convenience of our citizens.
As a result of Hurricanes Katrina and Wilma, the Police Department, Fire Department, Public
Works Department, PCSU and the EOC were called upon to work extended shifts with
limited breaks. To facilitate providing meals to the City-essential employees, food and
beverage services were procured from Centerplate.
Below are the costs associated with the food and beverage services from Centerplate:
Invoice Date I Invoice Number Invoice Amount Description of Service
8/31/2005 I BI0079100001255 $19,392.82 Food & Beverage Service - Katrina
($18,948.40) FEMA Reimbursement - Katrina
$444.42 Net Cost to City - Katrina
11/3/2005 I BI0079100001364 $82,828.86 Food & Beverage Service - Wilma
($75,42Q.20) FEMA Reimbursement - Wilma
Projected
$7,402.66 Net Cost to City - Wilma
$7,847.08 Net Cost to City Katrina & Wilma
CONCLUSION
Pursuant to Section 2-396 of the Miami Beach Code entitled "Emergency Purchases", the
Administration recommends that the Mayor and City Commission approve the attached
resolution, which authorizes the ratification of expenditures in the total amount of
$102,221.68 to Centerplate for providing food and beverages to City-Essential employees
who worked during Hurricanes Katrina and Wilma.
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