HomeMy WebLinkAboutSubgrant Agreement-Equipment for FL Strategy
.-Y
/--y
~ tJO ~ -c!J h I / ~
;/YOy ~c 7 J1.
Contract MA5906-172
Number:
CFDA Number: 16.007
SUBGRANT AGREEMENT FOR
EQUIPMENT FOR FLORIDA STRATEGY
THIS AGREEMENT is entered into this gd; of ~, 200i,~y and between the
State of Florida, Department of Management Services, with heaJquarters in Tallahassee, Florida
(hereinafter referred to as the "DMS"), and the City of Miami Beach, Florida on behalf of its
police department (hereinafter referred to as the "Recipient").
THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING FACTS:
A. WHEREAS, the State of Florida is vulnerable to a wide array of disasters, which
includes disasters caused by terrorist acts; and
B. WHEREAS, the parties desire to improve the capability and the coordination of the
State of Florida and its local and regional agencies of government to respond to
terrorist acts; and
C. WHEREAS, the Department of Community Affairs has prepared and had approved
by the U.S. Department of Justice, the State and Local Domestic Preparedness
Equipment Program Florida Strategy, dated September 20,2001 ('the Florida
Strategy"), to allow the State of Florida to participate in the State and Local Domestic
Preparedness Equipment Program; and
D. WHEREAS, the Department of Community Affairs has received these grant funds
from the federal Q:overnment and has the authority nnnRr tnR Fmpr~Pl1rv l'\/f ~n~ apmpnt
-- ^ -.. ---~~---.1 -------- ---- ------O----J .....'---...-0-...........-..........
Act, as amended, to sub-grant these funds and/or equipment and services purchased
with these funds and to otherwise provide assistance to improve the disaster response
capabilities of local governments; and
- 1-
')
'j
E. WHEREAS, the Recipient represents that it is fully qualified and eligible to receive
from DMS the grant of equipment to provide the services identified herein; and
F. WHEREAS, the DMS has authority pursuant to Florida law to disburse the funds
under this Agreement.
NOW, THEREFORE, the DMS and the Recipient do mutually agree as follows:
(1) SCOPE OF WORK.
The Recipient shall fully perform the obligations in accordance with the Scope of
Work, Attachment B of this Agreement.
(2) INCORPORATION OF LAWS, RULES, REGULATIONS AND POLICIES.
Both the Recipient and the DMS shall be governed by applicable State and Federal
laws, rules and regulations, including but not limited to those identified in Attachment
A.
(3) PERIOD OF AGREEMENT.
This Agreement shall begin upon execution by both parties and shall continue
conterminously with the DMS Interoperability Contract # 04DS-IN-13-00-16-290,
unless terminated earlier in accordance with the provisions of Paragraph (7) of this
Agreement.
(4) MODIFICATION OF CONTRACT
Either party may request modification of the provisions of this Agreement. Changes,
which are mutually agreed upon, shall be valid only when reduced to writing, duly
signed by each of the parties hereto, and attached to the original of this Agreement.
(5) RECORDKEEPING
(a) As applicable, Recipient's performance under this Agreement shall be subject to
the federal "Common Rule: Uniform Administrative Requirements for State and
Local Governments" (53 Federal Register 8034)," and OMB Circular No. A-87, "Cost
Principles for State and Local Governments".
-2-
")
')
(b) The Recipient shall retain sufficient records demonstrating its compliance with
the terms of this Agreement for a period offive years from the date the audit report is
issued, and shall allow the DMS or its designee, Comptroller, or Auditor General
access to such records upon request. The Recipient shall ensure that audit working
papers are made available to the DMS or its designee, Comptroller, or Auditor
General upon request for a period of five years from the date the audit report is
issued, unless extended in writing by the DMS, with the following exceptions:
1. If any litigation, claim or audit is started before the expiration ofthe
five-year period and extends beyond the five-year period, the records will
be maintained until all litigation, claims or audit findings involving the
records have been resolved.
2. Records for the disposition of non-expendable personal property valued
at $5,000 or more at the time of acquisition shall be retained for five years
after final disposition.
3. Records relating to real property acquisition shall be retained for three
years after closing of title.
(c) All records, including supporting documentation of all program costs,
expended by the Recipient, if applicable shall, be sufficient to determine
compliance with the requirements and objectives of the Scope of Work _
Attachment B - and all other applicable laws and regulations.
(d) The Recipient, its employees or agents, including all subcontractors or
consultants to be paid from funds provided llncler this Agreement, shaH a!lO'.'!
access to its records at reasonable times to the DMS, its employees, and agents.
"Reasonable" shall be construed according to the circumstances but ordinarily
shall mean during normal business hours of8:00 a.m. to 5:00 p.m., local time, on
Monday through Friday. "Agents" shall include, but not be limited to, auditors
retained by the DMS.
-3-
/")
')
(e) Any additional terms and conditions pertaining to records, and all terms and
conditions pertaining to property management and procurement under this
Agreement are set forth in Attachments.
(6) LIABILITY.
(a) Recipient is a state agency or subdivision, as defined in Section 768.28, Fla.
Stat., and agrees to be fully responsible to the extent provided by Section 768.28,
Fla. Stat.. for its negligent acts or omissions or tortuous acts which result in
claims or suits against the DMS, and agrees to be liable for any damages
proximately caused by said acts or omissions. Nothing herein is intended to serve
as a waiver of sovereign immunity by any Recipient to which sovereign immunity
applies. Nothing herein shall be construed as consent by a state agency or
subdivision of the State of Florida to be sued by third parties in any matter arising
out of this Agreement or any contract related to this Agreement.
(7) FUNDING CONTINGENCY: DEFAULT~ REMEDIES: TERMINATION.
(a) If the necessary funds are not available to fund this Agreement as a result of
action by Congress, the state Legislature, the Office of the Chief Financial Officer
or the Office of Management and Budgeting ("Funding Contingency"), or if any
of the following events occur ("Events of Default"), all obligations on the part of
the DMS to make any further donations or payment of funds hereunder shall, if
the DMS so elects, terminate and the DMS may, at its option, exercise any of its
remedies set forth herein, but the DMS may make any payments or parts of
payments after the happening of any Fundine ContinQ:encv or anv Events of
-- - .. - -., "" -~-----
Default, (as applicable), without thereby waiving the right to exercise such
remedies, and without becoming liable to make any further payment:
1. If any warranty or representation made by the Recipient in this
Agreement or any previous Agreement with the DMS shall at any time be
false or misleading in any respect, or if the Recipient shall materially fail
-4-
-)
'-')
to keep, observe or perform any of the terms or covenants contained in this
Agreement, and has not cured such in timely fashion, or is unable or
unwilling to meet its obligations there under;
2. If any material adverse change shall occur in the financial condition of
the Recipient at any time during the term of this Agreement from the
financial condition revealed in any reports filed or to be filed with the
DMS, and the Recipient fails to cure said material adverse change within
thirty (30) days from the date written notice is sent by the DMS.
3. If any reports required by this Agreement have not been submitted to
the DMS or have been knowingly submitted with substantial information
that is incorrect, incomplete or insufficient;
4. If the Recipient has failed, to a substantial degree, to perform and
complete in timely fashion any of the services required under the Scope of
Work attached hereto as Attachment B.
(b) Upon the happening of a Funding Contingency, then the DMS may, at its
option, upon thirty (30) calendar days prior written notice to the Recipient of
termination due to a Funding Contingency, exercise its right to terminate this
Agreement. The notice shall be effective when placed in the United States mail,
first class mail, postage prepaid, by registered or certified mail-return receipt
requested, to the address set forth in Paragraph (8) herein.
(c) Upon the happening of an event of Default, then the DMS may, at its option,
upon thirty (30) calendar days prior written notice to the Recipient and upon the
Recipient's failure to timely cure, exercise anyone or more ofthe following
remedies, either concurrently or consecutively, and the pursuit of anyone of the
following remedies shall not preclude the DMS from pursuing any other remedies
contained herein or otherwise provided at law or in equity:
- 5 -
'",
)
)
(1) Terminate this Agreement, provided that the Recipient is given at least
thirty (30) days prior written notice of such termination due to an Event of
Default. The notice shall be effective when placed in the United States
mail, first class mail, postage prepaid, by registered or certified rnail-
return receipt requested, to the address set forth in Paragraph (8) herein;
(2) Commence an appropriate legal or equitable action to enforce
perforn1ance of this Agreement;
(3) Exercise any other rights or remedies which may be otherwise
available under law;
(d) The DMS may terminate this Agreement for cause upon such written notice
as is reasonable under the circumstances. Cause shall include, but not be limited
to: misuse of funds, fraud, lack of compliance with applicable rules, laws and
regulations; failure to perform in a timely manner; and/or refusal by the Recipient
to permit public access to any document, paper, letter, or other material subject to
disclosure under Chapter 119, Florida Statutes, as amended.
(e) Non compliance with any terms of this Agreement and the Scope of Work,
Attachment B of this Agreement, by the Recipient shall result in termination of
Agreement, which will require return of the equipment to the DMS.
(f) Suspension or termination constitutes final agency action under Chapter 120,
Florida Statutes, as amended. Notification of suspension or termination shall
include notice of administrative hearing rights and time frames.
(g) In addition to any other remedies, the Recipient shall return to the DMS any
granted equipment or supplies which were used for ineligible purposes under the
program laws, rules, and regulations governing the use of the funds under the
program.
(h) This Agreement may be terminated by the written mutual consent of the
parties. In addition, the Recipient has the option to unilaterally terminate this
-6-
c)
.)
Agreement. Upon termination of the Agreement, either by mutual consent or
unilateral action of either party, all supplies and equipment shall be returned to the
DMS by the Recipient.
(8) NOTICE ANTI CONTACT.
(a) All notices provided under or pursuant to this Agreement shall be in writing
and delivered either by hand delivery, or first class, certified mail, return receipt
requested, to the representative identified below at the address set forth below and
said notification attached to the original of this Agreement.
(b) All communications, written or oral, relating to this Agreement shall be
directed to at:
Contract Administrator
Department of Management Services
4030 Esplanade Way, Suite 135E
Tallahassee, Florida 32399-0950
Telephone: 850-410-2404
Fax: 850-922-5313
The Project Officer for this Agreement is Linda Fuchs. She can be contacted for
technical assistance relating to this Agreement at the above address, telephone
850/488-8036, or e-maillinda.fuchs@myflorida.com.
The name and address of the Representative of the Recipient responsible for the administration
of this Agreement is:
Mgr. Cara Tuzeo
Mi<>.....; "Rp<>...h Pnlif'p n",n"rt,..,...",...t
............-............. ~--............... "-'.......""- ~......l-''''''....I.J.J..1''"'.J....
11 00 Washington Avenue
Miami Beach, Fl. 33139
Office: (305) 673-7776 ext. 3100
Fax: (305) 673-7456
Email: caratuzeo@miamibeachfl.1?:ov
-7-
.')
)
(d) In the event that different representatives or addresses are designated by
either party after execution of this Agreement, notice of the name, title, address,
telephone, fax and e-mail of the new Representative will be rendered as provided
in (8)(a) above.
(9) OTHER PROVISIONS.
(a) The validity of this Agreement is subject to the truth and accuracy of all the
information, representations, and materials submitted or provided by the
Recipient in this Agreement, in any subsequent submission or response to DMS
request, or in any submission or response to fulfill the requirements of this
Agreement, and such information, representations, and materials are incorporated
by reference. The lack of accuracy thereof, or any material changes shall, at the
option of the DMS and with thirty (30) days written notice to the Recipient, cause
the termination of this Agreement and the release of the DMS from all its
obligations to the Recipient.
(b) This Agreement shall be construed under the laws of the State of Florida, and
venue for any actions arising out ofthis Agreement shall lie in Leon County. If
any provision hereof is in conflict with any applicable statute or rule, or is
otherwise unenforceable, then such provision shall be deemed null and void to the
extent of such conflict, and shall be deemed severable, but shall not invalidate any
other provision of this Agreement.
(c) No waiver by the DMS of any right or remedy granted hereunder or failure to
insist on strict performance by the Recipient shall affect or extend or act as a
waiver of any other right or remedy of the DMS hereunder, or affect the
subsequent exercise of the same right or remedy by the DMS for any further or
subsequent default by the Recipient. Any power of approval or disapproval
granted to the DMS under the terms ofthis Agreement shall survive the terms and
life of this Agreement as a whole.
- 8-
)
-)
(d) The Agreement may be executed in any number of counterparts, anyone of
which may be taken as an original.
(e) The Recipient agrees to comply with the Americans With Disabilities Act
(Public Law 101-336,42 U.S.c. Section 12101 et seq.), if applicable, which
prohibits discrimination by public and private entities on the basis of disability in
the areas of employment, public accommodations, transportation, State and local
government services, and in telecommunications.
(f) A person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime or on the discriminatory vendor
list may not submit a bid on a contract to provide any goods or services to a
public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on
leases of real property to a public entity, may not be awarded or perform work as
a contractor, supplier, subcontractor, or consultant under a contract with a public
entity, and may not transact business with any public entity in excess of Category
Two for a period of36 months from the date of being placed on the convicted
vendor or discriminatory vendor list.
(10) AUDIT REQUIREMENTS.
(a) The Recipient agrees to maintain financial procedures and support documents,
in accordance with generally accepted accounting principles, to account for the
receipt of equipment and services and expenditure of federal resources under this
Agreement.
(b) These records shall be available at all reasonable times for inspection, review,
or audit by state personnel and other personnel duly authorized by the DMS.
"Reasonable" shall be construed according to circumstances, but ordinarily shall
mean normal business hours of 8:00 a.m. to 5:00 p.m., local time, Monday
through Friday.
-9-
')
)
(c) The Recipient shall also provide the DMS with the records, reports or
financial statements upon request for the purposes of auditing and monitoring the
federal resources awarded under this Agreement.
(d) If the Recipient is a State or local government or a non-profit organization as
defined in OMB Circular A-133, as revised, and in the event that the Recipient
expends $300,000 or more in Federal awards in its fiscal year, the Recipient must
have a single or program-specific audit conducted in accordance with the
provisions ofOMB Circular A-I33, as revised. EXHIBIT 1 to this Agreement
indicates Federal resources awarded through the DMS by this Agreement. In
determining the Federal awards expended in its fiscal year, the Recipient shall
consider all sources of Federal awards, including Federal resources received from
the DMS. The determination of amounts of Federal awards expended should be
in accordance with the guidelines established by OMB Circular A-133, as revised.
An audit of the Recipient conducted by the Auditor General in accordance with
the provisions ofOMB Circular A-B3, as revised, will meet the requirements of
this paragraph.
In connection with the audit requirements addressed in Paragraph Wed) above, the
Recipient shall fulfill the requirements relative to auditee responsibilities as
provided in Subpart C ofOMB Circular A-133, as revised.
If the Recipient expends less than $300,000 in Federal awards in its fiscal year, an
audit conducted in accordance with the provisions ofOMB Circular A-133, as
revised, is not required. In the event that the Recipient expends less than
$300,000 in Federal awards in its fiscal year and elects to have an audit conducted
in accordance with the provisions of OMB Circular A-I33, as revised, the cost of
the audit must be paid from non-Federal resources (i.e., the cost of such audit
must be paid from Recipient resources obtained from other than Federal entities).
- 10-
)
)
(e) Copies of reporting packages for audits conducted in accordance with OMB
Circular A-133, as revised, and required by Subparagraph (d) above shall be
submitted, when required by Section .320 (d), OMB Circular A-133, as revised,
by or on behalf of the Recipient directly to each of the following:
Miami Beach Police Department
11 00 Washington Avenue
Miami Beach, FL 33156
The Department of Community Affairs at each of the following addresses:
Department of Community Affairs
Office of Audit Services
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
and
Department of Community Affairs
Division of Emergency Management
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised
(the number of copies required by Sections .320(d)(1) and (2), OMB Circular A-
133, as revised, should be submitted to the Federal Audit Clearinghouse), at the
following address:
Federal Audit Clearinghouse
Bureau of the Census
12U1 East 10th Street
Jeffersonville, IN 47132
Other Federal agencies and pass-through entities in accordance with Sections .320
(e) and (f), OMB Circular A-133, as revised.
- 11-
)
)
(f) Pursuant to Section .320 (f), OMB Circular A-133, as revised, the Recipient
shall submit a copy of the reporting package described in Section .320 (c), OMB
Circular A-133, as revised, and any management letter issued by the auditor, to
the DMS at each of the following addresses:
Purchasing Director
Department of Management Services
4050 Esplanade Way
Tallahassee, Florida 32399-0950
(g) Any reports, management letter, or other information required to be submitted
to the DMS pursuant to this Agreement shall be submitted timely in accordance
with OMB Circular A-133, Florida Statutes, and Chapters 10.550 (local
governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of
the Auditor General, as applicable.
(h) Recipients, when submitting financial reporting packages to the DMS for
audits done in accordance with OMB Circular A-133 or Chapters 10.550 (local
governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of
the Auditor General, should indicate the date that the reporting package was
delivered to the Recipient in correspondence accompanying the reporting
package.
(i) The Recipient shall retain sufficient records demonstrating its compliance
with the terms of this agreement for a period of five years from the date the audit
report is issued, and shall allow the DMS, or its designee, the Comptroller, or
A'1rt~tnr n~n..~.1r"r....l 1'l"""CllC'''IC'' t" C""11'-"l., ....o."',.........rt,.... 111_............. _.......,.......,...........+ "l""'t......... n............~_:....._+ .....t.........11 ....._....u..__
,J. ....u.'U..I..."'.. '-''-',I..I.V.I.&..&..1. u."""'......~~ ...v .':HA\";,U .l'-'VU.1U.~ Uj-IVJJ. J.'""'iU\.,.oL)L. ~lJ.v ~'-"""'\,..oJ}-IJ.\';"lll ~J.lall ~.l1~Ull1;;
that audit working papers are made available to the DMS, or its designee, the
Comptroller, or Auditor General upon request for a period of five years from the
date the audit report is issued, unless extended in writing by the DMS.
- 12-
)
-_OJ
(11) TERMS AND CONDITIONS.
The Agreement contains all the terms and conditions agreed upon by the parties.
(12) ATTACHMENTS.
(a) All attachments to this Agreement are incorporated as set out fully herein.
(b) In the event of any inconsistencies or conflict between the language of this
Agreement and the attachments hereto, the language of such attachments shall be
controlling, but only to the extent of such conflict or inconsistency.
(c) This Agreement has the following attachments:
Exhibit 1: Funding Sources
Attachment A: Program Statutes, Rules and Regulations
Attachment B: Scope of Work
Attachment C: System Overview
(13) FUNDING/CONSIDERA TION
This is a goods, equipment and supplies grant Agreement. The DMS will grant to
the Recipient certain equipment and supplies in order to fulfill the purposes of the
Florida Strategy.
(14) STANDARD CONDITIONS.
The Recipient agrees to be bound by the following standard conditions:
(a) The State of Florida's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation by the Legislature, and
subject to any modification in accordance with Chapter 216, Florida Statutes, or
the Florida Constitution.
(b) s.287.057(14)(a). F.S. Contracts for commodities or contractual services may
be renewed for a period that may not exceed 3 years or the term of the original
contract, whichever period is longer. Renewal of a contract for commodities or
contractual services shall be in writing and shall be subject to the same terms and
- 13 -
)
-)
conditions set forth in the initial contract. If the commodity or contractual service
is purchased as a result of the solicitation of bids, proposals, or replies, the price
of the commodity or contractual service to be renewed shall be specified in the
bid, proposal, or reply. A renewal contract may not include any compensation for
costs associated with the renewal. Renewals shall be contingent upon satisfactory
performance evaluations by the agency and subject to the availability of funds.
Exceptional purchase contracts pursuant to paragraphs (5)(a) and (c) may not be
renewed.
(c) All bills for fees or other compensation for services or expenses shall be
submitted in detail sufficient for a proper pre-audit and post-audit thereof.
(d) If otherwise allowed under this Agreement, all bills for any travel expenses
shall be submitted in accordance with Section 112.061, Florida Statutes.
(e) The Department of Management Services reserves the right to unilaterally
cancel this Agreement for refusal by the Recipient to allow public access to all
documents, papers, letters or other material subject to the provisions of Chapter
119, Florida Statutes, and made or received by the Recipient in conjunction with
this Agreement.
(f) If the Recipient is allowed to temporarily invest any advances of funds under
this Agreement, any interest income shall either be returned to the DMS or be
applied against the DMS's obligation to pay the contract amount.
(g) The State of Florida will not intentionally award publicly-funded contracts to
any contractor who knowingly employs unauthorized alien workers, constituting a
violation of the employment provisions contained in 8 U.S.c. Section 1324a(e)
[Section 274A(e) of the Immigration and Nationality Act ("INA")]. The DMS
shall consider the employment by any contractor of unauthorized aliens a
violation of Section 274A (e) of the INA. Such violation by the Recipient of the
- 14-
.)
)
employment provisions contained in Section 274A (e) of the INA shall be
grounds for unilateral cancellation of this Agreement by the DMS.
(15) EQUIPMENT AND PROPERTY MANAGEMENT.
(a) The Recipient shall retain ownership of the equipment as defined in
Attachment C of this document and control over the placement, administration
and maintenance of said radio interoperability gateway system. Any change in
placement requires DMS approval. In the event of an emergency change of
placement of equipment, DMS shall permit Recipient to change placement as
necessary and Recipient shall then make reasonable efforts to notify DMS of such
change.
(b) The Recipient shall provide for the recurrent costs of the radio
interoperability gateway system. Such costs include, but are not limited to,
telecommunications and annual maintenance.
(16) LEGAL AUTHORIZATION.
The Recipient certifies with respect to this Agreement that it possesses the legal
authority to receive the funds to be provided under this Agreement and that, if
applicable, its governing body has authorized, by resolution or otherwise, the
execution and acceptance of this Agreement with all covenants and assurances
contained herein. The Recipient also certifies that the undersigned possesses the
authority to legally execute and bind Recipient to the terms of this Agreement.
(17) RECEIVING AND INSPECTION CONTACT.
The name of the person responsible to sign for and inspect all goods and
equipment provided under this agreement is Aziz Aboreden. All goods and
equipment should be delivered to his/her attention at 1100 W ashington Avenue,
Miami Beach, Fl. 33139.
- 15-
)
----j
IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed by their
undersigned officials as duly authorized.
CITY OF MIAMI BEACH,
FLORIDA
STATE OF FLORIDA,
DEPARTMENT OF MANAGEMENT SERVICES
By:
~u775
By:
~ u/ U/~
rvL J;.11,J ~~J (B'1 i>ILeCTlQ~
Name: Jorge M. Gonzalez
Name: John C. Ford
Title: City Manager
Title: Director
Telecommunications & Wireless Services
Date: 0:; h ~ r~G> ~
Date:
7 - ") - c)b
FEID#: 5?- 000372
./ I '
/1 i /1
, i ,.
/ .
/
D DERMER, MAYOR
~..
.iPM~
: OBERT PARCHER, CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR exECUTION
qs(~
I tlY/tJ5-
Cae.
- 16-
~
-)
EXIllBIT - 1
FEDERAL RESOURCES A \V ARDED TO THE RECIPIENT PURSUANT TO THIS
AGREEMENT CONSIST OF THE FOLLOWING:
NOTE: If the resources awarded to the recipient represent more than one Federal program,
provide the same information shown below for each Federal program and show total Federal
resources awarded.
Federal Program: United States Department of Justice, Office of Justice Programs
CFDA: 16.007
Equipment Value: $44,250-$53,000 depending on final configuration of equipment
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES
AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
NOTE: If the resources awarded to the recipient represent more than one Federal program,
list applicable compliance requirementsfor each Federal program in the same manner as
shown below.
Federal Program: Department of Justice Domestic Preparedness Equipment Grant must
be used to purchase equipment for use in Domestic Preparedness
STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS
AGREEMENT MAY CONSIST OF THE FOLLOWING:
1. Radio interoperability gateway system.
SUBJECT TO SECTION 215.97. FLORIDA STATUTES:
N/A
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES
AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
NIA
NOTE: Section .400(d) of OMB Circular A-B3, as revised, and Section 215.97(5)(a),
Florida Statutes, require that the information about Federal Programs aud State Projects
included in Exhibit 1 be provided to the recipient.
- 17-
/)
Attachment A
Program Statutes and Regulations
Chapter 252, Florida Statutes
28 CFR (Code of Federal Regulations)
- 18-
-)
.'y
")
Attachment B
Scope of Work
If applicable to the Recipient, this agreement is entered into as an addendum to current
statewide mutual aid agreements and is for the purpose ofreceiving specialized equipment and
participation as a State of Florida Regional Terrorism Response Asset.
The Recipient shall maintain, in a satisfactory operational condition, all goods and
equipment provided to it under this agreement (see System Overview, Attachment C) for the
normal expected operating lifetime or shelf life of said goods and equipment. This includes
routine maintenance, repairs, calibration, etc. The Recipient is not responsible for replacing
goods or equipment that has reached the end of its normal life expectancy or exceeded its posted
shelf life. The equipment, goods, and supplies ("the eligible equipment") provided under this
agreement are for the purposes specified in the State and Local Domestic Preparedness
Equipment Program Florida Strategy, hereinafter referred to as the "Florida Terrorism Strategy"
or the Florida Comprehensive Emergency Management Plan. The Recipient specifically agrees
to:
1. Upon notification by the Division of Emergency Management, the Recipient will in
accordance with the statewide mutual aid agreement or other emergency response
purpose as specified in the "Florida Terrorism Strategy" respond to any and all
incidents within its regional response area with all available and eligible equipment
and resources which it needs and is reasonably required for the response, for so long
as this agreement remains in effect.
2. Acknowledge the receipt of one (1) radio interoperability gateway system and
provide adequate space and facilities for the equipment.
3. The radio interoperability gateway system is to be utilized in the event of
emergencies, including, but not limited to, terrorism-related hazards.
4. During the term of this agreement, the Recipient shall participate in not less than one
(1) regional training event per year, and in not less than one (1) regional exercise or
terrorist event simulation per year as scheduled by the Regional Domestic Security
Task Forces.
5. The Recipient shall not transfer, rent, sell, lease, alienate, donate, mortgage,
encumber or otherwise dispose of the eligible equipment without the prior written
consent of the DMS.
6. Deployment of a radio interoperability gateway system requires appointment of an
individual who can coordinate installation activities at the Recipient's location. The
Recipient shall be responsible for assuring the availability of an individual for this
purpose. The Recipient will respond in a timely manner to project deadlines.
- 19-
~')
.-)
7. Operation of the radio interoperability gateway system requires one (1) individual.
The Recipient shall be responsible for assuring the availability of at least one (1)
individual for this purpose and associated training.
8. The Recipient shall ensure that the radio interoperability gateway system will be used
in accordance with policies and procedures developed by the Regional Domestic
Security Task Forces.
If any additional funding becomes available for equipment maintenance, replacement or repair,
recurrent costs, training, and/or exercises, Recipient will be eligible to receive a portion of said
funds. At this time the parameters to any additional monies have not been defined. Recipient
will be notified if additional monies become available.
- 20-
-)
)
Attachment C
System Overview
Each Recipient will have the following equipment installed:
1. Radio Gateway Unit (R-GU) (may be shared with other centers at the same location)
2. Workstation Gateway Unit (WS-GU)
3. Soft Switch Radio Network application
4. Dispatch computer with 15" flat panel monitor, keyboard, headset, desktop microphone
and speakers
5. Interface modules to local radio systems
6. Telecommunications lines to SUNCOM/MyFloridaNet network with associated router
Note: The Sub-grant Agreement will be amended if there are any significant changes to the
above list based on local conditions.
Each Recipient will receive training for a minimum of one (1) staff member in use of the system.
- 21-