2000-23853 RESO
RESOLUTION NO. 2000-23853
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, APPROVING CHANGE
ORDERS "VVV" THROUGH "FFFF" WITH DANVILLE-
FINDORFF, INC., IN THE AMOUNT OF $62,242, APPROVING
ADDITIONAL SERVICES AND REIMBURSABLES FOR THE
FIRMS OF SPILLIS CANDELA & PARTNERS/ARATA ISOZAKI &
ASSOCIATES, IN THE AMOUNT OF $45,265 AND
APPROPRIATING ADDITIONAL FUNDING IN THE AMOUNT OF
$107,507 FROM THE UNEXPENDED BALANCE IN THE GULF
BREEZE LOAN POOL, TO PAY FOR THE ABOVE STATED
CHANGE ORDERS AND ADDITIONAL SERVICES AND
REIMBURSABLES FOR THE EXPANSION AND RENOVATION
OF THE BASS MUSEUM OF ART
WHEREAS, the Mayor and City Commission approved an Agreement with the firms of
Spillis Candela & Partners (SC & P) and Arata Isozaki & Associates (Isozaki) for architectural and
engineering services for the Expansion and Renovation of the Bass Museum of Art (the Project), on
March 26, 1995; and
WHEREAS, the Mayor and City Commission approved the Construction Contract with
Danville-Findorff, Inc. (DFI) on December 3, 1997; and
WHEREAS, the Project is proceeding and is estimated to be completed by April, 2000; and
WHEREAS, the approval of the attached Change Orders, "VVV" through "FFFF," in the
amount of $62,242, will allow the City to complete construction of the Project; and
WHEREAS, the approval of additional services and reimbursables for SC & P/Isozaki, in
the amount of $45,265, will allow for continued Construction Administration services for the
Project; and
WHEREAS, additional funding, in the amount of $1 07,507, is thus required beyond the
original $8,000,000 project budget in order to cover the above described change orders and
additional services and reimbursables and such additional funding is available from the unexpended
balance in the Gulf Breeze Loan Pool.
NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein approve Change Orders "VVV" through "FFFF" with Danville - Findorff, Inc.,
in the amount of $62,242, approve additional services and reimbursables for the firms of Spillis
Candela & Partners/Arata Isozaki & Associates, in the amount of$45,265 and appropriate additional
funding in the amount of$107,507 from the unexpended balance in the Gulf Breeze Loan Pool, to
pay for the above stated change orders and additional services and reimbursables for the Expansion
and Renovation of the Bass Museum of Art.
PASSED AND ADOPTED THIS 12th
day of
April
,2000
~ MAYOR
ATTEST:
e~kY p Ci-\{~~
CITY CLERK
APPROVED /4S TO
FORM & LANGUAGE
& FOR EXECUTION
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ATTACHMENT I
EXPANSION AND RENOV A nON OF THE BASS MUSEUM
PROPOSED CHANGE ORDERS
Item Description Reason Comments A mount
VVV Relocate Construction Fence Owner Request Required due to the construction of Streetscape around the project $506
WWW Demolition and New Slab Unforeseen Condition Existing Slab at No. Loggia damaged and cracked, new slab needed $1,604
XXX New window sills Unforeseen Condition Sills at existing windows 60 I, 602, 603 $193
yyy Wall corrections at AIC Rms. Unforeseen Condition Damaged insulation on room walls $1,034
ZZZ New Ceilings in Exist. Bldg. Asbestos New Ceilings in several areas due to Asbestos Abatement $22,418
AAAA Add!'1 Security Lights Owner Request Security Lights in North and East Loggias to enhance security $5,329
BBBB Light Fixture Change (7) Unforeseen Condition Specified fixtures did not fit due to exist. ceiling construction not previously known $562
CCCC Structural Repairs Unforeseen Condition Repair of spalling concrete beams in exist. So. Gallery I st FIr structural slab $50,596
EEEE Landscape & Sod Owner Request Deduct landscape and sod from project to be done with general Collins Park project ($8,000)
FFFF Sidewalks and site work Owner Request Deduct site concrete and site work to be done wi Collins Park Streetscape project ($12,000)
NET TOTAL
$62,242
A1TAcI-lMtNT M,. I
ADDITIONAL SERVICES
Item Amount
Design Changes to AIV Area $3,565
Coordination wi Ramsa for Collins Park $3,460
Structural Repairs to So. Wing beams and Joists $8,240
Additional Reimbursables for Isozaki (Est.) $15,000
Additional Const Admin. for April (Est.) $15,000
Balance $45,265
AlTACflMtilT )h. 2
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
m
COMMISSION MEMORANDUM NO. ~.., -00
FROM:
Mayor Neisen O. Kasdin and
Members of the City Commission
Lawrence A. Levy \ \J/
City Manager ~
DATE: April 12, 2000
TO:
SUBJECT:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING CHANGE ORDERS
"VVV" THROUGH "FFFF" WITH DANVILLE - FINDORFF, INC., IN THE
AMOUNT OF $62,242, APPROVING ADDITIONAL SERVICES AND
REIMBURSABLES FOR THE FIRMS OF SPILLIS CANDELA &
PARTNERS/ARATA ISOZAKI & ASSOCIATES, IN THE AMOUNT OF
$45,265, AND APPROPRIATING ADDITIONAL FUNDING IN THE
AMOUNT OF $107,507, FROM UNEXPENDED BALANCE IN GULF
BREEZE LOAN POOL, TO PAY FOR THE ABOVE STATED CHANGE
ORDERS AND ADDITIONAL SERVICES AND REIMBURSABLES, FOR
THE EXPANSION AND RENOVATION OF THE BASS MUSEUM OF ART
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
FUNDING:
Unexpended balance in Gulf Breeze Loan Pool.
ANAL YSIS:
On March 26, 1995, the City entered into an agreement with the firms of Spillis Candela & Partners (SC
&P) and Arata Isozaki and Associates (Isozaki) for architectural and engineering services for the Expansion
and Renovation of the Bass Museum of Art (the Project). On December 3,1997, the Mayor and City
Commission approved award of a construction contract to Danville-Findorff, Inc. (DFI). Notice to
Proceed with construction of the project was given on February 5, 1998 with construction expected to last
twenty months.
Due to unforeseen circumstances, the construction period has been extended beyond the original twenty
(20) months. The renovation of the existing building also experienced numerous unforeseen conditions
which necessitated correction and which have added costs to the project.
fUNDING ,.APPROVED
Budget
AGENDA ITEM~
DATE -1-( 1.-0 0
v.
Commission Memorandum
April 12, 2000
Bass Museum of Art Additional Funding
Page 2
The initial project contingency allowance has now been exhausted. This amount of $618,637 was used
initially for awarding the project to OFI, primarily for the six add alternates approved by the City
Commission; for change orders during construction approved by the City Commission; for additional
services approved for SC&P due to the extended construction period; and for the purchase of track lighting
for the museum. The reimbursable allowance of $241,840 has also been exhausted. This amount was used
for the consultants reimbursables expenses, expenses related to design services, the threshold inspector
required by the Building official, and a site survey.
The Administration is now requesting that the Mayor and City Commission approve the appropriation of
additional funds required for the prompt completion of the construction project. One of the uses for thes;~
funds will be for Change Orders "VVV" through "FFFF", in the amount of $62,242. A listing of each
change order, its purpose and amount is attached. All changes and additional work have been verified by
the City and by the ArchitectJEngineer of record, SC&P/Isozakil (Attachment No.1). The Bass Museum
Building Committee has reviewed these changes and additional work, and has recommended that they bt~
implemented.
The Administration is also requesting that the Mayor and City Commission approve the appropriation of
additional funds required for additional consulting and construction administration services in the amount
of $45,265, for the firms of Spillis Candela & Partners/Arata Isozaki & Associates. A listing of the
services, their scope and amount is attached. (Attachment 2)
In order to complete construction, the Administration recommends that the Mayor and City Commission
approve Change Orders ;'VVVii through iiFFFFii, in the amount of$62,242, for Danville-Findorff, Inc. and
approve additional services for the firms of Spillis Candela & Partners/Arata Isozaki & Associates in the
amount of$45,265. Total appropriation for the Expansion and Renovation of the Bass Museum of Art at
this time will be $107,507.
The change orders included in this request, totalling $62,242, are part of the pending changes estimated
in the March 15th Commission meeting at $150,000. Others are still not priced by the contractor or thc~
pricing is still being disputed by SC&P and the City. The value of these pending items is currently
estimated to be $63,000. As soon as these negotiations and reviews are finalized, the Administration will
bring a further request to appropriate additional funds for the project. Of the estimated $230,000 of
change proposals which have been previously denied by SC&P and by the City, but which have been
disputed by OFI, a total of approximately $45,000 may result in additional change orders. The
Administration will negotiate these additional costs at the end of the project. At that time, the additional
time extension requests by OF! will be reviewed and negotiated and the liquidated damages for delays will
be assessed.
. It is important to note that the total approved change order amount for the project is currently at $245,979
including those presented in this commission memorandum. This amount represents 3.6% of the original
Commission Memorandum
April 12, 2000
Bass Museum of Art Additional Funding
Page 3
construction value of $6,450,000 and is well within the industry standards of 6% to 10% for a renovatiol
project of this kind. It is also important to note that the change order amount is less than the amount of
$264,137 used from the contingency to award the project alternates.
Attac~~~
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