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Home My WebLink AboutBellak Color Corp COC 6j;Cl /0 ~ C;lC!- ~ MIAMI BEACH CITY OF MIAMI BEACH CERTIFICATION OF CONTRACT TITLE: PRINTING OF THE CITY OF MIAMI BEACH BROCHURES CONTRACT NO.: 06-05/06 EFFECTIVE DATE(S): One (1) Year from date of Contract execution, with two (2) additional one (1) year renewal options, at the City's discretion. SUPERSEDES: None CONTRACTOR(S): BELLAK COLOR CORPORATION A. AUTHORITY - Upon affirmative action taken by the City Commission of the City of Miami Beach, Florida, on May 10, 2006, a Contract was approved for award and subsequent execution between the City of Miami Beach Florida and BELLAK COLOR CORPORATION. B. EFFECT - This Contract is entered into to provide for the printing of the City of Miami Beach magazines, the "Recreation Review" and the "MB Magazine". Therefore, all required services shall be made under the terms, prices and conditions of this Contract, Bid No. 06-05/06, all addenda thereto, and CONTRACTOR's bid response. C. ORDERING INSTRUCTIONS - All standing orders shall be issued in accordance with the City of Miami Beach Procurement Division policies and procedures, at the prices indicated, exclusive of all Federal, State and local taxes. All Standing Orders shall show the City of Miami Beach Contract Number (06-05/06). D. CONTRACTOR PERFORMANCE - City of Miami Beach Departments shall report any vendor failure to perform according to the requirements of this Contract to the Procurement Director 305-673-7490. E. INSURANCE CERTIFICA TE(S) - The Contractor shall file Insurance Certificates, as required, and they must be signed by a Registered Insurance Agent licensed in the State of Florida and approved by the City of Miami Beach Risk Manager. F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein shall be assigned, transferred, or encumbered by either party. In addition, CONTRACTOR shall not subcontract any portion of the work required by this Contract. CONTRACTOR represents that all persons delivering the services required by this Contract have the knowledge and skills, either by training, experience, education, or a Page 2 Certification of Contract combination thereof, to adequately and competently perform the duties, obligations, and services set forth in the Scope of Work and to provide and perform such services to CITY's satisfaction for the agreed compensation. CONTRACTOR shall perform its duties, obligations, and services under this Contract in a skillful and respectable manner. The quality of CONTRACTOR's performance and all interim and final product(s) provided to or on behalf of CITY shall be comparable to the best local and national standards. G. SERVICE EXCELLENCE STANDARDS - Excellent Customer Service is the standard of the City of Miami Beach. As contract employees of the City, CONTRACTOR's employees will be required to conduct themselves in a professional, courteous and ethical manner at all times and adhere to the City's Service Excellence standards. Training will be provided by the City's Organizational Development and Training Specialist. H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133, Florida Statutes, a person or affiliate who is a contractor, consultant or other provider, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the CITY, may not submit a bid on a contract with the CITY for the construction or repair of a public building or public work, may not submit bids on leases of real property to the CITY, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the CITY, and may not transact any business with the CITY in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Contractor shall result in cancellation of the Contract and may result in Contractor debarment. I. INDEPENDENT CONTRACTOR - CONTRACTOR is an independent contractor under this Contract. Services provided by CONTRACTOR pursuant to this Contract shall be subject to the supervision of CONTRACTOR. In providing such services, neither CONTRACTOR nor its officers, employees or agents shall act as officers, employees, or agents of the CITY. This Contract shall not constitute or make the parties a partnership or joint venture. J. THIRD PARTY BENEFICIARIES Neither CONTRACTOR nor CITY intends to directly or substantially benefit a third party by this Contract. Therefore, the parties agree that there are no third party beneficiaries to this Contract and that no third party shall be entitled to assert a claim against either of them based upon this Contract. The parties expressly acknowledge that it is not their intent to create any rights or obligations in any third person or entity under this Contract. 2 Page 3 Certi fication of Contract K. NOTICES - Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, po.stage prepaid, return receipt requested, or by hand-delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: For CITY: Procurement Division AUn: Gus Lopez. Procurement Director 1700 Convention Center Drive Miami Beach. Florida 33139 For CONTRACTOR: BeHak Color Corporation AUn: Alfredo Vega 9730 N.W. 25th Street Miami. Florida 33172 L. MA TERIALITY AND WAIVER OF BREACH - CITY and CONTRACTOR agree that each requirement, duty, and obligation set forth in this Contract, Bid No. 06-05/06, and all addenda thereto, is substantial and important to the formation of this Contract and, therefore, is a material term hereof. CITY's failure to enforce any provision of this Contract shall not be deemed a waiver of such provision or modification of this Contract. A waiver of any breach of a provision of this Contract shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Contract. M. SEVERANCE - In the event a portion of this Contract is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless CITY or CONTRACTOR elects to terminate this Contract. An election to terminate this Contract based upon this provision shall be made within seven (7) days after the finding by the court becomes final. 3 Page 4 Certification of Contract N. APPLICABLE LAW AND VENUE - This Contract shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Contract, CONTRACTOR and CITY hereby expressly waive any rights either party may have to a trial by jury of any civil litigation related to, or arising out of the Project. CONTRACTOR shaH specificaHy bind aH subcontractors to the provisions of this Contract. O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions contained herein shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the CITY and CONTRACTOR. P. All documents shall be executed satisfactorily to the CITY and until Insurance Certificates have been filed and approved, this Contract shall not be effective. Q. This Contract, Bid No. 06-05/06, and all addenda thereto, and CONTRACTOR's bid response shall comprise the entire Agreement between CITY and CONTRACTOR. 4 Page 5 Certification of Contract AGREEMENT THIS AGREEMENT made this to -tI.. day of M,'!f1 20.Qb, A.D. between the CITY OF MIAMI BEACH, a Florida municipal corporatio , hereinafter referred to as the CIty, which term shall include its successors and assigns, and ReHak Color Corporation 9730 N.W. 25th Street Miami. Florida 33172 (also referred to as Contractor) Estimated Annual Contract Amount: $162.135.00. IN WITNESS WHEREOF the said City has caused this Certification of Contract to be signed by the Mayor of the City of Miami Beach, Florida and its corporate seal to be affixed, attested by the City Clerk of the City of Miami Beach and the said Contractor has caused this Agreement to be signed it its name. CONTRACTOR Mayor David Dermer I!wf~M1b ~t:$;D~ Print Name /Title ~ ~).-- 1) 6 Date ~/, If) b I Dale ATTEST: rliLJ f~ - City Clerk Robert Parcher 5 APPROVED AS TO FORM & LANGUAGE & FO ECUTION ~ 1 ,futl torney ~ Da e ~0-' d 0tllOl PRINTING OF THE CITY OF MIAMI BEACH SEASONAL BROCHURES BID ## 06-05/06 /I: COMPANY NAME: a~LL.;tk LOt.-OR Bid Proposal Page 1 of 2 We propose to pro \ride all labor , materials, too,. and equipment;nec888ary for the printing of the City of Miami Beach brochures as specified herein. Prices Include freight to City's mail house and City premises. Cost Der Publication Annual cost (Est. 70,000 Copies) RECREA liON REVIEW 28-page Publication $ 16, i 26, cO X3,= 49, g7 5.. C' c' $ , 32.f'age Publication $ /8) (f /5. C'q X3 '= $ 541121:5: tJcJ , , 36-Page Publication $ 2('1 tt_-5,ot X3,= $ ~ 11996, t'("'" , . . 40-Page Publication $ 22 J .5/.S". ;u X3 $ ~ 7, :5'1 5: 00 = " ! I MB MAGAZINE 28-page Publication S I &.. I 62~), (Je; XIS $ QQ/76C'.CC> = , 32-Page Publication $ I~I O):S. () 0 X6 ;= $ I {J 8J {Je; 0.. c' (' . 36~age Publication $ :2 (j I (r5 l o() X6,= $ /23., q 1'0 I CYl , 40.Page Publication $ n 2 -5r:;. (J 0 X6 i= $ I 3 0 () 9 t1 , tJ(J L. JI . / The MB Magazine brochure will be printed six times a year. The Recreation Review brochure will be printed at the same time as the MB brochure three times a year for the December/January, ApriUMay and August/September publications. ' The City reserves the right to vary the number of pages throughol.Jt the life of the contract. Fobfwty 14, 2006 (Arnor'Id$d) City 01 Millm Bead1 Bid No: O~05/06 21 of Z7 >':12l/[0"d 6c::;.:'., ~L9 sm::. C:;~,"),>.lnnC::::j;>l NH;,:r'..; ~!n rAh . h T OrjU'~7 __ +-. T CT, I PRINTING OF THE CITY OF MIAMI BEACH SEASONAL BROCHURES BID # 06-05/06 Bid Proposal Page 2 of 2 PAYMENT TERMS: NET 30. If other, specify here ANY LETTERS, ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE CONSIDERED PART OF THE BID MUST BE SUBMITTED IN DUPLICATE. SUBMITTED BY: ;:; i.. FI< t5 00 lk- 6,,,4 COMPANY NAME: I3SLU4.1( SIGNED: (I certify at I am authori d to execute this proposal and commit the bidding firm) Bidders must acknowledge receipt of addendum (if applicable). Addendum NO.1: 2/3/06 Insert Date Addendum NO.3: NAME/TITLE(Print}: ADDRESS: CITY/STATE: TELEPHONE NO: FACSIMILE NO: FEDERAL I.D.#: January 25, 2006 City of Miami Beach 2./11-/0(, Insert Date Addendum NO.2: Addendum NO.4: Insert Date Insert Date /7 LFtU;oO U41f 9730 N,dJ. 25,1+61 /'4t/lI?J/ J FL ZIP: 3~/7'2- , _2 0 ~ ~ 06 //~ 8;:'-25 \: . .;J .;..J 5 a. ~ ~ _ J ~ I~~.'~._-'" 3()5. 86'4. 1078 59- ;297.506 Bid No: 06-05/06 22 of 27 PRINTING OF THE CITY OF MIAMI BEACH SEASONAL BROCHURES BID # 06-05/06 CUSTOMER REFERENCE LISTING Bidder's shall furnish the names, addresses, and telephone numbers of a minimum of six (6) clients or government organizations for which the Contractor is currently furnishing or has furnished, similar type, size and complexity of work as specified herein. (See References Section 2.18) Company Name Si3t../3cr;+ 1'46A-2iA)/:;' Address 21 5() s~ to. 7 8 r/~ ti-Vl:. Contact Person/Contract Amount Ah /2..0 9 Lit. N1= S Telephone No. 365'4 579 - c> 919 Fax No. 1) E-mail 2) Company Name 116Sd/2. 4Nr ~41"(F1 /jrl: iE.IJRIV/~~1 Address / / 2 2. '2 Q &'n)L. Rods/- 2/ue; Contact Person/Contract Amount ''7C? IV ~ / (iz../J 2- Telephone No. d ()6 '-2.63 -2241 Fax No. .306 -:Z.:> 0 - 71::5 0/ {;J<T. 94 72'1 E-mail 3) 13;:;/2R-)' t).1/V,FJZS/TY 1/ 30Q N,~. 2 1\10/1- V~ Contact Person/Contract Amount Jc, ~ 1'1 c.. {f LlI-f Y Telephone No. 3(J6--819'-3/90 Fax No. ~05 -- b">9Cj - 38 5'3 Company Name Address E-mail January 25, 2006 City of Miami Beach Bid No: 06-05/06 24 of 27 PRINTING OF THE CITY OF MIAMI BEACH SEASONAL BROCHURES BID # 06-05/06 4) CUSTOMER REFERENCE LISTING (CONTO.) / Company Name g;';PTI..5T /~/o:..:; PIT;; L Address 8900 /,jt/IZ.TI+- /j.0E-NO/l '- V/Zi v"s Contact Person/Contract Amount C lAilOI/t J(b'oIZ/ Git./€. Z Telephone No. '18Jt,-596 './.}f/O Fax No. E-mail 5) Company Name 2. UBI A-OV~R..T/S/N~ Address 3:5:5 /1 L.)/~M B/ll). C'i /2 COLE Contact Person/Contract Amount ti/IL'- 6-1t1lC.//I- Telephone No. 3C1!J',.42f1-6/9f Fax No. 3c'S-4'6tJ .2()g"Z_ E-mail 6) .7N r/3,e;V/f/1t1NIf.L- hV6Srm;=NT {IN/f/fI2C-I(/CI:. , ("'" 'n Address (; 3/() JUtvs: /5. r L/IZ-/ V~ Contact Person/Contract Amount S tj .5" IJ Iy DL//3 6. L Telephone No. 306-669-/963 Fax No. 30~"6'tq -73 SCJ &Xr - 2.10 ,{JiM) t(). C'> c.'t-Oc- {I Nr ~N C E. ; Cd l1/J I Company Name E-mail January 25, 2006 City of Miami Beach Bid No: 06-05106 25 of 27 PRINTING OF THE CITY OF MIAMI BEACH SEASONAL BROCHURES BID # 06-05/06 CONTRACTOR'S QUESTIONNAIRE NOTE: Information supplied in response to this questionnaire is subject to verification. Inaccurate or incomplete answers may be grounds for disqualification from award of this bid. Submitted to The Mayor and City Commission of the City of Miami Beach, Florida: By i3/ZLL/h< CtJu!)'l.. t:.t/llP.- /tt-rIZIZOO 1/t3.i411- I Principal Office '1 '7.30 N I I,,{). :2 S TN ~ r 1'1Id'/11I/ Ft- :3 31 7 2.. I How many years has your organization been in business under your present business name? 41)_ _ Does your organization have current occupational licenses entitling it to do the work/service contemplated in this Contract? Y ~;; Please state license(s) type and number: C?L'c.";PIJr)~N/1 t. lIe/lAIC;:; ~ 166'0 I -0 Include copies of above licenses and certificates with proposal. Have you ever had a contract terminated due to failure to comply with contractual specifications? AI 0 If so, where and why? In what other lines of business are you financially interested or engaged? N(,lNr~ r IN!lN (11'1 /J. ~lIa-f\II;)I^i tl January 25, 2006 Bid No: 06-05106 City of Miami Beach 26 of 27 PRINTING OF THE CITY OF MIAMI BEACH SEASONAL BROCHURES BID # 06-05/06 CONTRACTOR'S QUESTIONNAIRE (CONTO.) Vendor Campaign Contribution(s): a. You must provide the names of all individuals or entities (including your sub-consultants) with a controlling financial interest. The term "controlling financial interest" shall mean the ownership, directly or indirectly, of 10% or more of the outstanding capital stock in any corporation or a direct or indirect interest of 10% or more in a firm. The term "firm" shall mean any corporation, partnership, business trust or any legal entity other than a natural person. H4;y;V'Y" fElt.NJJN)/~Z- S.e. /t'O % b. Individuals or entities (including our sub-consultants) with a controlling financial interest: have Vhave not contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. Please provide the name(s) and date(s) of said contributions-and to whom said contribution was made. TIFY that the above answers are true and correct. =i:~. :;; --- ;; 0 - () (SEAL) o,..~., "v~ Dons Albaijes :." . My Commission 00364956 ";I . . t "1", "u'" Expires October 21 2008 Jainuary 25, 2006 City of Miami Beach Bid No: 06-05/06 27 of 27 MIAMI-DADE COUNTY TAX COLLECTOR 140 W. FLAGLER ST. 14th FLOOR MIAMI, FL 33130 2005 OCCUPATIONAL LICENSE TAX 2006 MIAMI-DADE COUNTY - STATE OF FLORIDA . EXPIRES SEPT. 30, 2006 . MUST BE DISPLAYED AT PLACE OF BUSINESS PURSUANT TO COUNTY CODE CHAPTER SA - ART. 9 & 10 552567-1 THIS IS NOT A BILL-DO NOT PAY BUW~~~EC~1ftro~ORP 9730 NW 25 ST 33172 DORAL FIRST-CLASS U.S. POSTAGE PAID MIAMI, FL PERMIT NO. 231 LICENSE NO. RENEWAL 576601-0 OWNEiLACK COLOR CORP Se<<21}'ge fllfl'Jff~G/L ITHOGRAPH THIS IS AN OCCUPA1l0NAL ~ TAX ONLY. IT DOES NOT PEllIIIT THE LICENSEE TO VIOLATE ANY ElllmNG REGULATORY OR ZONING LAWS OF THE COUNTY OR CITIES. NOR DOES IT EXEMPT THE LICENSEE FIIOIII ANY OTHER LICENSE OR PERIIIT REQUIRED BY LAW. THIS IS NOT A CERTIFlCAllON OF THE UCENSEE.S QUAUFlCA. nON. PAYMENT RECEIVED _DE COUNTYTAX COLLECTOR: 09/29/2005 00210000131 000189.00 EMPLOYEES 42 DO NOT FORWARD BEL LACK COLOR CORP MANUEL FERNANDEZ PO BOX 227656 MIAMI FL 33122 lD MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachA.gov COMMISSION MEMORANDUM DATE: Mayor David Dermer and Members of the City Commission Jorge M. Gonzalez, City Manager ~ ~ May 10,2006 V U REQUEST FOR APPROVAL TO AWARD A CONTRACT TO BELLAK COLOR CORPORATION, PURSUANT TO INVITATION TO BID 06-05/06, FOR THE PRINTING OF THE MB MAGAZINE AND THE RECREATION REVIEW, IN THE ESTIMATED ANNUAL AMOUNT OF $162,135.00 TO: FROM: SUBJECT: ADMINISTRATION RECOMMENDATION Approve the award of contract. FUNDING $ 36,030 $ 72,060 $ 18,015 $ 36,030 $162,135 KEY INTENDED OUTCOME SUPPORTED FY 06 - Office of Communications Account No. 011-0350-000324. FY 07 - Office of Communications Account No. 011-0350-000324 will include $72,060 in the Proposed Budget, subject to City Commission approval. FY 06 - Parks and Recreation Account No. 011-0950-000324. FY 07 - Parks and Recreation AccOunt No. 011-0950-000324 will include $36,030 in the Proposed Budget, subject to City Commission approval. Enhance external and inteITIal communications from and within the City. ANALYSIS The purpose of Invitation to Bid No. 06-05/06 (the "Bid) is to establish a contract, by means of sealed bids, with a qualified vendor for the printing of the City of Miami Beach publications. The "MB Magazine" is printed six times per year and is produced by the Office of Communications of the City of Miami Beach. The "Recreation Review" magazine is printed three times per year and highlights the City's Parks and Recreation activities and events. Currently the magazines are 32-pages, however the number of pages may vary from publication to publication, and therefore the bid requested the cost of printing 28, 32, 36 and 40-page publications. This contract shall remain in effect for (1) year from date of contract execution by the Mayor and City Clerk, and may be renewed by mutual "agreement for three (3) additional years, on a year to year " basis. The Bid was issued on January 25,2006, with an opening date of February 23, 2006. Bid Net issued bid notices to 17 prospective bidders, and the Procurement Division notified via e-mail another 15 companies. The notices resulted in the receipt of two (2) bids. T:\AGENDA\2006\may1006\consent\Printing MB ty~chures MEMO.doc Commission Memorandum ITS 06-05/06 May 10, 2006 page 2 of 3 The City's Living Wage Ordinance applies to printing and reproduction services. Both bidders were sent letters requesting that they confirmed if their bids complied with the aforementioned City's Ordinance. Only one of them, Bellak Color Corporation, confirmed that their bid was in compliance with the Ordinance. The lowest bidder would not agree to comply with the City's Living Wage Ordinance. Bellak has been in business for over years 40 years as a printer. City's representatives conducted a pre-award inspection of Bellak's facilities. In addition, the Procurement Division received satisfactory references from the following agencies: . Selecta Magazine . Barry University . Baptist Health South Florida CONCLUSION Based on the aforementioned, the Administration recommends that the City award a contract to Bellak Color Corporation for the printing of the MB Magazine and the Recreation Review, in the estimated annual amountof$162,135. The Fiscal Year 06 Budget includes $54,045 ofthe $162,135. The remaining $108,090 will be included in the FY 07 Proposed Budget, subject to City Commission approval. 25 Commission Memorandum ITB 06-05/06 May 10, 2006 Page 3 of 3 BID TABULATION Bellak Color Corporation Universal Printing Company Number of Publications Cost per Publication Cost per Publication Der Year (Est. 70,000 CODies) Annual Cost (Est. 70,000 Copies) Annual Cost Recreation Review 28-Paae 3 $ 16,625 $ 49 875 $ 18,370 $ 55,110 32-PaQe 3 $ 18,015 $ 54,045 $ 17,475 $ 52,425 36-Paoe 3 $ 20,665 $ 61,995 $21,815 $ 65,445 40-PaQe 3 $ 22,515 $ 67,545 $ 23,495 $ 70,485 MB Maaazine 28-Paae 6 $ 16,625 $ 99,750 $ 18,370 $ 110,220 32-PaQe 6 $ 18,015 $ 108,090 $ 17,475 $ 104,850 36-Paoe 6 $ 20 665 $ 123,990 $21,815 $ 130,890 40-PaQe 6 $ 22,515 $ 135,090 $ 23,495 $ 140970 Total Annual Cost for a 32- $162,135 $ 157,275 page publication: - Printing cost per unit is calculated by dividing the total cost per publication into 70,000 copies as shown below: 28-Page 32-Page 36-Page 40-Page 70,000 brochures $16,625 18,015 20,665 22,515 Unit Price $0.2375 0.2574 0.2952 0.3216 The above unit price shall apply to printing jobs where the request is within 10,000 copies of the specified 70,000. 26 (9 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305-673-7490, Fax: 305-673-7851 INVITATION TO BID NO. 06-05/06 ADDENDUM NO.3 February 22, 2006 PRINTING OF THE CITY OF MIAMI BEACH BROCHURES is amended as follows: I. The City is implementing a process to evaluate companies' past performance. Companies responding to our bids are requested to send the attached survey to their customers, and have the customer return it directly to the City once the survey has been completed. Deadline for receipt of survey from customers of respondents is March 10, 2006. II. Performance Evaluation documents to be completed by customers of the respondent are attached. Inasmuch as this change does not materially affect the bid document, bidders are not required to acknowledge this addendum to be deemed responsive. CITY OF MIAMI BEACH r~ Gus Lopez, CPPO Procurement Director mf (9 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305.673.7490 , Fax: 305.673.7851 February 22, 2006 To: Phone: Fax: E-mail: Subject: Performance Evaluation of Number of pages including cover: 2 To Whom It May Concern: The City of Miami Beach has implemented a process that collects past performance information on companies being considered for award of a contract by the City. The information will be used to assist City of Miami Beach in the procurement of the printing of the City's seasonal brochures. The company listed in the subject line has chosen to participate in this program. They have listed you as a past client that they have done work for. Both the company and City of Miami Beach would greatly appreciate you taking a few minutes out of your busy day to complete the accompanying questionnaire. Please review all items in the following attachment and answer the questions to the best of your knowledge. If you cannot answer a particular question, please leave it blank. Please return this questionnaire to Marta Fernandez by Friday, March 3, 2006 by fax: 305.763.7851; or e-mail mfernandezrubio@miamibeachfl.qov Thank you for your time and effort. Gus Lopez, CPPO Procurement Director <9 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachA.gov PROCUREMENT DIVISION Tel: 305.673]490 , Fax: 305.673]851 PERFORMANCE EVALUATION SURVEY Company Name: Point of Contact: Phone and e-mail: Please evaluate the performance of the company (10 means you are very satisfied and have no questions about hiring them again, 5 is if you don't know and 1 is if you would never hire them again because of very poor performance). NO 1 2 3 4 5 6 7 Overall Comments: Agency or Contact Reference Business Name: Contact Name: Contact Phone and e-mail: Date of Services: Dollar Amount for Services: Thank you for your time and effort. Please fax this form to 305.763.7851 (9 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305-673-7490, Fax: 305-673-7851 INVITATION TO BID NO. 06-05/06 ADDENDUM NO.2 February 14, 2006 PRINTING OF THE CITY OF MIAMI BEACH BROCHURES is amended as follows: I. REVISE language on page 19 of the Bid Documents, Section 3.7 Minimum Specifications as follows(language underlined denotes revised/added language): 5. Pages: 28, 32, 36 or 40 pages. 7. Trim Size: 4Q-!!-3/8 x 10-7/8 (MB Magazine) and 8-1/4 X 10-5/8 (Recreation Review) II. DELETE Language on page 20, last paragraph: Biddors ::lro rcqum~tod to pro'.'ido tho COf:t por four oxtra p::lgOf: por 70,000 brochurof: in tho f:paco pro':idod on tho Propos::ll P::lgo. This coet will bo ::lddod/subtr::lctod from tho 32 pago publication coet REPLACE the above with the following language: Bidders are requested to provide the cost of printing a 28-page, 32-page, 36-page and 40-page brochure. The City reserves the right to vary the number of pages per publication throughout the life of the contract. III. REPLACE page 21 of the Bid Documents with the attached amended proposal page. Please submit the amended proposal page with your bid, or your bid may be considered non-responsive. IV. The following information relative to issues raised or discussed at the pre-bid conference is hereby incorporated and made part of Bid No. 04-05/06: A. Insurance Requirements, page 15 of the bid documents, are not applicable to this Invitation to Bid. V. The following are answers to questions submitted by prospective bidders: Q. Centaur North is a California based firm with production houses near your service area. Before I brought this IFB to our production manager and others, I wanted to make sure that out of state firms are eligible to respond. A. There is no requirement in the bid for State of Florida firms only, therefore, yes, you can respond to this Invitation to Bid. However, please make sure your company meets the requirements set forth on section 3 of the Bid Specifications regarding the location where printing will take place, which is within a 50-mile radius from the City of Miami Beach. ITS 06-05/06 Addendum NO.2 Page 2 Q. I wanted to make sure that we did not have to put together a formal proposal response, and that you only require that we fill out the documents in the RFP and submit the items on the check list. A. Bidders are required to submit the following pages, which are included in this Invitation to Bid: Proposal Form (Pages 21-22); Customer Reference Listing and Contractor's Questionnaire (Pages 24-27). Any additional information/submittals (such as samples) will be requested by this office in writing if required. Q. In regards to samples, what exactly do you require, and how many? A. One sample of a comparable printing job may be submitted with your bid, but is not required at time of Bid submittal. Samples of the MB Magazine and Recreation Review publications can be found on the City's website at the following links: http://www.miam ibeachfl.Qov/newcitv/depts/media relations/febmarchm b. pdf http://miam i beachfl.aov/newcitv/depts/rcpa/winter2006/co\rer .asp Bidders are reminded to please acknowledge receipt of this addendum on page 22 of the Bid Documents or the bid may be considered non-responsive. CITY OF MIAMI BEACH /:;~ (- t~; Gus Lopez, CPPO Procurement Director mf PRINTING OF THE CITY OF MIAMI BEACH SEASONAL BROCHURES BID # 06-05/06 COMPANY NAME: Bid Proposal Page 1 of 2 We propose to provide all labor, materials, tools and equipment necessary for the printing of the City of Miami Beach brochures as specified herein. Prices include freight to City's mail house and City premises. Cost per Publication (Est. 70,000 Copies) Annual cost RECREATION REVIEW 28-page Publication 32-Page Publication 36-Page Publication 40-Page Publication $ $ $ $ X3 = $ X3 = $ X3 = $ X3 = $ MB MAGAZINE 28-page Publication $ X6 = $ 32-Page Publication $ X6 = $ 36-Page Publication $ X6 = $ 40-Page Publication $ X6 = $ The MB Magazine brochure will be printed six times a year. The Recreation Review brochure will be printed at the same time as the MB brochure three times a year for the December/January, April/May and August/September publications. The City reserves the right to vary the number of pages throughout the life of the contract. February 14, 2006 (Amended) City of Miami Beach Bid No: 06-05/06 21 of 27 (9 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachA.gov PROCUREMENT DIVISION Tel: 305-673-7490, Fax: 305-673-7851 INVITATION TO BID NO. 06-05/06 ADDENDUM NO. 1 February 3, 2006 This addendum for the PRINTING OF THE CITY OF MIAMI BEACH BROCHURES is issued for informational purposes only. I. The City pays approximately $16,000 for the printing of 62,152 copies of the City of Miami Beach 32-page brochures. II. Subsequent addenda will follow to answer questions by prospective bidders. Inasmuch as this change does not materially affect the bid document, bidders are not required to acknowledge this addendum to be deemed responsive. CITY OF MIAMI BEACH ~~ (, t::'- Gus Lopez, CPPO Procurement Director mf INVITATION FOR BIDS PRINTING OF THE CITY OF MIAMI BEACH BROCHURES BID # 06-05/06 BID OPENING: FEBRUARY 23,2006 AT 3:00 P.M. Gus lopez, CPPO, Procurement Director PROCUREMENT DIVISION 1700 Convention Center Drive, Miomi Beach, Fl33139 www.miamibeachfl.gov F :\PURC\$All \MART A \Bids \05-06 \ITB 06-05-06 PRINTING.doc (9 MIAMI BEACH G MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305-673-7490, Fax: 305-673-7851 PUBLIC NOTICE Invitation to Bid No. 06-05/06 Sealed bids will be received by the City of Miami Beach Procurement Director, 3rd Floor, 1700 Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m. on the 23rd day of February, 2006 for: PRINTING OF THE CITY OF MIAMI BEACH BROCHURES At time, date, and place above, bids will be publicly opened. Any bids or proposals received after time and date specified will be returned to the bidder unopened. The responsibility for submitting a bid/proposal before the stated time and date is solely and strictly the responsibility of the bidder/proposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. Purpose: The purpose of this bid is to establish a contract, by means of sealed bids, with a qualified vendor for the printing of the City of Miami Beach brochures. This contract shall remain in effect for (1) year from time of award by the Mayor and City Commission, and may be renewed by mutual agreement for three (3) additional years, on a year to year basis. A pre-bid conference will be held on February 7th, 2005 at 10:00 a.m. at the City of Miami Beach City Hall, 4th Floor, Mayor's Conference Room, located at 1700 Convention CenterDrive, Miami Beach Florida 33139. Attendance at the prebid Conference is highly encouraged and recommended as a source of information but is not mandatory. The City of Miami Beach has contracted with BidNet and has begun utilizing a new central bid notification system created exclusively for state and local agencies located in South Florida. Created in conjunction with BidNet(r), this new South Florida Purchasing system has replaced the DemandStar system and allow vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: www.Qovbids.com/scriots/southflorida/oublic/home1.aso. If you do not have Internet access, please call the BidNet(r) support group at 800-677-1997 extension # 214. Any questions or clarifications concerning this Bid shall be submitted in writing by mail or facsimile to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139, or FAX: (305) 673-7851. The Bid title/number shall be referenced on all correspondence. All questions must be received no later than ten (10) calendar days prior to the scheduled Bid opening date. All responses to questions/clarifications will be sent to all prospective bidders in the form of an addendum. The City of Miami Beach reserves the right to accept any proposal or bid deemed to bein the best interest of the City of Miami Beach, or waive any informality in any proposal or bid. The City of Miami Beach may reject any and all proposals or bids. January 25, 2006 City of Miami Beach Bid No: 06-05/06 2 of 27 YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE CAMPAIGN CONTRIBUTIONS BY VENDORS ORDINANCE NO. 2003-3389. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE CITY OF MIAMI B EACH WEBS ITE: http://www . miami beachfl.Qov/newcitv/depts/pu rchase/bidintro. asp · CONE OF SILENCE -- ORDINANCE NO. 2002-3378 · CODE OF BUSINESS ETHICS -- RESOLUTION NO. 2000-23879. · DEBARMENT PROCEEDINGS -- ORDINANCE NO. 2000-3234. · PROTEST PROCEDURES -- ORDINANCE NO. 2002-3344. · LOBBYIST REGISTRATION AND DISCLOSURE OF FEES -- ORDINANCE NO. 2002-3363 · LOCAL PREFERENCE ORDINANCE NO. 2003-3413 Sincerely, ??r< (-:- {.. !. Gus Lopez, CPPO Procurement Director January 25, 2006 City of Miami Beach Bid No: 06-05/06 3 of 27 (9 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305-673-7490, Fax: 305-673-7851 NOTICE TO PROSPECTIVE BIDDERS NO BID If not submitting a bid at this time, please detach this sheet from the bid documents, complete the information requested, and return to the address listed above. NO BID SUBMITTED FOR REASON(S) CHECKED AND/OR INDICATED: _Our company does not handle this type of product/service. _We cannot meet the specifications nor provide an alternate equal product. _Our company is simply not interested in bidding at this time. _Due to prior commitments, I was unable to attend pre-proposal meeting. _OTHER. (Please specify) We do _ do not _ want to be retained on your mailing list for future bids for the type or product and/or service. Signature: Title: Company: Note: Failure to respond, either by submitting a bid or this completed fonn, may result in your company being removed from the City's bid list. January 25, 2006 City of Miami Beach Bid No: 06-05/06 4 of 27 PRINTING OF THE CITY OF MIAMI BEACH BROCHURES BID # 06-05/06 1.0 GENERAL CONDITIONS 1.1 SEALED BIDS: Original copy of Bid Form as well as any other pertinent documents must be returned in order for the bid to be considered for award. All bids are subject to the conditions specified hereon and on the attached Special Conditions, Specifications and Bid Form. The completed bid must be submitted in a sealed envelope clearly marked with the Bid Title to the City of Miami Beach Procurement Division, 3rd floor, 1700 Convention Center Drive, Miami Beach, Florida 33139. Facsimile or e-mailed bids will not be accepted. 1.2 EXECUTION OF BID: Bid must contain a manual signature of an authorized representative in the space provided on the Bid Form. Failure to properly sign bid shall invalidate same and it shall NOT be considered for award. All bids must be completed in pen and ink or typewritten. No erasures are permitted. If a correction is necessary, draw a single line through the entered figure and enter the corrected figure above it. Corrections must be initialed by the person signing the bid. Any illegible entries, pencil bids or corrections not initialed will not be tabulated. The original bid conditions and specifications CANNOT be changed or altered in any way. Altered bids will not be considered. Clarification of bid submitted shall be in letter form, signed by bidders and attached to the bid. 1.3 NO BID: If not submitting a bid, respond by returning the enclosed bid form questionnaire, and explain the reason. Repeated failure to bid without sufficient justification shall be cause for removal of a supplier's name from the bid mailing list. 1.4 PRICES QUOTED: Deduct trade discounts and quote firm net prices. Give both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in special conditions). Discounts for prompt payment. Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s). 1.5 TAXES: The City of Miami Beach is exempt from all Federal Excise and State taxes. State Sales Tax and Use Certificate Number is 04-00097-09-23. 1.6 MISTAKES: Bidders are expected to examine the specifications, delivery schedules, bid prices and extensions and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk. 1.7 CONDITION AND PACKAGING: It is understood and agreed that any item offered or shipped as a result of this bid shall be the latest new and current model offered (most current production model at the time of this bid). All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. January 25, 2006 Bid No: 06-05/06 City of Miami Beach 5 of 27 1.8 UNDERWRITERS' LABORATORIES: Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall be U.L.listed or re-examination listing where such has been established by U.L. for the item(s) offered and furnished. 1.9 BIDDER'S CONDITIONS: The City Commission reserves the right to waive irregularities or technicalities in bids or to reject all bids or any part of any bid they deem necessary for the best interest of the City of Miami Beach, FL. 1.10 EQUIVALENTS: If bidder offers makes of equipment or brands of supplies other than those specified in the following, he must so indicate on his bid. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer. Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications. Bidder shall indicate on the bid form the manufacturer's name and number if bidding other than the specified brands, and shall indicate ANY deviation from the specifications as listed. Other than specified items offered requires complete descriptive technical literature marked to indicate detail(s) conformance with specifications and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS DATA. Lacking any written indication of intent to quote an alternate brand or model number, the bid will be considered as a bid in complete compliance with the specifications as listed on the attached form. 1.11 NON-CONFORMANCE TO CONTRACT CONDITIONS: Items may be tested for compliance with specifications. Item delivered, not conforming to specifications, may be rejected and returned at vendor's expense. These items and items not delivered as per delivery date in bid and/or purchase order may be purchased on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in: A) Vendor's name being removed from the vendor list. B) All departments being advised not to do business with vendor. 1.12 SAMPLES: Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with bidder's name. Failure of bidder to either deliver required samples or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139. 1.13 DELIVERY: Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may become a basis for making an award. Delivery shall be within the normal working hours of the user, Monday through Friday, excluding holidays. January 25, 2006 City of Miami Beach Bid No: 06-05/06 6 of 27 1.14 INTERPRETATIONS: Unless otherwise stated in the bid, any questions concerning conditions and specifications should be submitted in writing to the Procurement Director, 1700 Convention Center Drive, Miami Beach, FL 33139. Fax (305) 673-7851. 1.15 BID OPENING: Bids shall be opened and publicly read on the date, time and place specified on the Bid Form. All bids received after the date, time, and place shall be returned, unopened. 1.16 INSPECTION, ACCEPTANCE & TITLE: Inspection and acceptance will be at destination unless otherwise provided. Title t%r risk of loss or damage to all items shall be the responsibility of the successful bidder until acceptance by the buyer unless loss or damage result from negligence by the buyer. If the materials or services supplied to the City are found to be defective or not conform to specifications, the City reserves the right to cancel the order upon written notice to the seller and return product at bidder's expense. 1.17 PAYMENT: Payment will be made by the City within 30 days after the items ':lwarded to a vendor have been received, inspected, and found to comply with award specifications, free of damage or defect and properly invoiced. 1.18 DISPUTES: In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the City shall be final and binding on both parties. 1.19 LEGAL REQUIREMENTS: Federal, State, county and city laws, ordinances, rules and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the bidder will in no way be a cause for relief from responsibility. 1.20 PATENTS & ROYALTIES: The bidder, without exception, shall indemnify and save harmless the City of Miami Beach, Florida and its employees from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by The City of Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 1.21 OSHA: The bidder warrants that the product supplied to the City of Miami Beach, Florida shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be considered as a breach of contract. Any fines levied because of inadequacies to comply with these requirements shall be borne solely by the bidder responsible for same. 1.22 SPECIAL CONDITIONS: Any and all Special Conditions that may vary from these General Conditions shall have precedence. January 25, 2006 City of Miami Beach Bid No: 06-05/06 7 of 27 1.23 ANTI-DISCRIMINATION: The bidder certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 1.24 AMERICAN WITH DISABILITIES ACT: To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305- 673-7524 (fax) or 305-673-7218 (TTY) five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service). 1.25 QUALITY: All materials used for the manufacture or construction of any supplies, materials or equipment covered by this bid shall be new. The items bid must be new, the latest model, of the best quality, and highest grade workmanship. 1.26 LIABILITY, INSURANCE, LICENSES AND PERMITS: Where bidders are required to enter or go onto City of Miami Beach property to deliver materials or perform work or services as a result of a bid award, the ~uccessful bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits and insurance and assure all work complies with all applicable Miami-Dade County and City of Miami Beach municipal code requirements as well as the Florida Building Code. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder (or agent) or any person the bidder has designated in the completion of the contract as a result of his or her bid. 1.27 BID GUARANTY: N/A 1.28 DEFAULT: Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required equal to liquidated damages incurred by the City thereby, or where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the bidder's list. 1.29 CANCELLATION: In the event any of the provisions of this bid are violated by the contractor, the Procurement Director shall give written notice to the contractor stating the deficiencies and unless deficiencies are corrected within ten (10) days, recommendation will be made to the City Commission for immediate cancellation. The City Commission of Miami Beach, Florida reserves the right to terminate any contract resulting from this invitation at any time and for any reason, upon giving thirty (30) days prior written notice to the other party. 1.30 BILLING INSTRUCTIONS: Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted in DUPLICATE to the City of Miami Beach, Accounts Payables Department, 1700 Convention Center Drive, Miami Beach, Florida 33139. 1.31 NOTE TO VENDORS DELIVERING TO THE CITY OF MIAMI BEACH: Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 5:00 P.M. January 25, 2006 City of Miami Beach Bid No: 06-05/06 8 of 27 1.32 SUBSTITUTIONS: The City of Miami Beach, Florida WILL NOT accept substitute shipments of any kind. Bidder(s) is expected to furnish the brand quoted in their bid once awarded. Any substitute shipments will be returned at the bidder's expense. 1.33 FACILITIES: The City Commission reserves the right to inspect the bidder's facilities at any time with prior notice. 1.34 BID TABULATIONS: Bidders desiring a copy of the bid tabulation may request same by enclosing a self- addressed stamped envelope with the bid. 1.35 PROTEST PROCEDURES: Bidders that are not selected may protest any recommendation for Contract award in accordance with City of Miami Beach Ordinance No. 2002-3344, which establishes procedures for resulting protested bids and proposed awards. Protest not timely pursuant to the requirements of Ordinance No. 2002-3344 shall be barred. 1.36 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS: If any person contemplating submitting a Bid under this Solicitation is in doubt as to the true meaning of the specifications or other Bid documents or any part thereof, the Bidder must submit to the City of Miami Beach Procurement Director at least ten (10) calendar days prior to scheduled Bid opening, a request for clarification. All such requests for clarification must be made in writing and the person submitting the request will be responsible for its timely delivery. Any interpretation of the Bid, if made, will be made only by Addendum duly issued by the City of Miami Beach Procurement Director. The City shall issue an Informational Addendum if clarification or minimal changes are required. The City shall issue a Formal Addendum if substantial changes which impact the technical submission of Bids is required. A copy of such Addendum shall be sent by BidNet@ via e-mail or facsimile to each Bidder receiving the Solicitation that is a subscriber to the Bidnet@ notification system. Bidders who are not subscribers to the Bidnet@ system are responsible for ensuring that they have received all addenda. In the event of conflict with the original Contract Documents, Addendum shall govern all other Contract Documents to the extent specified. Subsequent addendum shall govern over prior addendum only to the extent specified. The Bidder shall be required to acknowledge receipt of the Formal Addendum by signing in the space provided on the Bid Proposal Form. Failure to acknowledge Addendum shall deem its Bid non-responsive; provided, however, that the City may waive this requirement in its best interest. The City will not be responsible for any other explanation or interpretation made verbally or in writing by any other city representative. 1.37 DEMONSTRATION OF COMPETENCY: 1) Pre-award inspection of the Bidder's facility may be made prior to the award of contract. Bids will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial support, equipment and organization to insure that they can satisfactorily execute the services if awarded a contract under the terms and conditions herein stated. The terms "equipment and organization" as used herein shall be construed to mean a fully equipped and well established company in line with the best business practices in the industry and as determined by the City of Miami Beach. January 25. 2006 City of Miami Beach Bid No: 06-05/06 9 of 27 2) The City may consider any evidence available regarding the financial, technical and other qualifications and abilities of a Bidder, including past performance (experience) with the City in making the award in the best interest of the City. 3) The City may require Bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supplies to the City through the designated representative. Any conflicts between this material information provided by the source of supply and the information contained in the Bidder's Proposal may render the Bid non-responsive. 4) The City may, during the period that the Contract between the City and the successful Bidder is in force, review the successful Bidder's record of performance to insure that the Bidder is continuing to provide sufficient financial support, equipment and organization as prescribed in this Solicitation. Irrespective of the Bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful Bidder no longer possesses the financial support, equipment and organization which would have been necessary during the Bid evaluation period in order to comply with this demonstration of competency section. 1.38 DETERMINATION OF AWARD The City Commission shall award the contract to the lowest and best bidder. In determining the lowest and best bidder, in addition to price, there shall be considered the following: a. The ability, capacity and skill of the bidder to perform the Contract. b. Whether the bidder can perform the Contract within the time specified, without delay or interference. c. The character, integrity, reputation, judgement, experience and efficiencY-Of the bidder. d. The quality of performance of previous contracts. e. The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. 1.39 ASSIGNMENT: The contractor shall not assign, transfer, convey, sublet or otherwise dispose of this contract, including any or all of its right, title or interest therein, or his or its power to execute such contract to any person, company or corporation without prior written consent of the City of Miami Beach. 1.40 LAWS, PERMITS AND REGULATIONS: The bidder shall obtain and pay for all licenses, permits and inspection fees required for this project; and shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein. 1.41 OPTIONAL CONTRACT USAGE: As provided in Section 287.042 (17), Florida Statutes, other State agencies may purchase from the resulting contract, provided the Department of Management Services, Division of Procurement, has certified its use to be cost effective and in the best interest of the State. Contractors have the option of selling these commodities or services certified by the Division to the other State agencies at the agencies option. January 25, 2006 City of Miami Beach Bid No: 06-05/06 10 of 27 1.42 SPOT MARKET PURCHASES: It is the intent of the City to purchase the items specifically listed in this bid from the awarded vendor. However, items that are to be a Spot Market Purchased may be purchased by other methods, i.e. Federal, State or local contracts. 1.43 ELIMINATION FROM CONSIDERATION This bid solicitation shall not be awarded to any person or firm which is in arrears to the City upon any debt, taxes or contracts which are defaulted as surety or otherwise upon any obligation to the City. 1.44 WAIVER OF INFORMALITIES The City reserves the right to waive any informalities or irregularities in this bid solicitation. 1.45 ESTIMATED QUANTITIES Estimated quantities or estimated dollars, if provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is not obligated to place any order for a given amount subsequent to the award of this bid solicitation. Estimates are based upon the City's actual needs and/or usage during a previous contract period. The City for purposes of determining the low bidder meeting specifications may use said estimates. 1.46 COLLUSION Bids from related parties. Where two (2) or more related parties each submit a bid or proposal for any contract, such bids or proposals shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bids or proposals. Related parties mean bidders or proposers or the principals thereof which have a direct or indirect ownership interest in another bidder or proposer for the same contract or in which a parent company or the principals thereof of one (1) bidder - or proposer have a direct or indirect ownership interest in another bidder or proposer for the -same contract. Bids or proposals found to be collusive shall be rejected. Bidders or Proposers who have been found to have engaged in collusion may be considered non- responsible, and may be suspended or debarred, and any contract resulting from collusive bidding may be terminated for default. 1.47 DISPUTES In the event of a conflict between the documents, the order of priority of the documents shall be as follows: · Any agreement resulting from the award of this Bid (if applicable); then · Addenda released for this Bid, with the latest Addendum taking precedence; then · The Bid; then · Awardee's Bid. 1.48 REASONABLE ACCOMMODATION In accordance with the Title II of the Americans with Disabilities Act, any person requiring an accommodation at the Bid opening because of a disability must contact Heidi Johnson Wright at the Public Works Department at (305) 673-7080. 1.49 GRATUITIES Proposers shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this proposal. January 25, 2006 City of Miami Beach Bid No: 06-05/06 11 of 27 1.50 SIGNED BID CONSIDERED AN OFFER The signed bid shall be considered an offer on the part of the bidder or contractor, which offer shall be deemed accepted upon approval by the City Commission of the City of Miami Beach, Florida and in case of default on the part of successful bidder or contractor, after such acceptance, the City may procure the items or services from other sources and hold the bidder or contractor responsible for any excess cost occasioned or incurred thereby. 1.51 TIE BIDS: Please be advised that in accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to vendors certifying that they have implemented a drug free work place program. A certification form will be required at the time of Bid submission. 1.52 PUBLIC ENTITY CRIMES (PEC): A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases' of real property to public entity, may not be awarded or perform work as a contractor, supplier, sub- contractor, or consultant under a contract with a public entity , and may not transact business with any public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 1.53 DETERMINATION OF RESPONSIVENESS: Determination of responsiveness will take place at the time of bid opening and evaluation. In order to be deemed a responsive bidder, your bid must conform in all material respects to the requirements stated in their Bid. 1.54 DELIVERY TIME: Vendors shall specify on the attached Bid Form, the guaranteed delivery time (in calendar days) for each item. It must be a firm delivery time, no ranges will be accepted, i.e.; 12-14 days. 1.55 CONE OF SILENCE This invitation to bid is subject to the "Cone of Silence" in accordance with Ordinance No. 2002-3378. A copy of all written communication(s) regarding this bid must be filed with the city clerk. 1.56 TERMINATION FOR DEFAULT If through any cause within the reasonable control of the successful bidder, it shall fail to fulfill in a timely manner, or otherwise violate any of the covenants, agreements, or stipulations material to the Agreement, the City shall thereupon have the right to terminate the services then remaining to be performed by giving written notice to the successful bidder of such termination which shall become effective upon receipt by the successful bidder of the written termination notice. In that event, the City shall compensate the successful bidder in accordance with the Agreement for all services performed by the bidder prior to termination, net of any costs incurred by the City as a consequence of the default. January 25, 2006 City of Miami Beach Bid No: 06-05/06 12 of 27 Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Agreement by the bidder, and the City may reasonably withhold payments to the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. 1.57 TERMINATION FOR CONVENIENCE OF CITY The City may, for its convenience, terminate the services then remaining to be performed at any time without cause by giving written notice to successful bidder of such termination, which shall become effective thirty (30) days following receipt by bidder of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the Agreement is terminated by the City as provided in this section, the City shall compensate the successful bidder in accordance with the Agreement for all services actually performed by the successful bidder and reasonable direct costs of successful bidder for assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the balanced of the Agreement. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this section. 1.58 INSURANCE AND INDEMNIFICATION: (See Check List for applicability to this contract) The contractor shall be responsible for his work and every part thereof, and for all materials, tools, appliances and property of every description, used in connection with this particular project. He shall specifically and distinctly assume, and does so assume, all risks of damage or injury to property or persons used or employed on or in connection with the work and of all damage or injury to any person or property wherever located, resulting from any action or operation under the contract or in connection with the work. It is understood and agreed that at all times the contractor is acting as an independent contractor. The contractor, at all times during the full duration of work under this contract, including . extra work in connection with this project shall meet the following requirements: Maintain Automobile Liability Insurance including Property Damage covering all owned, non-owned or hired automobiles and equipment used in connection with the work. No change or cancellation in insurance shall be made without thirty (30) days written notice to the City of Miami Beach Risk Manager. All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida and these companies must have a rating of at least B+:VI or better per Best's Key Rating Guide, latest edition. Original signed Certificates of Insurance, evidencing such coverages and endorsements as required herein, shall be filed with and approved by the City of Miami Beach Risk Manager before work is started. The certificate must state Bid Number and Title. Upon expiration of the required insurance, the contractor must submit updated certificates of insurance for as long a period as any work is still in progress. It is understood and agreed that all policies of insurance provided by the contractor are primary coverage to any insurance or self-insurance the City of Miami Beach possesses that may apply to a loss resulting from the work performed in this contract. All policies issued to cover the insurance requirements herein shall provide full coverage from the first dollar of exposure. No deductibles will be allowed in any policies issued on January 25, 2006 City of Miami Beach Bid No: 06-05/06 13 of 27 this contract unless specific safeguards have been established to assure an adequate fund for payment of deductibles by the insured and approved by the City's Risk Manager. The liability insurance coverage shall extend to and include the following contractual indemnity and hold harmless agreement: "The contractor hereby agrees to indemnify and hold harmless the City of Miami Beach, a municipal corporation, its officers, agents, and employees from all claims for bodily injuries to the public in and up to the amount of $1 ,000,000.00 for each occurrence and and for all damages to the property of others in and up to the amount of $1,000,000.00 for each occurrence per the insurance requirement under the specifications including costs of investigation, all expenses of litigation, including reasonable attorney fees and the cost of appeals arising out of any such claims or suits because of any and all acts of omission or commission of any by the contractor, his agents, servants, or employees, or through the mere existence of the project under contract". The foregoing indemnity agreement shall apply to any and all claims and suits other than claims and suits arising out of the sole and exclusive negligence of the City of Miami Beach, its officers, agents, and employees, as determined by a court of competent jurisdiction. The contractor will notify his insurance agent without delay of the existence of the Hold Harmless Agreement contained within this contract, and furnish a copy of the Hold Harmless Agreement to the insurance agent and carrier. The contractor will obtain and maintain contractual liability insurance in adequate limits for the sole purpose of protecting the City of Miami Beach under the Hold Harmless Agreement from any and all claims arising out of this contractual operation. The contractor will secure and maintain policies of subcontractors. All policies shall be made available to the City upon demand. Compliance by the contractor and all subcontractors with the foregoing requirements as to carrying insurance and furnishing copies of the insurance policies shall not relieve the contractor and all subcontractors of their liabilities and obligations under any Section or Provisions of this contract. Contractor shall be as fully responsible to the City for the acts and omissions of the subcontractor and of persons employed by them as he is for acts and omissions of persons directly employed by him. Insurance coverage required in these specifications shall be in force throughout the contract term. Should any awardee fail to provide acceptable evidence of current insurance within seven days of receipt of written notice at any time during the contract term, the City shall have the right to consider the contract breached and justifying the termination thereof. If bidder does not meet the insurance requirements of the specifications; alternate insurance coverage, satisfactory to the Risk Manager, may be considered. It is understood and agreed that the inclusion of more than one insured under these policies . shall not restrict the coverage provided by these policies for one insured hereunder with respect to a liability claim or suit by another insured hereunder or an employee of such other insured and that with respect to claims against any insured hereunder, other insureds hereunder shall be considered members of the public; but the provisions of this Cross Liability clause shall apply only with respect to liability arising out of the ownership, maintenance, use, occupancy or repair of such portions of the premises insured hereunder as are not reserved for the exclusive use of occupancy of the insured against whom claim is made or suit is filed. January 25, 2006 City of Miami Beach Bid No: 06-05/06 14 of 27 INSURANCE CHECK LIST XXX 1. XXX 2. XXX 3. XXX 5. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000.00 per occurrence for bodily injury property damage to include Premisesl Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements" of specifications). Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired automobiles included. 4. Excess Liability - $ .00 per occurrence to follow the primary coverages. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: _ Builders Risk completed value _ Liquor Liability _ Fire Legal Liability _ Protection and Indemnity _ Employee Dishonesty Bond Other $ $ $ $ $ $ .00 .00 .00 .00 .00 .00 XXX 7. Thirty (30) days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the bid number and title BIDDER AND INSURANCE AGENT STATEMENT: We understand the Insurance Requirements of these specifications and that evidence of this insurance may be required within five (5) days after bid opening. Bidder Signature of Bidder January 25, 2006 City of Miami Beach Bid No: 06-05/06 15 of 27 PRINTING OF THE CITY OF MIAMI BEACH BROCHURES BID # 06-05/06 2.0 SPECIAL CONDITIONS 2.1 PURPOSE: The purpose of this bid is to establish a contract, by means of sealed bids, with a qualified vendor for the printing of the City of Miami Beach brochures as listed and specified herein. 2.2 TERM OF CONTRACT: This contract shall remain in effect for a period of (1) one year from date of contract execution by the Mayor and City Clerk, and may be renewed by mutual agreement for three (3) additional years. Providing the successful bidder will agree to maintain the same price, terms and conditions of the current contract, this contract could be extended for an additional three (3) years, on a year to year basis, if mutually agreed upon by both parties. 2.3 METHOD OF AWARD Award of this contract may be made to primary and secondary lowest and best bidders, as defined in General Conditions 1.48, whose bid will be most advantageous to the City of Miami Beach. Should the primary vendor fail to comply with the Terms and Conditions of this Contract, the City reserves the right to award to the secondary vendor, if it is deemed to be in the best interest of the City. 2.4 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT: If the bidder is awarded a contract under this bid solicitation, the prices quoted by the bidder on the Bid Form shall remain fixed and firm during the term of this contract; provided, however, that the bidder may offer incentive discounts from this fixed price to the City at any time during the contractual term. 2.5 SHIPPING TERMS: Prices shall include freight to City's mail house and City premises, and shall be F.O.B. Destination. Vendor shall hold title to the goods until such time as they are delivered to, and accepted by, an authorized City representative. Brochures shall be delivered in cartons. 2.6 CONTACT PERSON: The contact person for this Invitation to Bid is Marta Fernandez. The contact person may be reached by phone: 305.673.7490; fax: 305.673.7851; or e-mail: martafernandezrubio@miamibeachfl.qov . Communications between a proposer, bidder, lobbyist or consultant and Procurement Staff is limited to matters of process or procedure. Requests for additional information or clarifications must be made in writing to the contact person, with a copy to the City Clerk, no later than ten (10) calendar days prior to the scheduled Bid opening date. The City will issue replies to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the deadline for responding to the Bid. Bidders should not rely on representations, statements, or explanations other than those made in this Bid or in any written addendum to this Bid. Bidders should verify with the Procurement Division prior to submitting a proposal that all addenda have been received. YOU MUST FAMILIARIZE YOURSELF WITH GENERAL CONDITION 1.66, ENTITLED CONE OF SILENCE, WHICH SETS FORTH THE POLICIES AND PROCEDURES RELATIVE TO ORAL AND WRITTEN COMMUNICATIONS. January 25, 2006 City of Miami Beach Bid No: 06-05/06 16 of 27 2.7 SAMPLES: Bidders may be required to submit samples of similar work upon City's request. Successful bidder will provide the City of Miami Beach with a sample of the paper they propose to furnish. The City reserves the right to request a sample of the paper to be used prior to each printing to ensure compliance with proposed paper. 2.8 DELIVERY TIME: Successful bidder shall provide a final product ready for shipment 14 calendar days prior to the date of the mailing of the brochures to the City of Miami Beach residents. Copies shall be delivered to the City's mail house (A&B Mailer), and the Parks and Recreation Department and Office of Communications (See Section 2.20 Facility Location for addresses). .2.9 LIQUIDATED DAMAGES: Failure to provide copies of the brochures within the specified time may result in the successful bidder being assessed the additional cost incurred by the City (liquidated damages) for any and all expenses associated with the service performed by a secondary vendor. 2.10 PERCENTAGE ABOVE VENDOR COST/ DISCOUNTS (From published price lists): N/A 2.11 ESTIMATED QUANTITIES: Quantities stated are for bidders' guidance only and no guarantee is given or implied as to quantities that will be used during the contract period. Estimated quantities are based upon previous needs and estimated usage for a one (1) year period. Said estimated quantities may be used by the City for the purpose of evaluating the low bidder meeting specifications. 2.12 HOURLY RATE: N/A 2.13 WARRANTY: N/A 2.14 PRODUCT/CATALOG INFORMATION: N/A 2.15 REFERENCES (PROVIDE REFERENCES, IN THE CUSTOMER REFERENCE FORM) Each bid must be accompanied by a minimum of six (6) references. 2.16 COMPLETE PROJECT REQUIRED: These specifications describe the various items or classes of work required, enumerating or defining the extent of same necessary, but failure to list any items or classes under scope of the several sections shall not relieve the contractor from furnishing, installing or performing such work where required by any part of these specifications, or necessary to the satisfactory completion of the projecUservice. 2.17 FACILITY LOCATION: Successful bidder will deliver in cartons direct mailed copies to: A&B Bulk Mailers 4412 N.W. 74th Avenue Miami FI 33166 Over runs to be delivered to: Parks and Recreation Department 2100 Washington Ave. Miami Beach, FI 33139 Office of Communications 1700 Convention Center Drive Miami Beach, FI 33139 January 25, 2006 City 01 Miami Beach Bid No: 06-05/06 170127 2.18 BIDDER QUALIFICATIONS: In order for bids to be considered, bidders must submit with their bid, evidence that they are qualified to satisfactorily perform the specified service. Evidence shall include all information necessary to certify that the bidder: maintains a permanent place of business; has not had just or proper claims pending against him or his firm; and has provided similar type, size and complexity of such service. The evidence will consist of listing of contracts for similar materials that have been provided to public and private sector clients, within the last three (3) years. 2.19 LATE BIDS: At time, date, and place above, bids will be publicly opened. Any bids or proposals received after time and date specified will be returned to the bidder unopened. The responsibility for submitting a bid/proposal before the stated time and date is solely and strictly the responsibility of the bidder/proposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. 2.20 EXCEPTIONS TO SPECIFICATIONS: Exceptions to the specifications shall be listed on the Bid Form and shall reference the section. Any exceptions to the General or Special Conditions shall be cause for the bid to be considered non-responsive. 2.21 COMPLETE INFORMATION REQUIRED ON BID FORM: All bids must be submitted on the attached Bid Form and all blanks filled in. To be considered a valid bid, the ORIGINAL AND ONE COpy of the Bid Form pages and all required submittal information must be returned, properly completed, in a sealed envelope as outlined in the first paragraph of General Conditions. 2.22 MAINTENANCE AGREEMENT: N/A 2.23 EQUAL PRODUCT: N/A 2.24 CUSTOMER SERVICE: Excellent customer service is the standard of the City of Miami Beach. As contract employees of the City, all employees will be required to adhere to the City's "Service Excellence" standards and expected to conduct themselves in a professional, courteous and ethical manner in all situations. The successful bidder's employees must work as a cooperative team of well-trained professionals, and must serve the public with dignity and respect. All business transactions with the City will be conducted with honesty, integrity, and dedication. January 25, 2006 City of Miami Beach Bid No: 06-05/06 18 of 27 PRINTING OF THE CITY OF MIAMI BEACH BROCHURES BID # 06-05/06 3.0 MINIMUM SPECIFICATIONS 3.1 GENERAL The City of Miami Beach has two publications as follows: The "MB Magazine" is printed six times per year and is produced by the Office of Communications of the City of Miami Beach. The "Recreation Review" brochure is printed three times per year and highlights the City's Parks and Recreation activities and events. A sample of the Recreation Review publication can be found on the City's website at the following link: http://miamibeachfl.qov/newcitv/depts/rcpa/winter2006/cover.asp; or bidders may go to the City's webpage at www.miamibeachfl.gov.click on the "Resident" menu, scroll down to "Parks and Recreation", and click "Recreation" to the right. The Recreation Review magazine should appear on the top left hand corner. 3.2 SPECIFICATIONS 1. Description Brochure 32-40 pages self cover 2. Quantity Estimated 70,000 copies (each brochure) 3. Ink Colors 4/4 process color (Full Bleed) 4. Stock 70# Glossy paper 5. Pages 32,36 or 40 pages 6. Final Size 8 }'2 x 11 upright 7. Trim Size 10-3/8 x 10-7/8 (MB Magazine) and 8-1/4 X 10-5/8 8. Artwork Camera-ready/CD supplied by City or via FTP web-drop 9. Format Macintosh or PC 10. Software used Photoshop 7/CS QuarkXpress 6.0 Illustrator 10/CS InDesign PaaeMaker 7.0 11. Proofs HP'S + high Resolution Digital proofs Match PrinUPre-press Samole 12. Binder Work Fold, saddle stitch and trim 13. Digital Specs 32, 36 or 40 pages book 8 }'2 x 11 Outfilm 11 x17 match print 14. Delivery 56,000 copies delivered to City's mail house, over runs delivered to City premises 14. Packing and Cartons, freight prepaid to City's premises and City's Mail House (A&B Shippinq Bulk Mailer) 13. F.O.B. Destination 14. Location of printer 50 mile radius from City of Miami Beach. January 25, 2006 City of Miami Beach Bid No: 06-05/06 19 of 27 3.3 ADDITIONAL INFORMATION The MB Magazine brochure will be printed bi-monthly. The Recreation Review brochure will be printed at the same time as the MB brochure three times a year for the December/January, April/May and AugusUSeptember publications. Successful bidder will ship approximately 56,000 copies of each publication, in cartons, to the City's mail house, located at 4412 N.W. 74th Avenue, Miami FI 33166. Over runs of the MB Magazine shall be shipped in cartons to the Office of Communications, located at 1700 Convention Center Drive, Miami Beach, FI 33139. Over runs of the Recreation Review shall be shipped in cartons to the City of Miami Beach Parks and Recreation Department, located at 21 00 Washington Avenue, Miami Beach, FI 33139. Prices shall include freight to City's mail house and City premises. City staff must be involved in the entire process. A pre-press sample is required. City's personnel will be present to see first magazine off press for changes/adjustments if necessary during the printing process. Alterations which do not require additional work or material shall be allowed at no charge. Printer shall be located within a 50-mile radio from the City of Miami Beach, 1700 Convention Center Drive, Miami Beach FI 33139. Bidders are requested to provide the cost per four extra pages per 70,000 brochures in the space provided on the Proposal Page. This cost will be added/subtracted from the 32-page publication cost. January 25, 2006 City of Miami Beach Bid No: 06-05/06 20 of 27 PRINTING OF THE CITY OF MIAMI BEACH SEASONAL BROCHURES BID # 06-05/06 COMPANY NAME: Bid Proposal Page 1 of 2 We propose to provide all labor, materials, tools and equipment necessary for the printing of the City of Miami Beach brochures as specified herein. Prices include freight to City's mail house and City premises. Cost per Publication (Est. 70,000 Copies) Annual cost 1. Cost for 32-page publication Recreation Review $ X3 = $ 2. Cost for 32-page publication MB Magazine $ X 6 = $ Cost per extra 4 pages (per 70,000 brochures) $ The City reserves the right to vary the number of pages throughout the life of the contract. The cost per extra 4 pages will be added /subtracted from the 32-page publication cost. January 25,2006 City of Miami Beach Bid No: 06-05/06 21 of 27 PRINTING OF THE CITY OF MIAMI BEACH SEASONAL BROCHURES BID # 06-05/06 Bid Proposal Page 2 of 2 PAYMENT TERMS: NET 30. If other, specify here ANY LETTERS, ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE CONSIDERED PART OF THE BID MUST BE SUBMITTED IN DUPLICATE. SUBMITTED BY: COMPANY NAME: SIGNED: (I certify that I am authorized to execute this proposal and commit the bidding firm) Bidders must acknowledge receipt of addendum (if applicable). Addendum NO.1: Addendum NO.2: I nsert Date Insert Date Addendum -No.3: Addendum NO.4: I nsert Date I nsert Date NAME/TITLE(Print): ADDRESS: CITY/STATE: ZIP: TELEPHONE NO: FACSIMILE NO: FEDERAL 1.0.#: January 25, 2006 City of Miami Beach Bid No: 06-05/06 22 of 27 PRINTING OF THE CITY OF MIAMI BEACH SEASONAL BROCHURES BID # 06-05/06 BID CHECK LIST To ensure that your bid is submitted in conformance with the Contract Documents, please verify that the following items have been completed and submitted as required. X Original and one copy of bid (including all submittal information) General Conditions Section 1.1 Special Conditions Section 2.21 X Execution of Bid General Conditions Section 1.2 N/A Equivalents/Equal Product General Conditions Section 1.10 Special Conditions Section 2.24 Insurance and Indemnification (including Insurance Checklist) X General Condition Section 1.26 General Conditions Section 1.58 N/A Bid Guaranty/Performance Bond General Condition Section 1.27 N/A Warranty Special Conditions Section 2.13 X Samples Special Conditions Section 2.17 X References Special Conditions Section 2.15 / Page 24 X Bidder Qualifications Special Conditions Section 2.18 X Exceptions to Specifications Special Conditions Section 2.20 Contractor's Questionnaire X (Page 26) January 25, 2006 City of Miami Beach Bid No: 06-05/06 23 of 27 PRINTING OF THE CITY OF MIAMI BEACH SEASONAL BROCHURES BID # 06-05/06 CUSTOMER REFERENCE LISTING Bidder's shall furnish the names, addresses, and telephone numbers of a minimum of six (6) clients or government organizations for which the Contractor is currently furnishing or has furnished, similar type, size and complexity of work as specified herein. (See References Section 2.18) 1) Company Name Address Contact Person/Contract Amount Telephone No. Fax No. E-mail 2) Company Name Address Contact Person/Contract.Amount Telephone No. Fax No. E-mail 3) Company Name Address Contact Person/Contract Amount Telephone No. Fax No. E-mail January 25, 2006 City of Miami Beach Bid No: 06-05/06 '24 of 27 PRINTING OF THE CITY OF MIAMI BEACH SEASONAL BROCHURES BID # 06-05/06 CUSTOMER REFERENCE LISTING (CONTD.) 4) Company Name Address Contact Person/Contract Amount Telephone No. Fax No. E-mail 5) Company Name Address Contact Person/Contract Amount Telephone No. Fax No. E-mail 6) Company Name Address Contact Person/Contract Amount Telephone No. Fax No. E-mail January 25, 2006 City of Miami Beach Bid No: 06-05/06 25 of 27 PRINTING OF THE CITY OF MIAMI BEACH SEASONAL BROCHURES BID # 06-05/06 CONTRACTOR'S QUESTIONNAIRE NOTE: Information supplied in response to this questionnaire is subject to verification. Inaccurate or incomplete answers may be grounds for disqualification from award of this bid. Submitted to The Mayor and City Commission of the City of Miami Beach, Florida: By Principal Office How many years has your organization been in business under your present business name? Does your organization have current occupational licenses entitling it to do the work/service contemplated in this Contract? Please state Iicense(s) type and number: Include copies of above licenses and certificates with proposal. Have you ever had a contract terminated due to Jailure to comply with contractual" specifications? If so, where and why? In what other lines of business are you financially interested or engaged? Give references as to experience, ability, and financial standing January 25, 2006 City of Miami Beach Bid No: 06-05/06 26 of 27 PRINTING OF THE CITY OF MIAMI BEACH SEASONAL BROCHURES BID # 06-05/06 CONTRACTOR'S QUESTIONNAIRE (CONTD.) Vendor Campaign Contribution(s): a. You must provide the names of all individuals or entities (including your sub-consultants) with a controlling financial interest. Theterm "controlling financial interest" shall mean the ownership, directly or indirectly, of 10% or more of the outstanding capital stock in any corporation or a direct or indirect interest of 10% or more in a firm. The term "firm" shall mean any corporation, partnership, business trust or any legal entity other than a natural person. b. Individuals or entities (including our sub-consultants) with a controlling financial interest: have have not contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. Please provide the name(s) and date(s) of said contributions and to whom said contribution was made. I HEREBY CERTIFY that the above answers are true and correct. (SEAL) (SEAL) January 25, 2006 City of Miami Beach Bid No: 06-05/06 27 of 27