HomeMy WebLinkAbout2006-26205 Reso
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RESOLUTION NO. 2006-26205
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, RATIFYING AMENDMENT NO.1, IN THE AMOUNT
OF $555,784, TO THE DESIGN/BUILD AGREEMENT, FOR THE
WASHINGTON AVENUE IMPROVEMENTS PROJECT, PHASES II, IV, AND V,
WITH RIC-MAN INTERNATIONAL, INC., SAID AMENDMENT PROVIDING FOR
DESIGN, PERMITTING, CONSTRUCTION AND CONSTRUCTION
ADMINISTRATION SERVICES FOR THE IMPLEMENTATION OF ADDITIONAL
STORM DRAINAGE AND OTHER MISCELLANEOUS IMPROVEMENTS, AT
6TH, 7TH, 8TH, 9th and 11th STREETS, RELATED TO THE DRAINAGE IN THE
ADJACENT FLAMINGO/LUMMUS NEIGHBORHOOD; AND APPROVING THE
USE OF FUNDS, IN THE AMOUNT OF $555,784, FOR THE AMENDMENT,
FROM PREVIOUSLY APPROPRIATED FUNDS FOR THE
FLAMINGO/LUMMUS NEIGHBORHOOD BID PACKAGE 10A.
WHEREAS, the Washington Avenue Improvements Project, Phases II, IV, and V (the
Project) is one of the components of the City's Neighborhood Improvements Program; and
WHEREAS, construction of the Project is presently well ahead of schedule and is nearing
completion; and
WHEREAS, in January 2004, the City entered into a Design/Build Agreement with the firm
of Ric-Man International, Inc. (Ric-Man), for the design and construction of the Project, which
consisted of drainage, water and sewer installations, lighting, landscaping, sidewalks, and other
renovations and reconstruction (the Agreement); and
WHEREAS, the Agreement with Ric-Man included the intent of providing an engineering
evaluation, analysis and recommendation on the conditions of drainage in Washington Ave at alii,
7th, 8th, 9th and 11th Streets required a proposal from Ric-Man for the engineering study and a
proposal for the complete design and construction of the recommended improvements using the
documents prepared by EDAW for the Flamingo/Lummus Neighborhood; and
WHEREAS, if the City and Ric-Man could reach an agreement on the value of the work,
the proposal would be submitted to the City Commission for approval and an additional
appropriation; and
WHEREAS, the work in this proposal was required for the coordination of drainage
improvements in Washington Avenue which are related to future drainage improvements in the
Flamingo/Lummus Neighborhood Right of Way Project, because the drainage systems in both areas
are intimately integrated and it made more sense for these improvements to be implemented at the
same time as Washington Avenue; and
WHEREAS, accordingly, the City Administration and Ric-Man negotiated the attached
Amendment No. 1 to the Agreement, in the amount of $555,784, which would provide for design,
permitting, construction, and construction administration services for the implementation of the
aforestated drainage improvements, as well as other miscellaneous improvements related to the
Project; and
WHEREAS, Amendment No. 1 includes construction and design costs, construction
engineering inspections, and a public information component; and
WHEREAS, it has been recently determined that, although the additional work included in
Amendment NO.1 was contemplated in the original Agreement, and the work was prosecuted and
has been completed; and
WHEREAS, even though the Administration believes that the additional work was consistent
with the scope contemplated in Amendment NO.1 of the Agreement, the Capital Improvement
Projects Office, in an abundance of caution, is now requesting that said Amendment be retroactively
approved.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission
hereby ratifies the attached Amendment No.1, in the amount of $555,784, to the Design/Build
Agreement, for the Washington Avenue Improvement Project, Phases II, IV, and V, with Ric-Man
International, Inc.; said Amendment providing for design, permitting, construction and construction
administration services for the implementation of the additional storm drainage and other
miscellaneous improvements, at 6th, ih, 8th, 9th and 11th Streets, related to the drainage in the
adjacent Flamingo/Lummus Neighborhood; and approving the use of funds, in the amount of
$555,784, for the Amendment, from previously appropriated funds for the Flamingo/Lummus
Neighborhood Bid Package 10a.
PASSED and ADOPTED this 7th day 0
,2006.
ATTEST:
~6 f{Ll~
CITY CLERK
Robert Parcher
T:\AGENDA\2006~un0706\Regular\WashingtonAveFlamingoLu
MAYOR
David Dermer
Reso.doc '
APPROVED AS TO
FORM & LANGUAGE
& F EXECUTION
,I, 'O~
~
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission ratifying Amendment No.1, in the amount of $555,784, to
the Design/Build Agreement with Ric-Man International, Inc., providing design, permitting, construction and
construction administration services for the implementation of additional storm drainage and other
miscellaneous improvements, at 6th, ih, 8th, 9th and 11th streets, in Washington Ave., related to the
drainage in the adjacent Flamingo/Lummus Neighborhood; and approving use of the funds, in the amount
of $555,784, from reviousl a ro riated funds for the Flamin o/Lummus Nei hborhood.
Ke Intended Outcome Su orted:
To ensure well designed quality capital projects.
Issue:
Should the City Commission approve the Amendment?
Item Summa IRecommendation:
In January, 2004, the City entered into a Design/Build Agreement with the firm of Ric-Man International,
Inc. (Ric-Man), for the design and construction of the improvements which consisted of drainage, water
and sewer installations, and included lighting, landscaping, sidewalks, and other renovations and
reconstruction. The original Agreement with Ric-Man included the intent of providing an en~ineering
evaluation, analysis and recommendation on the conditions of drainage in Washington Ave at 6 ,ih, 8t11,
9th and 11th Streets. It required a proposal from Ric-Man for the engineering study and a proposal for the
design and construction of the recommended improvements using the documents prepared by EDAW for
the Flamingo/Lummus Neighborhood. If the City and Ric-Man could reach an agreement on the value of
the work, the proposal would be submitted to the City Commission for approval. The work in this proposal
was required for the coordination of drainage improvements in Washington Avenue which are related to
future drainage improvements in the Flaming/Lummus Neighborhood Right of Way project. The drainage
systems in both areas are intimately integrated and it made sense for the improvements to be
implemented at the same time as the Washington Avenue project for a more complete installation and
better coordination with future work. A Change Order was previously issued and the work has already
been performed. This was done on the basis of the original Agreement with Ric-Man and the award by the
City Commission. It has been recently determined that, although the additional construction included in
this Amendment was mentioned in the Commission award Memorandum and subsequently made part of
Ric-Man's Agreement via Change Order, the value was intended to be approved by the City Commission.
Based on the recommendations made by Hazen & Sawyer and CIP staff on the Amendment and Change
Order, the Administration is requesting ratification of Amendment NO.1 to the Ric-Man Agreement, in the
amount of $555,784, which includes construction and design costs, Construction Engineering Inspections,
and the public information component. Funding is available from previously appropriated funds in the 2005
Ca ital Bud et for the Flamin o/Lummus Nei hborhood Bid Packa e 10A.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of
Funds:
428-2330-060357
@l]
OBPI
Financial Impact Summary:
Ci Clerk's Office Le islative Trackin
Jorge E. Chartrand
Si n-Offs:
t City Manager
m
...,.
MIAMI BEACH
AGENDA ITEM
DATE
C.7B
(, - 7-0(;
m MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachR.gov
COMMISSION MEMORANDUM
FROM:
Mayor David Dermer and Members of the City Commission
Jorge M. Gonzalez, City Manager \ v-~
June 7, 2006 U
TO:
DATE:
SUBJECT:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, RATIFYING AMENDMENT NO.1, IN THE AMOUNT
OF $555,784, TO THE DESIGN/BUILD AGREEMENT, FOR THE WASHINGTON
AVENUE IMPROVEMENTS PROJECT, PHASES II, IV, AND V, WITH RIC-MAN
INTERNATIONAL, INC., SAID AMENDMENT PROVIDING FOR DESIGN,
PERMITTING, CONSTRUCTION AND CONSTRUCTION ADMINISTRATION
SERVICES FOR THE IMPLEMENTATION OF ADDITIONAL STORM DRAINAGE
AND OTHER MISCELLANEOUS IMPROVEMENTS, AT 6TH, 7TH, 8TH, 9th and 11th
STREETS, RELATED TO THE DRAINAGE IN THE ADJACENT
FLAMINGO/LUMMUS NEIGHBORHOOD; AND APPROVING THE USE OF
FUNDS, IN THE AMOUNT OF $555,784, FOR THE AMENDMENT, FROM
PREVIOUSLY APPROPRIATED FUNDS FOR THE FLAMINGO/LUMMUS
NEIGHBORHOOD BID PACKAGE 10A.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding, in the amount of $555,784, was available from previously appropriated funds in
account number 428-2330-060357 in the 2005 Capital Budget for the Flamingo/Lummus
Neighborhood Bid Package 10A.
ANALYSIS
The Washington Avenue Improvements Project, Phases II, IV, and V (the Project) is one of
the components of the City's neighborhood improvements projects. Construction of the
Project is presently well ahead of schedule and is nearing completion. In January, 2004, the
City entered into a Design/Build Agreement with the firm of Ric-Man International, Inc. (Ric-
Man), for the design and construction of the improvements which consisted of drainage,
water and sewer installations, and included lighting, landscaping, sidewalks, and other
renovations and reconstruction.
The original Agreement with Ric-Man included the intent of providing an engineering
evaluation, analysis and recommendation on the conditions of drainage in Washington Ave
at 6th, th, 8th, 9th and 11 th Streets. The original Agreement required a proposal from Ric-Man
for the engineering study and a proposal for the complete design and construction of the
recommended improvements using the documents prepared by EDAW for the
Flamingo/Lummus Neighborhood. If the City and Ric-Man could reach an agreement on the
value of the work, the proposal would be submitted to the City Commission for approval and
an additional appropriation (Attachment 1).
City Commission Memorandum - 16TH Street Drainage
June 7, 2006
Page 20f2
The work in this proposal was required for the coordination of drainage improvements in
Washington Avenue which are related to future drainage improvements in the
Flaming/Lummus Neighborhood Right of Way project. The drainage systems in both areas
are intimately integrated and it made more sense for the improvements to be implemented at
the same time as the Washington Avenue project for a more complete installation and better
coordination with future work. The work included removal of existing culverts and installation
of new storm water piping and drainage structures which will, in the future, integrate with the
improvements made in Flamingo/Lummus.
This Amendment includes construction and design costs, Construction Engineering
Inspections, and the public information component. A Change Order was previously issued
and the work has already been performed. This was done on the basis of the original
Agreement with Ric-Man and the original award by the City Commission. It has been
recently determined that, although the additional construction included in this Amendment
was mentioned in the Commission award Memorandum and subsequently made part of Ric-
Man's Agreement via Change Order, the value was intended to be approved by the City
Commission. Consequently, even though the Change Order was not in conflict with any
statute or code and was consistent with the requirements of the Ric-Man Agreement, the
Capital Improvement Projects Office (CIP), in an abundance of caution, is now requesting
that the Amendment and Change Order be retroactively approved as intended by the
requirements of the overall Washington Avenue project and as mentioned in the award
memorandum dated January 14, 2004.
CONCLUSION
Based on the recommendations made by Hazen & Sawyer and CIP staff on the Amendment
and Change Order, the Administration is requesting ratification of Amendment No. 1
(Attachment 2) to the Ric-Man Agreement, in the amount of $555,784, which includes
construction and design costs, Construction Engineering Inspections, and the public
information component. Funding was available from previously appropriated funds in the
2005 Capital Budget for the Flamingo/Lummus Neighborhood Bid Package 10A.
Attachments
T:\AGENDA\2006\jun0706\Regular\WashingtonAveFlamingoLummusmemo.doc