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HomeMy WebLinkAbout2006-26209 Reso RESOLUTION NO. 2006-26209 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE AN INTERLOCAL AGREEMENT WITH MIAMI-DADE COUNTY FOR FUNDING, IN THE AMOUNT OF $2,000,000, FROM THE BUILDING BETTER COMMUNITIES GENERAL OBLIGATION BOND PROGRAM, FOR THE RENOVATION OF OLD CITY HALL, AS APPROVED BY THE VOTERS IN THE NOVEMBER 2, 2004 COUNTYWIDE REFERENDUM; FURTHER AUTHORIZING THE EXECUTION OF ALL NECESSARY DOCUMENTS RELATED TO THIS AGREEMENT. WHEREAS, on November 2, 2004, the voters of Miami Dade County overwhelmingly supported and approved a referendum supporting the Building Better Communities General Obligation Bond Program (BBC GOB) to provide $2.9 billion to fund more than 300 capital improvements throughout the County over the next 15 to 20 years; and WHEREAS, as part of the Building Better Communities Bond Program, the Miami-Dade County Board of County Commissioners reviewed and approved allocations to municipalities throughout the County, including the City of Miami Beach; and WHEREAS, the City has a total of eight projects that are in advanced stages of renovation, including Old City Hall and the Administration desires to move forward and execute the agreement for Old City Hall, since the work is well underway and the City has advanced funds from General Fund Undesignated Fund Balance; and WHEREAS, the total BBC GOB allocation for Old City Hall is $2,000,000; and WHEREAS, two documents guide the BBC GOB Program: the Administrative Rules, which provide the guidelines for the Program; and the Interlocal Agreements, which will be executed for each project; and WHEREAS, the Administrative Rules and Interlocal Agreement were developed after the City's agreement with the County as to which projects to include, and the City has been working with the County on the language to be contained in both documents; and WHEREAS, the current Interlocal Agreement language requires municipalities to adhere to the County's procurement process; however, the County is working diligently to release municipalities from this procurement requirement through the adoption of a future ordinance to be presented to the Board of County Commissioners for a final vote in June 2006; and WHEREAS, since procurement for the Old City Hall project was underway prior to the County notifying municipalities of this requirement, the County has verbally agreed to exempt this project from the County procurement process requirement; and WHEREAS, three (3) additional principal issues remain outstanding regarding the language of the Administrative Rules and Interlocal Agreement; they include: 1. Fees/Pricing Policy The County requires that the City not discriminate when charging facility admission fees based on where a resident resides in the County Currently the City gives discounts to Miami Beach residents at our facilities, for entrance fees, and programs, including parks programs; 2. Naming Rights and Advertisement Space Offered on a Facility The County requires that, in the event that any naming rights or advertisement space is offered on a facility constructed or improved with BBC GOB Program funds, then Miami-Dade County's name, logo and slogan shall appear on the facility not less than once and equal to half the number of times the most frequent sponsor or advertiser is named, whichever is greater, 3. Substitution of other capital project funding. The County requires that BBC GOB funds not be used in substitution of other capital funding; and WHEREAS, the City continues to work with the County to revise language for these issues, as they were never discussed when the City and County were developing the list of City projects to be included in the BBC GOB program; and WHEREAS, the Administration recommends proceeding with approval of the Interlocal Agreement for the Old City Hall project, despite the outstanding items, since: 1. The City does not charge fees for admission to Old City Hall; 2. It is not anticipated that naming rights or advertisement space will be offered at Old City Hall; 3. There is no substitution of funds involved; and WHEREAS, matching funds are not required from the City to support the BBC GOB program funding for Old City Hall. NOW THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH that the Mayor and City Commission hereby authorize the City Manager or his designee to execute an Interlocal Agreement with Miami-Dade County for funding, in the amount of $2,000,000, from the Building Better Communities General Obligation Bond Program, for the renovation of Old City Hall, as approved by the voters in the November 2, 2004 Countywide referendum; further appropriating the grants; and authorizing the execution of all necessary documents related to this Agreement. PASSED and ADOPTED this 7th day of June , 2006 ~( ftLt~ CITY CLERK Robert Parcher MAYOR ATTEST: David Dermer T:\AGENDA\2006~un0706\consent\Old City Hall Reso.doc JMG/KB/JH APPROVED AS TO FORM & LANGUAGE ~4k- COMMISSION ITEM SUMMARY Condensed Title: A Resolution Authorizing The City Manager Or His Designee To Execute An Agreement With Miami-Dade County, For Funding, In The Amount Of $2,000,000 From The Building Better Communities General Obligation Bond Program, For The Renovation Of Old City Hall, As Approved By The Voters In The November 2,2004 Countywide Referendum. Ke Intended Outcomes Su orted: Ensure Well-Maintained Facilities Issue: Shall The City Execute An Agreement With Miami-Dade County, For Funding From The Building Better Communities General Obligation Bond Program, For The Renovation Of Old City Hall, As Approved By The Voters In The November 2, 2004 Countywide Referendum. Item Summa IRecommendation: On November 2, 2004, The Voters Of Miami Dade County Overwhelmingly Supported And Approved A Referendum Supporting The Building Better Communities General Obligation Bond Program (BBC GOB) To Provide $2.9 Billion To Fund More Than 300 Capital Improvements Throughout The County Over The Next 15 To 20 Years. As Part Of The Building Better Communities Bond Program, The Miami-Dade County Board Of Commissioners Reviewed And Approved Allocations To Municipalities Throughout The County, Including The City Of Miami Beach. The City Of Miami Beach Was Awarded Funding For Facilities On Miami Beach. The Administration Proposes Executing The Agreement For Old City Hall At This Time. The Total BBC GOB Allocation For Old City Hall Is $2,000,000 And The City Has Already Completed A Considerable Amount Of Work At Old City Hall, Which Is Pending Reimbursement By BBC GOB Funds. As Such, The Administration Proposes Moving Forward With The Execution Of The Old City Hall Contract In Order To Start Requesting Reimbursement Of These Funds. The Administration Requests Approval To Authorize The City Manager Or His Designee To Execute A Grant Agreement Between The City And Miami-Dade County, For Funding From The Building Better Communities General Obli ation Bond Pro ram, For The Renovation Of Old Ci Hall. Advisory Board Recommendation: I N/A Financial Information: Source of Funds: D N/A - No Matching Funds Required Financial Impact Summary: Ci Clerk's Office Le islative Trackin Kathie Brooks, Director, Office Of Budget And Performance Improvement to .,... MIAMI BEACH. AGENDA ITEM DATE C7E r, -7-O~ lD MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachR.gov COMMISSION MEMORANDUM FROM: Mayor David Dermer and Members of the City Commission Jorge M. Gonzalez, City Manager J ry June 7, 2006 TO: DATE: SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE AN AGREEMENT WITH MIAMI-DADE COUNTY, FOR FUNDING IN THE AMOUNT OF $2,000,000 FROM THE BUILDING BETTER COMMUNITIES GENERAL OBLIGATION BOND PROGRAM, FOR THE RENOVATION OF OLD CITY HALL, AS APPROVED BY THE VOTERS IN THE NOVEMBER 2, 2004 COUNTYWIDE REFERENDUM; FURTHER AUTHORIZING THE EXECUTION OF ALL NECESSARY DOCUMENTS RELATED TO THIS AGREEMENT. ADMINISTRATION RECOMMENDATION Adopt the Resolution. ANALYSIS On November 2, 2004, the voters of Miami Dade County overwhelmingly supported and approved a referendum supporting the Building Better Communities General Obligation Bond Program (BBC GOB) to provide $2.9 billion to fund more than 300 capital improvements throughout the County over the next 15 to 20 years. As part of the Building Better Communities Bond Program, the Miami-Dade County Board of County Commissioners reviewed and approved allocations to municipalities throughout the County, including the City of Miami Beach. The City of Miami Beach will be constructing and/or renovating the following facilities financed partially with BBC GOB funds: Lummus Park, South Pointe Park, Beach Maintenance Facility, Beachfront Restrooms, Flamingo Park, Normandy Shores Golf Course, Band Shell Park, Scott Rakow Youth Center, 4151 Street Bridge Repair/Restoration, Fire Station #2, Fire Station #4, South Shore Community Center, Flagler Memorial Monument, Monument Island, Old City Hall and Miami Beach Convention Center. Additional other GOB projects in the City include the renovation of North Shore Branch Library, improvements to the Wolfsonian and Beach Erosion Mitigation and Renourishment Projects. The City has a total of eight projects that are in advanced stages of renovation, including Old City Hall. The Administration desires to move forward and execute the agreement for Old City Hall, since the work is well underway and the City has advanced funds from General Fund Undesignated Fund Balance. The total BBC GOB allocation for Old City Hall is $2,000,000 and the City has already completed a considerable amount of work at Old City Hall, which will be reimbursed by BBC GOB funds. As such, the Administration proposes moving forward with the execution of the Old City Hall contract in order to start requesting reimbursement of these funds. Commission Memorandum Page 2 Two documents guide the BBC GOB program: the Administrative Rule, which provides the guidelines for the program; and the Interlocal Agreements, which will be executed for each project. The Administrative Rule and Interlocal Agreement were developed after the City's agreement with the County as to which projects to include and after approval by the voters. The City has been working with Miami-Dade County on the language contained in both the Administrative Rule and the Interlocal Agreement. One outstanding issue that the County has identified relates to the Procurement procedures to which municipalities are required to adhere. The current guidelines state that the City must use the County's procurement process for all projects, including, but not limited to the requirement that the City shall cooperate and cause its contractors and consultants to cooperate with the County's Department of Business Development ("DBD") to identify and establish appropriate Community Small Business Enterprise ("CSBE") subcontractor and local workforce (CWP) goals for construction trade and labor work associated with the project; and that the City comply with all CBSE subcontractor and local workforce goals established by DBD and compliance with all other requirements of the CSBE Participation Provisions and Community Workforce Program Provisions. For interlocals for subsequent BBC GOB projects, the County is working diligently to release municipalities from the procurement requirements, with the support of the City of Miami Beach and other municipalities in Miami-Dade County. The Ordinance releasing non-profit organizations and muniCipalities from having to adhere to the County's procurement process was passed by the County Commission's Infrastructure and land Use Committee on Tuesday, May 16, 2006. The Ordinance will go before the full Board of County Commission for a final vote within the next few weeks. However, since procurement for the Old City Hall project was underway prior to the County notifying municipalities of this requirement, the Old City Hall project has been exempted by the County from the County procurement process requirement. Three additional issues remain outstanding regarding the language of the Administrative Rule and Agreement, they include: 1. Fees/Pricing Policy The County requires that the City not discriminate when charging facility admission fees based on where a resident resides in the County. Currently the City gives discounts to Miami Beach residents at our facilities for entrance fees, and programs, including parks programs. 2. Naming Rights and Advertisement Space Offered on a Facility The County requires that, in the event that any naming rights or advertisement space is offered on a facility constructed or improved with BBC GOB Program funds, then Miami-Dade County's name, logo and slogan shall appear on the facility not less than once and equal to half the number of times the most frequent sponsor or advertiser is named, whichever is greater. 3. Substitution of other capital project funding. The County requires that BBC GOB funds not be used in substitution of other capital funding. Commission Memorandum Page 3 The City continues to work with the County to revise language for these issues as they were never discussed when the City and County were developing the list of City projects to be included in the BBC GOB. However, the City recommends proceeding with Old City Hall, . despite the outstanding items, since: 1. The City does not charge fees for admission to Old City Hall; 2. It is not anticipated that naming rights or advertisement space will be offered at Old City Hall; 3. There is no substitution of funds involved. Matching funds are not required from the City to support the BBC GOB funding. CONCLUSION The Administration requests approval to authorize the City Manager or his designee to execute a grant agreement with Miami-Dade County, for funding, in the amount of $2,000,000 from the Building Better Communities General Obligation Bond Program, for the renovation of Old City Hall, as approved by the voters in the November 2, 2004 countywide referendum; further appropriating the grant; and authorizing the execution of all necessary documents related to this agreement. JMG/KB/JH T:\AGENDA\2006\jun0706\consent\Old City Hall GOB AGmt .doc