HomeMy WebLinkAbout2006-26220 Reso
RESOLUTION NO. 2006-26220
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, RATIFYING A CONTRACT, IN THE TOTAL
AMOUNT OF $93,000 TO FXP CORPORATION, TO
PROVIDE FOR THE REPLACEMENT OF THREE AIR
HANDLING UNITS AT THE MIAMI BEACH POLICE
DEPARTMENT BUILDING.
WHEREAS, because of the age and deterioration of three (3) air handling
units of the air conditioning system at the Miami Beach Police Department
building, there was a need to include these replacement in the development of
the Fiscal Year (FY) 05/06 Capital Renewal and Replacement projects funding
needs; and
WHEREAS, the inclusion of the project was approved in the Fiscal Year
(FY) 05/06 Capital Renewal and Replacement projects budget that was approved
by the Mayor and City Commission with the adoption of the Fiscal Year (FY)
05/06 budget; and
WHEREAS, the Administration has determined that due to the existing
condition of the building and in order for the City to properly continue to maintain
the building, the afore stated repair and maintenance projects need to be
completed in an expeditious manner; and
WHEREAS, the Mayor and City Commission, at the December 7, 2005
Commission meeting, adopted Resolution No. 2005-26073, which authorized the
Property Management Director to serve as the Certified General Contractor for
all of the Fiscal Year (FY) 05/06 Capital Renewal and Replacement projects; and
WHEREAS, the Property Management Director exercised the authority
given to him by the City Manager and City Commission, and developed scope of
work specifications for the project and prepared a Request for Quotations #V A-
QT02M-006, that was required to provide a method to obtain competitive bids
for the work; and
WHEREAS, four (4) mechanical contractors that specialized in large
commercial air conditioning systems were contacted to provide bids on the
project resulting in two (2) responsive bids; and
WHEREAS, after reviewing the bids and checking background references,
licensing, and insurance requirements, the Property Management Director
determined that FXP Corporation provided the lowest responsive responsible bid
for the project; and
WHEREAS, after review by the Legal Department and execution by the
Mayor and City Clerk, a contract was issued to FXP Corporation, in the amount
of $93,000 for the work; and
WHEREAS, the Administration recommends that the Mayor and City
Commission ratify the Property Management Director's contract to FXP
Corporation, in the total amount of $93,000, to provide for the replacement of
three (3) air handling Units at the Miami Beach Police Department Building.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the
Mayor and City Commission hereby ratify a contract, to FXP Corporation, in the
total amount of $93,000, to provide for the replacement of three (3) air handling
units at the Miami Beach Police Department building.
PASSED and ADOPTED THIS 7th
day of
2006.
ATTEST: ~t PdA-~
CITY CLERK
MAYOR
Robert Parcher
David Dermer
APPROVED AS TO
FORM & LANGUAGE
& FOR CUTION
~
Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution ratifying a contract to, to FXP Corporation, in the total amount of $93,000, to provide for the
re lacement of three 3 air handlin units at the Miami Beach Police De artment Buildin
Ke Intended Outcome Su orted:
Ensure well-maintained facilities.
Issue:
Shall the Commission ratify a contract to FXP Corporation?
Item Summary/Recommendation:
Because of the conditions of the air handlers at the Police Building, the replacement of three (3) air
handling units was included in the Fiscal Year (FY) 05/06 Capital Renewal and Replacements projects
budget. At the December 7, 2005 Commission meeting, the Mayor and City Commission adopted
Resolution No. 2005-26073, which authorized the Property Management Director to serve as the Certified
General Contractor for all of the FY 05/06 Capital Renewal and Replacement projects. After developing
specifications for the required work, four (4) mechanical contractors that specialized in large commercial
air conditioning systems were contacted to provide bids on the project, resulting in two (2) responsive bids.
After reviewing the bids, the Property Management Director determined that FXP Corporation provided the
lowest responsive responsible bid for the project and issued a contract in the amount of $93,000, for the
work. The Administration recommends that the Mayor and City Commission ratify the Property
Management Director's contract to FXP Corporation for the replacement of three (3) air handling units at
the Miami Beach Police Department Building.
Adopt the Resolution.
Advisory Board Recommendation:
IN/A
Financial Information:
Source of Amount Account Approved
Funds: 1 $ 93,000 125-6341-069358
[jJ 2
3
4
Total $ 93,000
Financial Impact Summary:
Ci Clerk's Office Le islative Trackin :
Brad A. Judd; Property Management Director
Si n-Offs:
Department Director
Assistant City Manager
City Manager
T:\AGENDA\2006~un0706\Regular\05-06 Ratify Police Air Handlers COVER.doc
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MIAMI BEACH
AGENDA ITEM
DATE
C7P
, -7-0t;,
m MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO:
Mayor David Dermer and Members of the City Commission
FROM:
Jorge M. Gonzalez, City Manager ~ _ ~
June 7, 2006 () 0
DATE:
SUBJECT:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, RATIFYING A CONTRACT, IN THE TOTAL
AMOUNT OF $93,000 TO FXP CORPORATION, TO PROVIDE FOR THE
REPLACEMENT OF THREE AIR HANDLING UNITS AT THE MIAMI BEACH
POLICE DEPARTMENT BUILDING.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Because of the age and deterioration of three (3) air handling units of the air conditioning
system at the Miami Beach Police Department Building, there was a need to include
these replacement in the development of the Fiscal Year (FY) 05/06 Capital Renewal
and Replacement projects funding needs. This was necessary for the inclusion of the
project in the Fiscal Year (FY) 05/06 Capital Renewal and Replacement projects budget
that was approved by the Mayor and City Commission with the adoption of the Fiscal
Year (FY) 05/06 budget.
The Mayor and City Commission, at the December 7, 2005 Commission meeting,
adopted Resolution No. 2005-26073, which authorized the Property Management
Director to serve as the Certified General Contractor for all of the Fiscal Year (FY) 05/06
Capital Renewal and Replacement projects. The Property Management Director
exercised the authority given to him by the City Manager and City Commission, and
developed scope of work specifications for the project and prepared a request for
quotations #V A-QT02M-006 that was required to provide a method to obtain
competitive bids for the work.
Four (4) mechanical contractors that specialized in large commercial air conditioning
systems were contacted to provide bids on the project resulting in two (2) responsive
bids. After reviewing the bids and checking background references, licensing, and
insurance requirements, the Property Management Director determined that FXP
Corporation provided the lowest responsive responsible bid for the project.
After review by the Legal Department, a contract was issued to FXP Corporation, in the
amount of $93,000 for the work.
CONCLUSION
The Administration recommends that the Mayor and City Commission ratify the Property
Management Director's contract to FXP Corporation, in the total amount of $93,000 to
provide for the replacement of three (3) air handling units at the Miami Beach Police
Department Building.
JMG:BCM:FHB:BAJ
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