HomeMy WebLinkAboutAmendment No. 8 Edwards & Kelcey, Inc.
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AMENDMENT NO.8
TO THE PROFESSIONAL LANDSCAPE ARCHITECTURAL
AND ENGINEERING SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
EDWARDS AND KELCEY, INC,
DATED NOVEMBER 21, 2002
IN AN AMOUNT NOT -TO-EXCEED $20,597
FOR THE PROVISION OF RE-PLANNING AND REDESIGN SERVICES,
FOR THE RIGHT ..QF-WA Y INFRASTRUCTURE IMPROVEMENTS PROGRAM
NEIGHBORHOOD NO. 13 - VENETIAN ISLANDS
This Amendment No.8 to the Agreement made and entered this 27 day of March, 2006, by and
between the CITY OF MIAMI BEACH, a Municipal Corporation existing under the laws of the State
of Florida (hereinafter referred to as City), having its principal offices at 1700 Convention Center
Drive, Miami Beach, Florida 33139, and EDWARDS AND KELCEY, INC, having its offices at 7300
North Kendall Drive, Suite 400, Miami Florida, 33156 (hereinafter referred to as Consultant).
RECITALS
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 10-0001, the Mayor and City
Commission adopted Resolution No. 2002-25071, on November 21, 2002, approving and
authorizing the Mayor and City Clerk to execute an Agreement with the Consultant for Professional
Services for the Venetian Islands Neighborhood Right of Way Improvement Project (the
Agreement); and
WHEREAS, the Agreement provided for the detailed planning, design, bid, award and
construction services for various streetscape 1 landscape 1 utility improvements within the Venetian
Islands neighborhood; and
WHEREAS, the Agreement was executed for a not-to-exceed amount of $799,903; and
WHEREAS, on August 3,2004, the Capital Improvement Projects (CIP) Office approved
Amendment No. 1 to the Agreement, for a not-to-exceed amount of $365, for the preparation and
attendance of the Consultant at a previously unforeseen Design Review Board meeting; and
WHEREAS, on August 3, 2003, the Capital Improvement Projects (CIP) Office approved
Amendment No.2 to the Agreement, for a not-to-exceed amount of $2,000, for the preparation of
additional survey work within the Venetian Causeway right of way; and
WHEREAS, on March 23, 2004, the Capital Improvement Projects (CIP) Office approved
Amendment No.3 to the Agreement, for a not-to-exceed amount of $24,750, for the performance of
additional underground utility verification (soft-dig) services; and
WHEREAS, on March 23, 2004, the Capital Improvement Projects (CIP) Office approved
Amendment No. 4 to the Agreement, for a not-to-exceed amount of $5,090, for the design of
additional irrigation at the request of the City's Parks Department; and
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WHEREAS, on July 27,2005, Amendment No.5 to the Agreement was approved, for an
amount not-to-exceed $200,000, for additional engineering services to design, permit, bid, award
and construction administration services for water and stormwater related improvements; and
WHEREAS, on August 22, 2005, the Capital Improvement Projects (CIP) Office approved
Amendment No.6 to the Agreement, for a not-to-exceed amount of $21,222, for revisions to traffic
related improvements at Miami Dade Public Works Department request; and
WHEREAS, on November 4, 2005, the Capital Improvement Projects (CIP) Office approved
Amendment No.7 to the Agreement, for a not-to-exceed amount of $22.408, for additional
engineering services to design, permit, bid, award and construction administration services for water
related improvements; and
WHEREAS, at this time, the City, through its CIP Office has negotiated Amendment NO.8 for
the provision of re-planning and redesign services associated with revisions requested by residents
of the Venetian Islands at the 90% design completion stage; and
WHEREAS, the Consultant met with CIP and the City's Program Manager, and it has been
established that this additional service request appears fair and reasonable; and
WHEREAS, the following Amendment No. 8 increases the total contract fee by a Not-to-
Exceed amount of $20,597 for a total fee of $1 ,096,335; and
NOW. THEREFORE. the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this Amendment
No.8.
2. MODIFICATIONS
The Agreement is amended as defined in Schedule "A-8", attached herein.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this Amendment
No.8.
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IN WITNESS WHEREOF, the parties hereto have caused this Amendment NO.8 to
be executed in their names by their duly authorized officials as of the date first set forth
above.
ATTEST
CITY OF MIAMI BEACH, FLORIDA
~E~Kr Muk
Robert Parcher
WITNESS
EDWARDS AND KELCEY, INC.
R~
~Ai L.. ~(tH
Print Name
-:I~ t1lbfbrJS./ ,,;&tJ,~~~
Print Name'and Title
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
:1l'
Lf"S-O 6
I
Date
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SCHEDULE "A-8"
SCOPE OF SERVICES
Schedule "A" entitled, "Scope of Services", is amended as follows:
ADD the Following under Task 5 - ADDITIONAL SERVICES
"Task 5.4 - Additional Landscaping Planning and Design Services:
The CONSULTANT shall furnish additional landscape related planning and design
services as noted below:
Task 5.4.1 .... CODE RESEARCH - FPL REQUIREMENTS/STANDARDS: The
CONSULTANT shall revisit compliance with FPL recommended planting guidelines in
light of resident input claiming that certain proposed improvements do not meet the
latest published standards. In this effort, CONSULTANT shall be prepared to meet and
discuss results of its research with the CITY and residents to reach consensus on
proposed planting and compliance.
Task 5.4.2 - SITE ANALYSIS - POST HURRICANE EVALUATION & PLAN
REVISIONS The CONSULTANT shall revisit existing design documents and update
conditions to reflect post-hurricane conditions. This effort shall include as a minimum,
revisiting the site, updating background files to illustrate current conditions, re-design to
infilllocations where plantings may be affected, re-distribute plantings to match the
requirements of the revised landscape conditions, verify that proposed landscape plan
remains compliant with established budget parameters.
Task 5.4.3 - SITE LINE CORNER ENCROACHMENTS - PLANTING
RECOMMENDATIONS: It is understood that the CONSULTANT recommended certain
encroachment removals based solely on CITY's Public Woks Department (PWD)
established site line criteria. The CONSULTANT shall revisit its existing encroachment
removal recommendation tabulation - and use its professional opinion to advise CITY,
on a case by case basis, as to which recommended encroachment removals the
CONSULTANT would not recommend, if current site line criteria standards were not
applicable. This effort shall include as a minimum, revisiting the site, updating
encroachment tabulations to "cross-out" those encroachments that the CONSULTANT
does not believe are merited. In this effort, CONSULTANT shall be prepared to meet
and discuss results of its research and revised documents with the CITY and residents
to reach consensus on proposed removals.
Task 5.4.4 - REVIEW OF EXISTING SWALE ENCROACHMENTS &
RECOMMENDATIONS: The CONSULTANT shall revisit existing design documents
and revise its proposed design to comply with resident requests that minimal impact to
existing landscaping be implemented. In this effort, the CONSULTANT shall use its
professional opinion to advise CITY, on a case by case basis, as to which
recommended encroachment removals it is now deleting to comply with resident
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requests for a less "intrusive" project. This effort shall include as a minimum, revisiting
the site, updating background files to illustrate current conditions, re-design to infill
locations where plantings may be affected, re-distribute plantings to match the
requirements ofthe revised landscape conditions, verify that proposed landscape plan
remains compliant with established budget parameters. . In this effort, CONSULTANT
shall be prepared to meet and discuss results of its research and revised documents
with the CITY and residents to reach consensus on proposed removals.
Task 5.4.5 - MEETINGS: The CONSULTANT shall attend up to five (5) meetings with
residents and/or CITY to discuss results of its research and revised documents and
reach consensus on proposed improvements.
Task 6.1 - REIMBURSABLES: Reproduction, Travel and parking Costs associated
with Task 5.4.1 through Task 5.4.5.
TIME OF COMPLETION
Services associated with the Amendment No.8 shall be completed within 90 calendar
days of the Notice-to-Proceed.
PAYMENT AND COMPENSATION
The method for calculating the fees for the aforementioned proposed engineering
services (Task 5.4) is established in Exhibit 'B-8' attached, based on estimated labor
plus direct costs. The total fee proposed for this Scope of Work shall be on a not-to-
exceed basis in the amount of $20,597. Invoicing will be monthly and based on hourly
rates as defined in the current agreement between Edwards and Kelcey and the City
of Miami Beach.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No.8 to be
executed in their names by their duly authorized officials as of the date first set forth above.
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