073-2000 LTC
CITY OF MIAMI
BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.fl.us
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L.T.C. No. 73-2000
LETTER TO COMMISSION
April 6, 2000
TO: Mayor Neisen O. Kasdin and
Members of the City Commission
FROM: Lawrence A, Levy ~
City Manager
SUBJECT: Parks and Recreation Department Fiscal Year 1999-2000 CDBG Funding
In response to a concern raised by Commissioner Bower, regarding the use of Community Development Block
Grant (CDBG) funds for salaries for the North Beach Youth Services Program, and in light ofthe fact that the
Parks and Recreation Department had underspent their FY 1998/99 General Fund budget allocation, staff from
the Community/Economic Development Department requested that the Parks Department respond to this issue.
The Parks Department responded that the issue of using CDBG funds for salaries should not be confused with
the Analysis of Actual Revenues and Expenditures for FY 98/99, as discussed at the January 12, 2000
Commission meeting. In response to those concerns, an Interoffice Memorandum to the Mayor and City
Commission, dated March 1,2000, provided a comprehensive and detailed explanation that delineated the
problems the Parks Department has experienced with hiring personnel.
However, in response to Commissioner Bower's concern, the Recreation Division indicated that funds for
reimbursement for salaries under the CDBG-funded program are placed into a Special Revenue account, which
is separate from the General Fund. The Recreation Division further stated that salaries and operating supplies
paid for with General Funds represent services of the Recreation Division for all facilities and programs.
Salaries paid for with CDBG funds provide an additional staffing level for youth programs and services at the
North Beach parks.
Furthermore, because of Commissioner Bower's concern, staff from the Community/Economic Development
Department has requested that the Parks and Recreation Department limit their request for Fiscal Year
2000/2001 CDBG funds to costs associated with fee waivers for low- and moderate-income children for the
North Shore Youth Services, and thus exclude requests for direct reimbursement for salaries. The
Community/Economic Development staff has discussed this recommendation with the Recreation Division
ofthe Parks Department for implementation.
Ifthere are further questions, or if additional information is needed, please contact Joanna Revelo, Community
Develo~m.~irector, at extension 6075, or Kevin Smith, Director, Parks Department, at extension 7300.
LALlCM~~'Yil;trc
c: Christina M. Cuervo, Assistant City Manager
Kevin Smith, Director, Parks and Recreation Department
Randolph Marks, Assistant Director, Community/Economic Development Department
Joanna Revelo, Community Development Director
Community Development Advisory Committee (CDAC)
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PARKS AND RECREATION
TO:
FROM:
DATE:
SUBJECT:
Lyssette R. Cripps, Community Development s.pecialist. . ' ,~ _ I '-;:'
S ",-". c' L~ ~ \ ~\1 l.j
Sugar Firtel, Assistant Director-Recreation L- .l-:.~r~ 1. :--(C' ...... -
March 24, 2000
Response to Concerns Regarding FY1999-2000 Agreement
Re: North Beach Youth Services
Please be informed that reimbursements from CDBG are placed in a Special Revenue
Account which is not part of the General Fund of the City of Miami Beach. A copy of the
final FY1998/99 Request for Reimbursement is attached indicating the appropriate account
that handles only funds for programs where fee waivers are provided to low/mod income
participants in Recreation programs. The Playgrounds Special Revenue Account is a
totally separate account from the General Fund and deposits from CDBG are not
introduced into the General Fund at any time. General Fund salaries and operating
supplies provide for the balance of services of the Recreation Division for all facilities and
programs. Historically, the funds provided by CDBG provide for an additional staffing level
for North Beach parks in order to expand the services.
This matter should not be confused with the Analysis of Actual Revenues and
Expenditures for FY98/99 that was discussed at the January 12, 2000 Commission
meeting. However, I have attach a copy of the report that was prepared by Kevin Smith,
Director of Parks and Recreation, in response to that concern. The report is a VERY
COMPREHENSIVE document that clearly delineates the major problems Parks and
Recreation has experienced in hiring as well as provides an accurate breakdown of
expenditures and related concerns over the past three years.
Please call me at 305-673-7730 if I can provide any additional information.
c: Kevin Smith, Director of Parks and Recreation
Randolph Marks, Assistant Director, Community/Economic Development
Joanna Revelo, Community Development Director /'
Carmen Carlson, Budget Officer
Note: Enclosures to addressee only.
~~~PARK~S~" ~A.N"D "~R~E C R"E AT fa N' ~ ,:~~=.,~'C'W"~_
.~ _! C!~'lI'.rz;~ "....1""- II 'L """""="'=:II'~ . > _"""""" _~.ftL""""~.;\!I.' :::: ll't.~.:' ~'.>""'" " __... ,.,.. v" ,.;r. ,""',W' ~.." , . S <>...._ ..-- ...... 'K"" ",_'Z<,".~"",,,'<'" ~ 2'1="';;~~=li. ="",""'~,,"l.'.;..',"-=:1'.J>~1~']IJ
DATE: September 9, 1999
TO:
Joanna Revelo
CDBG Projects Coordinator
SUgarFirte~tP~l~W q{C((c;y
Assistant Director <5..fJ=<ecreation
FROM:
SUBJECT:
REIMBURSEMENT FROM CDBG FUNDS FOR RECREATION
DIVISION PROGRAMS FOR "NORTH BEACH YOUTH SERVICES"
JUNE 1999 THROUGH AUGUST 1999
Pleas'e process for the appropriate reimbursement or journal entry transfer of funds per the
attached Recreation Division expenditures for FY98/99 CDBG funded programs, from June
1999 through August 1999:
Salaries and Benefits:
June 1999:
July 1999:
August 1999:
$ 2,260.17
$ 2,603.14
$ 3.904.71
$8,768.02
$8,768.02
Total:
Cons u Ita nts/Co ntra ctu a I:
All Kiddie Rides
Total (Consultants):
DP#204550
$ 575.00
$ 575.00
Other Operating:
One Stop Party Shop
Oriental Trading Co.
Total (Operating):
SO#12045009
80#11299001
$ 123.82
$ 369.65
$ 493.47
Equipment Lease:
Pedro I. Garcia Bus Co. SO#12641003
Total (Lease):
$ 3,125.00
$ 3,125.00
Total COSO reimbursement requested for June-August 1999:
$12,961.49
I'
Total submitals for FY98/99:
(includes previously requested reimbursements)
$15,645.31
To Account #:
610-8000.347400
Please forward confirmation of journal entry transfer or check payable to the City of Miami
Beach (for deposit to the aforementioned account), in order to reconcile fund balances in
the appropriate accounts. Confirmation of the previous submissions for reimbursement
have not been received as of this date. Please forward the necessary confirmation for all
year to date expenditures.
Thank you for your assistance and attention to this matter.
c: Kevin Smith, Director of Parks and Recreation
John Quade, Community Development Specialist
Carmen Carlson, Budget Officer
CITY OF
MIAMI
BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
r()\l'il~lT\iECONOMIC DEVELOP\lE~T DEPARTMENT
CU\1\1L~ITY IJr\T!IW'lL\! ~( IIi I( ',1'.1 j
;1)5 (,7J-;2f.(j
March 20, 2000
ECONOMIC DEVELOP\tE'H
-;0" 1)7).714'
Ms. Sugar Firtel
City of Miami Beach
Parks and Recreation Department
21 00 Washington Avenue
Miami Beach, FL 33139
r- ',\
i()~ b':' i. ':'-:''' 2
Subject:
North Shore Youth Services CDBG Year 25 FY 1999-2000 Agreement
Dear Ms. Firte!:
During a recent meeting of the Community Development Advisory Committee (CDAC),
a question was raised, regarding the above-referenced CDBG Cooperative Agreement. In the
budget of the current Agreement, we are reimbursing you for operating expenditures,
specifically, salaries. It has come to the Community Development Advisory Committee's
attention that your organization has a budget surplus for FY 1999-2000 in salaries, as discussed
during a recent City Commission meeting.
Please submit, at your earliest convenience, an explanation of how CDBG funds are not
being used to supplant other City of Miami Beach funds. In your explanation, please delineate
how the positions being paid for using CDBG funds differ from those paid for \vith other City of
Miami Beach funds.
Thank you for your attention to this matter. If I can be of any assistance, please feel free
to call me at 305-673-7260.
Cordially,
,/~,' --;-;'-'. Vi).' ~
/.. 1/. cr_. " ,/,
. "UC!..-'-L- /v_.:../_;/--,
,........../'1 1~sette R. Cripps :
Community Development Specialist
cc: Joanna Revelo, Community Development Director
Kevin Smith, Director. Parks and Recreation Department
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