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RESOLUTION NO. 2006-26242
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROPRIATING FUNDS FROM THE NORTH
BEACH QUALITY OF LIFE FUNDS, FOR THE AlE SERVICES AGREEMENTS
WITH ARCHITEKNICS, INC., AS APPROVED PURSUANT TO RESOLUTION
NO. 2006-26198, IN AN AMOUNT NOT TO EXCEED $102,000, FOR THE
RENOVATION OF THE EXISTING NORMANDY SHORES GOLF COURSE
MAINTENANCE BUILDING; $115,000 FOR THE DESIGN OF A NEW CART
BARN; AND $40,000 FOR THE DESIGN OF TWO (2) RESTROOM
BUILDINGS; AND APPROPRIATING FUNDS FROM THE NORTH BEACH
QUALITY OF LIFE FUNDS FOR PRE-CONSTRUCTION SERVICES
AGREEMENT(S) WITH COASTAL CONSTRUCTION COMPANY, INC., AS
APPROVED PURSUANT TO RESOLUTION NO. 2006-26197, IN AN AMOUNT
NOT TO EXCEED $9,282, FOR THE RENOVATION OF THE EXISTING
NORMANDY SHORES GOLF COURSE MAINTENANCE BUILDING; $9,282,
FOR THE CONSTRUCTION OF A NEW CART BARN; AND $6,962 FOR THE
CONSTRUCTION OF TWO (2) RESTROOM BUILDINGS; ALL FOR A TOTAL
APPROPRIATION OF $282,526.
WHEREAS, on February 9, 2000, pursuant to Resolution No. 2000-23796, the City
appropriated $5,000,000 for the renovation of the Normandy Shores Golf Course facilities, said
monies to be funded by Gulf Breeze Loan Fund proceeds; and
WHEREAS, on May 10,2006, pursuant to Resolution No. 2006-26198, the Mayor and City
Commission waived, by 5/7ths vote, the competitive bidding requirements with respect to the
procurement of the required AlE services for services related to the design of the Normandy Shores
Golf Course Clubhouse, maintenance building, cart barn, and two(2) restroom buildings, in an
amount not to exceed $525,000, and authorized the City Manager (through the CIP Office) to
negotiate and execute agreements for the necessary AlE services; and
WHEREAS, the CIP Office has negotiated AlE agreement(s) with Architeknics, Inc. for
these facilities as follows: design and construction administration fee for the Clubhouse; $268,000;
design and construction administration fee for the cart barn; $115,000; design and construction
administration fee for the maintenance building; $102,000; design and construction administration
fee for the two (2) restroom buildings: $40,000; and
WHEREAS, on May 10, 2006, the Mayor and City Commission also adopted Resolution
No. 2006-26197 waiving, by 5/7ths vote, the competitive bidding requirements relative to the
procurement of pre-construction services for the necessary demolition, design, and construction
services for the renovation of the Normandy Shores Clubhouse, maintenance building, a new cart
barn, and two (2) new restroom buildings, and authorized the City Manager (through the CIP Office)
to negotiate and execute pre-construction agreement(s) with Coastal Construction, Inc.; and
WHEREAS, the CIP Office has negotiated pre-construction services agreement(s) with
Coastal Construction Company Inc. for these facilities as follows: pre-construction service fee for the
Clubhouse; $24,474; for the cart barn; $9,282; for the maintenance building; $9,282; and for the two
(2) restroom buildings; $6,962; and
WHEREAS, funding for some of the aforestated AlE and pre-construction services was not
previously appropriated; and
WHEREAS, the Administration hereby requests that the City appropriate additional
funding, in the amount of $282,526, from the North Beach Quality of Life Funds, in order to
complete funding for the provision of the aforestated necessary AlE and pre-construction services.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve the appropriation of $282,526 from the North Beach Quality of
Life Funds, to fund AlE Agreement(s) with Architeknics, Inc., as approved pursuant to
Resolution No. 2006-26198, for design and construction administration service fees in
amounts not to exceed $102,000 for the Normandy Shores Golf Course maintenance
building; $115,000 for the cart barn; and $40,000 for the two (2) restroom buildings; and to
fund Pre-Construction Service Agreement(s) with Coastal Construction Company, in
amounts not to exceed $9,282 for the Normandy Shores Golf Course maintenance building;
$9,282 for the cart barn; and $6,962 for the two (2) restroom buildings; all for a total
appropriation of $282,526.
PASSED AND ADOPTED this 12th day of
ATTEST: .' .-J-
X~. ~-' ;tAL~
CITY CLERK 6
Robert Parcher
David Dermer
t
T:\AGENDA\2006\juI1206\consent\NSGC-CH-Facilities AE-CMR Combination Resolution.doc
APPROVED AS TO
FORM & LANGUAGE
& FO UTION
7 t II,
/' ttomet't ~
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, appropriating funds for architectural
engineering services to Architeknics Inc., in an amount not to exceed $102,000 for the renovation of the existing Golf
Course Maintenance Building; $115,000 for the design, of a new Cart Barn; and $40,000 for the design of two (2)
Restroom Buildings and appropriating funds for pre-construction services to Coastal Construction Company Inc., in an
amount not to exceed $9,282 for the renovation of the existing Golf Course Maintenance Building; $9,282 for the
construction of a new Cart Barn; and $6,962 for the construction of two (2) new Restroom Buildings for a total
a ro riation of $282,526 from the North Beach Qualit of Life Funds.
Ke Intended Outcome Su orted:
Ensure well desi ned ualit ca ital ro'ects.
Issue:
I Should the City Commission adopt the Resolution?
Item Summary/Recommendation:
On May 10, 2006 the Mayor and City Commission waived by 5/7ths vote the competitive bidding requirements with
respect to the procurement of the required AlE services and the requirements of the Consultants Competitive Negotiation
Act, finding and declaring the existence of a valid public emergency, thereby necessitating the expedited procurement of
the required AlE services for the Normandy Shores Golf Course Clubhouse, Cart Barn, Maintenance Building and two(2)
Restroom Buildings and allowing for the execution of a contract to the Architectural firm of Arch itekn ics Inc., in an amount
not to exceed $525,000.
In addition, the Mayor and City Commission waived by 5/7ths vote the competitive bidding requirements for the
procurement of pre-construction services from Coastal Construction Company Inc., a Construction Manager at Risk firm
(CMR), for the necessary demolition, design review, and construction services for the renovation of the Normandy Shores
Clubhouse and Maintenance Building, and the construction of a new Cart Barn, and two (2) new Restroom Buildings.
The Capital Improvement Projects Office (CIP) has negotiated separate agreements with Architeknics Inc., and Coastal
Construction Company for these facilities as follows:
Design and Construction Administration Fee for the Clubhouse: $268,000
Design and Construction Administration Fee for the Cart Barn: $115,000
Design and Construction Administration Fee for the Maintenance Building: $102,000
Design and Construction Administration Fee for the two (2) Restroom Buildings: $40,000
Pre-Construction Service Fees for the Clubhouse: $24,474
Pre-Construction Service Fees for the Cart Barn: $9,282
Pre-Construction Service Fees for the Maintenance Building: $9,282
Pre-Construction Service Fees for the two (2) Restroom Buildings: $6,962
Since funding for the Ancillary Facilities (Cart Barn, Maintenance Building and Restroom Buildings) that serve the
operational needs of the golf course were not previously appropriated, the Administration requests that the City
appropriate funding in an amount not to exceed $257,000 for AlE services and $25, 526 for pre-construction services, in
order to provide the necessary aforestated services for the ancillary facilities. It is not necessary to appropriate funding in
the amount of $268,000 for design and construction administration services and $24,474 for pre-construction services for
the Clubhouse since this was appropriated using G.O. Bond funds at the time the waivers were approved on May 10,
2006.
The total AlE service fee negotiated for all the facilities serving the golf course is $525,000 which is consistent with the not
to exceed amount of $525,000 approved in Resolution Number 2006-26198 and the total CMR fee negotiated for all the
facilities serving the golf course is $50,000 which is consistent with the not to exceed amount of $50,000 approved in
Resolution Number 2006-26197.
Advisory Board Recommendation:
I N/A
Financial
Source of
Funds:
$282,526
Approved
Quality
of
Life
$282,526
antCi
ummary Blank January 2006.doc
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,.,.
MIAMIB
AGENDA ITEM ~
DATE 7-/;J.-OG
~
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
Mayor David Dermer and Members 't~e City Commission
Jorge M. Gonzalez, City Manager~ AA- -Q.,..
July 12, 2006.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROPRIATING FUNDS FROM
THE NORTH BEACH QUALITY OF LIFE FUNDS, FOR THE AlE
SERVICES AGREEMENTS WITH ARCHITEKNICS, INC., AS
APPROVED PURSUANT TO RESOLUTION NO. 2006-26198, IN AN
AMOUNT NOT TO EXCEED $102,000, FOR THE RENOVATION OF
THE EXISTING NORMANDY SHORES GOLF COURSE
MAINTENANCE BUILDING; $115,000 FOR THE DESIGN OF A NEW
CART BARN; AND $40,000 FOR THE DESIGN OF TWO (2)
RESTROOM BUILDINGS; AND APPROPRIATING FUNDS FROM THE
NORTH BEACH QUALITY OF LIFE FUNDS FOR PRE-
CONSTRUCTION SERVICES AGREEMENT(S) WITH COASTAL
CONSTRUCTION COMPANY, INC., AS APPROVED PURSUANT TO
RESOLUTION NO. 2006-26196, IN AN AMOUNT NOT TO EXCEED
$9,282, FOR THE RENOVATION OF THE EXISTING NORMANDY
SHORES GOLF COURSE MAINTENANCE BUILDING; $9,282, FOR
THE CONSTRUCTION OF A NEW CART BARN; AND $6,962 FOR
THE CONSTRUCTION OF TWO (2) RESTROOM BUILDINGS; ALL
FOR A TOTAL APPROPRIATION OF $282,526.
ADMINISTRATION RECOMMENDATION
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Adopt the Resolution.
FUNDING
Funding is available from the North Beach Quality of Life Funds.
ANAL YSIS
On February 9, 2000 (Resolution No. 2000-23796) the City of Miami Beach appropriated
$5,000,000 to fund the Normandy Shores Clubhouse Renovations and Golf Course
Improvements and obtained a loan from the City of Gulf Breeze, Florida (Resolution 2001-
24500).
On May 10, 2006 the Mayor and City Commission waived by 5/7ths vote the competitive
bidding requirements with respect to the procurement of the required AlE services and the
requirements of the Consultants Competitive Negotiation Act, finding and declaring the
existence of a valid public emergency, thereby necessitating the expedited procurement of
Commission Memorandum-NSGC-CH AE Appropriation
July 12, 2006
Page 2 0'4
the required AlE services for the Normandy Shores Golf Course Clubhouse, Cart Barn,
Maintenance Building and two(2) Restroom Buildings and allowing for the execution of a
contract to the Architectural firm of Architeknics Inc., in an amount not to exceed $525,000.
In addition, the Mayor and City Commission waived by 5/7ths vote the competitive bidding
requirements for the procurement of pre-construction services from Coastal Construction
Company Inc., a Construction Manager at Risk firm (CMR), for the necessary demolition,
design review, and construction services for the renovation of the Normandy Shores
Clubhouse and Maintenance Building, and the construction of a new Cart Barn, and two (2)
new Restroom Buildings.
The Capital Improvement Projects Office (CIP) has negotiated separate agreements with
Architeknics Inc., and Coastal Construction Company for these facilities as follows:
Design and Construction Administration Fee for the Clubhouse: $268,000
Design and Construction Administration Fee for the Cart Barn: $115,000
Design and Construction Administration Fee for the Maintenance Building: $102,000
Design and Construction Administration Fee for the two (2) Restroom Buildings: $40,000
Pre-Construction Service Fees for the Clubhouse: $24,474
Pre-Construction Service Fees for the Cart Barn: $9,282
Pre-Construction Service Fees for the Maintenance Building: $9,282
Pre-Construction Service Fees for the two (2) Restroom Buildings: $6,962
The City Commission pursuant to Resolution Number 2000-23796, appropriated funding for
the Normandy Shores Clubhouse renovations that will be used to pay for the design and
construction administration fee of $268,000, to Architeknics Inc. and further appropriated
funding for the Normandy Shores Clubhouse renovations that will be used to pay for the pre-
construction service fee of $24,474, which includes a $1,588 contingency, to Coastal
Construction Company Inc.
On May 10, 2006 (Resolution Number 2006-26198 and Resolution Number 2006-26197)
the Mayor and City Commission approved the use of G.O.Bond funds in an amount not to
exceed $525,000 for design and construction administration services to Architeknics Inc.,
and approved the use of GO Bond funds in an amount not to exceed $50,000 to Coastal
Construction Company Inc.
During the negotiation phase of the architectural/engineering agreement(s) and the pre-
construction services agreement(s), CIP Staff was advised that G.O. Bond funding could
only be used to fund the necessary services for the Clubhouse since at the time ofthe G.O.
Bond appropriation, the ancillary facilities were not mentioned in the Resolution which
appropriated the Clubhouse funds (Resolution Number 2000-23796).
Since funding for the Ancillary Facilities (Cart Barn, Maintenance Building and Restroom
Buildings) that serve the operational needs of the golf course were not previously
appropriated, the Administration requests that the City appropriate funding in an amount not
to exceed $257,000 for AlE services and $25, 526 for pre-construction services, in order to
provide the necessary aforestated services for the ancillary facilities. It is not necessary to
appropriate funding in the amount of $268,000 for design and construction administration
services and $24,474 for pre-construction services for the Clubhouse since this was
appropriated using G.O. Bond funds at the time the waivers were approved on May 10,
2006.
Commission Memorandum-NSGC-CH AE Appropriation
July 12, 2006
Page 3 0(4
The total AlE service fee negotiated for all the facilities serving the golf course is $525,000
which is consistent with the not to exceed amount of $525,000 approved in Resolution
Number 2006-26198 and the total CMR fee negotiated for all the facilities serving the golf
course is $50,000 which is consistent with the not to exceed amount of $50,000 approved in
Resolution Number 2006-26197.
CIP has evaluated the scope requirements of the Normandy Shores facilities and has made
certain budgetary recommendations regarding the total project budget which will be
presented to the Capital Budget Funding Committee for Commission approval in October of
2006. The summary of the recommendations is as follows:
Normandy Shores Clubhouse Renovations: Consists of limiting the renovations of the
Clubhouse to the original historic footprint of the facility. This entails the demolition of
existing additions which are not appropriate to the historical integrity of the building. The
scope of the renovation includes but is not limited to window replacement, ADA upgrades,
mechanical equipment replacement, electrical upgrades and replacement, lighting, flooring,
interior replacement of partitions due to water damage and structural repairs. A new kitchen
and bar which will accommodate a lite lunch menu will also be provided, as well as re-
asphalt of existing parking and drainage. The Budget for this facility has been estimated to
be:
AlE Costs:
CMR Costs:
AIPP(1.5%):
Survey and Testing:
FF&E Costs:
CIP Office Management Fee:
IT Costs:
Permit Fees:
Construction (Renovation of the Clubhouse):
Signage (Monument Signs):
Construction (Renovation of the Parking):
Construction Contingency:
Total Construction:
$268,000
$24,474
$28,875
$15,000
$360,000
$131,285
$56,000
$57,750
$1,200,000
$50,000
$500,000
$175,000
$2,866,384
Normandy Shores Maintenance Building Renovations: The scope of the renovation
includes but is not limited to the renovation of the existing maintenance facility to the existing
footprint and the replacement of windows, doors, roof, electrical and mechanical systems
and the necessary structural repairs. A new chemical storage building and wash station will
be added to the existing site to comply with DERM regulations. The Budget for this facility
has been estimated to be:
AlE Costs:
CMR Costs:
AIPP(1.5%):
Survey and Testing:
FF&E Costs:
CIP Office Management Fee:
IT Costs:
Permit Fees:
Construction:
$102,000
$9,282
$10,725
$15,000
$20,000
$43,366
$10,000
$21 ,450
$650,000
Commission Memorandum-NSGC-CH AE Appropriation
July 12,2006
Page 4 of4
Construction Contingency:
Total Construction:
$65,000
$946,823
Normandy Shores Cart Barn: The scope entails providing a new cart barn that has a
maximum capacity to house 60 electric carts and a unisex restroom. The Budget for this
facility has been estimated to be:
AlE Costs:
CMR Costs:
AIPP(1.5%):
Survey and Testing:
FF&E Costs:
CIP Office Management Fee:
IT Costs:
Permit Fees:
Construction:
Construction Contingency:
Total Construction:
$115,000
$9,282
$17 ,325
$15,000
$20,000
$55,440
$10,000
$34,650
$1,050,000
$105,000
$1,431,697
Normandy Shores Restroom Facilities(2): The scope entails the demolition ofthe existing
restroom facilities and replacing with two new restroom facilities that are code compliant and
ADA accessible. The Budget for this facility has been estimated to be:
AlE Costs:
CMR Costs:
AIPP(1.5%):
Survey and Testing:
CIP Office Management Fee:
Permit Fees:
Construction:
Construction Contingency:
Total Construction:
$40,000
$6,962
$4,125
$15,000
$13,200
$8,250
$250,000
$25,000
$362,537
CONCLUSION
The Office of Capital Improvement Projects recommends that the Mayor and City
Commission approve the appropriation of $257,000 from the North Beach Quality of Life
funds, to be applied toward AlE Agreement(s) appropriated pursuant to Resolution No.
2006-26198, for the design and construction administration service fees to Architeknics Inc.
as follows; $102,000 for the Maintenance Building; $115,000 for the Cart Barn; $40,000 for
the two Restroom Buildings and approve the appropriation of $25,526 from the North Beach
Quality of Life funds to be applied toward the Pre-Construction Services Agreement(s) with
Coastal Construction Company, Inc., in amounts not to exceed: $9,282 for the Maintenance
Building, $9,282 for the Cart Barn, and $6,962 for the two Restroom Buildings.
Attachments:
Exhibit A: AlE and CMR Agreement Worksheet.
T:\AGENDA\2006\juI1206\consent\NSGC-CH-Facilities- AE-CMR Services Combination-Memo July 12 2006 (2).doc
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Exhibit A
Architeknics Schedule of Payments
Clubhouse & Parkina:
Phase I: 30% Design Documents *
$ 24,750.00
$ 41,250.00
$ 49,500.00
$ 8,250.00
$ 41,250.00
$ 10,000.00
$ 15.000.00
$190,000.00
$ 48,000.00
$ 5,000.00
$ 25,000.00
$ 78,000.00
$268,000.00
Phase II: 60% Design Documents *
Phase III: 100% Permit Approved *
Bidding
----------- Construction Administration (12 month construction) --
Kitchen Consultant
Interior Desioner
Subtotal
Survey underground - only (F.R.S. & Associates, Inc.)
Geotechnical testing (PSI)
Reimbursables: (reproduction and other costs)
Subtotal
Total Clubhouse
Maintenance Facility:
Phase I: 30% Design Documents *
$ 12,750.00
$ 21,250.00
$ 25,500.00
$ 4,250.00
$ 21,250.00
$ 85,000.00
$7,000.00
$10.000.00
$17,000.00
$102,000.00
Phase II: 60% Design Documents *
Phase III: 100% Permit Approved *
Bidding
Construction Administration (8 month construction)
($2,650.00/month. last month $2,700.00)
Subtotal
Geotechnical testing (PSI)
Reimbursables: (reproduction and other costs)
Subtotal
Total Maintenance
Cart Barn:
Phase I: 30% Design Documents *
$15,000.00
$25,000.00
$30,000.00
$5,000.00
$25,000.00
$100,000.00
$5;000.00
$10.000.00
$15,000.00
$115,000.00
Phase II: 60% Design Documents *
Phase III: 100% Permit Approved *
Bidding
Construction Administration (8 month construction)
($3.125.00/month)
Subtotal
-- - - - --- - ----Geotechnicaltesting (PSI)
Reimbursables: (reproduction and other costs)
Subtotal
Total Cart Barn
Two New Restroom Facilities:
Phase I: 30% Design Documents *
Phase II: 60% Design Documents *
$3,750.00
$5,000.00
$7,500.00
$1,250.00
$6,250.00
$25,000.00
$5,000.00
$10,000.00
$15,000.00
$40,000.00
$525,000.00
Phase III: 100% Permit Approved *
Bidding
Construction Administration (6 month construction)
($1.000.00/month. $1.250.00 last month)
Subtotal
Geotechnical testing (PSI)
Reimbursables: (reproduction and other costs)
Subtotal
Total Restroom Facilities
Total Contract