HomeMy WebLinkAbout2006-26243 Reso
RESOLUTION NO. 2006-26243
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND THE CITY
CLERK TO EXECUTE AMENDMENT NO.5 TO THE AGREEMENT BETWEEN THE
CITY AND CH2M HILL, IN AN AMOUNT NOT TO EXCEED $55,863, FOR THE
PROVISION OF ADDITIONAL PROFESSIONAL SERVICES ASSOCIATED WITH
THE INSTALLATION OF FOUR (4) DRAINAGE TEST WELLS, FOR THE RIGHT-OF-
WAY (ROW) INFRASTRUCTURE IMPROVEMENTS PROGRAM, NEIGHBORHOOD
NO.8 - BAYSHORE AND SUNSET ISLANDS PROJECT, AND APPROPRIATING
FUNDS, FOR THE AMENDMENT FROM PREVIOUSLY APPROPRIATED GENERAL
OBLIGATION BOND FUNDS FOR THE BAYSHORE AND SUNSET ISLANDS
NEIGHBORHOOD.
WHEREAS, the Bayshore and Sunset Islands Neighborhood ROW Project is one of the
components of the City's Neighborhood ROW Infrastructure Improvements Program (the Project); and
WHEREAS, the design phase of the Project is presently underway and the City's consultant,
CH2M Hill (the Consultant) is currently preparing the necessary permit applications in order to obtain
regulatory approval of the Project; and
WHEREAS, the Project includes drainage improvements, which uses a system of wells to
dispose of the stormwater; and
WHEREAS, the permitting process includes the submission of a permit application to the Florida
Department of Environmental Protection (FDEP); as part of the application, FDEP requires a "Letter of
Reasonable Assurance"; and
WHEREAS, the "Letter of Reasonable Assurance" provides FDEP assurance that the proposed
well drainage system to be installed as a part of the Project will not adversely affect ground water
conditions; and
WHEREAS, in order for the City to reasonably provide this document, four (4) drainage test wells
must be installed by a well drilling contractor in the Bayshore Neighborhood; and
WHEREAS, the wells consist of 7 -inch diameter test holes to a depth of up to 200 feet, and the
well drilling contractor will provide continuous formation samples, water quality samples at 5 -1 0' intervals,
water quality analysis and preparation of a water quality profile and lithologic profile by a professional
geologist; and
WHEREAS, the test wells will yield information which will allow the Consultant to further refine
calculations, and make necessary changes based on that information, and ultimately provide FDEP with
the "Letter of Reasonable Assurance"; and
WHEREAS, the Consultant must install the four (4) test wells in order to obtain the data on which
to base their analysis required to produce the "Letter of Reasonable Assurance"; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby adopts the
Resolution approving and authorizing the Mayor and the City Clerk to execute Amendment NO.5 to the
Agreement between the City and CH2M Hill, in an amount not to exceed $55,863, for the provision of
additional professional services associated with the installation of four (4) drainage test wells, for the
Right-of-Way (ROW) Infrastructure Improvements Program, Neighborhood NO.8 - Bayshore and Sunset
Islands Project, and appropriating funds, for the amendment from previously appropriated General
Obligation Bond Funds for the Bayshore and Sunset Islands Neighborhood.
11
PASSED and ADOPTED this .12.th day of/
,/
,2006.
ATTEST:
t~~~~
Robert Parcher
. . T:\AGENDA\2006~uI1206\Consent\BayshoreROWReso.doc
APPROVED AS TO
FORM & LANGUAGE
& FO ECUTION
1/7/f)~
~~F
. COMMISSION ITEM SUMMARY
Condensed Title:
A resolution of the Mayor and City Commission of the City of Miami Beach, Florida, approving and
authorizing the Mayor and the City Clerk to execute Amendment NO.5 to the agreement between the City
and CH2M Hill, in an amount not to exceed $55,863, for the provision of additional professional
services associated with the installation of four (4) drainage test wells, for the Right-of-Way Infrastructure
Improvements Program Neighborhood NO.8 - Bayshore and Sunset Islands project, and approving the
use of funds, in the amount of $55,863, for the amendment, from previously appropriated funds for the
Bavshore and Sunset Islands neiahborhood.
Ke Intended Outcome Su orted:
To ensure well designed quality capital projects.
Issue:
Should the City Commission approve the Amendment?
Item Summary/Recommendation:
CH2M Hill (Consultant) is underway on the design portion of the Bayshore and Sunset Islands ROW
Project (Project). Consultant is currently preparing the necessary permit applications in order to obtain
regulatory approval of the project. The permitting process includes the submission of a permit application
to the Florida Department of Environmental Protection (FDEP). FDEP requires a "Letter of Reasonable
Assurance". The letter provides that the proposed well drainage system to be installed as a part of the
ROW project will not adversely affect ground water conditions. In order to provide this assurance, four (4)
drainage test wells must be installed. The wells consist of 7-inch diameter test holes to a depth of up to
200 feet, and other testing and analytical data. The test wells will yield information which will allow the
Consultant to further refine calculations, make necessary changes based on that information and ultimately
provide FDEP with the Letter of Assurance. This testing requirement formally became part of the Florida
Administrative Code (the Code) Sections 62-528.603 and 62-528.635 as amended in 2002. (Attachment
A). Previously, even though some requirements were already present in the Code, FDEP did not forcefully
enforce the testing protocol. Because of recent events regarding possible contamination of fresh water
basins by drainage wells in the proximity of the fresh water aquifer, FDEP is now forcefully enforcing the
requirements of the Code. At the time that the Agreement with the Consultant was entered into in May
2001 some of the Amendments to the Code were not in place and the FDEP was not fully enforcing some
provisions. Therefore, this requirement was not incorporated into the Consultant's Agreement as part of
their scope. Because compliance with the Code is now necessary and the test wells must be incorporated
into the scope of the Project, the Consultant must now perform these tasks and a contractor has provided
a proposal for the cost of the four wells (Attachment B). An administrative fee for the Consultant is included
in the total reauest.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of
Funds:
428-2205
428-2325
428-2326
$27,931.50.
$13,965.75
$13,965.75
rnJ
OBPI
Financial Impact Summary:
Ci Clerk's Office Le islative Trackin
Keith Mizell
Manager
TH
\2 06~uI1206\Consent\BayshoreROWSu
m
,.,.
MIAMI BEACH
Approved
AGENDA ITEM
DATE
C78
7-/;2-0(;,
~
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
FROM:
Mayor David Dermer and Members of the City Commission
Jorge M. Gonzalez, City Manager ~ 7
July 12, 2006 U
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
THE CITY CLERK TO EXECUTE AMENDMENT NO.5 TO THE AGREEMENT
BETWEEN THE CITY AND CH2M Hill, IN AN AMOUNT NOT TO EXCEED
$55,863, FOR THE PROVISION OF ADDITIONAL PROFESSIONAL
SERVICES ASSOCIATED WITH THE INSTALLATION OF FOUR (4) DRAINAGE
TEST WELLS, FOR THE RIGHT-OF-WAY INFRASTRUCTURE
IMPROVEMENTS PROGRAM IN NEIGHBORHOOD NO.8 - BAYSHORE AND
SUNSET ISLANDS PROJECT, AND APPROVING THE USE OF FUNDS, IN THE
AMOUNT OF $55,863, FOR THE AMENDMENT, FROM PREVIOUSLY
APPROPRIATED FUNDS FOR THE BAYSHORE AND SUNSET ISLANDS
NEIGHBORHOOD.
TO:
DATE:
SUBJECT:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding, in the amount of $55,863, is available from previously appropriated funds in the
2000 Storm Water Bonds Budget for Bayshore and Sunset Islands Neighborhood Number 8.
ANAL YSIS
The Bayshore and Sunset Islands ROW Project (the Project) is one of the components of
the City's Capital Improvement Projects ROW Improvements Program. The Design portion
of the Project is presently underway and CH2M Hill (the Consultant) is currently preparing
the necessary permit applications in order to obtain regulatory approval for the Project.
This permitting process includes the submission of a permit application to the Florida
Department of Environmental Protection (FDEP). As part of the application for permit, FDEP
requires a "Letter of Reasonable Assurance". The letter provides FDEP the assurance that
the proposed well drainage system to be installed as a part of the ROW project will not
adversely affect ground water conditions.
In order to provide this assurance, four (4) drainage test wells must be installed by a well
drilling contractor in the Bayshore Neighborhood. The wells consist of 7-inch diameter test
holes to a depth of up to 200 feet, and the well drilling contractor will provide continuous
formation samples, water quality samples at 5" to 10' intervals, water quality analysis and
preparation of a water quality profile and lithologic profile by a professional geologist. The
test wells will yield information which will allow the Consultant to further refine calculations,
City Commission Memorandum - Bayshore ROW
July 12,2006
Page 2 of 2
make necessary changes based on that information and ultimately provide FDEP with the
Letter of Assurance.
This testing requirement formally became part of the Florida Administrative Code (the Code)
Sections 62-528.603 and 62-528.635 as amended in 2002. (Attachment A). Previously,
even though some requirements were already present in the Code, FDEP did not forcefully
enforce the testing protocol. Because of recent events regarding possible contamination of
fresh water basins by drainage wells in the proximity of the fresh water aquifer, FDEP is now
forcefully enforcing the requirements of the Code. At the time that the Agreement with the
Consultant was entered into in May 2001 some of the Amendments to the Code were not in
place and the FDEP was not fully enforcing some provisions. Therefore, this requirement
was not incorporated into the Consultant's Agreement as part of their scope.
The test wells are not necessary from an engineering perspective for the design of the
project. The wells are to provide information to the regulator as to any possible change in
quality to the ground water. Although permitting was included in the Consultant's original
scope and fee proposal, the four test wells as required by the regulatory agency were not
anticipated or provided for.
Because compliance with the Code is now necessary and the test wells must be
incorporated into the scope of the Project, the Consultant must now perform these tasks and
a contractor has provided a proposal for the cost of the four wells (Attachment B). An
administrative fee for the Consultant is included in the total request.
CONCLUSION
Based on the aforementioned, the Administration recommends that the Mayor and City
Commission adopt the Resolution approving and authorizing the expenditure of funds to
provide for four (4) drainage test wells In the Bayshore Neighborhood, at a cost of $55,863;
with funding to be paid from the 2000 Storm Water Bonds account.
Attachments
T:\AGENDA\2006~uI1206\Consent\BayshoreROWmemo.doc
It -Hctd1 Me l1.T
4'
62-528.603 Exploratory Well Construction and Testing Permit.
(1) An exploratory well under the Underground Injection Control Program is drilled for the specific purpose of
obtaining information to determine the feasibility of underground injection at the proposed site.
(2) A permit to construct an exploratory well shall be denied by the Department if the construction of the well itself
will be a source of pollution as defmed in Section 403.031, F.S. If the construction of the well itself is not a source
of pollution, the ermit shall be issued with conditions to meet the re uirements of subsection (3) throu h (7) below.
3)
(4) The information provided with the application to construct and test an exploratory well shall include:
(a) Plan of the injection project;
(b) Well inventory as described in paragraph 62-528.635(1)(d), F.A.C.;
(c) Proposed future use of the exploratory well;
(d) Drilling and testing plan for the exploratory well;
(e) Source and composition of any fluids to be used for injection testing; and
(f) Abandonment plan.
(5) Injection testing.
(a) The permittee may conduct injection tests under the exploratory well program not to exceed eight days, or such
time requested by the permittee, not to endanger the underground sources of drinking water, and approved by the
Department subject to the provisions of paragraph (b) below and in accordance with the process described in
subsection 62-528.100(2), F.A.C.
(b) The exploratory well shall be constructed and tested so that it is in compliance with subsection 62-528.630(3),
F.A.C. The use of treated or untreated municipal (domestic) or industrial effluent, or reverse osmosis concentrate is
prohibited for injection testing conducted under the exploratory program.
(6) An exploratory well may be converted to a monitor well or plugged and abandoned if the permits have been
obtained. An exploratory well shall be repermitted as a Class I test injection well or a Class V well if the permits
have been obtained. If the applicant intends to apply for a permit to convert an exploratory well to a Class I test
injection well, the exploratory well shall be constructed to meet the minimum Class I well construction standards
contained in Parts II and III of this chapter. Tubing and packer or a fluid seal design shall not be required under the
exploratory well permit for exploratory wells that are to be repermitted as non-municipal Class I wells.
(7) Under Section 403.091, F.S., the Department performs periodic inspections at certain stages of construction
authorized by the exploratory well permit.
Specific Authority 403.061, 403.087, 403.704, 403.721 FS. Law Implemented 403.021, 403.061, 403.062, 403.087, 403.088,
403.161, 403.702, 403.721 FS. History-New 8-10-95, Amended 6-24-97.
62-528.635 Construction/Clearance Permit for Class V Wells.
(1) All owners or operators of Class V wells shall obtain a two-part Construction/Clearance Permit, except as
provided in subsection 62-528.630(2), F.A.C. The applicant shall submit to the Department the following
information before receiving permission to construct:
(a) Facility name and location;
(b) Name, address, and signature of owner (or authorized representative) of facility;
(c) Name, address, license number, and signature of Florida licensed water well contractor;
(d) Well location and depth, and casing diameter and depth for all water supply wells on the applicant's property,
and well location for all water supply wells of public record within a one-half mile radius of the proposed well;
(e) Description and use of proposed injection system, including type and construction of injection wells, physical
and chemical analyses, estimated quantity, pertinent bacteriological analyses of injected fluid, and any proposed
pretreatment;
(f)
(g) If the flow of surface or other waters is directed by ditches or other artificial methods to the well, a delineation of
the area drained by these features shall be provided.
(2) When site-specific conditions indicate that there is a threat to an underground source of drinking water, the
applicant shall submit to the Department the following information before receiving permission to construct:
(a) Completed report of inspection by local programs or water management districts which have agreements with the
Department.
(b) Bacteriological examination of the injection fluid, on-site monitor wells, and the nearest down-gradient domestic
or public water supply well within a one-half mile radius that are drilled to the same formation(s) as the proposed
Class V well. The bacteriological survey shall be conducted as follows:
1. Samples shall be collected from each well for the fIrst three days of each week for four weeks.
2. Duplicate samples shall be collected in each case after the well has been pumped at least twenty minutes.
Whenever a drainage well installation is approved following preliminary bacteriological survey of neighboring
water supply wells, an identical survey of the same well shall be conducted following active use of the drainage
well.
(c) If a drainage well or drainage structure will present a possible pollution hazard to an underground source of
drinking water, additional data shall be required.
(3) Upon completion of the well construction, the water well contractor shall certify with the Department that the
well has been completed in accordance with the approved construction plan, and submit any other additional
information required by the construction permit before the well can be put into service.
(4) If the applicant demonstrates that the operation of the well will not adversely impact an underground source of
drinking water, the Department shall issue an authorization to use a Class V well, which is non-renewable and non-
expiring for the Class V groups or well types listed in paragraph (a) through (d) below. The authorization shall
contain operating and reporting requirements. Other Class V wells not specifIcally exempted under paragraph 62-
528.640(1)( c), F.A.C., shall obtain an operation permit before injecting fluids into the well.
(a) Group I wells on a closed-loop system with no provisions for additives, except those Group 1 wells receiving a
general permit under Rule 62-528.705, F.A.C., or exempt from permitting under paragraph 62-528.630(2)(b),
F.A.C.;
(b) Group 2, Group 7, and Group 9 wells (except swimming pool drainage wells) when the fluids being injected
meet the primary and secondary drinking water quality standards contained in Chapter 62-550, F.A.C., and the
minimum criteria contained in Rule 62-520.400, F.A.C.;
(c) Group 5 sand backfill wells; and
(d) Group 6 wells unless injection is into an underground source of drinking water.
(5) The permittee shall perform initial or periodic testing of the Class V well if site-specifIc factors or operational
testing indicate that there is a threat to underground sources of drinking water.
Specific Authority 373.309, 403.061, 403.087 FS. Law Implemented 373.308, 373.313, 403.021, 403.061, 403.062, 403.087,
403.088,403.161 FS.
History-New 4-1-82, Amended 8-30-82, Formerly 17-4.27(2) and Amended 5-8-85, Formerly 17-28.62, 17-28.620, 62-28.620,
Amended 8-10-95,6-24-97, 11-20-02.
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September 30, 2005
314954
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Mr. Suresh Mistry, P.E.
Ha2en ind Sawyer, P.c.
975 Arthur Godfrey Road
Suite 211
Miami Beach, FL 33140
OCT () 4~'.r:5
~IMI8v
.1QB No. -~iDo~r?;;::
Subject: City of Miami Beach
Right-of-Way Infrastructure Improvements Program
Neighborhood 8 - Bayshore / Sunset Islands - Test Well Request
Dear Mr. Mistry:
As you are aware, CH2M HILL is nearing the 60% completion stage on Packages B and C
and 30% for Package A. We will be submitting 90% complete documents for each package
for permit reviews. To this end, with regards to drainage permitting.. CH2M HILL has
recently learned that the Florida Department of Environmental Protection (FOEP) is
requesting that Consultants submit a "Letter of Reasonable Assurance" at the time permit
application is made. This document essentially provides FDEP the assurance that the
proposed well drainage system will not adversely affect ground water conditions in a given
vicinity. In order to provide this assurance, and in support of DEP Form No. 62-528.900(1),
a number of test wells (4) must first be installed by a well drilling contractor in Bayshore I
Snnset Islands - Neighborhood No.8. These test wells will yield infonnation which will
allow CH2M HILL to further refme its drainage calculations, make necessary changes based
on that information and ultimately provide the FDEP with a letter of reasonable assurance.
AUached for your reference are the proposed well locations.
Based on the proposal from well drilling contractor, Jaffer Associates, Corp., the cost to
perform these services is $13,250.00 Per well for a Grand Total of $53,000.00. Attached for
your reference is a copy of Jaffer Associates' proposal.
Since there is currently no funding appropriated for this task we would like to request that a
Contract Amendment be executed by the City in the amount of $53,000.00 to cover the cost
of these services. In addition, in an effort for CH2M HILL to contract immediately for these
("
c.
v
Mr.Suresh Mistry, P.E.
City of Miami Beach, 314954
September 30, 2005
Page 2 of2
services and expedite the contractor's start date, I request preliminary authorization from
",H&S and the City to proceed.
Feel free to contact me at (561) 515--6653 should you have any questions
Sincerely,
CH2MHlLL ~
./It/(J.,uAoL.l~QA D~~
Pilar Doran, P.E.
Project Manager
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: '. EXHIBIT 25
Neighborhood No.8 - BayshorelSunset Islands
~ CH2MHILL
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Wl22002005 11l1132.0l5.<l1 3103
STORM SEWER PIPE ~
E:::3 FRENCH ORAIN . N<< to 5cil'~
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EXHIBIT 26
Neighborhood No.8 - Bayshore/Sunset Islands
Package B . Lower North Bay Road (Zone 1)
- Schematic Layout of Stormwater System Improvements
U CH2MHILL
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FLAMINGO DR.
:XHIBIT 21
~eighborhood No.8 - Bayshore/Sunset Islands
)ackaQe A - Flamingo Road (Zone 2)
lchema1ic Layout of Stormwa1er System Improvements
~ CH2MHILL
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STORM SEweR PIPE
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EXHIBIT 30
Neighborhood No.8 - Bayshore/Sunset Islands
Package C - Lake Pancoast
Schematic Layout of Stormwater System Improvements
~ CH2MHILL
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Pro osal
Well DrJlIlno
Irrigation
Pumps
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On SIte Fire Systems
Reoovery Wells
t.for1iIomg Wells
Jaffer Associates Corp.
2801 N.W. 8th Avenue
MIaml. Florida 33127-3937
P.O. Box 370277
Mlaml. FlOrlda 3313700277
Dade: 305157&-7363
erow.d: 9541523-6669
Fe: 3051573-8711
~CDM
DMlo III....
FAX: 561 515-6502
PI.-
561 515-6500
Job"-
BAYSHORE NEIGHBORHOOD 8
JobLlllllllllon
VARIOUS l00\1lONS
ClIr
MlAM B CH
DMlo
9/2312005
JaIl PI-.
We..., .............-~far:
DRILLING OF FOUR (4) DUAL TUBE REVERSE CIRCULATION 7" DIAMETER TEST HOLES TO A DEPTH OF UP 10 200'
PROVIDINGCO~OUSFORMAllONSAMPLBS, WATBRQUALITY SAMPLES@S'-lO'INTERVALS,INCLUDJNG
WATER. QUAIJ'IY ANALYSIS (iDS). AND PREPARATION OF A WATER QUALIlY PROFILE AND LlnlOLOOIC
PROFn..B BY PROFESSIONAL GEOLOGIST@ $13.230.00 (EA).
TOTAL PRICE... .... ...... ......... ...... ....... ........ .................. ................ ....................................... ......$53.000.00
AS A80VB
We Propose Ilereby 10 rurnilh rMIaiII n IIbor - CXlfr1pIMe In ~wtlII abo\Ie 1PKIIlc8ll1ll1l. fat.. 11I,I/II of:
AS ABOVE
CfCIIIn ~
I.
~lD be...... fllIcM:
ON REQUlSmON
NI_Io.-.....--. ""_.............___
-.....---. Mr_.--.._____........
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- Oonrlt-.r....___-,--. 0IIl'--'_1III\I-.(
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~
l!IanMIn
TEN
days.
, Acceptance of ProposaLThe ~ prigeI, apedf'1CIIlIom
8nd condIIions - .~~ *'11_ ~ 1CCepted. YOU.....ulhcr1lred Signeture:
ID do work -1pICilled. ~ wi! belMCllu ouIInecl above.
on. ot ~ spture: