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RESOLUTION NO. 2006-26244
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING
THE MAYOR AND THE CITY CLERK TO EXECUTE AMENDMENT
NO.10 TO THE AGREEMENT BETWEEN THE CITY AND WILLIAMS,
HATFIELD & STONER, INC., D/B/A TETRA-TECH WHS, DATED JULY
18,2001, FOR THE PROVISION OF ADDITIONAL PROFESSIONAL
SERVICES, IN AN AMOUNT NOT TO EXCEED $555,540, NECESSARY
FOR PROCURING RESIDENT PROJECT REPRESENTATION (RPR)
SERVICES, AND ADDITIONAL CONSTRUCTION MANAGEMENT
(CM) SERVICES, FOR THE RIGHT-OF-WAY (ROW)
INFRASTRUCTURE IMPROVEMENTS PROGRAM, NEIGHBORHOOD
NO.4-NORMANDY ISLE AND NORMANDIE SUD INFRASTRUCTURE
IMPROVEMENT PROJECT, WITH FUNDING AVAILABLE FROM
PREVIOUSLY APPROPRIATED FUNDS FOR THE NORMANDY ISLE
AND NORMANDIE SUD STREETSCAPE GENERAL OBLIGATION (GO)
BONDS, AND NORMANDY ISLE AND NORMANDIE SUD
INFRASTRUCTURE UPGRADE WATER/SEWER/STORM WATER
BONDS.
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 07-00101, the Mayor
and City Commission adopted Resolution No. 2001-24505, on July 18, 2001, approving
and authorizing the Mayor and City Clerk to execute an Agreement with Williams, Hatfield
and Stoner, Inc., d/b/a Tetra-Tech WHS (Consultant), for professional services for the
Neighborhood No.4-Normandy Isle and Normandie Sud Right-of-Way (ROW) Infrastructure
Improvement Project (the Agreement); and
WHEREAS, the Agreement provides for the detailed planning, design, permitting,
bidding 1 award and construction administrative services for various streetscape 1
landscape 1 utility improvements within the Normandy Isle and Normandie Sud
Neighborhood (the Project); and
WHEREAS, the Agreement was executed for a not-to-exceed amount of $617,664;
and
WHEREAS, on September 10, 2003, the Mayor and City Commission adopted
Resolution No. 2003-25320, approving additional design services as Amendment NO.1 to
the Agreement, for rear easement waterline relocation efforts, for a not-to-exceed amount
of $50,529; and
WHEREAS, on February 25, 2004, the Mayor and City Commission adopted
Resolution No. 2004-25488, approving additional design services as Amendment NO.2 to
the Agreement, for re-design of lighting system, pursuant to the City's new standards, a
planning study related to hardscape and landscape revisions arising from the Community
Design Review Meeting (CORM), held on October 21, 2003, and for administration,
specifications, and reimbursables associated with the additional Scope of Work, for an
amount of $30,500; and
WHEREAS, on November 16, 2004, Amendment No. 3 to the Agreement was
executed, to include the additional professional landscaping architectural and engineering
services for the detail design, permitting and bidding I award services for the extension of
the proposed right-of-way improvements on Bay Drive, between Marseille Drive and the
Normandy Shores Bridge, which are required to complement the design efforts for the
entire neighborhood, for a not-to-exceed amount of $17,047; and
WHEREAS, on July 24,2004, Amendment No.4 to the Agreement was executed, to
include the participation of the Consultant in eight additional design progress meetings,
originated by design revisions, for a not-to-exceed amount of $7,458; and
WHEREAS, the planning effort for the Normandy Isle and Normandie Sud
Neighborhood has been completed and detailed design activities are underway; and
WHEREAS, on November 10, 2004, the City Commission adopted Resolution No.
2004-25731, authorizing the execution of Amendment No.5 to the Agreement, to include a
Scope of Work which consists of additional design services for the replacement of
additional existing 4-inch and 6-inch diameter cast iron water lines with new 8-inch
diameter water lines, to be relocated under the Florida Department of Transportation
(FDOT) right-of-ways at 71st Street and Normandy Drive, for a not-to-exceed amount of
$50,000; and
WHEREAS, on November 10, 2004, the City Commission adopted Resolution No.
2004-25731, authorizing the execution of Amendment NO.6 to the Agreement, to include a
Scope of Work which consists of additional design services for the design effort to
implement the re-planning study originated from the CDRM, 2003, for a not-to-exceed
amount of $58,220; and
WHEREAS, on December 6, 2004, Amendment No.7 to the Agreement was
executed, to include the Scope of Work necessary for the deletion of Rue Granville Street-
End from the project scope, and the re-design of the Trouville Esplanade street-end; and
WHEREAS, on March 18,2005, Amendment No.8 to the Agreement was executed,
to include the verification of additional underground utilities to avoid conflicts at 150 boring
sites, for a not-to-exceed amount of $24,700; and
WHEREAS, on May 15, 2006, Amendment No.9 to the Agreement was approved
(and pending execution), to include the Scope of Work necessary to re-incorporate the
Encroachment Type 2 (ET-2) encroachments into the contract documents, for a not-to-
exceed amount of$10,750; and
WHEREAS, the attached Amendment NO.1 0 to the Agreement includes services
related to the procurement of Resident Project Representation and additional construction
management services, for a not-to-exceed amount of $555,540; and
WHEREAS, this proposal has been evaluated and is hereby recommended by
Hazen & Sawyer, the City's Program Manager, and the CIP Office.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve and authorize the Mayor and City Clerk to execute the
attached Amendment No. 10, in an amount not to exceed $555,540, to the Agreement
between the City and Williams, Hatfield and Stoner, Inc., d/b/a Tetra-Tech WHS, for the
provision of additional professional services, as necessary for procuring Resident Project
Representation and construction management services for the ROW Infrastructure
Improvements Program, Neighborhood No.4 - Normandy Isle and Normandie Sud
Infrastructure Improvement Project.
PASSED and ADOPTED this 12th day of July
,2006.
ATTEST:
~' CC/ }L~~ .r
if CITY CLERK cf YOR
c David Dermer
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission approving and authorizing the Mayor and City Clerk to execute
Amendment No. 10 to the original agreement between the City and Williams, Hatfield & Stoner, Inc., d/b/a
Tetra-Tech WHS, dated July 18, 2001, in an amount not to exceed $555,540, for RPR Services, and additional
CM Services, for Neighborhood NO.4 - Normandy Isle and Normandie Sud Right-of-Way, Infrastructure
Improvement Project, with funding available through previously appropriated funds from Neighborhood G.O
Bonds, and 2000 Series Water/Sewer/Storm Water Bonds.
Ke Intended Outcome Su orted:
To ensure a well designed and constructed capital project.
Issue:
I Should the City Commission approve the Amendment?
Item Summary/Recommendation:
On July 18, 2001, the City entered into a Design Agreement with the firm Williams, Hatfield & Stoner Inc., d/b/a
Tetra-Tech WHS, for the design of the Neighborhood No.4 - Normandy Isle and Normandie Sud Right-Of-Way
Infrastructure Improvement Project. Improvements cover drainage, water, landscape and streetscape
installations, inclusive of lighting, sidewalks, curbs and gutters, and limited milling and resurfacing, along with
other renovations and reconstruction. The original Agreement with Tetra-Tech WHS in the amount of $617,664
included planning and design and some construction management services. Preceding Amendments include:
. Amendment NO.1 - The relocation of existing utility improvements in the amount of $50,529
. Amendment NO.2 - Study of revisions from the CDRM in the amount of $30,500
. Amendment No.3 - Improvements along Bay Drive in the amount of $17,047
. Amendment No.4 - Additional Progress Meetings, in the amount of $7,458
. Amendment NO.5 - Additional water lines and meter relocation, in the amount of $50,000
. Amendment NO.6 - Additional design of re-planning study, in the amount of $58,220
. Amendment NO.7 - Deletion of Rue Granville/Trouville Esplanade street-ends in the amount of $0
· Amendment NO.8 - Verification of additional Underground Utilities, in the amount of $24,700
. Amendment NO.9 - Pending execution for re-incorporating type II encroachments (ET-2) into the
contract documents for an amount of $1 0,750
The current Agreement between the City and Tetra-Tech WHS, inclusive of all amendments stands at
$866,868
This Amendment (No.1 0) to the original Agreement provides for additional RPR and CM services for the entire
24-month construction duration of the project. The Amendment includes a Pre-Construction Conference with
Residents, Project Closeout, Post Project Services and Resident Project Representation. Based on the
recommendations made by Hazen & Sawyer and CIP staff on the Amendment, the Administration is
requesting ratification of Amendment NO.1 0 to the Tetra-Tech WHS Agreement, in the amount of $555,540.
Funding is available from previously appropriated funds from the 2003 Series Neighborhood GO Bond, and
the 2000 Series Water, Sewer and Storm Water Bond Funds.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount Account Approved
Funds: 1 $286,824.96 384-2285-069357
[j(] 2 $228,821.18 424-2285-062357
3 $39,893.86 428-2285-060357
4
OBPI Total $555,540.00
Financial Impact Summary:
islative Trackin
Assistant City Manager
City Manager
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M&MIBEACH
AGENDA ITEM
DATE
C7L.
7-/r}. -tJh
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MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor David Dermer and Members of the City Commission
Jorge M. Gonzalez, City Manager ~~~
July 12, 2006 U
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR
AND THE CITY CLERK TO EXECUTE AMENDMENT NO.10 TO THE
AGREEMENT BETWEEN THE CITY AND WILLIAMS, HATFIELD & STONER,
INC., D/B/A TETRA-TECH WHS, DATED JULY 18, 2001, FOR THE
PROVISION OF ADDITIONAL PROFESSIONAL SERVICES, IN AN AMOUNT
NOT TO EXCEED $555,540, NECESSARY FOR PROCURING RESIDENT
PROJECT REPRESENTATION (RPR) SERVICES, AND ADDITIONAL
CONSTRUCTION MANAGEMENT (CM) SERVICES, FOR THE RIGHT -OF-
WAY INFRASTRUCTURE IMPROVEMENTS PROGRAM, NEIGHBORHOOD
NO.4-NORMANDY ISLE AND NORMANDIE SUO PROJECT, FUNDING
AVAILABLE FROM PREVIOUSLY APPROPRIATED FUNDS FOR THE
NORMANDY ISLE AND NORMANDIE SUD STREETSCAPE G.O. BOND, AND
NORMANDY ISLE AND NORMANDIE SUD INFRASTRUCTURE UPGRADE
WATER/SEWER/STORM WATER BONDS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding in the amount of $555,540, currently available from previously appropriated funds
in account numbers 384-2285-069357 in the 2003 Series Neighborhood GO Bond
Funds,424-2285-062357 in the 2000 Series Water and Sewer Bond Funds, and 428-2285-
060357 in the 2000 Series Storm Water Bond Funds.
ANALYSIS
The Normandy Isle and Normandy Sud Right-of-Way and infrastructure improvement
project (Project) is one component of the City's Capital Improvement Projects Right-of-
Way Improvements Program. The Design portion of the Project is currently at 96%
completion, and Tetra-Tech WHS (Consultant) in conjunction with Hazen and Sawyer
(Program Manager), are currently preparing the necessary permit applications in order to
obtain regulatory approval of the project.
This permitting process includes the submission of permit applications to Miami-Dade
County Department of Health (DOH), Miami-Dade County Water and Sewer Department
(WAS D), and the Florida Department of Transportation (FDOT). The FDOT has already
approved the permit application, and approvals from WASD and DOH are still pending.
City Commission Memorandum - Normandy Isle/Normandy Sud ROW
July 12, 2006
Page 2 of 3
This proposed additional Scope of Work consists of various tasks that will occur during the
scheduled 24-month construction duration for the Project. The extent of the services was
not anticipated during the development/negotiation of the original Scope of Work.
The services, as is currently addressed in the existing Task 4 Construction Administration
(CA) services of the original Agreement, deals primarily with office related support of the
construction administration effort.
The original Agreement will now be revised to include in the Scope of Work additional CA
services and Resident Project Representation (RPR) services. This will include the
following new tasks:
Task 4.1A - Pre-Construction Conference with Residents
Where the CONSULTANT shall prepare, attend and conduct a pre-construction
conference with residents of the Normandy Isle neighborhood. The purpose ofthe meeting
shall be to introduce the Consultant and Contractor to the residents, as well as have the
CONSULTANT present an overview of anticipated construction sequencing, conditions to
be expected, and other issues that may be of concern to residents, as either addressed at
the meeting, or the pre-meeting with City representatives, that is to be held to review the
content of the presentation with the Consultant prior to the meeting."
Task 4.7 - Proiect Closeout
Where, upon receiving notice from the Contractor(s) advising the CONSULTANT that the
project is substantially complete, the CONSULTANT, in conjunction with the appropriate
CITY and PROGRAM MANAGEMENT staff, shall schedule and conduct an overview of
the project. The overview shall include the CONSULTANT'S development of a "punch list"
of items needing completion or correction prior to consideration of final acceptance. The
list shall be forwarded to the Contractor. For the purposes of this provision, substantial
completion shall be deemed to be the stage in construction of the project where the project
can be utilized for the purposes for which it was intended, and where minor items not be
fully completed, but all items that affect the operational integrity and function ofthe project
are capable of continuous use. Substantial completion criteria shall be as specified by the
CONSULTANT in its contract documents, and shall also address the startup of warranties
accordingly.
Task 4.8 - Post Proiect Services
The CONSULTANT shall assist the CITY, through the PROGRAM MANAGER, with the
coordination of requested warranty work. This assistance shall be provided for the duration
of the project to a period not to exceed the final completion date and acceptance of the
construction project.
Task 4.9 - E-Builder Software License and Training
The use of E-Builder software will be implemented during the construction phase of this
project. To this end, the CONSULTANT shall procure requisite licenses and training of its
staff as required allowing for the use of this software throughout the Project Completion by
both its Field and office staff.
City Commission Memorandum - Normandy Isle/Normandy Sud ROW
July 12, 2006
Page 3 of 3
Task 5.7 - Resident Proiect Representative
This task will state that the CONSULTANT shall provide one qualified, full-time resident
project representative to provide an adequate quantity and quality of observation as
required to reasonably verify that critical elements of the construction project are being
complied with, and that the general intent of the contract documents is being met. In this
effort, the CONSULTANT's level of effort shall be based upon a period of up to twenty four
(24) man-months (4,160 man-hours) of field representation.
A more detailed scope is defined in attached exhibit "A".
CONCLUSION
Based on the aforementioned, the Administration recommends that the Mayor and City
Commission adopt the Resolution approving and authorizing the expenditure of funds to
provide for Resident Project Representation (RPR), and Construction Management (CM)
Services on the Neighborhood No.4-Normandy Isle and Normandy Sud Right-of-Way
Infrastructure Improvement Project, at a cost of $555,540.
Attachment
T:\AGENDA\2006~uI1206\consent\Normandy Isle_Normandy Sud ROW memo.doc