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Home My WebLink AboutOne Year Action Plan For Federal Funds FY 2006-2007 m - CITY OF MIAMI BEACH ONE-YEAR ACTION PLAN FOR FEDERAL FUNDS FISCAL YEAR 2006-2007 ~ '<s~/~ (/',./ (j~', ",I \:~ ~' NEIGHBORHOOD SERVICES DEPARTMENT HOUSING AND COMMUNITY DEVELOPMENT DIVISION 1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FL 33139 (305) 673-7260 PHONE (305) 673-7772 (FAX) www,miamibeachfl,Qov m City of Miami Beach City Commission David Dermer, Mayor Saul Gross, Vice-Mayor Matti Herrera-Bower, Commissioner Simon Cruz, Commissioner Luis R. Garcia Jr., Commissioner Richard Steinberg, Commissioner Jerry Libbin, Commissioner City Administration Jorge M, Gonzalez, City Manager Timothy Hemstreet, Assistant City Manager Robert C. Middaugh, Assistant City Manager Hilda Fernandez, Assistant City Manager Vivian P. Guzman, Director, Neighborhood Services Dpt. Community Development Advisory Committee Lazaro Martinez, Chair Sol Genet, First Vice-Chair Alexander Annunziato, Second Vice-Chair Karen Fryd Charles Burkett Lilliam Janata Alan Lips Juan Torres Martha Martinez-Aleman Anthony Japour Keith Menin David Smith Diana Susi Rachel Umlas 2 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 CITY OF MIAMI BEACH Neighborhood Services Department Houaing &. Co,nmur.il1 O.v.lopm~tnt Telephone 305I673-726ll Facsimile 30&167).n72 August 12, 2005 Ms, Maria Ortiz, CPO Director U.S. Department of Housing and Urban Development Florida State Office Brickell Plaza Federal Building 909 SE 1st Avenue, Room 500 Miami, FL 33131 Re: CITY OF MIAMI BEACH ANNUAL ACTION PLAN. FY 200512006 Dear Ms. Ortiz: Enclosed please find the One-Year Action Plan for fiscal year 200512006 for the City at Miami Beach. The Plan was approved by the City of Miami Beach Commission on July 27, 2005. If additional information is required, please contact either Thomas Urriola or John Quade at (305) 673.72.60. The City looks forward ~o~ntinuation of our partnership with HUD in implementing the activities oullin 'th'/" Ie} ear Action Plan, <:,-"..'''.'Y/ ! / ~i -V- ,/ . Thomas)l Urriola, Inte' Director Housing and Communit Development Division Attachment with diskett CC: Vivian Guzmlln, DirAdoc \IP.ighborhood Ser'lices Department ""]ol!p:i'~"'i..-:;n~<::''-~-'='V~t+:.,.Q)"LtI".Ci'i.~'It~,-'''''M.Q:':- City GommlsSlon Approval July 12, 2006 4 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 TABLE OF CONTENTS TABLE OF CONTENTS EXECUTIVE SUMMARY I. ONE-YEAR ACTION PLAN FOR FISCAL YEAR 2006/2007 A. FORM ApPLICATION (SF 424 FORMS) AND IMPLEMENTING RESOLUTION B. AVAILABLE RESOURCES C. ACTIVITIES TO BE UNDERTAKEN Community Development Block Grant (CDBG) Program Activities HOME Investment Partnerships (HOME) Program Activities D. PRIORITY NEEDS ADDRESSED E. GEOGRAPHIC DISTRIBUTION OF FUNDS F. HOMELESS AND OTHER SPECIAL NEEDS ACTIVITIES G. OTHER ACTIONS H. MONITORING II. ApPENDICES FY 2006-2007 Listing of Proposed Projects Geographic Distribution of Projects for 2006-2007 Citizen Participation Process CDBG/HOME FY 2006-2007 Funding Ledger Guidelines for the Recapture of HOME Funds, Leverage/Match Federal Certifications Appendix to Certifications Copies of Advertisements City Commission Approval July 12,2006 Appendix 1 Appendix 2 Appendix 3 Appendix 4 Appendix 5 Appendix 6 Appendix 6A Appendix 7 5 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 EXECUTIVE SUMMARY (;Ity (;ommlsslon Approval July 12,2006 6 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 EXECUTIVE SUMMARY The City of Miami Beach is a recipient of federal entitlement grants funds from the U.S, Department of Housing and Urban Development (HUD). In 2003, the City adopted the Five-Year Consolidated Plan which furthers the statutory goals of four programs: Community Development Block Grant (CDBG) Program, Emergency Shelter Grants (ESG) Program, HOME Investment Partnerships (HOME) Program, and Housing Opportunities for People with AIDS (HOPWA) Program. During the fiscal year 2004/05 program year, the American Dream Downpayment Initiative (ADDI) was introduced. ADDI funds are part of the HOME program and are being provided as additional funds for first time homebuyers with downpayment assistance. No new ADDI funds were allocated to the City of Miami Beach for the Fiscal Year 2006/07, At the conclusion of the 2003/04 program year, due to changes in population and funding formulas, the City no longer receives funding from HUD under the Emergency Shelter Grants (ESG) Program. These funds were used to provide emergency shelter assistance to the homeless of Miami Beach. The City has had to seek out alternate funds and resources to maintain the level of service and referrals which had been funded with ESG funds, One of the requirements of the Consolidated Plan is the preparation of subsequent annual action plans that outlines the housing and community development programs to be funded with HUD entitlement funds over a five year period (through September 30, 2008), The annual One Year Action Plan for Fiscal Year 2006/2007 is designed to guide housing, homeless and community development goals and strategies within the community through September 30,2007, Citizens, public agencies, and other interested parties are provided opportunities to participate in every aspect of the consolidated planning process, including reviewing program accomplishments, The One-Year Action Plan Fiscal Year 2006/2007 describes the allocations of federal funding to meet the three general priorities identified in the Five-Year Consolidated Plan. These priorities are: public services, affordable housing and neighborhood improvements. As an entitlement jurisdiction, the City of Miami Beach has been notified by HUD that it will receive the following federal funds for fiscal year 2006-2007: $ 1,798,808 $ 1,167,625 Entitlement Funds Entitlement Funds Community Development Block Grant Program HOME Investment Partnerships Program CIty CommiSSIon Approval July 12, 2006 7 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 Implementing Resolution Form Applications City Commission Approval July 12,2006 8 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 RESOLUTION NO. 2005-25974 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE CITY'S ONE.YEAR ACTION PLAN FOR FEDERAL FUNDS FOR FtSCAL YEAR 2005f2006, WHICH INCLUDES THE BUDGETS FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND THE HOME INVESTMENT PARTNERSHIPS (HOME) PROGRAM; AUTHORIZING THE CITY MANAGER TO MAKE MINOR NON-5UBSTANTrvE CHANGES TO THE ONE.YEAR ACTION PLAN OR RESULTING AGREEMENTS BEFORE EXECUTION WHICH MAY BE IDENTIFIED DURING THE FINALIZATION AND/OR REVIEW PROCESS, AND WHICH DO NOT AFFECT THE PURPOSE, SCOPE, APPROVED SUDGET ANDIORINTENT OF THE PLAN; AUTHORIZING THE CITY MANAGER TO EXeCUTE ALL APPLICABLE DOCUMENTS AND SUBMIT THE ONE-YEAR ACTION PLAN TO THE u.s. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD); FURTHER AUTHORIZING THE MAYOR AND CITY CLeRK TO exECUTE AGREEMENTS WITH PROVIDERS OF ACTIVITIES AS FOLLOWS: TWENTY-FIVE (25) COBO SUB-RECIPIENT AGREEMENTS, AND TWO (2) COSG INTeRDEPARTMENTAL MEMORANDA OF UNDERSTANDING; AND AUTHORIZING THE APPROPRIATION OF ALL FEDERAL FUNDS WHEN RECEIVED. WHEREAS, the One Year Action Plan for Federal funds is a requirement under the United States Department of Housing and Urban Deveklpment (HUD) formula grant programs which include the Community Development Block Grant (COSO) program and the Home Investment Partnerships (HOME) program; and WHE;REAS, the Oile Year Action Plan for Federal funds for Fiscal Year 2005106 serves as both a planning document and as an annual application for the formula grant programs; and WHEREAS, the CUy anticipates it ",ill receive a total of $3.241,292 in Federal grants from HUD for Fiscal Year2005106 as follows: $2.002.924 in COBG funds, and $1 ,238.368 in HOME funds; and WHEREAS, a comprehensive planning phas(l was initiated by the City on February 1. 2005. with the issuance of a Request for Proposals for housing and oommunlty development activities; and WHEREAS! a public hearing was held on March 15, 2005, with the Community D~v~l~pment Advisory Com~ittee (COAC), to obtain citizen input 00 detennining the pnorrtles and needs for hOUSing and community development; and WHEREAS, a draft of the Ontl- Year Action Plan for Federal funds for Fiscal Year 2005/06 was made available for a thirty (30) day public review and comment period from June 20, 2005 to July 20, 2005; and (;Ity (;ommlsslon Approval July 12, 2006 9 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 t;lty t;ommlSSlon Approval July 12, 2006 WHEREAS, on Juno 1,2005, the Administration, togother with the Community Development Advisory COmmittee (CDAC), unanimously approved funding recommendations for the proposed CDBG.funded activities for the One-Year Action Plan and for HOME.funded acUvilies, tu fOlSler affordable housing ss "sled in Exhibit 1 of this Resolution; and WHEREAS, the One Year Action Plan must ba submitted to HUD no later than August 16,2005; and WHEREAS, the City Manageris the HUD designated agent for all the formula grants. and should thereby be authorized to execute the grant applications. the grant agreements, and other applicable HUD documents. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA. that the Mayor and City Commission adopt the City's One-Year Action Plan for Federal funds for Fiscal Year 2005108, which includes the budgets for the Community Development Block Grant (CDBG) Program and the HOME Investment Partnarships (HOME) Program; authorize the City Manager to make minor nOrl'-substantive changes to the One-Year Action Plan or resulting Agreements before execution which may be identified during the finalization and/or review process, and which do not affect the purpose, scope, approved budget andfor intentofttte Plan; authorize the City Managerto execute all appticable documents and submit the One- Year Action Plan 10 the U.S. Department of Housing and Urban Development (HUD); further authorize the Mayor and City C1ett< to execute all Agreements with providers of activities as follows: twenty-fIVe (25) CDBG sub-recipient Agreements. and two (2) CDBG Interdepartmental Memoranda of Understanding; and 8utho . e the apprOpriation of all federal funds when received. I ! PASSED Bnil ADOPTED this 27t.n day at ~, 2005. -- ATTE~~;:.~~ V Cl.l~ . . CITY. CLERK Robert Pan~c(' F_~"""_~HQNJlOC AF'PRCNED AJS ro FORM & LANGUAGE & FOR 1-'1\t 'oS- 0. 10 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 City Commission Approval July 12, 2006 Il City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 This One-Year Action Plan includes recommendations for funding for activities and programs under the CDBG and HOME programs, The following are the budgets for each one of these programs: CDBG BUDGET FOR FY 2006/2007 Revenue Projected CDBG Allocation for FY 2006/2007 Reprogrammed Prior Year Funds Projected Program Income Total Revenue $ 1,798,808 97,280 160,000 $2,056,088 Expenditures Housing Activities Public Services Other Activities (capital improvements, economic development, etc) Repayment of Section 108 Loan Program Income Retained by Subgrantees (estimate) Program Administration Total Expenditures HOME BUDGET FOR FY 2006/2007 Revenue Projected HOME Allocation for FY 2006/2007 Program Income for FY 2006/2007 Total Revenue $ 401,1 00 361,209 426,935 210,000 160,000 496.844 $2,056,088 $ 1,167,625 o $1,167,625 Expend itu res HOME Projects CHDO Set-Aside CHDO Operating Program Administration Total Expenditures $ 192,481 800,000 58,381 116,763 $1,167,625 AVAILABLE RESOURCES Federal Resources (Federal funds expected to be available during fiscal year 2006/2007 to address the needs and specific objectives identified in the Consolidated Plan,) Community Development Block Grant (CDBG) Program HOME Investment Partnerships (HOME) Program Reprogrammed Prior Year CDBG Funds CDBG Program Income (Estimate) HOME Program Income (Estimate) Total Federal Resources $ 1,798,808 1,167,625 97,280 160,000 o $3,223,713 City CommiSSion Approval July 12, 2006 12 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 Other Resources (Funds from private and non-Federal public sources reasonably expected to be available during fiscal year 2006/2007 to address the needs identified in the Consolidated Plan, Federal funds will leverage these additional resources.) State Housing Initiatives Partnership (SHIP) Program Miami-Dade Surtax Funds Total Other Resources 549,417 500,000 1,049,417 Available Resources by Type Federal Other City CommiSSion Approval July 12, 2006 13 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 ACTIVITIES TO BE UNDERTAKEN During fiscal year 2006/2007, the City of Miami Beach will undertake the following activities to address priority needs that were identified in the 5-Year Consolidated Plan. Details of the specific projects can be found in Appendix 1. The maps in Appendix 2 can be used to ascertain the locations of the projects, COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) - This list of activities includes entitlement funds of $1,798,808, reprogrammed funds of $97,280 and estimated program income of $160,000, . American Veteran News - Food Assistance Project - $5,000 - Distribution of free food to low income families in the City of Miami Beach who are homeless or at risk of becoming homeless. The project anticipates to serve approximately 300 individuals/families during the year. . ASPIRA of South Florida - Clubs System - $2,500 - Provides youth leadership development training, and parent skills training to Hispanic families in Miami Beach. . Boys and Girls Clubs of Miami - Miami Beach Juvenile Program - $41,459 - To provide a "no charge" after-school program and summer camp for approximately 300 youth ranging in ages from 5 to 16. The programs are coordinated by a unit director and counselors and include components such as homework assistance, educational and athletic field trips, sports, league activities, and indoor and outdoor recreational activities. . Boys and Girls Clubs of Miami - Miami Beach Capital Improvements - $100,000 - Construction of a new 9,600 square feet facility to improve and expand the services provided to approximately 375 low income youths living in Miami Beach. . City of Miami Beach - Housing and Community Development Division - Planned Repayment of Section 108 Principal - $210,000 - To repay the principal balance of a HUD Section 108 loan in the amount of $4,000,000. The loan was acquired to implement a comprehensive streetscape improvement program in the North Beach area, including Normandy Isle; and to complete construction of the North Shore Youth Center as part of a neighborhood revitalization strategy for North Beach. . City of Miami Beach Community Development Division - CDBG Administration - $496,844 - To continue to provide the necessary funding to manage, oversee, coordinate, monitor, audit and evaluate the CDBG program and sub-recipients in accordance with federal regulations. Funding includes activities to ensure compliance with federal fair housing/EEO requirements, environmental review, fiscal management, citizen participation, public information and planning and management activities. . Food for Life Network, Inc. - Home-Delivered Food Program - $23,954 - To provide weekly, home-delivered prepared meals and home-delivered groceries to Glty Gommlsslon Approval July 12, 2006 14 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 approximately 40 income-eligible homebound persons with HIV/AIDS in Miami Beach. . HIV Education Law Project (HELP) - AIDS/Family Law Project - $13,820 - To provide free legal assistance to approximately 125 low and moderate-income clients with HIV/AIDS in matters of public benefits, discrimination, wills/trusts, family law and landlord-tenant disputes. . Housing Opportunities Project for Excellence, Inc. (H.O.P.E., Inc.) - Fair Housing Education Program - $7,500 - To provide a Fair Housing Education Program. This activity will be funded through a line item in the CDBG Administration budget and will be supplemented with a $7,500 set-aside of HOME Program Administration funds. . Jewish Community Services - Homeless Outreach, Prevention and Employment - $13,820 - To provide employment and job training services to promote client and family self-sufficiency for approximately 96 low to moderate- income, situational and economically homeless individuals, homeless persons in families with children, and those in danger of becoming homeless, . Jewish Community Services - Miami Beach Senior Center Adult Day Care Services - $13,820 - To provide an aide to supervise day care services to 50 frail elderly in a structured supportive setting with daily activities, nutritionally balanced meals and therapies that provide or prolong the need for institutionalization. . Jewish Community Services - Senior Meals Capital Improvements - $76,935 - To provide facility improvements to the Miami Beach Senior Meals facilities at the South Shore Community Center which serves low to moderate income senior citizens, . Jewish Community Services - Senior Meals on Wheels Program- $20,530 - To partially fund drivers to deliver meals to 85 homebound elderly participants residing in eligible target areas, and to fund a shopper to purchase necessary items for frail elders unable to shop for themselves. . Little Havana Activities and Nutrition Centers of Dade County, Inc. - Miami Beach Elderly Meals Program - $43,565 - To provide nutritionally balanced meals daily to 130 Miami Beach elderly clients in a familiar surrounding where they can have access to other services provided by Little Havana Activities and Nutrition Centers of Dade County. . Little Havana Activities and Nutrition Centers of Dade County, Inc. - Rainbow Intergenerational Child Care - $46,065 - To provide affordable preschool day care for 40 Miami Beach children who are income-eligible. Miami Beach senior citizens serve as the day care workers at the day care facility. . Miami Beach Adult and Adult Community Education Center - After School Care Program - $18,426 - To provide after school and summer school tutoring and extracurricular mentoring services to approximately 170 elementary school children, City CommiSSion Approval July 12, 2006 15 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 thus providing low and moderate income parents an educational alternative for day care during the after school day hours. . Miami Beach Community Development Corporation - Housing Counseling - $38,200 - To provide housing counseling to participants in the HOME-funded homebuyer assistance program. . Miami Beach Community Development Corporation - Multi-Family Housing Program - $152,800 -To provide operational funds to acquire, rehabilitate and manage 3 rental buildings targeted for a combined total of 76 housing units for income-eligible persons, . Miami Beach Community Development Corporation - Owner Occupied Home Rehabilitation Program - $71,625 - To provide funds to 17 low and moderate- income Miami Beach homeowners for the rehabilitation and/or correction of code violations in order to maintain housing that is safe, decent and sanitary. . Miami Beach Community Development Corporation - Scattered Site Home Buyer Assistance Program-AcquisitionlDisposition - $119,375 - To provide scattered site home ownership opportunities to 18 eligible first-time homebuyers in Miami Beach, The activity is expected to generate an additional $250,000 in program income, . Miami Beach Community Development Corporation - Tenants Service Coordinator - $19,100 - To fund a coordinator that brings together existing program services for approximately 200 low and very low income elderly and special needs tenants. . Miami Beach Community Health Center - Beverly Press Center - $32,246 - To offer a full range of preventive, diagnostic and treatment services to 12,000 persons of all ages, races, ethnicity and genders at the North Beach. · Miami Beach Community Health Center - Dr. Sol Lichter School Based Health Center - $9,363 - To provide comprehensive health care services to 1,100 children at Miami Beach Senior High, including risk reduction and education. · Montessori Academy at St. John's - School Scholarships Program - $6,853 - To provide reduced-fee child care scholarships to 5 children of income-eligible families, · Prime Time Seniors - Elders and Seniors Emerging Needs - $2,500 - Will provide weekly activities to decrease the incidence of depression and loneliness to 75 low income elderly residing in the City of Miami Beach. · R.A.I.N. Parents, Inc. - Family Network Services: Emergency Housing Assistance - $36,885 - To provide vouchers for emergency food, child care, and housing assistance, for approximately 150 low to moderate-income individuals and families with children residing in Miami Beach who have received eviction notices or who are already homeless, with peer counseling for assisting parents in making positive life changes towards self-sufficiency, l;lty l;ommlsslon Approval July 12, 2006 16 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 . Shelbourne House Inc. - Shelbourne House - $16,853 - To provide operating costs for 42 project based housing units with supportive services in a secure and healthy environment to individuals living with HIV/AIDS who choose to live independently. . UNIDAD of Miami Beach - Sr. Center Acquisition and Rehabilitation - 250,000 - To acquire, and/or construct/rehabilitate a comprehensive senior activity and service center in the North Beach target area. , . UNIDAD of Miami Beach, Inc. - Project Link - $13,820 - To provide information and referral services, employment activities and bilingual assistance to approximately 4,000 income-eligible Miami Beach residents at the Miami Beach Hispanic Community Center. PRIOR YEARS' CDBG ACTIVITIES - This list of activities includes prior year CDBG funded activities to be carried over and included in the activities for fiscal year 2006/07. . City of Miami CIP Office - Normandy Isle Park and Pool - $450,354 - To conclude final construction of the Normandy Isle Park and Pool facilities that will serve low to moderate-income residents in the North Beach area. This project is underway and should be completed by the end of August, 2006. . City of Miami CIP Office - $40,000 - Marseille Drive Street Improvements - To provide architectural services for the completion of the Marseille Drive Street improvements project in the North Beach area. . Jewish Community Services - Senior Center Improvements - $105,620 - To provide facility improvements to the Miami Beach Senior Center which serves low to moderate income senior citizens. This project is scheduled to commence in July 2006 and be completed by October 2006. . Little Havana Activities and Nutrition Centers of Dade County, Inc. - Facility Rehabilitation of Rainbow Intergenerational Child Care - $242,166 - To provide rehabilitation activities at the preschool day care facility that serves predominantly low to moderate-income families in the South Beach area. This project is expected to commence construction by November, 2006, · Log Cabin Training Center - Facility Improvements - $150,745 - For facility improvements and ADA accessible ramps and restrooms for the training center which provides life skills and job training for developmentally disabled adults. A master plan has been completed and the architect for the project was commissioned to design construction plans for various ADA improvements. The project is expected to be completed by September 2006. · Miami Beach Community Health Center - Acquisition and Expansion of Stanley Myers Center Site - $217,862 - To provide acquisition funds for the Miami Beach Community Health Center, located at 710-720 Alton Road to provide for expansion of its facilities, which will allow for additional medical, dental, and nonresidential mental health services for an increased number of patients. The l;lty l;ommlsslon Approval July 12, 2006 17 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 acquisition of the space for the new center building is expected to be completed by the end of 2005. . UNIDAD of Miami Beach - Senior Center - $300,000 - To provide funding for the acquisition of a facility to be rehabilitated and operated by UNIDAD of Miami Beach as a senior center to provide a broad array of services to serve the low- and moderate income elderly population. The organization has identified a suitable building for renovation and should commence the project by February, 2007. c.;lty c.;ommlsslon Approval July 12, 2006 18 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 II. HOME INVESTMENT PARTNERSHIPS (HOME) PROGRAM - This list of activities includes entitlement funds of $1,167,625, III. City of Miami Beach - HOME Program Administration - $116,763 - For management, oversight, coordination, monitoring, evaluation, staff and overhead, public information, fair housing education activities, indirect costs and planning activities. This line item includes $7,500 set-aside for Housing Opportunities Project for Excellence, Inc, (H,O.P.E., Inc.) for a Fair Housing Education Program, which is matched by an equal amount of CDBG funds. . Community Housing Development Organization (CHDO) Project Set-Aside - MBCDC - $800,000 - Acquisition and/or rehabilitation, multi-unit residential. To provide rental and/or homeownership opportunities. . Community Housing Development Organization (CHDO) Expenses (5%) - MBCDC - $58,381 - Funds to pay salaries, wages, and other employee compensation and benefits, rent, utilities, employee education, travel, training, communication costs, taxes, insurance, equipment, materials, and supplies. . HOME Projects - $192,481 - To provide funding for rehabilitation initiatives to upgrade the housing stock in the City of Miami Beach. May also include acquisition activities. HOME Funds By Activity CHDO Projects .. CHDO Expenses .~ .. HOME Program Administration ~prOjects . HOME Projects CHDO Projects _ CHDO Expenses _ HOME Program Administration Glty Gommlsslon Approval July 12, 2006 19 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 PRIORITY NEEDS ADDRESSED This description of activities estimates the number and type of families that will benefit from the proposed activities, the specific local objectives and priority needs that will be addressed by the activities using formula grant funds and program income that the City expects to receive during the program year. It also includes proposed accomplishments, and a target date for completion of the activities, This information is also included in Appendix 1, as prescribed by HUD, Non-Housing Activities: Child Care Services · Economic Development · Employment Training General Public Services Health Services Public Facilities and Improvements Repayment of Section 108 Loan Principal · Senior Programs and Senior Services · Services to Persons with Disabilities · Youth Programs Housing Activities: · Acquisition and Disposition · Fair Housing Activities · Multifamily Housing Rehabilitation · Owner-Occupied Rehabilitation · Direct Homeownership Assistance Homeless Activities: · Emergency Shelter/Transitional Housing · Homeless Prevention Outreach (;Ity (;ommlsslon Approval July 12, 2006 20 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 Geographic Distribution of Funds Most of the activities described in the One-Year Action Plan will take place in HUD designated community development target areas, These target areas contain census tract/block groups that display evidence of a greater than 51 % of households with incomes at or below 80% of the median income and continue to be a priority for allocation of resources, The northern and southern portions of the City also contain the largest number of the multi-family structures that require rehabilitation and have the highest concentrations of income-eligible families. The main categories of racial composition of the City of Miami Beach are as follows: Hispanic 53,7 % White Non-Hispanic Black Non-Hispanic Asian 40,9% 3.1 % 1,7 % An analysis of median income reveals that Miami Beach's Hispanic population has the lowest median income ($22,153) and the highest percentage of low to moderate-income people (62%). In addition, 43.5 % of Black Non-Hispanic households are in the poor income class according to their median income. The northern and southern community development target areas of Miami Beach contain a high concentration of identified minority groups, and as such receive a high percentage of overall CDBG assistance. North Beach CDBG funds are directed to the northern target areas, as follows: $ $ $ $ $ 210,000 9,363 32,246 13,820 250,000 $515,429 City of Miami Beach - Repayment of Section 108 Loan Miami Beach Community Health Center - Hi-Tides School Health Miami Beach Community Health Center - Beverly Press Center UNIDAD of Miami Beach Inc. - Project Link UNIDAD of Miami Beach Inc. - Sr. Center Acquisition/Rehabilitation Total CDBG funds for northern target areas South Beach CDBG funds are directed to the southern target areas, as follows: $ $ $ $ $ $ $ 41,459 100,000 76,935 43,565 2,500 46,065 18,426 $328,950 City CommISSion Approval July 12,2006 Boys and Girls Club - Miami Beach Juvenile Programs Boys and Girls Club - Capital Improvement Jewish Community Services Sr, Meals Capital Improvements Little Havana Activities and Nutrition Centers -Elderly Meals Program ASPIRA of So, Florida - Clubs Systems Little Havana Activities and Nutrition Centers - Rainbow Child Care Miami Beach Adult & Community Center - Miami Beach Afterschool Program Total CDBG funds for southern target areas 21 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 Middle Beach CDBG funds are directed to the middle beach area, as follows: $ 6,853 Montessori Academy at St John's - Child Care Scholarships $ 6,853 Total CDBG funds for middle beach area City-Wide CDBG funds are considered to have citywide benefits/beneficiaries: American Veterans News - Food Assistance City of Miami Beach - Administration, including fair housing education Food for Life Network - Home Delivered Food Program HELP - HIV, Education and Law Project Jewish Community Services - Homeless Outreach Prevention & Employment Jewish Community Services - Miami Beach Senior Center Jewish Community Services - Senior Meals on Wheels Program Miami Beach Community Development Corp. - Tenant Service Coordinator Miami Beach Community Development Corp. - Housing Counseling Miami Beach Community Development Corporation - Scattered Site Home Buyers Assistance Program AcqJDisposition Miami Beach Community Development Corp, - Owner Occupied Rehab Miami Beach Community Development Corp, - Multi-Family Rehab Program Prime Time Seniors - Shelbourne House, Inc. - Shelbourne House RAIN Parents, Inc, - Family Services Network Total Citywide Distribution of CDBG Funds $ 5,000 $ 496,844 $ 23,954 $ 13,820 $ 13,820 $ 13,820 $ 20,530 $ 19,100 $ 38,200 $ 119,375 $ 71,625 $ 152,800 $ 2,500 $ 16,583 $ 36,885 $ 1,044,856 With regard to the HOME Investment Partnerships Program, the funds are considered to have a citywide benefit: $ 116,763 HOME Planning, Administration and Monitoring $ 800,000 CHDO Project Set-aside - Miami Beach Community Development Corp, $ 58,381 CHDO Operating Expenses (5%) $ 192.481 HOME Projects $ 1,167,625 Total Distribution of HOME funds l;lty l;ommlsslon Approval July 12, 2006 Geographic Distribution of FY 2006-2007 Funds Citywide 22 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 HOMELESS AND OTHER SPECIAL NEEDS ACTIVITIES The City of Miami Beach will use non-federal funds to undertake activities during fiscal year 2006/2007 to: . Address the emergency shelter and transitional housing needs of homeless individuals and families (including sub-populations); . Prevent low-income individuals and families with children (especially those with incomes below 30 percent of median) from becoming homeless; . Help homeless persons make the transition to permanent housing and independent living; and . Address the special needs of persons who are not homeless, including all identified minority and ethnic groups. Homeless The City's Office of Homeless Coordination intends to implement the following activities to address the needs of homeless individuals and families, to prevent low-income individuals and families with children from becoming homeless, and to help homeless persons make the transition to permanent housing and independent living, . Emergency ShelterlTransitional Shelter Needs - The City will provide CDBG funds to Jewish Community Services to provide employment and job training services to situational and economically homeless individuals, homeless persons in families with children, and those in danger of becoming homeless. The program will also provide case management and referrals, bus passes, bus tokens, food vouchers and voice mail, as well as work clothes and equipment. . Homeless Prevention - The City will provide CDBG funds to RAIN Parents, Inc. to provide emergency assistance to individuals, families with children, and elderly persons who are currently housed, but threatened with homelessness. (;Ity (;ommlsslon Approval July 12, 2006 23 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 Other Special Needs The City intends to implement activities to address the needs of persons who are not homeless but require supportive housing. This includes the elderly, frail elderly, persons with disabilities, persons with alcohol or other drug addiction, persons with HIV/AIDS and their families, public housing residents and any other categories the City may specify as eligible. This includes all affected minority Hispanic and Black Non-Hispanic and Asian households in the community, . The Miami Beach Community Development Corporation (MBCDC) acquired an apartment building named Aimee II located on 532 Michigan Avenue. This property was completely renovated on December of 2005. This building provided eighteen (18) rental units for income-eligible elderly persons. The City provided $943,900 in HOME Program funds for this project. . The Miami Beach Community Development Corporation has acquired and is in the process of rehabilitating an apartment building known as the Villa Maria Apartments located at 2800 Collins Avenue. This building will provide thirty-four (34) rental units for income-eligible elderly persons. The City provided $1,600,000 in HOME Program funds and $50,000 in CDBG funds for this project, which is expected to be completed in 2007. . The Miami Beach Community Development Corporation has acquired and will complete the rehabilitation of an apartment building known as the Westchester Apartments located at 516 15th Street by December 2006. This building will provide twenty-four (24) rental units for income-eligible elderly persons. The City provided $1,305,691 in HOME Program funds for this project. . Carrfour Supportive Housing acquired an apartment building known as Sunsouth Place located at 530 Meridian Avenue. This building will provide fifty-five (55) single room occupancy units for formerly homeless persons, The City provided $309,469 in HOME Program funds for this project, which is expected to be completed in 2007. . The City will provide CDBG funds to Jewish Community Services to fund an aide to supervise day care services to frail elderly senior citizens in a structured supportive setting. The City will also provide CDBG funds to Jewish Community Services to deliver meals to homebound elderly participants residing in eligible target areas and a shopper to purchase necessary items for frail elders unable to shop for themselves. · The City will provide CDBG funds to Little Havana Activities and Nutrition Centers of Dade County, Inc. to provide nutritionally balanced meals to Miami Beach elderly clients at two congregate meal sites. City CommiSSion Approval July 12, 2006 24 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 . The City will provide CDBG funds to Food for Life Network to provide weekly home-delivered meals and groceries to income-eligible homebound persons in Miami Beach with HIV/AIDS. . The City will provide CDBG funds to The Shelbourne Apartment Building to provide supportive services in a secure and healthy environment to individuals living with AIDS who choose to live independently. . HELP - The HIV Education Law Project (HELP) will provide free legal assistance to approximately 500 clients with HIV/AIDS in matters of public benefits, discrimination, wills/trusts and family law, . The City will provide CDBG funds to Miami Beach Community Development Corporation to fund a coordinator that brings together existing program services for mostly low and very low income elderly and special needs tenants. . The City will provide CDBG funds to the American Veterans News/Food Assistance Program to provide daily free food to the homeless and to those at risk of becoming homeless. OTHER ACTIONS During fiscal year 2006/2007, the City plans to undertake certain other actions to address obstacles to meeting community needs. General In 1999, the City applied for and was approved for a $4,000,000 Section 108 Loan and a $1,000,000 Economic Development Initiative grant to assist in financing economic development activities and neighborhood improvements that will complement the revitalization efforts of the local business communities within the City. The loan and grant are being used to implement three separate streetscape improvement projects and assist with the completion of the North Shore Youth Center in the northern target area of Miami Beach, The North Shore Youth Center was completed in 2004. The Marseille Drive Streetscape Project was completed in 2005, The two remaining projects, Normandy Isle & Normandy Sud Neighborhood Improvements and North Shore Neighborhood Improvements are currently scheduled to commence construction in 2007. Underserved Needs The City of Miami Beach has many needs, many of which are underserved, as evidenced by the consistently large number of funding requests for public services activities, The City will continue to take an active role leveraging resources in support of its non-profit partners and other organizations. CIty Commission Approval July 12, 2006 25 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 Foster and Maintain Affordable Housing The City will continue to work with housing providers to expand the supply of affordable housing, The City will continue to fund a number of programs to provide home-ownership opportunities and expand the number of high quality rental units housing available for its low-income senior citizens, working families and special needs populations. Remove Barriers to Affordable Housing The City will continue its state-mandated regulatory reduction self-examination program during the 2006/2007 program year to ensure that the City's regulations do not act as a barrier to affordable housing, In 2004, as part of the City' ongoing efforts to further fair housing, the City had Housing Opportunities Project for Excellence, Inc. (H,O,P.E., Inc,) conduct an Analysis of the Impediments to Fair Housing Choice, This analysis identified a number of impediments existing in the City and provided specific recommendations and actions designed to eliminate said impediments and affirmatively further fair housing. These recommendations are the basis for educating, informing and promoting efforts and policies to ensure the provision of fair housing to all persons. Lead-Based Paint The Miami-Dade County Social Services Department cooperates with the Florida Department of Health, Division of Children's Medical Services, to identify children with elevated levels of lead in their blood. The City will require monitoring of any children living in assisted housing who are identified with Environmental Intervention Blood Lead Level. Evidence has shown that minority and low- income children are more likely to live in pre-1978 housing containing lead-based paint and are disproportionately affected by lead poisoning. The City is complying with the requirements of the Lead Safe Housing Rule as amended on June 21, 2004, Section 3 The City of Miami Beach will continue its Section 3 outreach efforts in order to maximize the amount of economic impact of HUD funds on the community. The City will continue to identify and coordinate with Section 3 business concerns and residents in order to match and provide economic and employment opportunities to the maximum extent possible, Reduce Poverty The City will continue to support a job placement service operated by Jewish Community Services which assists the homeless or near homeless individuals, One of Jewish Community Services partners is the City of Miami Beach's Sanitation Department with whom they coordinate job placement and training opportunities in their workforce, The City also funds a multitude of other agencies that undertake activities and provide essential services for individuals and families in order to ease the burden of poverty. Examples include {;Ity {;ommlsslon Approval July 12, 2006 26 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 emergency housing vouchers, food delivery to those with HIV/AIDS and the elderly, childcare stipends and homebuyer programs, Develop Institutional Structure The City will continue to provide technical assistance and training to its non-profit housing and social services providers to develop and enhance the City's collective delivery systems. Coordination The City of Miami Beach Housing and Community Development Division within the Neighborhood Services Department is charged with carrying out the Five Year (2003-2007) Consolidated Plan and the One-Year Action Plan. The Division is the main source of disseminating information to other agencies and entities in administering and carrying out the goals of the Consolidated Plan. Foster Public Housing Improvements and Resident Initiatives Senior citizen housing in the City is in good condition and because residents are elderly, the Housing Authority of the City of Miami Beach plans no major resident initiatives. Public Housing Comprehensive Grant Program The Housing Authority of the City of Miami Beach is an autonomous agency, which does not have sufficient units to participate in the Comprehensive Grant program. City CommiSSion Approval July 12, 2006 27 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 MONITORING Monitoring of the various activities described in the One-Year Action Plan is a continuous and ongoing process. To ensure that planning will continuously reflect the successes and lessons learned from previous activities, the City monitors the effectiveness of its programs and initiatives, and prepares reports for submission to the U,S. Department of Housing and Urban Development as required by the program regulations. The City enters into binding subrecipient contract agreements with organizations receiving federal funds, These agreements provide a basis for enforcing the goals and objectives of the Action Plan, the federal rules and regulations, and the time frame to achieve the stated accomplishments. The agreements contain remedies in the event of a breach of the provisions by the subrecipient parties. The overriding goal of monitoring is to ensure that services are provided as prescribed in the subrecipient contract, and to identify deficiencies and remedial actions. The emphasis is on prevention, detection and correction of problems. Toward this end, all monthly and quarterly reports submitted by the subrecipients are thoroughly examined to ensure compliance. Furthermore, on-site technical assistance visits and monitoring visits are performed throughout the program year. Communication is the key to a good working relationship with the subrecipient agencies. Monitoring is an ongoing process involving continuous subrecipient communication and evaluation. The staff of the Housing and Community Development Division is experienced in subrecipient monitoring criteria and techniques. l;lty l;ommlsslon Approval July 12, 2006 28 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 GUIDELINES FOR THE RECAPTURE OF HOME FUNDS Homebuver ProQram The City shall require each homebuyer assisted under the HOME Program to execute a mortgage, which is recorded in the public records. The Mortgage shall be recorded as a lien against the property to ensure that if the property is sold, refinanced (unless for the purpose of reducing the principle mortgage rate, or property repairs and improvements) transferred, or ceases to serve as a primary residence before the end of the affordability period, the grantee or homebuyer shall return to the City the full HOME subsidy that enabled the homebuyer to buy the individual dwelling unit If the net proceeds from such sale (after deducting the owner's investment and closing costs) are less than the full amount of the HOME subsidy, the City shall recapture the entire balance of whatever net proceeds are available for use in other eligible HOME activities. This option will allow the homebuyer to capture market return and provides incentives to utilize equity to make repairs and property improvements. The occupancy of units will be monitored for the required affordability period based upon the amount of direct HOME subsidy provided to the homebuyer. Rental Proiects The City shall require each grantee assisted under the HOME Program to execute a mortgage, which is recorded in the public records. The Mortgage shall be recorded as a lien against the property to ensure that if the property is sold or transferred, the grantee shall return to the City the full HOME subsidy that enabled the grantee to buy and/or rehabilitate the property or individual dwelling unit. If the net proceeds from such sale (after deducting the owner's investment and closing costs) are less than the full amount of the HOME subsidy, the City shall recapture the entire balance of whatever net proceeds are available for use in other eligible HOME activities, This option will allow the grantee to capture market return and provides incentives to utilize equity to make repairs and property improvements, The projects will be monitored for the required affordability period to ensure occupancy by low to moderate-income renters; furthermore housing developments and individual dwelling units assisted with HOME funds will be monitored accordingly to ensure compliance with minimum housing standards for safe and sanitary conditions. AFFIRMATIVE MARKETING STRATEGY The City of Miami Beach requires that any organization who receives HOME funds to develop, implement and monitor an affirmative marketing strategy plan. Included in this plan are specific requirements to affirmatively market their program so that individuals of similar income levels in the same housing market areas have a similar range of housing choices available to them regardless of their face, color, or national origin, religion, physical or mental disability, sex, familial status, or sexual orientation. Organizations must also take every reasonable step to inform and solicit applications from persons in the available housing market who are not likely to apply for the housing without special outreach and advertising efforts, Adopted July 31, 2002 Appendix 6 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 This can be accomplished by soliciting applications by advertising in sources likely to produce eligible persons form all racial, ethnic and gender groups from sources including community organizations, churches, employment centers and housing agencies. All organizations must comply with all requirements set forth in 24 CFR 92.351 of the HOME Program. HOME recipients' affirmative marketing efforts are periodically reviewed internally and employees involved in the marketing application process and/or tenant selection will be instructed on the obligations for affirmative marketing. In addition, the City periodically reviews their marketing efforts and provides technical assistance as needed. LEVERAGE/MATCH Match requirements for the HOME Investment Partnerships Program will be met with SHIP dollars and other eligible sources of match. Adopted July 31,2002 Appendix 6 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 Appendix 1 2006/2007 Listing of Proposed Projects Adopted July 31, 2002 Appendix 6 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 Appendix 2 Geographic Distribution of Projects Adopted July 31, 2002 Appendix 6 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 Appendix 3 Citizen Participation Process Planning Phase Schedule Citizen's Comments Adopted July 31, 2002 Appendix 6 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 2006 PLANNING PHASE SCHEDULE, YR 32 JAN 24 (TUE) Community Development Advisory Committee (CDAC) meeting - 6:00 p.m. (meeting cancelled for lack of a quorum) JAN 27 (FRl) Request for Proposals (RFP) notification letter sent to individuals/agencies on mailing list JAN 29 (SUN) Advertisement regarding Community Development Block Grant (CDBG) RFP (English) JAN 30 (MON) Advertisement regarding Community Development Block Grant (CDBG) RFP (Spanish) FEB 1 (WED) CDAC meeting - 6:00 p.m. FEB 2 (THU) CDBG RFP available MAR 3 (FRI) Proposals due - 5:00 p.m. deadline MAR 16 (SUN) Advertisement of CDAC meeting followed by Pre-Development Public Hearing on March 21 (English) MAR 17 (MON) Advertisement of Pre-Development Public Hearing on March 21 (Spanish) MAR 21 (TUE) Public Hearing for Pre-Development of One- Year Action Plan and CDAC meeting - 6:00 p.m. (CDAC meeting cancelled for lack ofa quorum) APRIL Celebration of Fair Housing Month APRIL 17-23 Community Development (CD) Week APRIL 13 Advertisement of Fair Housing Month Celebration and Fair Housing Workshop (English and Spanish) APRIL 24 Fair Housing Workshop at the Miami Beach Botanical Gardens 10:00 a.m.-ll:00 a.m. to celebrate Fair Housing Month and CD Week APRIL 26 (WED) CDAC meeting - Proposal Presentations - 9:00 a.m.-5:00 p.m. MA Y 15 (MON) CDAC meeting - Proposal Deliberation - 6:00 - 9:00 p.m. MA Y 16 (TUE) CDAC Meeting with the City Manager to finalize funding recommendation - 6:00-9:00 p.m. JUNE 8 (THU) Advertisement of Public Hearing on June 14 (English/Spanish) JUNE 8 (THU) Advertisement of 30-Day Comment Period begins on the Draft of the One- Year Action Plan (English/Spanish) JUNE 8 (THU) 30-Day Comment Period begins on the Draft of the One-Year Action Plan JUNE 13 (TUE) Public Hearing on development of the One- Year Action Plan followed by CDAC meeting Adopted July 31, 2002 Appendix 6 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 JULY 8 (SAT) 30-day comment period ends on the Draft of the One-Year-Action Plan JULY 12 (WED) One- Year Action Plan sent to City Commission for approval AUG 16 (MON) Deadline for One-Year Action Plan to be submitted to HUD AUG 22 (MON) CDBG awarded funds notification letter sent to subrecipients SEPT Annual Environmental Review - for preceding fiscal year of upcoming funded activities SEPT Rental housing property standards inspection SEPT 30 (SAT) Semi-Annual Labor Standards Enforcement Report Summary - due within 10 days after September 30; Section 3 Summary Report due SEPT 30 (SA T)- HUD form 2516 - Grantee Contract and Subcontract Activity Report! OCT 10 (TUE) MBE Report is submitted to HUD - due within 10 days after September 30 OCT 1 (SUN) FY 2006/2007, Program Year 32 begins OCT 18 (TUE) CDAC meeting - 6:00 p.m. DEC 29 (FRI) Deadline for Consolidated Annual Performance and Evaluation Report (CAPER) to be submitted to HUD and HOME match report due Adopted July 31, 2002 Appendix 6 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 Housing and Community Development One Year Action Plan - Fiscal Year 2006-07 Citizen Comments SPEAKERS: Public Hearing - March 15, 2005 Richard Goodman - Spoke on behalf of Prime Time Seniors describing the services provided by the program and how beneficial are their activities for the senior citizens of Miami Beach. Jerome Berman - Spoke on behalf of Prime Time Seniors to emphasize the importance of supporting that organization to enable them to provide services to the senior citizens of Miami Beach. Jacqueline Hertz, founder of Prime Time Seniors - Ms. Hertz explained the situation that led the organization to submit an incomplete application, stating that she only filled out the first two pages of the Request for Proposal. Roberto Datorre - Spoke on behalf of Miami Beach Community Development Corporation (MBCDC), stating that for 24 years this organization has had a standing relationship with the City of Miami Beach having numerous accomplishments, providing affordable rental and many other services to the citizens of Miami Beach. Public Hearing - June 14,2005 Roberto Datorre - Spoke on behalf of Miami Beach Community Development Corporation (MBCDC) to support the Community Development Advisory Committee (CDAC) and the City staff on their efforts to support programs that assist the really needy people of Miami Beach and to encourage the City to continue improving services to help them. 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" ! t. ,i t':~i~@~.ioo!610l:'. it' )6,0 .ClL~06iOi II~i.~:i~~,. ii: III .~, if '~"'~~.~~~o,daio'f' '.~Q1~' ) i,~~i~~~: ., J I ,~ ~. -"'.'~<_.':' - ---;- - ,--:-_:.-: : - - : -: ; - -, - - ' , '~~~c~~:~ Cia OO!ltO~! 1J i,~ i~,@'i~, !~II:qi " --I Adopted July 31,2002 Appendix 6 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 , \. ~" ~-_.1 Appendix 5 Guidelines for the Recapture of HOME Funds Leverage/Match Adopted July 31, 2002 Appendix 6 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 GUIDELINES FOR THE RECAPTURE OF HOME FUNDS Homebuver ProQram The City shall require each homebuyer assisted under the HOME Program to execute a mortgage, which is recorded in the public records. The Mortgage shall be recorded as a lien against the property to ensure that if the property is sold, refinanced (unless for the purpose of reducing the principle mortgage rate, or property repairs and improvements) transferred, or ceases to serve as a primary residence before the end of the affordability period, the grantee or homebuyer shall return to the City the full HOME subsidy that enabled the homebuyer to buy the individual dwelling unit. If the net proceeds from such sale (after deducting the owner's investment and closing costs) are less than the full amount of the HOME subsidy, the City shall recapture the entire balance of whatever net proceeds are available for use in other eligible HOME activities. This option will allow the homebuyer to capture market return and provides incentives to utilize equity to make repairs and property improvements, The occupancy of units will be monitored for the required affordability period based upon the amount of direct HOME subsidy provided to the home buyer. Rental Proiects The City shall require each grantee assisted under the HOME Program to execute a mortgage, which is recorded in the public records. The Mortgage shall be recorded as a lien against the property to ensure that if the property is sold or transferred, the grantee shall return to the City the full HOME subsidy that enabled the grantee to buy and/or rehabilitate the property or individual dwelling unit. If the net proceeds from such sale (after deducting the owner's investment and closing costs) are less than the full amount of the HOME subsidy, the City shall recapture the entire balance of whatever net proceeds are available for use in other eligible HOME activities. This option will allow the grantee to capture market return and provides incentives to utilize equity to make repairs and property improvements. The projects will be monitored for the required affordability period to ensure occupancy by low to moderate-income renters; furthermore housing developments and individual dwelling units assisted with HOME funds will be monitored accordingly to ensure compliance with minimum housing standards for safe and sanitary conditions. AFFIRMATIVE MARKETING STRATEGY The City of Miami Beach requires that any organization who receives HOME funds to develop, implement and monitor an affirmative marketing strategy plan. Included in this plan are specific requirements to affirmatively market their program so that individuals of similar income levels in the same housing market areas have a similar range of housing choices available to them regardless of their face, color, or national origin, religion, physical or mental disability, sex, familial status, or sexual orientation. Organizations must also take every reasonable step to inform and solicit applications from persons in the available housing market who are not likely to apply for the housing without special outreach and advertising efforts. Adopted July 31, 2002 Appendix 6 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 This can be accomplished by soliciting applications by advertising in sources likely to produce eligible persons form all racial, ethnic and gender groups from sources including community organizations, churches, employment centers and housing agencies. All organizations must comply with all requirements set forth in 24 CFR 92.351 of the HOME Program. HOME recipients' affirmative marketing efforts are periodically reviewed internally and employees involved in the marketing application process and/or tenant selection will be instructed on the obligations for affirmative marketing. In addition, the City periodically reviews their marketing efforts and provides technical assistance as needed. LEVERAGE/MA TCH Match requirements for the HOME Investment Partnerships Program will be met with SHIP dollars and other eligible sources of match, Adopted July 31, 2002 Appendix 6 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 Appendix 6 Federal Certifications Adopted July 31, 2002 Appendix 6 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 CERTIFICATIONS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that: Affirmatively Further Fair Housing -- The jurisdiction will affirmatively further fair housing, which means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take appropriate actions to overcome the effects of any impediments identified through that analysis, and maintain records reflecting that analysis and actions in this regard. Anti-displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential antidisplacement and relocation assistance plan required under section I 04( d) of the Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. Drug Free Workplace -- It will or will continue to provide a drug-free workplace by: 1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2. Establishing an ongoing drug-free awareness program to inform employees about- (a) The dangers of drug abuse in the workplace; (b) The grantee's policy of maintaining a drug-free workplace; (c) Any available drug counseling, rehabilitation, and employee assistance programs; and (d) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 3. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1; 4. Notifying the employee in the statement required by paragraph 1 that, as a condition of employment under the grant, the employee will - (a) Abide by the terms of the statement; and Adopted July 31, 2002 Appendix 6 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 (b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; 5. Notifying the agency in writing, within ten calendar days after reCeIVIng notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; 6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted - (a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; 7. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs 1, 2, 3, 4, 5 and 6. Anti-Lobbying -- To the best of the jurisdiction's knowledge and belief: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and Adopted July 31, 2002 Appendix 6 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and 3. It will require that the language of paragraph 1 and 2 of this anti-lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction -- The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan -- The housing activities to be undertaken with CDBG, HOME, ESG, and HOPW A funds are consistent with the strategic plan. Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968, and implementing regulations at 24 CFR Part 135. Signature/Authorized Official Date JORGE M. GONZALEZ. CITY MANAGER Name/Title Appendix 6 Adopted July 31, 2002 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 Specific CDBG Certifications The Entitlement Community certifies that: Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of24 CFR 91.105. Community Development Plan -- Its consolidated housing and community development plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that provide decent housing, expand economic opportunities primarily for persons of low and moderate income. (See CFR 24570.2 and CFR 24 part 570) Following a Plan -- It is following a current consolidated plan (or Comprehensive Housing Affordability Strategy) that has been approved by HUD. Use of Funds -- It has complied with the following criteria: 1. Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG funds, it certifies that it has developed its Action Plan so as to give maximum feasible priority to activities, which benefit low and moderate income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); 2. Overall Benefit. The aggregate use of CDBG funds including section 108 guaranteed loans during program year( s) 1999 through 2001 (a period specified by the grantee consisting of one, two, or three specific consecutive program years), shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period; 3. Special Assessments. It will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. Adopted July 31, 2002 Appendix 6 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of fee or assessment attributable to the capital costs of public improvements financed from other revenue sources. In this case, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and occupied by moderate-income (not low-income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. Excessive Force -- It has adopted and is enforcing: I. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction; Compliance With Anti-discrimination laws -- The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601-3619), and implementing regulations. Lead-Based Paint -- Its notification, inspection, testing and abatement procedures concerning lead-based paint will comply with the requirements of 24 CFR '570.608; Compliance with Laws -- It will comply with applicable laws. S ignaturel Authorized Offic ial Date JORGE M. GONZALEZ. CITY MANAGER Name ITitle Adopted July 31, 2002 Appendix 6 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 OPTIONAL CERTIFICATION CDBG Submit the following certification only when one or more ofthe activities in the action plan are designed to meet other community development needs having a particular urgency as specified in 24 CFR 570.208(c): The grantee hereby certifies that the Annual Plan includes one or more specifically identified CDBG-assisted activities which are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community and other financial resources are not available to meet such needs. Signature/Authorized Official Date JORGE M. GONZALEZ, CITY MANAGER Name /Title Appendix 6 Adopted July 31, 2002 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 ESG Certifications The Emergency Shelter Grantee certifies that: Major rehabilitation/conversion -- It will maintain any building for which assistance is used under the ESG program as a shelter for homeless individuals and families for at least 10 years. If the jurisdiction plans to use funds for purposes less than tenant-based rental assistance, the applicant will maintain any building for which assistance is used under the ESG program as a shelter for homeless individuals and families for at least 3 years. Essential Services -- It will provide services or shelter to homeless individuals and families for the period during which the ESG assistance is provided, without regard to a particular site or structure as long as the same general population is served. Renovation -- Any renovation carried out with ESG assistance shall be sufficient to ensure that the building involved is safe and sanitary. Supportive Services -- It will assist homeless individuals in obtaining appropriate supportive services, including permanent housing, medical and mental health treatment, counseling, supervision, and other services essential for achieving independent living, and other Federal State, local, and private assistance. Matching Funds -- It will obtain matching amounts required under ?576.71 of this title. Confidentiality -- It will develop and implement procedures to ensure the confidentiality of records pertaining to any individual provided family violence prevention or treatment services under any project assisted under the ESG program, including protection against the release of the address or location of any family violence shelter project except with the written authorization of the person responsible for the operation of that shelter. Homeless Persons Involvement -- To the maximum extent practicable, it will involve, through employment, volunteer services, or otherwise, homeless individuals and families in constructing, renovating, maintaining, operating facilities, and providing services assisted through this program. Consolidated Plan -- It is following a current HUD-approved Consolidated Plan or CHAS. Signature/Authorized Official Date JORGE M. GONZALEZ. CITY MANAGER Name/Title Appendix 6 Adopted July 31, 2002 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 Specific HOME Certifications The HOME participating jurisdiction certifies that: Tenant Based Rental Assistance -- If the participating jurisdiction intends to provide tenant-based rental assistance: The use of HOME funds for tenant-based rental assistance is an essential element of the participating jurisdiction's consolidated plan for expanding the supply, affordability, and availability of decent, safe, sanitary, and affordable housing. Eligible Activities and Costs -- it is using and will use HOME funds for eligible activities and costs, as described in 24 CFR ? 92.205 through 92.209 and that it is not using and will not use HOME funds for prohibited activities, as described in ? 92.214. Appropriate Financial Assistance -- before committing any funds to a project, it will evaluate the project in accordance with the guidelines that it adopts for this purpose and will not invest any more HOME funds in combination with other Federal assistance than is necessary to provide affordable housing; Signature/Authorized Official Date JORGE M. GONZALEZ, CITY MANAGER Name/Title Adopted July 31, 2002 Appendix 6 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 HOPW A Certifications The HOPW A grantee certifies that: Activities -- Activities funded under the program will meet urgent needs that are not being met by available public and private sources. Building -- Any building or structure assisted under that program shall be operated for the purpose specified in the plan: I. For at least 10 years in the case of assistance involving new construction, substantial rehabilitation, or acquisition of a facility, 2. For at least 3 years in the case of assistance involving non-substantial rehabilitation or repair of a building or structure, Signature/Authorized Official Date JORGE M. GONZALEZ. CITY MANAGER Name/Title Adopted July 31, 2002 Appendix 6 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 APPENDIX TO CERTIFICATIONS INSTRUCTIONS CONCERNING LOBBYING AND DRUG-FREE WORKPLACE REQUIREMENTS: A. Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. B. Drug-Free Workplace Certification 1. By signing and/or submitting this application or grant agreement, the grantee is providing the certification. 2. The certification is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, HUD, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. 3. For grantees other than individuals, Alternate I applies. (This is the information to which jurisdictions certify). 4. For grantees who are individuals, Alternate II applies. (Not applicable jurisdictions.) 5. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug-free workplace requirements. Adopted July 31, 2002 Appendix 6 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 6. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio stations). 7. If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the change(s), if it previously identified the workplaces in question (see paragraph five). 8. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) City of Miami Beach, City Hall 1700 Convention Center Drive Miami Beach, FL 33139 Check K.if there are workplaces on file that are not identified here; The certification with regard to the drug-free workplace required by 24 CFR part 24, subpart F. 9. Definitions of terms in the Non-procurement Suspension and Debarment common rule and Drug-Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C.812) and as further defined by regulation (21 CFR 1308.11 through 1308.15); "Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations ofthe Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance; Glty GommlsSlon Approval July 12, 2006 55 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 "Employee" means the employee of a grantee directly engaged in the performance of work under a grant, including: (i) All "direct charge" employees; (ii) all "indirect charge" employees unless their impact or involvement is insignificant to the performance of the grant; and (iii) temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces). City Commission Approval July 12, 2006 56 City of Miami Beach One-Year Action Plan for Federal Funds Fiscal Year 2006-2007 Appendix 7 Copies of Advertisements City CommiSSion Approval July 12, 2006 57