HomeMy WebLinkAbout2006-26256 Reso
RESOLUTION NO.
2006-26256
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF FIRMS PURSUANT TO
REQUEST FOR PROPOSALS (RFP) NO. 17-05/06 FOR PARKING METER
COLLECTION SERVICES FOR THE CITY'S PARKING SYSTEM;
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH THE TOP-RANKED FIRM OF STANDARD PARKING CORPORATION;
AND SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN
AGREEMENT WITH THE TOP-RANKED FIRM, AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE WITH THE SECOND-RANKED FIRM OF
IMPERIAL PARKING (U.S.), INC.; AND FURTHER AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AN AGREEMENT UPON THE COMPLETION
OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, on June 27,2001, the Mayor and City Commission authorized the execution
of an agreement for parking meter collection services with Standard Parking; and
WHEREAS, this agreement is scheduled to expire on September 28,2006, with no further
renewal options; and
WHEREAS, the City's Parking System continues to have a need for meter collection
services for single space meters and multi-space pay stations; and
WHEREAS, on March 8, 2006 the City Commission authorized the issuance of an RFP to
solicit proposals for the parking meter collection services for the City's Parking System; and
WHEREAS, on March 27, 2006, RFP No. 17-05/06 was issued and notices sent to over
twenty (20) firms; and
WHEREAS, on the specified due date of May 5, 2006, the Procurement Division received
responses from Standard Parking Corporation; Imperial Parking (U.S.), Inc.; and WorldWide
Parking, Inc.; and
WHEREAS, on May 31,2006, the City Manager, via Letter to Commission (LTC) No. 145-
2006, appointed an Evaluation Committee (the Committee), consisting of the following individuals:
Scott Needleman -G.O, Bond Committee;
Ron Brenesky - Transportation and Parking Committee;
Art Noriega - Executive Director, Miami Parking Authority;
Chuck Adams - Assistant Parking Director, City of Miami Beach;
Margarita Cepeda - Executive Director, One Stop Career Center; and
WHEREAS, the Committee convened on June 19, 2006, and was provided with an
overview of the project, and information relative to the City's Cone of Silence Ordinance and the
Government in the Sunshine Law; and
WHEREAS, the Committee scored the three (3) firms based on the following criteria, as
outlined in the RFP, for a maximum possible total of 100 points:
· Proposer's Experience and Qualifications with Providing Services Requested in the
RFP - 20 points;
· Quality of Proposed Operational Plan - 15 points;
· Qualifications of Key Personnel and Project Team- 20 points;
· Evidence of Financial Stability - 10 points;
· Total Costs Made up of Collection Fee per Single Space Meter and per Multi-space
Pay Station Utilizing the Estimated Collections in the RFP - 20 points;
· Risk Assessment Plan for Ensuring Quality of Work;
· Past Performance Based on Number and Quality of the Performance Evaluation
Surveys - 15 points; and
WHEREAS, the Committee members unanimously ranked Standard Parking Corporation,
as the top-ranked firm; and
WHEREAS, the Committee members ranked Imperial Parking (U.S.), Inc. as the second-
ranked firm; and
WHEREAS, the City Manager concurs with the Committee's recommendations.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission
hereby accept the recommendation of the City Manger pertaining to the ranking of firms pursuant to
Request for Proposals (RFP) No. 17-05/06, for Parking Meter Collection Services for the City's
Parking System; authorize the Administration to enter into negotiations with the top-ranked firm of
Standard Parking Corporation; and should the Administration not be able to negotiate with the top-
ranked firm, authorize the Administration to negotiate with the second-ranked firm of Imperial
Parking (U.S.), Inc.; and further authorize the Mayor and City Clerk to execute an agreement upon
conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this 12th day of
July
,2006.
A TTES}:":
,.' ~~'.S ~1~-
tr CITY CLERK' ;j
D Ro~ert Parcher
David Dermer
APPROVED AS TO
FORM & LANGUAGE
& FOR ECUTION
T:\AGENDA \2006\JuI12066\Consent\ ParkingCollectionReso.doc
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Accepting the City Manager's Recommendation Pertaining to the Ranking of Firms for
Parking Meter Collection Services, Authorizing the Administration to Enter into Negotiations, and
Authorizing the Mayor and City Clerk to Execute an Agreement for Parking Meter Collection Services for
the City's Parkinq System.
Ke Intended Outcome Su orted:
Improve the City's Overall Financial Health and Maintain Overall Bond Rating
Issue:
I Shall the Commission Adopt the Resolution?
Item Summary/Recommendation:
On June 27, 2001, the Mayor and City Commission authorized the execution of a professional services
agreement for parking meter collection services with Standard Parking. This agreement is scheduled to
expire on September 28, 2006, with no further renewal options. The City's Parking System continues to
have a need for meter collection services for single space meters and multi-space pay stations.
On March 8, 2006 the City Commission authorized the issuance of an RFP to solicit proposals for the
parking meter collection services for the City's Parking System.
Request for Proposals (RFP) NO.017-05/06 was issued for Parking Meter Collection Services for the City's
Parking System. Responsive proposals were received from Standard Parking Corporation; Imperial
Parking (U.S.), Inc.; and WorldWide Parking, Inc.
An Evaluation Committee appointed by the City Manager reviewed the proposals, then scored and ranked
the three proposals. Based on the published evaluation criteria, all five Committee Members ranked
Standard Parking Corporation as number one, and Imperial Parking (U.S.), Inc. as number two.
The Administration recommends approval.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount Account Approved
Funds: 1 Not to Exceed 480-0462-000325; Parking
[$J $300,000 Fund, On-Street Division
2
3
4
Total
Financial Impact Summary:
Ci Clerk's Office Le i ative Trackin
Gus Lopez, Procurement(
Si n-Offs:
Department Director
Assistant City Manager
City Manager
SF ~
T: \AGENDA\2006\JUL 1206\Consent\MeterCollectonSummary.doc
JMG
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MIAMI BEACH
AGENDA ITEM C7 P
DATE 7-/cJ-tJ~
in
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139. www.miamibeachfl.gov
COMMISSION MEMORANDUM
FROM:
Mayor David Dermer and Members of the City Commission
Jorge M. Gonzalez, City Manager. \-. ~
July 12, 2006 ()
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF FIRMS PURSUANT TO
REQUEST FOR PROPOSALS (RFP) NO. 17-05/06 FOR PARKING METER
COLLECTION SERVICES FOR THE CITY'S PARKING SYSTEM;
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH THE TOP-RANKED FIRM OF STANDARD PARKING CORPORATION,
AND SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN
AGREEMENT WITH THE TOP-RANKED FIRM, AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE WITH THE SECOND-RANKED FIRM OF
IMPERIAL PARKING (U.S.), INC.; AND FURTHER AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AN AGREEMENT UPON THE COMPLETION
OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
TO:
DATE:
SUBJECT:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Not to exceed $300,000
Funding is available from the Parking Fund, On-Street
Division, Account Number 480-0462-000325
ANALYSIS
On June 27, 2001, the Mayor and City Commission authorized the execution of a
professional services agreement for parking meter collection services with Standard Parking.
This agreement is scheduled to expire on September 28, 2006, with no further renewal
options. The City's Parking System continues to have a need for meter collections services
for single space meters and multi-space pay stations. On March 8, 2006, the City
Commission authorized the issuance of an RFP which to solicit proposals for the parking
meter collection services for the City's Parking System.
Standard Parking's current rate is $0.49 per single space meter collected and $4.90 per pay
station collected. Parking meter collection services for FY 2004/05 were $209,304 and are
projected to be $187,891 for FY 2005/06.
Upon approval to negotiate with Standard Parking, the negotiation team will inquire as to the
reasons for the substantial increase of their proposed rate of $0.65 per single space meter
and $6.50 per pay station, which equates to a 32% increase from their current rate.
RFP PROCESS
On March 27, 2006, RFP No. 17-05/06 was issued and notices sent to over 20 firms, which
resulted in the receipt of three proposals from the following firms:
Standard Parking Corporation
Imperial Parking (U.S.), Inc.
WorldWide Parking, Inc.
On May 31,2006, the City Manager via Letter to Commission No. 145-2006, appointed an
Evaluation Committee (the "Committee"), consisting of the following individuals:
Scott Needleman
Ron Brenesky
Art Noriega
Chuck Adams
Margarita Cepeda
G.O, Bond Committee
Transportation and Parking Committee
Executive Director, Miami Parking Authority
Assistant Parking Director, City of Miami Beach
Executive Director, One Stop Career Center
The Committee convened on June 19, 2006, and was provided with an overview of the
project, information relative to the City's Cone of Silence Ordinance, and the Government in
the Sunshine Law. Ron Brenesky was nominated as chairperson of the Committee.
The Committee was instructed to score and rank each proposal pursuant to the evaluation
criteria established in the RFP, which was as follows (total possible 100 points):
· Proposer's Experience and Qualifications with Providing Services requested in the
RFP - 20 points
· Quality of Proposed Operational Plan - 15 points
· Qualifications of Key Personnel and Project team - 10 points
· Evidence of Financial Stability - 10 points
· Total Costs Made up of Collection Fee per Single Space Meter and per Muliti-space
Pay Station Utilizing the Estimated Collections provided in the RFP - 20 points
· Risk Assessment Plan for Ensuring Quality of Work -10 points
· Past Performance Based on Number and Quality of the Performance Evaluation
Surveys -15 points
The Committee discussed each of the proposals and proceeded to score and rank them as
follows:
WorldWide Parking,
Inc.
88
39
82
40
53
2
The Committee unanimously ranked Standard Parking Corporation as the top-ranked firm.
Standard Parking is the current provider of parking meter collection services, and has been
for five years. No issues have been reported over the contract period and the firm has
performed in accordance with their contract with the City. Standard Parking's proposed fees
to be charged to the City are the lowest of the three proposals received.
Upon further discussion, the Committee selected Imperial Parking (U.S.), Inc. as the second-
ranked firm. Although highest in proposed fees to be charged to the City, this firm has local
references and a local presence.
WorldWide Parking, Inc. was ranked third by the Committee. WorldWide's customer
references were more international than domestic, and this firm does not currently have a
local presence in South Florida.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the attached
resolution, which recommends the acceptance of the ranking of the firms and authorizes the
Administration to enter into negotiations with the top-ranked firm of Standard Parking
Corporation; and should the Administration not be able to negotiate with the top-ranked firm,
authorizing the Administration to negotiate with the second-ranked firm of Imperial Parking
(U.S.), Inc.; and further authorizing the Mayor and City Clerk to execute an agreement upon
the completion of successful negotiations by the Administration.
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