HomeMy WebLinkAbout2006-26258 Reso
RESOLUTION NO. 2006-26258
A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, RATIFYING
EXPENDITURES TO SUPERIOR LANDSCAPING AND LAWN
SERVICE, THE CITY'S LANDSCAPE MAINTENANCE
CONTRACTOR, FOR THE JULIA TUTTLE CAUSEWAY,
THE MACARTHUR CAUSEWAY/FIFTH STREET CORRIDOR,
AND PALM/HIBISCUS, AND STAR ISLANDS, IN THE AMOUNT
OF $644,610.94, COMPRISED OF $267,243.44 FOR
HURRICANE CLEAN-UP, AND $377,367.50 FOR LANDSCAPE
RESTORATION AND BEAUTIFICATION SERVICES TO THE
JULIA TUTTLE CAUSEWAY, MACARTHUR CAUSEWAY/FIFTH
STREET CORRIDOR, AND PALM/HIBISCUS AND STAR
ISLANDS, FOLLOWING HURRICANE WILMA.
WHEREAS, on September 8, 2004, the Mayor and City Commission
approved a Landscape Maintenance Agreement between the City and
Superior Landscape and Lawn Service, Inc., which Agreement requires that
the contractor must be available to respond in the event of severe weather,
such as a hurricane; and
WHEREAS, immediately after the "all clear" was given for Hurricane
Wilma, the Administration directed Superior Landscape and Lawn Service to
perform debris clean-up at its contracted sites; and
WHEREAS, the contractor responded promptly and began clean-up
work on the Julia Tuttle Causeway, MacArthur Causeway/Fifth Street
Corridor, and certain public property portions of Palm/Hibiscus and Star
Islands; and
WHEREAS, the cost for the clean-up services provided by Superior
Landscape and Lawn Service was $ 267,243.44; and
WHEREAS, the Agreement also provides for the performance of
additional services such as site landscape/irrigation restoration work, as
needed; and
WHEREAS, the first phase of the Julia Tuttle Gauseway restoration to be
completed this Fiscal Year totals $ 208, 633; the MacArthur Causeway/ Fifth
Street Corridor will receive $140,149.50 in restoration work; and Palm/Hibiscus
and Star Islands will receive $28,585; and
WHEREAS, funding, in the amount of $267,243.44, is available from
appropriated funds in the Hurricane Wilma Account to pay for the emergency
clean-up services, and $ 377,367.50 is available from the Capital Investment
Upkeep Account (CIUA) for the landscape restoration/beautification of the Julia
Tuttle Causeway, MacArthur Causeway/Fifth Street Corridor, and Palm/Hibiscus
and Star Islands.
NOW, THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR
AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that
the Mayor and City Commission hereby ratify expenditures to Superior
Landscaping and Lawn Service, Inc., the City's landscape maintenance
contactor, for the Julia Tuttle Causeway, the MacArthur Causeway/Fifth
Street Corridor, and Palm/Hibiscus, and Star Islands, in the amount of
$644,610.94, comprised of $267,243.44 for hurricane clean-up, and
$377,367.50 for landscape restoration and beautification services to the Julia
Tuttle Causeway, MacArthur Causeway/Fifth Street Corridor, and
Palm/Hibiscus and Star Islands, following Hurricane Wilma.
2006.
PASSED and ADOPTED this 12th
MAYOR
David Dermer
ATTEST:
~(~~
ftr. CITY CLERK zr
o Robert Parcher
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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COMMISSION II EM SUMMAKY
Condensed Title:
A Resolution ratifying expenditures in the amount of $644,610."'4, to Superior Landscaping and Lawn
Service for hurricane c1eanu and landsca e restoration after Hurricane Wilma.
Ke Intended Outcome Su orted:
To 1m rove and maintain the cleanliness of Miami Beach ri
Issue:
I Shall the Mayor and City Commission approve the Resolution?
Item Summary/Recommendation:
As stipulated in the landscape maintenance contract between the City of Miami Beach and Superior
Landscape and Lawn Service, Inc., the vendor must be available to respond in the event of severe weather
such as a hurricane. Immediately after the all clear was given for Hurricane Wilma the Parks and
Recreation Department directed Superior Landscape and Lawn Service to perform debris cleanup at their
contracted sites. The vendor responded promptly and began cleanup work on the Julia Tuttle and Mac
Arthur Causeways, 5th Street, and the City controlled property on Star, Palm and Hibiscus Islands. The
cost for the cleanup services provided by Superior Landscape and Lawn Service was $267,243.44.
Additionally, the landscape service agreement provides for additional restorative services based on their
contractually established labor and material pricing. At the request of the City, Superior Landscape and
Lawn Service initiated restoration/ beautification work in their assigned areas. These gateway locations are
receiving extensive irrigation repairs along with trees, palms and ground cover plant material. The first
phase of the Julia Tuttle restoration to be completed this fiscal year totals $208,633. The design
anticipates the future use of the interchange as a storm debris transfer site by maintaining the required
open space to the interior and establishing a living fence of palms, shade tress and other native plant
material to screen the debris removal operation, if activated.
The Mac Arthur Causeway/ Fifth Street corridor will receive $140,149.50 in restoration work and
Palm/Hibiscus Islands will receive $28,585 in restoration work this fiscal year.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of
Funds:
# 011.9411.000343
# 011.9509.000676
D
OBPI $644,610.94
Financial Impact Summary:
Clerk's Office Le islative Trackin
Kevin Smith, Director of Parks & Recreation
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MIAMI BEACH
AGENDA ITEM
DATE
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MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor David Dermer and Members of the City Commission
FROM: Jorge M. Gonzalez, City Managea..- ~
DATE: July 12, 2006 0
SUBJECT: A RESOLUTION OF THE MAYO AND THE CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, RATIFYING
EXPENDITURES, TO SUPERIOR LANDSCAPING AND LAWN
SERVICE, THE CITY'S LANDSCAPE MAINTENANCE
CONTRACTOR FOR THE JULIA TUTTLE AND MAC ARTHUR
CAUSEWAYS AND PALM/HIBISCUS, STAR ISLANDS IN THE
AMOUNT OF $644,610.94, COMPRISED OF $267,243.44 FOR
HURRICANE CLEANUP AND $377,367.50 FOR LANDSCAPE
RESTORATION AND BEAUTIFICATION SERVICES TO THE JULIA
TUTTLE AND MAC ARTHUR CAUSEWAYS SITES AFTER
HURRICANE WILMA.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding, in the amount of $267,243.44 was available from appropriated funds in account #
011.9411.000343 entitled Hurricane Wilma, to pay for the emergency cleanup services
and $ 377,367.50 (account # # 011.9509.000676) available from the Capital Investment
Upkeep Account (CIUA) for the landscape restoration/ beautification of the Mac Arthur and
Julia Tuttle Causeways and Palm/Hibiscus Islands.
ANAL YSIS
As stipulated in the current landscape maintenance contract between the City of Miami
Beach and Superior Landscape and Lawn Service, Inc., #31-03/04, section 3.5 requires that
vendor's employees and equipment must be available to respond in the event of severe
weather such as a hurricane. Immediately after the all clear was given for Hurricane Wilma
the Parks and Recreation Department directed Superior Landscape and Lawn Service to
perform debris cleanup at their contracted sites. The vendor responded promptly and began
cleanup work on the Julia Tuttle and Mac Arthur Causeways, 5th Street, and the City
controlled property at Star, Palm and Hibiscus Islands. This service greatly expedited the
cleanup of these locations and allowed the City forces to perform work in other locations
through out the City. The cost for the cleanup services provided by Superior Landscape and
Lawn Service was $ 267,243.44.
City Commission Memorandum -Superior cleanup/restoration
July 12, 2006
Page 2 of 2
Additionally, the landscape service agreement provides for the performance of additional
services such as site landscape/irrigation restoration work as needed, based on their
contractually established labor and material pricing. This is beneficial to the City because
when the restoration is complete the vendor is responsible for both the material warranty and
the long term maintenance of the materials. Should they fail to properly care for these
plantings, the vendor must replace them as a contractual obligation without question of
liability. Additionally, by utilizing our existing vendors, the timeframe required to recover from
the damages suffered from these storm impacts is reduced. Several of the city's full service
landscape maintenance contractors also provides for cleanup and restoration services on a
smaller scale with the same benefit provided to the city.
These gateway locations are receiving extensive irrigation repairs along with trees, palms
and ground cover plant material. The first phase of the Julia Tuttle restoration to be
completed this fiscal year totals $208,633, with phase two estimated at $255,000 scheduled
to begin the first quarter of FY 06/07. The design for the Julia Tuttle location was produced
by the Greenspace Management Division's Landscape Architect, Ms. Rhonda Gracie who is
also acting as the Project Manager for the installation. The design for this location
anticipates the future use of the interchange as a storm debris transfer site by maintaining
the required open space to the interior and establishing a living fence of palms, shade trees
and other native plant material to screen the debris removal operation, if activated.
The Mac Arthur Causeway/ Fifth Street corridor will receive $140,149.50 in restoration work
and Palm/Hibiscus Islands will receive $28,585 in restoration work this fiscal year. The Parks
and Recreation Department is currently working with the Palm/Hibiscus Homeowners
Association to develop the plan for Palm/Hibiscus Islands.
The City will seek any reimbursement from FEMA (Federal Emergency Management
Agency) for which we may be considered eligible as a result the costs incurred as a result of
Hurricane Wilma. However, FEMA does not typically reimburse for landscape restoration.
CONCLUSION
The Administration recommends that the Mayor and City Commission ratify the cost for
Hurricane Wilma emergency debris cleanup and landscape restoration services in the total
amount of $644,610.94 to Superior Landscape and Lawn Service Inc.
JMG\RCM\KS
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