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Home My WebLink About2006-26261 Reso RESOLUTION NO. 2006-26261 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF FIRMS; AUTHORIZING THE ADMINISTRATION TO NEGOTIATE AGREEMENTS, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 16-05/06, FOR EMERGENCY DISASTER DEBRIS MONITORING SERVICES FOR THE CITY OF MIAMI BEACH; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AGREEMENTS, UPON COMPLETION OF SUCCESSFUL NEGOTIATIONS, WITH ANY OR ALL OF THE FOLLOWING FOUR (4) FIRMS: 1) BECK DISASTER AND RECOVERY, INC.; 2) MALCOLM PIRNIE, INC.; 3) CRB GEOLOGICAL & ENVIRONMENTAL SERVICES, INC., AND 4) CAMP DRESSER AND MCKEE, INC. WHEREAS, the Federal Emergency Management Agency (FEMA) provides public assistance funds for debris clearance, removal and disposal operations; and WHEREAS, in order for the City of Miami Beach to receive assistance for disaster debris removal, the City must implement a debris removal monitoring service; and WHEREAS, on April 11, 2006, the Mayor and City Commission approved the issuance of Request for Proposal (RFP) 16-05/06 for Emergency Debris Monitoring Services; and WHEREAS, the purpose of this RFP was to select several firms that could provide Emergency Debris Monitoring Services as required by the City and FEMA; and WHEREAS, RFP No. 16-05/06 was issued on April 12, 2006 with an opening date of June 9, 2006; and WHEREAS, eleven (11) proposals were received in response to the RFP, by the following firms: · American Consulting Engineers of Florida; · Avart, Inc.; · Beck Disaster Recovery, Inc.; · Camp Dresser and McKee, Inc. (CDM); · Consul Tech Construction Management, Inc.; · CRB Geological & Environmental Services, Inc.; · GBF Engineering, Inc.; · Keith & Schnars, PA; · Malcolm Pirnie, Inc.; · Post Buckley Schuh and Jernigan (PBS & J); · Tubosun Giwa & Partners, Inc.; and WHEREAS, an Evaluation Committee was appointed by the City Manager via Letter to Commission (LTC) No. 156-2006, consisting of the following individuals: · James Sutter, Internal Auditor, City of Miami Beach, (Chair); · Jackie Fernandes, Middle Beach Resident, and Neighborhood Leadership Academy Graduate; · Fernando Vazquez, City Engineer, City of Miami Beach; · Suzanne Stolar, South Beach Resident, and Neighborhood Leadership Academy Graduate; · Cliff Leonard, Risk Manager, City of Miami Beach; · Alberto Zamora, Sanitation Director, City of Miami Beach; · Gisenia Gonzalez, South Beach Resident, and Neighborhood Leadership Academy Graduate; and WHEREAS, on June 20,2006, the Evaluation Committee convened and discussed the qualifications and credentials as well as various options in ranking all eleven (11) responsive firms; and WHEREAS, the Evaluation Committee was unable to rank all firms on the first meeting, so a second meeting was scheduled for June 26, 2006 to shortlist and finalize the ranking of firms; and WHEREAS, on June 26, 2006, the Evaluation Committee convened and unanimously shortlisted the following six (6) firms to provide presentations to the Evaluation Committee on June 29, 2006: · American Consulting Engineers of Florida; · Beck Disaster Recovery, Inc.; · Camp Dresser and McKee, Inc. (CDM); · CRB Geological & Environmental Services, Inc.; · Malcolm Pirnie, Inc.; · Post Buckley Schuh and Jernigan (PBS & J); and WHEREAS, Post Buckley Schuh and Jernigan (PBS&J) communicated to the City's Procurement Division, their request to withdraw from this RFP process and acknowledged that they would not receive any further consideration in reference to this RFP; and WHEREAS, on June 29,2006, the Evaluation Committee convened and after all firms provided their presentations, the Committee members discussed the firms qualifications, experience, and competence, and ranked the firms accordingly: 1) Beck Disaster Recovery, Inc.; 2) Malcolm Pirnie, Inc.; 3) Camp Dresser and McKee, Inc. (CDM); 4) CRB Geological & Environmental Services, Inc.; 5) American Consulting Engineers of Florida; 6) Post Buckley Schuh and Jernigan (PBS & J); and WHEREAS, the Committee voted to recommend to the City Manager that the Administration proceed to negotiate contracts with the top three ranked firms; and WHEREAS, the City Manager has reviewed the Evaluation Committee's recommendation, and upon his due diligence in evaluating the ranking, has made the following amendment to the final ranking of firms: 1) Beck Disaster Recovery, Inc.; 2) Malcolm Pirnie, Inc.; 3) CRB Geological & Environmental Services, Inc.; 4) Camp Dresser and McKee, Inc. (CDM). NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager pertaining to the ranking of firms and authorize the Administration to negotiate agreements, pursuant to Request for Proposals (RFP) No. 16-05/06, for Emergency Disaster Debris Monitoring Services for the City of Miami Beach; and further authorize the Mayor and City Clerk to execute the agreements, upon completion of successful negotiations, with any or all of the following three (4) firms: 1) Beck Disaster and Recovery, Inc.; 2)Malcolm Pirnie, Inc.; 3) CRB Geological & Environmental Services, Inc.; and 4) Camp Dresser and McKee, Inc. PASSED and ADOPTED this 12thdayof ,2006. , ATTEST: . r.... C~/~R~r T:\AGENDA\2006~~112b6\consent\RFP-16-05-06DebrisRemoval RFP-RESO.doc MAYOR David Dermer APPRoveo AS TO FORM & LANGUAGE & FOR EXECUTION 7;121 ob Date COMMISSION ITEM SUMMARY Condensed Title: A Resolution Accepting the City Manager's Recommendation Relative to the Ranking of Firms and Authorizing Negotiations, Pursuant to a Request for Proposal (RFP) No. 16-05/06 for Emergency Disaster Debris Monitorina Services. Issue: I Shall the City Commission approve the City Manager's recommendation? Item Summary/Recommendation: On April 11 , 2006, the Mayor and City Commission approved the issuance of Request for Proposals (RFP) No. 16-05/06 for Emergency Debris Monitoring Services. RFP No. 16-05/06 was issued on April 12, 2006 with an opening date of June 9, 2006. On June 9, 2006, the City's Procurement Division received RFP's from the following firms: · American Consulting Engineers of Florida · Avart, Inc. · Beck Disaster Recovery, Inc. · Camp Dresser and McKee, Inc. (CDM) · Consul Tech Construction Management, Inc. · CRB Geological & Environmental Services, Inc. · GBF Engineering, Inc. · Keith & Schnars, PA · Malcolm Pirnie, Inc. · Post Buckley Schuh and Jernigan (PBS & J) · Tubosun Giwa & Partners, Inc. On June 26, 2006 the Evaluation Committee, appointed by the City Manager via Letter to Commission (LTC) No. 156-2006, ranked all11 firms and shortlisted 6 firms to provide presentations. On June 29,2006 the firms provided presentations and the Evaluation Committee ranked all 6 firms. It was the Committee's decision to recommend the top 3 top ranked firms to the City Manager to provide services under this RFP. The top three ranked firms are as follows: · Beck Disaster Recovery, Inc.; · Malcolm Pirnie, Inc.; and · Camp Dresser and McKee, Inc. (CDM) ACCEPT THE CITY MANAGER'S RECOMMENDATION Advisory Board Recommendation: I N/A Financial Information: Source of Amount Account Approved Funds: 1 I I 2 OBPI Total Financial Impact Summary: Ci Clerk's Office Le islative Trackin Gus Lopez, ext. 6641 [:XIT (9 MIAMIBEACH PDW City. Manager JMG 006~uI1206\consent\RFP-16-05-06DebrisRemoval FPSummary.doc AGENDA ITEM DATE C71.1 7-1.2~tJ(., ~ MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miomibeochfl.gov COMMISSION MEMORANDUM FROM: Mayor David Dermer and Members of the City Commission City Manager Jorge M. Gonzalez }.r 6 July 12, 2006 0 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF FIRMS; AUTHORIZING THE ADMINISTRATION TO NEGOTIATE PROFESSIONAL SERVICES AGREEMENTS PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 16- 05/06, FOR EMERGENCY DISASTER DEBRIS MONITORING SERVICES FOR THE CITY OF MIAMI BEACH; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE PROFESSIONAL SERVICES AGREEMENTS UPON COMPLETION OF SUCCESSFUL NEGOTIATIONS WITH ANY OR ALL OF THE FOLLOWING THREE (3) FIRMS: 1) BECK DISASTER AND RECOVERY, INC.; 2)MALCOLM PIRNIE, INC.; AND 3) CAMP DRESSER AND MCKEE, INC. TO: DATE: SUBJECT: ADMINISTRATIVE RECOMMENDATION Adopt the Resolution. ANAL YSIS A comprehensive debris management plan is an essential and critical element in the efficient recovery efforts when a disaster strikes. Emergency crews can only access critical areas of the City as well as handle emergency health and welfare cases if debris is removed from the roads and access areas. The Federal Emergency Management Agency (FEMA) provides public assistance funds for debris clearance, removal and disposal operations. Eligible applicants include State and local governments. On August 28, 2005, FEMA determined that the damage in certain areas of the State of Florida resulting from Hurricane Katrina which occurred on August 24, 2005, and with Hurricane Wilma shortly after, were sufficient in severity and magnitude to warrant a major disaster declaration under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. 99 5121-5206 (the Stafford Act). In order for the City of Miami Beach to receive assistance for disaster debris removal, the City must implement a debris removal monitoring service. This service is provided by independent consultants that are selected by the City. Monitoring of debris removal and disposal contractor activities is a critical component in successful debris operations and in the justification and documentation of any application for FEMA Public Assistance funding. The responsibility of these Consultants will be to deploy trained debris monitors to observe and document contractor activities. At a minimum these monitors should be stationed at all pick-up and disposal sites. Commission Memo RFP 16-05/06 - Emergency Debris Monitoring Services July 12, 2006 Page 2 of 6 On April 11, 2006, the Mayor and City Commission approved the issuance of Request for Proposal (RFP) 16-05/06 for Emergency Debris Monitoring Services. The purpose of this RFP was to select several firms that could provide Emergency Debris Monitoring Services as required by the City and FEMA. The selected Consultants will provide the following services: · Conduct post-storm debris quantifications and response operations planning · Monitor multiple contractors, at the direction of the City · Certify contractor vehicles and complete safety checklists · Issue and sign multipart load tickets from field monitored positions · Conduct staging area monitoring to include validating truck haul quantities signing lead tickets and ensuring trucks are empty on departure · Implement and maintain a disaster debris operations management system linking load ticket and Temporary Debris Management Site (TOMS) information to support reconciliation and documentation · Troubleshoot collection delays and other operational issues in work areas · Provide daily and weekly updates to the City · Conduct final inspections, monitor TOMS restoration and deliver closeout reports · Perform other related assignments as directed by the debris management office or designated City personnel RFP No. 16-05/06 was issued on April 12, 2006 with an opening date of June 9, 2006. A pre-proposal was held on May 2, 2006. Bid Net issued bid notices to 91 prospective proposers, resulting in 41 proposers requesting the RFQ document, which resulted in the receipt of the following eleven (11) proposals from: · American Consulting Engineers of Florida · Avart, Inc. · Beck Disaster Recovery, Inc. · Camp Dresser and McKee, Inc. (COM) · Consul Tech Construction Management, Inc. · CRB Geological & Environmental Services, Inc. · GBF Engineering, Inc. · Keith & Schnars, PA · Malcolm Pirnie, Inc. · Post Buckley Schuh and Jernigan (PBS & J) · Tubosun Giwa & Partners, Inc. The City Manager via Letter to Commission (LTC) No. 156-2006, appointed an Evaluation Committee consisting of the following individuals: · James Sutter, Internal Auditor, City of Miami Beach, (Chair); · Jackie Fernandes, Middle Beach Resident, and Neighborhood Leadership Academy Graduate; · Fernando Vazquez, City Engineer, City of Miami Beach; · Suzanne Stolar, South Beach Resident, and Neighborhood Leadership Academy Graduate; · Cliff Leonard, Risk Manager, City of Miami Beach; · Alberto Zamora, Sanitation Director, City of Miami Beach; · Gisenia Gonzalez, South Beach Resident, and Neighborhood Leadership Academy Graduate Commission Memo RFP 16-05/06 - Emergency Debris Monitoring Services July 12, 2006 Page 3 of 6 On June 20, 2006, the Committee convened and a quorum was attained. Committee Members James Sutter, Cliff Leonard and Gisenia Gonzalez, were not present for the short listing of firms. Fernando Vazquez, P.E., City Engineer, and staff from the City's Procurement Division addressed the committee and provided general information on the scope of services. The Committee was also provided Evaluation Surveys and Risk Assessment Plans for all the firms being evaluated. The Committee also discussed the Selection Criteria, which was used to evaluate and rank the firms: 1. The experience and qualifications of the Consultant (15 points). 2. The experience and qualifications of the Key Personnel (15 points). 3. Experience and qualification of Team (10 points). 4. Cost (20 points). 5. Methodology and Approach. (10 points) 6. Risk Assessment. (10 Points) 7. Past performance based on number and quality of the Performance Evaluation Surveys (20 points). Cost information based on Hurricane's Wilma and Katrina were used to evaluate and score the proposed hourly billing rate and reimbursables. HYPOTHETICAL COST COMPARISON BASED ON HURRICANES WILMA AND KATRINA Firm Name Total Labor Fee Total Expense Fee Grand Total Avart, Inc. $381,989 $11,570 $393,559 Malcolm Pirnie $434,079 $0 $434,079 --- Beck Disaster Recovery, Inc. $443,700 $0 $443,700 CRB Geological & Environmental $445,695 $12,320 $458,015 Services, Inc. Tubosun Giwa & Partners, Inc. $536,640 $11,500 $548,140 Camp Dresser and McKee (CDM) $591,026 $29,552 $620,578 Post Buckley Schuh and Jernigan $485,690 $214,800 $700,490 (PBSJ) American Consulting Engineers of $697,474 $30,905 $728,379 Florida GBF Engineering, Inc. $0 $0 $820,315 Keith & Schnars, PA $0 $0 $837,480 Consul Tech Construction $869,460 $0 $869,460 Management, Inc. Commission Memo RFP 16-05/06 - Emergency Debris Monitoring Services July 12, 2006 Page 4 of 6 The Evaluation Committee was unable to rank all firms on the first meeting, so a second meeting was scheduled for June 26,2006 to shortlist and finalize the ranking of firms. On June 26, 2006, the Evaluation Committee convened with Committee Member Suzanne Stolar and Gisenia Gonzalez unable to attend, nevertheless quorum was attained so the meeting proceeded. After evaluation of proposals, the Committee discussed the selection criteria as well as various options in ranking all the firms. It was the Committee's overall opinion to eliminate 5 firms; Avart, Inc., Consul Tech Construction Management, Inc., GBF Engineering, Inc., Keith & Schnars, PA, and Tubosun Giwa & Partners, Inc. The remaining 6 shortlisted firms were invited to provide a 10 minute presentation with 15 minute question and answer session at a later date. The 6 selected shortlist firms were: · American Consulting Engineers of Florida · Beck Disaster Recovery, Inc. · Camp Dresser and McKee, Inc. (CDM) · CRB Geological & Environmental Services, Inc. · Malcolm Pirnie, Inc. · Post Buckley Schuh and Jernigan (PBS & J) On June 29, 2006, the Evaluation Committee convened with a quorum to further discuss the evaluation of the 6 remaining firms as well as receive presentations from the 6 firms. On June 27, 2006, one of the shortlisted firms, Post Buckley Schuh and Jernigan (PBS&J), communicated to the City's Procurement Division, their request to withdraw from this RFP process and that they would not receive any further consideration in reference to this RFP. After all firms' provided their presentations, the Committee members discussed their individual perceptions of the firms' qualifications, experience, and competence, and ranked the firms accordingly: James Fernando Jackie Cliff Company Name Sutter AI Zamora (Chair) Vazquez Fernandes Leonard American Consulting 73 54 74 46 71 Engineers of Florida (3) (4) (4) (5) (3) (5) Beck Disaster Recovery, Inc. 94 65 89 84 87 (1 ) (1 ) (3) (1 ) (1 ) (2) Camp Dresser and McKee, 68 53 71 60 89 Inc. (CDM) (3) (4) (5) (5) (3) (1 ) CRB Geological & 59 80 81 50 59 Environmental Services, Inc. (4) (5) (2) (3) (4) (5) Malcolm Pirnie, Inc. 91 81 83 80 68 (2) (2) (1 ) (2) (2) (4) Post Bukley Schuh and 14 20 22 19 20 Jernigan (PBS&J) (Withdrew) (6) (6) (6) (6) (6) (6) Commission Memo RFP 16-05/06 - Emergency Debris Monitoring Services July 12, 2006 Page 5 of 6 It was motioned by Fernando Vazquez and seconded by AI Zamora to recommend to the City Manager that the Administration award three contracts and to select the top three ranked firm's to negotiate contracts in reference to this RFP. The top three ranked firms are as follows: · Beck Disaster Recovery, Inc.; · Malcolm Pirnie, Inc.; and · Camp Dresser and McKee, Inc. (COM) Furthermore, the City's Procurement Division received excellent Evaluation Survey ratings from all three firms that are being recommended for contract negotiation under this RFP. BECK DISASTER AND RECOVERY, INC. (BDR) Beck Disaster and Recovery, Inc's experience in the disaster field monitoring and management services dates back to 1989, assisting clients in the Caribbean and South Carolina to recover from the effects of Hurricane Hugo. BDR has assisted over 30 clients recover from the damaging effects of tropical storms, floods, and hurricanes across the United States and the Caribbean. BDR has successfully managed all phases of debris removal and associated reimbursement efforts, including the removal of and reimbursement of over 43 million cubic yards of debris as well as the demolition of over 3,000 uninhabitable residential structures. BDR has assisted local governments in obtaining over $1 billion in reimbursement funds from Federal Agencies such as FEMA and the National Resource Conservation Services (NRCS). In total they have successfully performed over 50 projects similar in nature to the services requested under the RFP requested by the City of Miami Beach. MALCOM PIRNIE, INC. (MPI) Malcolm Pirnie, Inc. is a nationally recognized full service environmental engineering and consulting firm with more than 50 offices located throughout the United States, including eight in Florida. Malcolm Pirnie, Inc,. retains a staff of 1,700 engineers, scientist, and support personnel, the firm provides comprehensive environmental services to public and private clients, including water and waste water engineering, solid and hazardous waste management, environmental engineering and permitting, hazard mitigation and security consultant services, and preparedness and recovery services. The MPI Team assembled will provide the City of Miami Beach with many years of combined experience and first hand knowledge of FEMA, USACE, USEPA and state debris management operations and programs, including, the type of documentation and records required for FEMA and FHW A reimbursement of pre-and post disaster clean-up and recovery costs fro all categories. CAMP, DRESSER AND MCKEE, INC. (COM) For almost 60 years, COM professionals have been successfully leading and meeting the challenges of the environmental industry. Their most recent relevant Florida expertise includes managing the clean-up of debris in Deerfield Beach after Hurricane Wilma and Commission Memo RFP 16-05/06 - Emergency Debris Monitoring Services July 12, 2006 Page 6 of 6 assisting Martin County after Hurricane Frances and Jeanne. Within the last year, COM employees from 20 offices around the country provided more than 20,000 hours of assistance to FEMA regions II, III, and IV in the largest disaster assistance deployment in the company's history. COM's technical expertise, state and local experience, and qualified personnel, allows them to offer the necessary technical skills when and where the City and FEMA needs them most. COM serves more than 220 Florida clients from 10 offices strategically located to provide their clients with the highest quality and local responsiveness. Their Florida offices are staffed with more than 380 professionals who are continually working to stay abreast of local, state and national regulations, and to build strong working relationships with diversified clients. COM's local Miami office has been serving the City of Miami Beach for the last 14 years. Also, COM's national resource of personnel allows them to staff any size response team to respond to any emergency disaster no mater the severity. CONCLUSION The Administration recommends that the Mayor and City Commission adopt the attached resolution which requests to accept the City Manager's recommendation and authorize the Administration to negotiate Professional Services Agreements pursuant to Request for Proposal (RFP) NO. 16-05/06, for Emergency Disaster Debris Monitoring Services for the City of Miami Beach; and further authorizing the Mayor and City Clerk to execute Professional Services Agreements upon completion of successful negotiations with any or all of the following three (3) firms: 1) Beck Disaster and Recovery, Inc.; 2)Malcolm Pernie, Inc.; and 3) Camp Dresser and McKee, Inc. T:\AGENDA \2006~uI1206\consent\RFP-16-05-06DebrisRemovaIRFPMEMO.doc