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Home My WebLink About2006-26262 Reso RESOLUTION NO. 2006-26262 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF CONTRACTORS PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 15-05/06, FOR REMOVAL AND DISPOSAL OF DERELICT VESSELS; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE FOUR (4) TOP RANKED PROPOSERS, BLUE WATER MARINE SERVICES, DOCK AND MARINE CONSTRUCTION, H20 TOW, AND BISCAYNE TOWING & SALVAGE; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AGREEMENTS UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. WHEREAS, Request for Proposals (RFP) No. 15-05/06 for Removal and Disposal of Derelict Vessels was issued on March 17, 2006 with an opening date of April 17, 2006; and WHEREAS, the RFP process seeks to select qualified sea-towing contractors that would assist the City in the removal and disposal of derelict vessels from public waters; and WHEREAS, a pre-proposal conference to provide information to contractors submitting a response was held on March 27, 2006; and WHEREAS, Bid Net issued bid notices to eight (8) prospective proposers, and an additional twenty eight (28) proposers were notified via mail, e-mail, and fax circulation, which resulted in the receipt of five (5) proposals; and WHEREAS, the City Manager via Letter to Commission (LTC) No. 116-2006, appointed an Evaluation Committee ("the Committee") consisting of the Following individuals: · Joel Aberbach, Miami Beach Resident, Member of the Miami Beach Marine Authority; · Donald Blechman, Miami Beach Resident, Member of the Miami Beach Marine Authority; · Lisa Botero, Environmental Specialist, Public Works Department; · Frank de la Torre, Officer, Florida Fish and Wildlife Commission; · Debra Ruggerio, Miami Beach Resident, Leadership Academy Graduate; · Dale Twist, Sergeant Police, Miami Beach Marine Police Patrol Department; · Donald Druitt, Emergency Management Coordinator, Fire Suppression Department; and WHEREAS, on June 5, 2006, the Committee convened (members Dale Twist and Frank de la Torre were unable to attend); and WHEREAS, the Committee was provided information on the scope of the project, past performance evaluation surveys, risk assessment plans, and evaluation criteria; and WHEREAS, the Committee was a!so provided presentations by all responsive proposers; and WHEREAS, following presentations, the Committee discussed the evaluation criteria and ranked the proposals as follows: (1 )Blue Water Marine Services;(2)Dock and Marine Construction; (3)H20 Tow; and (4)Biscayne Towing & Salvage; and WHEREAS, the City Manager concurs with the Committee's recommendations. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manger pertaining to the ranking of contractors pursuant to Request for Proposals (RFP) No. 15-05/06, for Removal and Disposal of Derelict Vessels; authorize the Administration to enter into negotiations with the four (4) top-ranked proposers, Blue Water Marine Services, Dock and Marine Construction, H20 Tow, and Biscayne Towing & Salvage; and further authorize the Mayor and City Clerk to execute agreements upon conclusion of successful negotiations by the Administration. PASSED AND ADOPTED THIS 12th ATTEST: 2006. . ~~ L MtltA,L; CITY CLERK Robert parc~~~d OR David Dermer T:\AGENDA\2006~uI1206\consent\RFP-15-05-06 Derelict Vessels - Resolution..doc APPROVED AS TO FORM & LANGUAGE & FOR CUTION '/2~/" Date COMMISSION ITEM SUMMARY Condensed Title: Accept the City Manager's Recommendation Pertaining to the Ranking of Contractors Pursuant Request For Proposals No.15-05/06, Removal and Disposal of Derelict Vessels; Authorizing to Enter Into Negotiations with the Four (4) Ranked Proposers; and Authorizing the Mayor and City Clerk to Execute A reements U on Conclusion of Successful Ne otiations. Ke Intended Outcome Su orted: To Improve The Cleanliness of Miami Beach Waterways. Issue: Shall the City Commission adopt the Resolution? Item Summary/Recommendation: On March 8, 2006, the Mayor and City Commission approved the issuance of Request for Proposals (RFP) No. 15-05/06 for Removal and Disposal of Derelict Vessels. The RFP process seeks to select qualified sea-towing contractors that would assist the City in the removal and disposal of derelict vessels from public waters to comply with the City Key Intended Outcome to improve the cleanliness of Miami Beach waterways. During strong weather conditions, boats might be shifted and placed in areas where they can develop into a hazardous condition or serious risk to our residents and visitors. After the proper investigation and identification, an abandoned vessel becomes a derelict vessel only after all available means to identify or contact the owner have failed. The retention of a recognized and insured contractor with the expertise on in the removal of vessels would allow the City to respond in a more expeditious manner. The City Manager via Letter to Commission (LTC) No. 116-2006, appointed an Evaluation Committee ("the Committee") that convened On June 5, 2006. After evaluation of proposals and presentations from Contractors, It was the Committee's overall opinion that only four (4) contractors scored high enough to be deemed qualified to provide services to the City: (1) Blue Water Marine Services,(2) Dock and Marine Construction, (3) H20 Tow, and (4) Biscayne Towing & Salvage. ADOPT THE RESOLUTION. Advisory Board Recommendation: I N/A Financial Information: Source of Amount Account Approved Funds: 1 D 2 3 4 OBPI Total Financial Impact Summary: islative Trackin City Manager City Manager JMG ~ ~ MtAMIBEACH AGENDA ITEM DATE C7V 7-1,1...0(;, ~ MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM FROM: Jorge M. Gonzalez, City Manager Mayor David Dermer and Members of the City Commission r TO: DATE: July 12, 2006 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF CONTRACTORS PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 15-05/06, FOR REMOVAL AND DISPOSAL OF DERELICT VESSELS; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE FOUR (4) TOP RANKED PROPOSERS, BLUE WATER MARINE SERVICES, DOCK AND MARINE CONSTRUCTION, H20 TOW, AND BISCAYNE TOWING & SALVAGE; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AGREEMENTS UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. ADMINISTRATION RECOMMENDATION Adopt the Resolution. ANAL YSIS On March 8, 2006, the Mayor and City Commission approved the issuance of Request for Proposals (RFP) No. 15-05/06 for Removal and Disposal of Derelict Vessels. The RFP process seeks to select qualified sea-towing contractors that would assist the City in the removal and disposal of derelict vessels from public waters to comply with the City Key Intended Outcome to improve the cleanliness of Miami Beach waterways. During strong weather conditions, boats might be shifted and placed in areas where they can develop into a hazardous condition or serious risk to our residents and visitors. After the proper investigation and identification, an abandoned vessel becomes a derelict vessel only after all available means to identify or contact the owner have failed. The retention of a recognized and insured contractor with the expertise on in the removal of vessels would allow the City to respond in a more expeditious manner. The scope of services include: 1. Dive patch and re-float with a pollution stand-by crew the vessels which will include a salvage master, divers, patching materials, pumps, compressors and other specialized equipment necessary to recover the sunken vessels. 2. Tow re-floated vessels to a county landfill area for disposal. 3. Documentation of all work performed. The proposed cost shall include all applicable fuel surcharges, taxes, or county waste tariffs. Commission Memorandum - RFP-15-05/06 July 12, 2006 Page 2 of 4 RFP No. 15-05/06 was issued on March 17, 2006 with an opening date of April 17 , 2006. A pre-proposal conference to provide information to contractors submitting a response was held on March 27, 2006. BidNet issued bid notices to eight (8) prospective proposers and twenty eight (28) proposers were notified via mail, e-mail, and fax circulation, which resulted in the receipt of following five (5) proposals: 1. BLUE WATER MARINE SERVICES 2. DOCK AND MARINE CONSTRUCTION 3. H20 TOW 4. BISCAYNE TOWING & SALVAGE 5. DRC EMERGENCY SERVICES The City Manager via Letter to Commission (LTC) No. 116-2006, appointed an Evaluation Committee ("the Committee") consisting of the Following individuals: · Joel Aberbach, Miami Beach Resident, Member of the Miami Beach Marine Authority · Donald Blechman, Miami Beach Resident, Member of the Miami Beach Marine Authority · Lisa Botero, Environmental Specialist, Public Works Department · Frank de la Torre, Officer, Florida Fish and Wildlife Commission · Debra Ruggerio, Miami Beach Resident, Leadership Academy Graduate · Dale Twist, Sergeant Police, Miami Beach Marine Police Patrol Department · Donald Druitt, Emergency Management Coordinator, Fire Suppression Department On June 5, 2006, the Committee convened. Committee members Dale Twist and Frank de la Torre were unable to attend. The Committee was provided information on the scope of the project by Donald Druitt, Emergency Management Coordinator, and staff from the City's Procurement Division. The Committee unanimously nominated Donald Druitt as Chair of the Committee. The Committee was also provided presentations by all contractors who provided a response to this RFP. In addition, Committee members were provided with Performance Evaluation Surveys received from past and current clients of the contractors being evaluated. The following Evaluation Criteria was used to evaluate and rank the contractors: 1. The experience and qualifications of the contractor (20 points). 2. Integrity, character, and judgement of the contractor (40 points). 3. Risk Assessment Plan for ensuring quality of work (25 points) 4. Past Performance based on number and quality of the Performance Evaluation Surveys (15 points). After evaluation of proposals and presentations from Contractors, the Committee discussed the evaluation criteria. The method of ranking the contractors utilized by the Committee was the following: The contractors with more than 50% of the Committee Members' first-place votes will be deemed the top-ranked contractor; subsequent contractors or contractors not receiving the majority of the Committee Member's first-place votes will be ranked based on the total low aggregate ranked score. It was the Committee's overall opinion that only four (4) contractors scored high enough to be deemed qualified to provide services to the City. A motion was recommended by Donald Druitt (Chair) and, seconded by and approved by all Committee members for Blue Water Marine Services, Dock and Marine Construction, H20 Tow, and Biscayne Towing & Salvage to be recommended for potential award of contracts, adding that this option would Commission Memorandum - RFP-15-05/06 July 12, 2006 Page 3 of 4 be the most flexible and advantageous option for the City in the event of an emergency, such as a hurricane. The final scoring was as follows: DONALD DONALD JOEL LISA DEBBRA BLECHMAN DRUITT ALBERBACH BOTERO RUGGERIO TOTALS DRC EMERGENCY SERVICES BLUE WATER MARINE SERVICES H20 TOW BISCAYNE TOWING & SALVAGE DOCK AND MARINE CONSTRUCTION DRC EMERGENCY SERVICES BLUE WATER MARINE SERVICES 5 5 H20 TOW BISCAYNE TOWING & SALVAGE DOCK AND MARINE CONSTRUCTION 2 1 2 1 2 2 2 2 1 FINAL RANKING ORDER 1. BLUE WATER MARINE SERVICES 2. DOCK AND MARINE CONSTRUCTION 3. H20 TOW 4. BISCAYNE TOWING & SALVAGE 5. DRC EMERGENCY SERVICES 132 482 398 398 423 Commission Memorandum - RFP-15-05/06 July 12, 2006 Page 4 of 4 CONCLUSION A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida accepting the recommendation of the City Manager pertaining to the ranking of contractors pursuant to Request for Proposals (RFP) No. 15-05/06, for Removal and Disposal of Derelict Vessels; Authorizing the Administration to enter into negotiations with the four (4) top ranked proposers Blue Water Marine Services, Dock and Marine Construction, H20 Tow, and Biscayne Towing & Salvage; and further Authorizing the Mayor and City Clerk to execute agreements upon conclusion of successful negotiation by the Administration. T:\AGENDA\2006~uI1206\consent\RFP-15-05-06 Derelict Vessels-Memo.doc