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HomeMy WebLinkAbout2006-26272 Reso Inc RESOLUTION NO. 2006-26272 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO.1 TO THE AGREEMENT BETWEEN THE CITY AND CAMP DRESSER & MCKEE, INC., DATED DECEMBER 11, 2002, FOR PROFESSIONAL ENGINEERING SERVICES FOR CITYWIDE SANITARY SEWER IMPROVEMENT PROJECTS; SAID AMENDMENT INCREASING THE CONSULTANT'S MAXIMUM ALLOWABLE COMPENSATION, FROM A NOT TO EXCEED AMOUNT OF $ 1,000,000, TO A NOT TO EXCEED AMOUNT OF $ 2,000,000, FOR ENGINEERING SERVICES RELATED TO THE CITY SANITARY SEWER COLLECTION AND TRANSMISSION SYSTEM STUDY, AS REQUIRED BY THE DEPARTMENT OF ENVIRONMENTAL RESOURCES MANAGEMENT (DERM). WHEREAS, on May 3, 2002, the City issued Request for Qualifications (RFQ) No. 35-00/01, for Citywide Sanitary Sewer System Improvement Projects (the Project) and, pursuant to this competitive process, selected the firm of Camp Dresser and McKee, Inc. (Consultant), as the top-ranked proposer in response thereto; and WHEREAS, on December 11, 2002, the City approved and authorized the execution of a Professional Services Agreement with the Consultant, with a maximum compensation limit of $1 ,000,000; and WHEREAS, the City is continuing with the ongoing regulatory compliance efforts and Citywide infrastructure rehabilitation program related to the Project; and WHEREAS, in January 2003, as part of the Project, the City authorized the Consultant to proceed with professional engineering services during the rehabilitation of sanitary sewer lines throughout the City; this work has been satisfactorily completed; and WHEREAS, on April 21, 2006, the City authorized Consultant to proceed with work relative to the DERM-required Sanitary Sewer Evaluation Survey (SSES) flow monitoring and post rehabilitation report, which is due to DERM by November12,2006;and WHEREAS, this study is for the completion of required corrective work on the sewer system and final measurements of the system to determine compliance with infiltration percentage rates; and WHEREAS, in June 2007, DERM also required a Peak Flow Management Study (PFMS) to be completed, which is a flow monitoring data gathering of sanitary sewer by basin size, including the calculation of inflow/infiltration ( 1/1 ) as a percentage of rainfall falling on the basins; and WHEREAS, the aforestated services will necessarily require an Amendment to the Agreement, increasing the original not to exceed compensation amount from $ 1,000,000, to $ 2,000,000, and the Public Works Department would recommend that the Mayor and City Commission approve said Amendment; and WHEREAS, funding, in the amount of $ 1,000,000, are available from a Gulf Breeze Loan funds (as approved pursuant to Resolution No. 2006-26153); and WHEREAS, the City Manager has reviewed the Public Works Department's recommendation and concurs with same. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve and authorize the Mayor and City Clerk to execute Amendment No. 1 to the Agreement between the City and Camp Dresser & Mckee, Inc., dated December 11, 2002, for Professional Engineering Services for Citywide Sanitary Sewer Improvement Projects; said Amendment increasing the Consultant's maximum allowable compensation, from a not to exceed amount of $ 1,000,000, to a not to exceed amount of $ 2,000,000, for engineering services related to the City Sanitary Sewer Collection and Transmission System Study, as required by the Department of Environmental Resources Management (Derm). PASSED and ADOPTED this 12th day of July ,2006 ~S~ CITY CLERK MAYOR Robert Parcher David Dermer APPROVED AS TO T:\AGENDA\2006\juI1206\Regular\Professional Services Agreement Sewer Reso.doc FORM & LANGUAGE & FOR UTION ~p;i: , ATTEST: t COMMISSION ITEM SUMMARY Condensed Title: A Resolution authorizing an increase to the Maximum Compensation Limit (MCL) of the Professional Services Agreement (PSA) with Camp Dresser and McKee Inc. for the Citywide Sanitary Sewer System Improvements Proiect Ke Intended Outcome Su orted: Ensure Well Maintained Infrastructure Issue: Shall the Mayor and City Commission approve the Resolution? Item Summary/Recommendation: On December 11, 2002, the City entered into a PSA with the firm of Camp Dresser and McKee Inc. (the Consultant) pursuant to the Request for Qualification No. 35-00/01 (Resolution 2002-25086). The PSA established a maximum compensation limit of $1 ,000,000. The City has employed professional engineering services from the Consultant for over three years and is satisfied with their overall execution. The City must continue the ongoing sewer infrastructure rehabilitation program in order to meet regulatory mandates. The Consultant has proficiently assisted the City in the execution of the sewer infrastructure system improvements. The City has identified additional technical assistance needs in areas where the Consultant has expertise and a firm understanding of the City's requirements and expectations. The City's current and future sewer system professional engineering services needs will exceed the $1,000,000 MCL. Since CDM has been extremely responsive and has provided timely and quality work, the Administration considers to be in the best interest of the City to increase the MCL to $ 2,000,000. Increasing the maximum compensation limit is non-binding and is not a guarantee that the City will contract with the Consultant for future services. Each task or service is specifically directed and authorized by the city. The City reserves the right to perform any and all the work in-house or with another engineering firm. The Administration recommends aooroval of the Resolution. Advisory Board Recommendation: I Financial Information: Source of Funds: Amount $ 1,000,000. Account Gulf Breeze Loan approved as er Reso. 2006-26153. Approved D OBPI Financial Impact Summary: City Clerk's Office Legislative Tracking: I Si n-Offs: DepartrrientDir Assistant City Manager CM City Manager JMG m ~ MIAMI BEACH AGENDA ITEM DATE R7k. 7-)2-0~ ~ MIAMI BEACH - City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM FROM: Mayor David Dermer and Members of the City Commission Jorge M. Gonzalez, City Manager y/ July 12, 2006 U TO: DATE: Subject: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT BETWEEN THE CITY AND CAMP DRESSER & MCKEE, INC. DATED DECEMBER 11, 2002, FOR PROFESSIONAL ENGINEERING SERVICES FOR CITYWIDE SANITARY SEWER IMPROVEMENT PROJECTS; SAID AMENDMENT INCREASING CONSULTANT'S MAXIMUM ALLOWED COMPENSATION, FROM A NOT TO EXCEED AMOUNT OF $1,000,000, TO A NOT TO EXCEED AMOUNT OF $2,000,000, FOR ENGINEERING SERVICES RELATED TO CITY SANITARY SEWER AND TRANSMISSION SYSTEM STUDY, AS REQUIRED BY THE DEPARTMENT OF ENVIRONMENTAL RESOURCES MANAGEMENT (DERM). ADMINISTRATION RECOMMENDATION Adopt the Resolution. FUNDING Funding in the amount of $1,000,000 for Professional Engineering Services, is available from a Gulf Breeze Loan fund approved as per Resolution No. 2006-26153. BACKGROUND On December 11, 2002, the City of Miami Beach authorized a Professional Services Agreement (PSA), Service Order No.1, with the firm Camp Dresser & McKee Inc. (the Consultant) pursuant to Request for Qualifications (RFQ) No. 35-00/01 (Resolution No. 2002-25086) for Citywide Sanitary Sewer Improvements Projects. The PSA established a maximum compensation limit of $1,000,000, unless amended by the City Commission. The City of Miami Beach is a Volume Sewer Customer (VSC) of the Miami-Dade County Water and Sewer Department (MDWASD). As such, the City must comply with the requirements set forth in the VSC Ordinance 96-166 of the County, subsequently incorporated into Section 24-42.2 of the County Code. The VSC Ordinance is enforced by the Department of Environmental Resources Management (DERM) and stipulates that public and sanitary sewer collection systems must have the following requirements completed: July 12, 2006 Commission Memorandum Page 2 of 3 1. Annual Report 2. Operation and Maintenance Manual for the Sewer System 3. System Atlas 4. Sanitary Sewer Evaluation Survey (SSES Phases I, II and III) 5. Collection and Transmission System Model 6. Peak Flow Management Study The City has been complying with all of the above regulatory requirements with the assistance of the Consultant which specializes in this area of civil engineering. In addition to the DERM required assistance, the Consultant provides services related to other wastewater system technical issues. The City's Public Works Department recommends continuing to employ the Consultant's services to provide technical assistance in meeting the ongoing regulatory compliance requirements and to continue to assist in the technical review and inspections of the sewer infrastructure rehabilitation program. In January 2003, the City issued the Consultant a purchase order for Professional Engineering Services during the rehabilitation of sanitary sewer lines throughout the City. The project has been satisfactory completed. More recently, the City authorized the Consultant in April 21, 2006 to undertake the DERM required Sanitary Sewer Evaluation Survey (SSES) flow monitoring and post rehabilitation report which is due to DERM by November 12, 2006. This study is required to report the completion of required corrective work on the sewer system and obtain final field measurements of the system to determine its compliance with infiltration percentage rates. In June 2007, DERM requires a Peak Flow Management Study (PFMS) to be completed. This study will gather flowmonitoring data of the sanitary sewer system by basin size including the calculation of Inflow/Infiltration (1/1) as a percentage of rainfall falling on each of the basins. The City has expended $373,845 from the current Professional Service Agreement (PSA) Service Order No. 1 and committed/authorize an additional $425,145 from the original amount compensation limit of $1,000,000; the remaining balance is $201,010. The City anticipates the need for additional professional engineering services for projects shown on page 3 that will exceed the current PSA authorized maximum compensation of $1 ,000,000; and now seeks Commission approval to increase the maximum compensation limit to $2,000,000 with no other change to the terms of the PSA. The Consultant is a well established firm having provided services to the City for over ten years. The Consultant offers continuity in professional engineering services ranging from: engineering analysis, investigation, program definition, planning, design, preparation of construction documents, permitting, preparation of construction cost opinions, bidding/ contract award assistance, construction inspections, project management, project coordination and construction observation/contract administration. The Consultant has completed all assignments to the City's overall satisfaction and is responsive to the City's needs. The following listing summarizes identified future projects with estimated budget fee estimates for professional services: " ,~-,~,~"~.~",.~,,,,_..-..._..-=.._,_..._"-- July 12, 2006 Commission Memorandum Page 3 of 3 City of Miami Beach Sanitary Sewer Collection and Transmission System Needs Project 1. Peak Flow Management Study (PFMS) - MD Code Section 24-42.2 (1) (c) 2. Sunset Isles 3 & 4 Subaqueous Force Main Replacement Feasibility Report 3. Pump Station 31 In-place generator - FAC Chapter 62-604 requirement 4. FDEP Consent Order In-Kind Services 5. Evaluation of 1930s and 1960s 30" and 42" Diameter Force Mains 6. Engineer's Report - Financial and Operational Assessment 7. Wastewater Master Plan Update 8. Miscellaneous Projects approved by Public Works-Director Subtotal Contingency (5.845%) Subtotal Remaining PSA Balance TOTAL USE Budget Estimate $500,000 $60,000 $30,000 $32,000 $150,000 $60,000 $140,000 $140,000 $1,112,000 $65,000 $1,177,000 <$201,010> $975,990 $1,000,000 Each of the tasks is specifically authorized by the City and funded by the Gulf Breeze Loan fund. CONCLUSION The City Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida, approve and authorize the Mayor and City Clerk to execute Amendment No.1 to the Agreement between the City and Camp Dresser & McKee, Inc., for Professional Engineering Services for Citywide Sanitary Sewer Improvement Projects, said Amendment increasing Consultant's maximum compensation under the allowable Agreement, from a not to exceed amount of $1 ,000,000, to a not to exceed amount of $2,000,000, for the City Sanitary Sewer Collection and Transmission System needs as required by the Department of Environmental Resources Management (DERM). JMG/RM/FH B/RH/MA T:'AGENDA\2006~uI1206\Regular\Professional Services Agreement Sewer Memo.doc -- .~-,--,.".~.,,-.-""",..,._.,"'-""",...._'^"^'_.-...--_..-............-......--.