2000-23888 RESO
RESOLUTION NO. 2000-23888
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APP:gOVING CHANGE ORDERS
"1111" THROUGH "ZZZZ" WITH DANVILLE - FINDORFF, INe., IN THE
AMOUNT OF $49,011, AND APPROPRIATING ADDITIONAL FUNDING
IN THE AMOUNT OF $49,011, FROM UNEXPENDED BALANCE IN GULF
BREEZE LOAN POOL, TO PAY FOR THE ABOVE STATED CHANGE
ORDERS FOR THE EXPANSION AND RENOVATION OF THE BASS
MUSEUM OF ART
WHEREAS, the Mayor and City Commission approved an Agreement with the firms of Spillis
Candela & Partners (SC & P) and Arata Isozaki & Associates (Isozaki) for architectural and engineering
services for the Expansion and Renovation of the Bass Museum of Art (the Project), on March 26, 1995; and
WHEREAS, the Mayor and City Commission approved the Construction Contract with Danville-
Findorff, Inc. (DFI) on December 3, 1997; and
WHEREAS, the Project is proceeding and is estimated to be completed by May, 2000; and
WHEREAS, the approval of the attached Change Orders, "VVV" through "FFFF," in the amount
of $49,011, will allow the City to complete construction of the Project; and
WHEREAS, additional funding, in the amount of $49,0 11, is thus required beyond the original
$8,000,000 project budget in order to cover the above described change orders and such additional funding
is available from the unexpended balance in the Gulf Breeze Loan Pool.
NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission herein approve Change
Orders "IIII" through "ZZZZ" with Danville - Findorff, Inc., in the amount of $49,0 II and appropriate
additional funding in the amount of $49,0 II from the unexpended balance in the Gulf Breeze Loan Pool, to
pay for the above stated change orders for the Expansion and Renovation of the Bass Museum of Art.
PASSED AND ADOPTED THIS
10th
day of
May
,2000
1141
-------------------------
MAYOR
ATTEST:
VOkUd
CITY CLERK
o
r a:tt cLet/\.
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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ATTACHMENT 1
EXPANSION AND RENOV A nON OF THE BASS MUSEUM
PROPOSED CHANGE ORDERS
Item Description Reason Comments Amount
nn Transformer Modifications FPL Change Service Location modified by FPL $1,165
JJJJ Miscellaneous Electrical Changes Regulatory Agency Toilet Re-design due to Accessibility Review $744
KKKK Water Cooler Model Change Regulatory Agency Added EWC due to Accessibility Review $1,227
LLLL Hardware Revisions Owner Request New Hardware to accommodate Security items $4,949
MMMM First Fire Marshall Comments (Sept.) Regulatory Agency Added Life Safety requirements $22,306
NNNN Addt'l Controls for Pre-Action System Owner Request Added Controls due to change from Wet to Dry Sprinklers $3,060
0000 Auxiliary Contacts for New Elevators Regulatory Agency Added req'mt by Elevator inspector $1,290
PPPP East Entry Stainless Steel Handrails Owner Request Change to match wi Front Entrance Handrails $3,421
QQQQ Power for Pre-action Control Panel and Compressor Owner Request Added Controls due to change from Wet to Dry Sprinklers $701
RRRR Added Railing at Courtyard Regulatory Agency (Planning) Deletion of steps and wall $2,450
SSSS Keystone Restoration Historic Preservation Restoration of Exist. Bldg. Damaged Keystone $9,370
TITT Added Hose Bibb at Loading Dock Owner Request Added Hose Bibb for Maintenance Purpose $394
UUUU New Door Pulls at East Door Regulatory Agency (Planning) Change of Door Pulls to enhance Historic Doors $1,082
VVVV Change in Window Shade Recessed Box Unforeseen Condition Shade Box size change due to space constraints $0
WWWW Public Telephones Rm Change Owner Request Deletion of two pay phones for cost purposes $0
XXXX Add!'l Exterior OFI outlets Owner Request Replacement of exist. Elec. Outlets used for functions $1,442
YYYY Alternate Six Credit Regulatory Agency (Planning) Deletion of steps and wall ($9,000)
ZZZZ Asbestos Abatement Unforeseen Condition Additional Asbestos not previously identified $4,410
NET TOTAL
$49,011
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
lQ
COMMISSION MEMORANDUM NO. 330 - 00
TO:
Mayor Neisen O. Kasdin and
Members of the City Commission
Lawrence A. Levy ~
City Manager
DATE: May 10,2000
FROM:
SUBJECT:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING CHANGE ORDERS
"1111" THROUGH "ZZZZ" WITH DANVILLE - FINDORFF, INC.' IN THE
AMOUNT OF $49,011, AND APPROPRIATING ADDITIONAL FUNDING
IN THE AMOUNT OF $49,011, FROM UNEXPENDED BALANCE IN GULF
BREEZE LOAN POOL, TO PAY FOR THE ABOVE STATED CHANGE
ORDERS FOR THE EXPANSION AND RENOVATION OF THE BASS
MUSEUM OF ART
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
FUNDING:
Unexpended balance in Gulf Breeze Loan Pool.
ANAL YSIS:
On March 26, 1995, the City entered into an agreement with the firms of Spillis Candela & Partners (SC
&P) and Arata Isozaki and Associates (Isozaki) for architectural and engineering services for the Expansion
and Renovation of the Bass Museum of Art (the Project). On December 3, 1997, the Mayor and City
Commission approved award of a construction contract to Danville-Findorff, Inc. (DFI). Notice to
Proceed with construction of the project was given on February 5, 1998 with construction expected to last
twenty months.
Due to unforeseen circumstances, the construction period has been extended beyond the original twenty
(20) months. The renovation of the existing building also experienced numerous unforeseen conditions
which necessitated correction and which have added costs to the project.
AGENDA ITEM
C,-H
5-10 -0 (J
DATE
Commission Memorandum
May 10,2000
Bass Museum of Art Additional Funding
Page 2
The initial project contingency allowance has now been exhausted. This amount of $618,637 was used
initially for awarding the project to DFI, primarily for the six add alternates approved by the City
Commission; for change orders during construction approved by the City Commission; for additional
services approved for SC&P due to the extended construction period; and for the purchase of track lighting
for the museum. The reimbursable allowance of $241 ,840 has also been exhausted. This amount was used
for the consultants reimbursables expenses, expenses related to design services, the threshold inspector
required by the Building official, and a site survey.
The Administration is now requesting that the Mayor and City Commission approve the appropriation of
additional funds required for the prompt completion ofthe construction project. These funds will be used
for Change Orders "1111" through "ZZZZ", in the amount of $49,011. A listing of each change order, its
purpose and amount is attached. All changes and additional work have been verified by the City and by
the Architect/Engineer of record, SC&P/lsozaki (Attachment No.1). The Bass Museum Building
Committee has reviewed these changes and additional work, and has recommended that they be
implemented.
At the March 15th Commission meeting, the Administration stated that there were pending change
proposals under review and estimated at $150,000. There were also disputed changes which were
estimated at $230,000. SC&P, DFI and the City have resolved a number of those changes in the amount
of $49,011 and they are included in this request. Others are still not priced by the contractor or the
pricing is still being disputed by SC&P and the City. The value of these pending items is currently
estimated to be $75,000. The Administration will negotiate these additional costs at the end of the
project. At that time, the additional time extension requests by DFI will be reviewed and negotiated and
the liquidated damages for delays will be assessed. A further request for additional changes and
appropriation will also be presented to the City Commission if required.
It is important to note that the total approved change order amount for the project is currently at $368,489
including those presented in this commission memorandum and those still pending resolution. This
amount represents 5.7% of the original construction value of $6,450,000 and is well within the industry
standards of 6% to 10% for a renovation project of this kind. It is also important to note that the change
order amount is only $104,352 more than the amount of$264,137 used from the contingency to award the
project alternates and $250,148 less than the contingency amount of $618, 137 originally assigned to the
project. This demonstrates that the project would have been within budget if additional costs such as track
lighting, additional services to the consultants, extensive asbestos abatement and significant unforeseen
conditions in the existing building had not arisen during the construction process.
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