2000-23911 RESO
RESOLUTION NO. 2000-23911
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING
THE MAYOR AND 81T:{;COMMISSION TO WAIVE CONVENTION
CENTER RENTAL CHARGES OF $5,400 FOR THE AMERICAN
CANCER SOCIETY CREATIVE BLACK TIE GALA, TO BE
HELD JULY 22, 2000, AT THE MIAMI BEACH CONVENTION
CENTER.
WHEREAS, on July 22,2000, New Directions of the American Cancer Society, a not-for-profit
organization, has contracted for the Miami Beach Convention Center to present a Creative Black Tie
Gala; and
WHEREAS, this event will raise funds to be used toward Cancer research; and
WHEREAS, the Convention Center Advisory Board has approved a reduction of $600 of the base
rental fee and recommended that the Commission consider waiver of the remaining $5,400 of base
facility rental fees for the Miami Beach Convention Center.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City
Commission herein waive Convention Center rental charges of $5,400 for the American Cancer
Society Creative Black Tie Gala, to be held July 22, 2000, at the Miami Beach Convention Center.
PASSED and ADOPTED this 10th day of May
,2000.
tlfl
AYOR
ATTEST:
~4LuA Y f {lJcL-
CITY CLERK
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l-.PPROVED AS TO
FOi(M & LANGUAGE
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AR-~3-00 09.49 FROH:USEAC MIAMI
10:305 526 7434
PAGE
2/3
To:
General Manager of Miami Beach Convention Center
:~?~~~!7; ~
'Nancy \-Vim?:!'::
Vice President
New Directions of the American Cancer Society
RE:
Cost Reduction for Creative Black Tie Event
I am \vriting on behalf of New Directions of the American Cancer Society. On
July 22, 2000, New Directions will be holding its 16th annual fund raiser, the Creative Black Tie,
at the Miami Beach Convention Center. New Directions would like to request a cost reduction
for the event AHoroceeds of !h,:: event ~o towl'trd cancer research.
,:,Tew Directions of the A'TIerican Cance~' Society is a suasiaiary ann OItne Dade Unit of the
American Cancer Society, established in 1980 by Ms. Barbara Weintraub, a prominent member of
the Unit Board of Directors. In forming New Directions, the goal was to bring our community's
young professionals whose energy, creativity, dedication, and resourcefulness would benefit the
good causes of the American Cancer Society. New Directions is an organizational unit tor special
event fund raisers, and is currently comprised of over 1,000 volunteer members. Historically,
New Directions sponsor one major event a year, the Creative Black Tie, and ten smaller fund
raising events.
>T__'j~,' ''-:'<rec:!cji'lS is instmmeriIPI t.:) t!~f; u?d.:::: T..Tn!!: -:::,fthe .A.J.1T!:eric~J1. Ca!1ce:- Society, 7"3.1:-;ing j'h,~
"~cond highest amount of monies through it~ Et"l":d raisiT!g activities. These monies help fund the
American Cancer Society's many valuable programs in patient service and rehabilitation, research
and professional education. This year we intend to continue the fight against cancer by achieving
our 1999-2000 goal of$100,000. The Creative Black Tie Evept is the largest money maker of
the year. Last year we raised $40,000 at the Creative Black Tie.
The Creative Black Tie is a spoof of fonnal black tie mixers which were so popular in New York
during "Studio 54" era. Dress code for this fund raiser is based on the motto: "a black tie is
required.. . anything else goes, 20 jet the creative juices flow!" Guests will have the chance to taSTe:';
the Gulinary delights of J 5.-20 oflVu?cmi'g "[0:) restaurants. Other highlights oftne eveningbdvd'~;
d3ncing l:O a top Miami band and (' "Top {.1.0" Dl, 2. sile!"!! auetic!: a.no a costume Gon~est.
The Board of Directors' of the :Miami Beach Convention Center ability to reduce costs of rental,
equipment and labor is essential to our quest to fight cancer! In previous years, the Creative
Black Tie has been held at the Port of Miami. However, the Port of Miami is no longer renting
space for events. New Directions selected the Miami Beach Convention Center because we
believe it will draw a substantial crowd of young professionals. The Miami Beach Convention
Center is a premium location as the young professionals can continue the party after the event at
the areas clubs and restaurants. New Directions also believes we have the ability to draw new
:-,~~taUf8.nts from the Beach ::re;: ,vho may htve not previously p!irticipated because cftne ;oc3.tic)":.
?-.t the Pon ofMjami. The resrauran::s l,;vi!! h3.VI: 'U:e apporrunity to advertise on. L;.500 invitations,
10,000 flyers and have approximately 1500 young professionals tasting their culina..ry delights at
MAR. 23 . 00 (THU) 10:47
COMMUNICATION No:43
PAGE. 2
~ 09:49 FROM:U5EAC MIAMI
10:305 526 7434
PAGE
3/:;;
4t
V0f: f.:V'<:,l~. -,:'Jew Dil-eC'i:iors (l~d ",0nro,i>ch se"/Er?J other locations, including hotl';;1s. Rov/ever,
:~~,teis '~Ji!l no:: accept the pa::ticipation of;1rea ;-tS'taurant~ and alc,,>hol. Vohmte~r Senr!ces of
America has openly cooperated to allow area restaurants to participate at the Miami Beach
Convention Center.
There are several areas where cost reduction would be extremely helpful for us to maintain a cost-
effective budget: <
1. Rent: In past years, New Directions has only paid $2000 but now we must pay
$3500, which is a $1500 increase.
2, Audjo-Vjsual!Efe~!ricr:Ji COi:!":~ctors: In DaS! years, p:cfess!onal sound system
volunteers have set-up the SOlli1d system for the band and DJ for free. Now, we
must hire people to assist with the audio-visual needs and to assist with the
restaurants electrical hook-ups. This comes to an extensive increase of expenses
for the event.
3. Air conditioning: In the contract, the air conditioning is allowed to run 8 hours
during the day. Our event times are from 9 p.m. - 1 :00 a.m. However, volunteers
come in as early ES ? a.m. the day of the event to set-up and decorate. Also, many
re~tau:i:nts set-:.m ~'irJy in the d?y <,md come back later for the ever!t. New
0irecrio!::: vlo'..!b p:-:,:"re:- .::~ :-.;:'1"': (h:~ si:~ ~onditil}rjng: nmn~1g ~.t !.'7S~~1t by r:oan. l"
cost reduction for the price of mnning the air conditioning would be very helpful.
It is the middle of July and volunteers are coming in to work hard to make the
event a huge success. New Directions would like these volunteers to be as
comfortable as possible during the preparation time.
r look forward to speaking to you in person in regards to the Creative Black Tie Event and New
Directions of the American Cancer Society. As a three year veteran of New Directions and Vice
President of the Board, I am proud of the hard work, creativity and effort each of our board
~embets .?J1G vol',mteers dedicm.,; ','.~) ~he fight ag'a.!ns! cancer.
MAR. 23 '00 (T:-iu;' 1. C: 42
COMil.UNICATION No:43
FAGE. 3
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.fl.us
COMMISSION MEMORANDUM NO. 359-00
TO:
FROM:
Mayor Neisen O. Kasdin and
Members of the City Commission
Lawrence A. Levy.~
City Manager
DATE: May 10,2000
SUBJECT:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND
CITY CLERK TO WAIVE CONVENTION CENTER RENTAL CHARGES
OF $5,400 FOR THE AMERICAN CANCER SOCIETY CREATIVE BLACK
TIE GALA, TO BE HELD JULY 22, 2000, AT THE MIAMI BEACH
CONVENTION CENTER.
ADMINISTRATION RECOMMENDATION:
Approve the Resolution.
ANAL YSIS:
New Directions of the American Cancer Society ("ACS"), a not-for-profit organization, has
contracted for the Miami Beach Convention Center to present an July 22, 2000, a Creative Black Tie
Gala. New Directions is a project of the ACS espousing a goal of bringing this community's young
professionals' energy, creativity, dedication, and resourcefulness to benefit the good causes of the
ACS. All proceeds for this event will be used toward Cancer research.
At its regular meeting of April 27, 2000, the Convention Center Advisory Board approved a
reduction of 10%, or $600, to the space rental fee of $6,000 for the Convention Center and also
recommended that the Commission consider waiver of the remaining $5,400.
New Directions of the ACS is requesting waiver of the remaining rent totaling $5,400.
LAL:~~
Attachments
AGENDA ITEM CjEc
DATE 5-10-0u
TIAGENDA \2000IMA YI OOOIREGULARIACSW AlVE. WPD