2000-23912 RESO
RESOLUTION NO. 2000-23912
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH FLORIDA, APPROVING A PROPOSAL WHEREIN THE
ADMINISTRATION WOULD CONTRACT WITH THE ALLIANCEIIFP SOUTH
TO ASSIST THE CITY WITH VARIOUS PROJECTS TO PRODUCE AND EDIT
FILM AND VIDEO AS OUTLINED IN SAID PROPOSAL, IN THE TOTAL
AMOUNT OF $27,500, FORA TERM TO CONCLUDE ON SEPTEMBER 30,2000
AS CONSULTANTS TO THE CITY FOR VIDEO PRODUCTION.
WHEREAS, the Alliance/IFP South has been a cornerstone in the arts-inspired revitalization of
Lincoln Road; and
WHEREAS, over the past ten years their programming, films, special events, and presence in the
community have contributed to the quality of cultural life in Miami Beach; and
WHEREAS, recently, the Alliance's staff and board have adjusted their focus in the face of difficult
economic situations and Lincoln Road's gentrification; and
WHEREAS, in an effort to assist the Alliance, the Cultural Arts Council, with the City
Commission's approval, released the second half of its $16,750 grant ten months early; worked
with the Miami-Dade County Cultural Affairs Department to release its $25,000 grant early;
negotiated a lease settlement; and devoted significant time to working with the Alliance's staff and
board to create a viable business plan; and
WHEREAS, now, the Alliance has made a proposal to provide video production for the City to
augment and increase the City's ability to market and brand Miami Beach resources to Miami Beach
residents, as well as national and international visitors or businesses via video production; and
WHEREAS, as outlined in the attached proposed, the Alliance seeks a $15,000 retainer and $2,500
per month until September 30, 2000, for a total of $27,500; and
WHEREAS, if approved, this offer of service would greatly enhance the City's ability to produce
and edit film, video, and/or the internet.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA THAT THE MAYOR AND
CITY COMMISSION authorize the administration to contract with the Alliance/ifp South to assist
the City with various projects to produce and edit film and video, as outlined in the attached
proposal, in the total amount of $27,500, for a term to conclude on September 30, 2000, as
consultants to the City for video production.
PASSED AND ADOPTED THIS 10th DAY OF May
, 2000
~ TTEST: . 7
~W~t (( ((V LL
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTtON
~J
,
MAYOR
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927 Lincoln Rd. # 119
Miami Beach,
F1.33139,
. Ph. 305 534 7171-
Fax: 305 532 9710,
http://www,olliance- " ,'. t":t~
cinema.org Video.Production
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for th'~;
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ity of Miami '!B~ach
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Alliance?-lIFP South
PROPOSAL
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ObjeC~ives . ..sJ;~!~;~;/';
To augment an'd increase the Cityr$"~6ility to market and brand Miami Beach
resources to. Miami Beach..r~stdents as well as n'ational and international visitors
or businesse's via video ph)ddction. :1
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Goals
. To advise the City on all "ideo production proje,cts
. To save the City substariti~tpcoduction dollars ~ .
. To create Public Service AnnbQb.~~ments per 'lear
· To better utilize talented, local in'diviauals{
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. To improve the creative quality of City'yigeo products
Methods
The Alliance I IFP South will consult with City1r"partmeQlS":BD,J~"ir<Video
production needs. Reporting to Ron Francis, the Alliance IIFP'~ou' 4 iII.create
budgets and. proposal~ for ~hese projects. On an a~~.e~de~ bi~ l~Qce I
IF.P South will ~reate film, video, or Internet product,ons:lb~mance IIFP~~R~~t'
will be responsible for creating the project from start.toJlnlsh. ~Lr;.~2t~:;i~,~.,.
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The Alliance I IFP South will be available to rent~equipment for production
purposes as well as for other special events at rates commensurate to the rates
charged by Alliance IIFP South as to our regular mem~ers.
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List of Services
· Broadcast quality video and film production
. Portable film and video projection in Beta, VHS, S-VHS, 16mm, 35mm or any
other film or video format dictated by the parameters of the project
. Film/video related training and hands-on education
Service Examples
1. Broadcast quality video and film production
· 30/60 second PSA's
. 5 minute promotional documents designed to educate the viewer about a
project or goal
. Video documentation of seminars, workshops, conferences, individuals,
etc.
· Television programming
. Marketing spots for inclusion in special events funded by the City or in
innovative ventures such as internet advertising, kiosks, or looped on
televisions
2. On site and/or portable film and video projection
. Screening movies outdoors. E.g. the opening night of the Brazilian Film
Festival on the beach that the Alliance /IFP South has produced for the past
2 years. We build a 30-foot high screen and project 35mm film with sound for
6,000 viewers seated on the sand.
. Screenings in our Lincoln Road facility or at other locations for community
groups, educational purposes, etc.
3. Film/video related training and hands-on education
· Training in film/video production for City employees or recipients of City
funds
. Training in film/video related topics for City employees or recipients of City
funds
Costs
Consulting fees: $15,000 retainer and $2,500 per month for 12 months = $45,000
exclusive of production.
Per Project: The Alliance /IFP South will produce projects on an as needed basis
according to approved proposal and budget, while reporting to Ron Francis.
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.fl.us
COMMISSION MEMORANDUM NO. 3ft:, 0 - 00
TO:
Mayor Neisen O. Kasdin and
Members of the City Commission
Lawrence A. Levy ~
City Manager
DATE: May 10,2000
FROM:
Subject:
Contract with the AlliancelIFP South to assist the City with various projects to
produce and edit film and video as outlined in said proposal, in the total
amount of $27,500, for a term to conclude on September 30, 2000 as consultants
to the City for video production.
ADMINISTRA TION RECOMMENDATION:
Adopt the Resolution
BACKGROUND:
The AlliancelIFP South has been a cornerstone in the arts-inspired revitalization of Lincoln Road.
Over the past ten years their programming, films, special events, and presence in the community
have contributed to the quality of cultural life in Miami Beach. Recently, the Alliance's staff and
board have adjusted their focus in the face of difficult economic situations and Lincoln Road's
gentrification.
In an effort to assist Alliance, the Cultural Arts Council (with City Commission approval) released
the second half of its $16,750 grant ten months early, worked with the County Cultural Mfairs
Department to release its $25,000 grant early, negotiated a lease settlement, and devoted significant
time to working with the Alliance staff and Board members to create a viable business plan.
Now, the Alliance has made a proposal to provide video production for the City of Miami Beach
to "augment and increase the City's ability to market and brand Miami Beach resources to Miami
Beach residents as well as national and international visitors or businesses via video production."
AGENDAITEM C, FF
DATE S-\G -00
BACKGROUND (cont'd.)
As proposed, Alliance seeks a $15,000 retainer and $2,500 per month for 12 months plus production
costs. The Administration recommends that the Mayor and City Commission adopt the Resolution
and hire the Alliance to assist with various projects as outlined in their proposal (attached) until
September 30, 2000, with an initial fee of $15,000 followed by $2,500 per month not to exceed
$27,500. Funding has been identified from the Parking Department, $6,250; City Clerk $10,000;
Operating Contingency $11,250.
Budget:
Initial fee:
$15,000
May
June
July
August
September
$2,500
$2,500
$2,500
$2,500
$2,500
Total
$27,500
LALIAJ: