2000-23897 RESO
RESOLUTION NO. 2000-23897
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RANKING OF RESPONSES
RECEIVED AND AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIA TIONS FOR A CONTRACT WITH THE NUMBER-ONE RANKED
PROPOSER, MOTOROLA, PURSUANT TO RFP NO. 44-98/99 FOR PROVIDING
A MOBILE COMPUTING SYSTEM FOR THE MIAMI BEACH POLICE
DEPARTMENT.
WHEREAS, the City issued a Request for Proposals No. 44-98/99 (RFP) for providing a
Mobile Computing System for the Miami Beach Police Department; and
WHEREAS, notices and specification packages for the RFP were issued on March 18, 1999
resulting in five timely responses; and
WHEREAS, an Evaluation Committee approved by the City Manager, met on several
occasions, and recommended Motorola as the top-ranked proposer; and
WHEREAS, the City Manager has reviewed the responses and the recommendation of the
Evaluation Committee and concurs with its recommendation.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein accept the ranking of responses received, and authorize the Administration to
enter into negotiations for a contract with the number-one ranked proposer, Motorola, pursuant to
RFP No. 44-98/99 for providing a Mobile Computing System for the Miami Beach Police
Department.
PASSED and ADOPTED this 10th day of May, 2000.
ATTEST:
J~<LU( t PCH du^,
CITY CLERK
11#
MA YOR
PJK:JBG
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
~ LJ/;i1V
F:IPOLl\TECHSERV\ISMlIIMOBILESIMOB_RES. WPD
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\cl.mlaml-beach.n.ua
COMMISSION MEMORANDUM NO. 34--S"" - OD
Mayor Neisen O. Kasdin and
Members of the City Commission
FROM: Lawrence A. Levy ~
City Manager
TO:
DATE: May 10, 2000
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RANKING OF
RESPONSES RECEIVED AND AUTHORIZING THE ADMINISTRATION
TO ENTER INTO NEGOTIATIONS FOR A CONTRACT WITH THE
NUMBER-ONE RANKED PROPOSER, MOTOROLA, PURSUANT TO RFP
NO. 44-98/99, FOR PROVIDING A MOBILE COMPUTING SYSTEM FOR
THE MIAMI BEACH POLICE DEPARTMENT.
ADMINISTRA TION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The City of Miami Beach, applied for, and was awarded two Federal grants under the COPS MORE
program. A portion of these grants was for the purpose of acquiring a mobile computing system for
the Police Department. This mobile computing system will provide approximately fifty-seven (57)
laptop computers for police officers and investigators in the field. These laptop computers will have
a wireless connection to the Police Department's Computer Aided Dispatch and Records Management
system along with an interface to the National Crime Information Center (NCIC) and the Florida
Crime Information Center (FCIC). This system will provide the following capabilities:
The ability for officers in the field to initiate checks through state and federal databases to
determine if a vehicle or other property is stolen or a person is wanted. This capability will
significantly reduce the amount of time it takes to conduct such checks utilizing the radio
system and a computer operator at the police station.
The ability for an officer in the field to initiate, conduct and complete an activity without tying
up the radio system.
The ability to send and receive encrypted messages from any other field unit or dispatcher.
AGENDA ITEM C -, ~
DATE S-It) -00
Commission Memorandum
May 10, 2000
Page 2
The ability to enter a crime or offense report into the laptop and transmit them to the Police
Records Management System. This will significantly reduce the amount of time and
manpower required to complete a paper report and manually enter it into the Records
Management System using data entry clerks.
On March 18, 1999 RFP #44-98/99 was issued for a Mobile Computing Solution for the Police
Department. A pre-proposal conference was held on April, 6 1999 and the closing date for proposals
was May, 10, 1999. Proposals were received from the following vendors:
G.T.E.
Motorola
MobileTec
L&E Mobile Computers & Mounts, Inc.
Total Data Solutions, Inc.
The City Manager, with approval of the Mayor and City Commission, appointed the following
evaluation committee:
Kay Randall, Director - Information Technology, City of Miami Beach
Brian Miller, Captain - Information Resources Unit, Miami Beach Police
Martin Zaworski - Bureau ofInformation Technology, Broward Sheriff's Office
Jose Calvo, Sergeant - Information Systems Manager, Hialeah Police
Kevin Morrell, Information Technology Manager, North Miami Police
Lawrence Bornstein, Public Safety Communications Unit, Miami Beach Police
The Evaluation Committee met on several occasions and conducted an evaluation on each of the five
(5) proposals received.
The evaluation process conducted by the committee was as follows:
1. The committee met and evaluation categories were assigned a weighted value for each
category.
2. Each of the five proposals were evaluated and rated by each of the committee members based
upon the requirements of the RFP and the vendor's responses.
3. The three (3) top rated vendors were invited to provide a demonstration of their proposed
system to the committee. The three (3) highest rated vendors were Motorola, GTE and
MobileTec. Each of these vendors participated in a demonstration of their proposed system
to the committee.
Based upon the committee's evaluation, the proposal submitted by Motorola received the highest
ranking. Additionally, the proposal submitted by Motorola was the lowest cost and the only proposal,
of the three finalists, that fell within the amount of grant funding available for the purchase of a mobile
computing system.
Commission Memorandum
May 10, 2000
Page 3
In accordance with the requirements of the RFP, the Evaluation Committee ranked the proposed
system from Motorola as number one. The Administration concurs with the Evaluation Committee's
ranking of proposals and recommends that the Mayor and Commission accept the ranking and
authorize the Administration to negotiate a contract with Motorola, the top-ranked bidder.
The cost of the proposed systems from the second and third ranked vendors is greater than the
funding available for the purchase of a mobile computing system. Therefore, the Administration is
not requesting authorization to negotiate with the other vendors should contract negotiations with
Motorola be unsuccessful.
LAL:R~~:~
FIPOLlITECHSERVIPOLlCIESICOM_MEMOImobile computer requre't to negoliate.mem.wpd