98-22715 RESO
I
RESOLUTION NO.
98-22715
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO ISSUE
A REVISED REQUEST FOR QUALIFICATIONS FOR A GOLF COURSE
CLUBHOUSE ARCHITECT TO PREPARE CONCEPTUAL DESIGNS, PLANS,
AND SPECIFICATIONS AND CONSTRUCTION DOCUMENTS FOR THE
UPGRADE OF THE BAYSHORE~AR 3 AND NORMANDY SHORES
CLUBHOUSES AND RELATED FACILITIES.
WHEREAS, Request for Qualifications (RFQ) No. 18-97/98 was issued on December 5,
1997, to solicit proposals for architectural services for the upgrade of the Bayshore/Par 3 and
Normandy Shores Clubhouses and related facilities; and
WHEREAS, three proposals were received before the RFQ deadline of February 19, 1998;
and
WHEREAS, an Evaluation Committee met on April 7, 1998 to review all proposals and
deemed that none of the proposers met all of the qualifications of the RFQ; and
WHEREAS, it was determined that a revised RFQ would be drafted which expands the
previously required experience to include "similar facilities", and to change some of the mandatory
requested qualifications to "desirable", which should allow greater competition among qualified
architectural firms; and
WHEREAS, the Administration has drafted a revised RFQ for providing the required
services and set a tentative date of June 2, 1998, as the deadline for receipt of submittals; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the Administration to issue a revised Request for Qualifications for
a Golf Course Clubhouse Architect to Prepare Conceptual Designs, Plans, and Specifications and
Construction Documents for the Upgrade of the Bayshore/Par 3 and Normandy Shores Clubhouses
and Related Facilities.
t
PASSED and ADOPTED this 6th day of May, 1998.
~tfcw~
CITY CLE
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
MAYOR
1I1l@u~. ~
City Marney Dote
DRAFT
CITY OF MIAMI BEACH
RFQ NO. 58-97/98
REQUEST FOR QUALIFICATIONS FOR
GOLF COURSE CLUBHOUSE ARCHITECT TO PREPARE
CONCEPTUAL DESIGNS, PLANS, AND SPECIFICATIONS AND CONSTRUCTION
DOCUMENTS FOR THE UPGRADE OF THE BA YSHOREIP AR 3 AND NORMANDY
SHORES COURSE CLUBHOUSES AND RELATED FACILITIES.
A PRE-QUALIFICATION CONFERENCE IS SCHEDULED
FOR 2:00 P.M. ON MAY 19, 1998, IN THE FIRST FLOOR CONFERENCE
ROOM OF CITY HALL
SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN BELOW
NO LATER THAN JUNE 2,1998, AT 2:00 P.M.
CITY OF MIAMI BEACH
PROCUREMENT DIVISION
1700 CONVENTION CENTER DRIVE, THIRD FLOOR
MIAMI BEACH, FL 33139
PHONE: (305) 673-7490
FAX: (305) 673-7851
RFQ NO.: 58-97/98
DA TE: 5/7/98
CITY OF MIAMI BEACH
I
TABLE OF CONTENTS
Pal:e
I. OVERVIEW AND QUALIFICATION PROCEDURES 3
II. SCOPE OF SERVICES 9
III. QUALIFICATION STATEMENT FORMAT 12
IV. EV ALUATION/SELECTION PROCESS; CRITERIA FOR EVALUATION 14
V. GENERAL PROVISIONS 16
VI. SPECIAL TERMS AND CONDITIONS 18
VII. ATTACHMENTS 19
VIII. QUALIFICATION DOCUMENTS TO BE COMPLETED AND RETURNED
TO CITY 20
RFQ NO.: 58-97/98
DA TE: 5/7/98
CITY OF MIAMI BEACH
2
SECTION I - REQUEST FOR QUALIFICATIONS OVERVIEW AND RESPONSE
PROCEDURES:
A. INTRODUCTIONIBACKGROUND
The City of Miami Beach is requesting qualifications from interested and qualified architects
for the following project:
To prepare conceptual designs, plans, and specifications and construction drawings
for the redesign or renovation or a combination of redesign and renovation of the
Bayshore/ Par 3 and Normandy Shores Clubhouses and related facilities. Each course
will be developed as a separate project. Documents for the Bayshore/Par 3 facilities
should be prepared with design options and cost estimates for the redesign and
renovation of the facilities and for the construction of new buildings. The Normandy
Shores clubhouse is a historically significant structure and therefore design options
and cost estimates should be prepared based on renovation/restoration concepts.
The City of Miami Beach plans to select the most qualified architect or architects to enter
into an Architectural Services Contract pursuant to Section 287.055, Florida Statutes,
Consultants Competitive Negotiation Act.
The objective of the City of Miami Beach in issuing this Request For Qualifications (RFQ)
is to upgrade the City of Miami Beach golf course clubhouses and related facilities through
the redesign or renovation or a combination of redesign or renovation of each clubhouse.
When completed, each clubhouse shall offer the residents of Miami Beach, tourists, and
conventioneers a well designed, highly functional and full service clubhouse and related
facilities such as electric cart storage structure, starters' building and exterior restrooms.
The redesign or renovation or a combination of redesign and renovation of Bayshore,
Normandy Shores and Par 3 golf course clubhouses and related facilities will be developed
in two (2) phases. Phase I will be the Consultation, Planning, and Conceptual Design
phase. In this phase the selected architect(s) will conduct a comprehensive analysis
of existing conditions at each facility and develop a minimum of two (2) conceptual
design alternatives for each golf course clubhouse and related facilities. The conceptual
designs should clearly indicate amenities including but not limited to parking, entrance
features, locker rooms/ showers, restaurant/food service areas, pro-shop, bag storage, lounge,
electric carts storage and all other pertinent information necessary for the City to determine
the best and most cost effective solutions available for the improving golf course clubhouses.
Each conceptual design must include probable cost estimates for the proposed option.
Phase II will consist of the development of construction documents, bid specifications,
construction contract negotiations, construction administration and supervision of
construction throughout the project duration.
RFQ NO.: 58-97/98
DATE: 5/7/98
CITY OF MIAMI BEACH
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The City reserves the right to continue with the implementation of Phase II or terminate the
services of the selected Golf Course Clubhouse Architect (s) upon the completion of Phase
I. This determination will be made at the sole discretion of the City of Miami Beach
Commission.
All work must be coordinated with the City's Golf Course Architects currently under contract
to redesign/ and or renovate the Bayshore/ Par 3 and Normandy Shores golf courses.
B. RFQ TIMETABLE
The anticipated schedule for this RFQ and contract approval is as follows:
RFQ available for distribution May 7,1998
Deadline for receipt of questions May 15, 1998
Pre-qualification conference May 19, 1998,2:00 p.m.
Deadline for receipt of qualifications June 2, 1998,2:00 p.m.
Evaluation/selection process Week of June 8,1998
.1 Projected approval to negotiate June 17, 1998
Projected contract award date July 1, 1998
Projected contract start date July 13, 1998
C. QUALIFICATION STATEMENT SUBMISSION
An original and ten copies of complete responses must be received by June 2, 1998 at 2:00
p.m. and will be opened on that day at that time. The original and all copies must be
submitted to the Procurement Division in a sealed envelope or container stating on the
outside, the respondent's name, address, telephone number, RFQ number, title, and due date.
The responsibility for submitting a response to this RFQ to the Procurement Division on or
before the stated time and date will be solely and strictly that of the respondent. The City
will in no way be responsible for delays caused by the U.S. Post Office or caused by any
other entity or by any occurrence. Responses received after the RFQ deadline date and time
are late and will not be considered.
RFQ NO.: 58-97/98
DA TE: 5/7/98
CITY OF MIAMI BEACH
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D. PRE-QUALIFICATION CONFERENCE/SITE VISIT
A pre-qualification conference has been scheduled on May 19, 1998 at 2:00 p.m. in the First
Floor Conference Room of City Hall, 1700 Convention Center Drive, Miami Beach, Florida.
Site visits to inspect the golf course clubhouses can be arranged by appointment with the
Recreation, Culture and Parks Department by calling (305) 673-7730. It is the responsibility
of the respondents to familiarize themselves with existing site conditions. Respondents are
encouraged to submit written questions to the contact person in advance. Deadline for the
receipt of questions is May 15, 1998.
E. CONTACT PERSON/ADDITIONAL INFORMATION/ADDENDA
The contact person for this RFQ is the Procurement Director at (305) 673-7490.
Respondents are advised that from the date of release of this RFQ until award of the contract,
no contact with City personnel related to this RFQ is permitted, except as authorized by the
contact person. Any such unauthorized contact may result in the disqualification of the
respondent's submittal.
Requests for additional information or clarifications must be made in writing to the
Procurement Director no later than the date specified in the RFQ timetable. Facsimiles will
be accepted at (305) 673-7851.
The City will issue replies to inquiries and any other corrections or amendments it deems
necessary in written addenda issued prior to the deadline ,for responding to the RFQ.
Respondents should not rely on representations, statements, or explanations other than those
made in this RFQ or in any addendum to this RFQ. Respondents are required to
acknowledge the number of addenda received as part of their responses. The respondent
should verify with the Procurement Division prior to submitting a response that all
addenda have been received.
F. RESPONSE GUARANTY
N one required.
G. MODIFICA TION/WITHDRA W ALS OF SUBMITTALS
A respondent may submit a modified response to replace all or any portion of a previously
submitted response up until the RFQ due date and time. Modifications received after the
RFQ due date and time will not be considered.
RFQ NO.: 58-97/98
DATE: 5/7/98
CITY OF MIAMI BEACH
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Responses shall be irrevocable until contract award unless withdrawn in writing prior to the
RFQ due date or after the expiration of one-hundred twenty days from the opening of
responses. Letters of withdrawal received after the RFQ due date and before said expiration
date, and letters of withdrawal received after contract award will not be considered.
H. RFQ POSTPONEMENT/CANCELLA TION/REJECTION
The City may, at its sole and absolute discretion, reject any and all, or parts of any and all,
responses; re-advertise this RFQ; postpone or cancel, at any time, this RFQ process; or waive
any irregularities in this RFQ or in the responses received as a result of this RFQ.
I. COST INCURRED BY RESPONDENTS
All expenses involved with the preparation and submission of responses to the City, or any
work performed in connection therewith, shall be the sole responsibility of the respondent(s)
and not be reimbursed by the City.
J. VENDOR APPLICATION
Prospective respondents should register with the City of Miami Beach Procurement Division;
this will facilitate their receipt of future notices of solicitations when they are issued. The
successful respondent(s) must register prior to award; failure to register will result in the
rejection of their response. Potential respondents may contact the Procurement Division at
(305) 673-7490 to request an application.
Registration requires that a business entity complete a vendor application and submit an
annual administrative fee of $20.00. The following documents are required:
1. Vendor registration form
2. Commodity code listing
3. Articles of Incorporation - Copy of Certification page
4. Copy of Business or Occupational License
5. Notarized Florida Public Entity Crime Affidavit
It is the responsibility of the vendor to inform the City concerning any changes, such as new
address, telephone number, commodities or services which can be provided.
RFQ NO.: 58-97/98
DATE: 5/7/98
CITY OF MIAMI BEACH
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K. EXCEPTIONS TO RFQ
Respondents must clearly indicate any exceptions they wish to take to any of the terms in
this RFQ, and outline what alternative is being offered. The City, after completing
evaluations, may accept or reject the exceptions. In cases in which exceptions are rejected,
the City may require the respondent to furnish the services originally described herein, or
negotiate an alternative acceptable to the City.
L. SUNSHINE LAW
Respondents are hereby notified that all information submitted as part of a response to this
RFQ will be available for public inspection after opening of responses, in compliance with
Chapter 286, Florida Statutes, known as the "Government in the Sunshine Law".
M. NEGOTIATIONS
The City may award a contract on the basis of initial offers received, without discussion, or
may require respondents to give oral presentations based on their submittals. The City
reserves the right to enter into negotiations with the selected respondent, and if the City and
the selected respondent cannot negotiate a mutually acceptable contract, the City may
terminate the negotiations and begin negotiations with the next selected respondent. This
process may continue until a contract has been executed or all responses have been rejected.
No respondent shall have any rights in the subject project or property or against the City
arising from such negotiations.
N. PROTEST PROCEDURE
Respondents that are not selected may protest any recommendations for award by sending
a formal protest letter to the Procurement Director, which letter must be received no later
than 5 calendar days after award by the City Commission. The Procurement Director will
notify the protester of the cost and time necessary for a written reply, and all costs accruing
to an award challenge shall be assumed by the protester. Any protests received after 5
calendar days from contract award by the City Commission will not be considered, and the
basis or bases for said protest shall be deemed to have been waived by the protester.
O. RULES; REGULATIONS; LICENSING REQUIREMENTS
Respondents are expected to be familiar with and comply with all Federal, State and local
laws, ordinances, codes, and regulations that may in any way affect the services offered,
including the Americans with Disabilities Act, Title VII of the Civil Rights Act, the EEOC
Uniform Guidelines, and all other EEO regulations and guidelines. Ignorance on the part of
the respondent will in no way relieve it from responsibility for compliance.
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CITY OF MIAMI BEACH
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P. DEFAULT
Failure or refusal of a respondent to execute a contract upon award by the City Commission,
or untimely withdrawal of a response before such award is made and approved, may result
in forfeiture of that portion of any surety required as liquidated damages to the City; where
surety is not required, such failure may result in a claim for damages by the City and may
be grounds for removing the respondent from the City's vendor list.
Q. CONFLICT OF INTEREST
All respondents must disclose with their response the name(s) of any officer, director, agent,
or immediate family member (spouse, parent, sibling, child) who is also an employee of the
City of Miami Beach. Further, all respondents must disclose the name of any City employee
who owns, either directly or indirectly, an interest of ten (10%) percent or more in the
respondent or any of its affiliates.
R. RESPONDENT'S RESPONSIBILITY
Before submitting a response, each respondent shall make all investigations and
examinations necessary to ascertain all conditions and requirements affecting the full
performance of the contract. Ignorance of such conditions and requirements resulting from
failure to make such investigations and examinations will not relieve the successful
respondent from any obligation to comply with every detail and with all provisions and
requirements of the contract documents, or will be accepted as a basis for any claim
whatsoever for any monetary consideration on the part of the respondent.
S. RELATION OF CITY
It is the intent of the parties hereto that the successful respondent be legally considered as an
independent contractor and that neither the respondent nor the respondent's employees and
agents shall, under any circumstances, be considered employees or agents of the City.
RFQ NO.: 58-97/98
DATE: 5/7/98
CITY OF MIAMI BEACH
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SECTION II - SCOPE OF SERVICES
General Information:
1. Purpose:
The objective of the City of Miami Beach in issuing this Request For Qualifications (RFQ) is to
upgrade the City of Miami Beach golf course clubhouses and related facilities through the
reconstruction, redesign or renovation or a combination ofredesign or renovation of each facility.
When completed, each clubhouse shall offer the residents of Miami Beach, tourists, and
conventioneers a well designed, highly functional and full service clubhouse and related facilities.
Architectural firms interested in responding to this RFQ may submit qualifications for BayshorelPar
3 or Normandy Shores or both facilities. Documents for the BayshorelPar 3 facilities should be
prepared with design options and cost estimates for the redesign and renovation of the facilities and
for the construction of new buildings. The Normandy Shores clubhouse is a historically significant
structure and therefore design options and cost estimates should be prepared based on
renovation/restoration concepts.
The selected golf course clubhouse architect (s) shall provide the City of Miami Beach with the
following services.
PHASE 1
Consultation, Planning And Conceptual Design
The Golf Course Clubhouse Architect shall prepare for the approval of the City, preliminary
studies which may include a redesign or renovation or combination of redesign and
renovation of each of the clubhouses and related facilities, as he deems necessary. In this
phase the selected architect(s) will conduct a comprehensive analysis of existing conditions
at each facility and develop a minimum of two (2) conceptual design alternatives for each golf
course clubhouse and related facilities. The conceptual designs should clearly indicate
amenities including but not limited to parking, entrance features, locker rooms/ showers,
restaurant/food service areas, pro-shop, bag storage, lounge, electric carts storage and all other
pertinent information necessary for the City to determine the best and most cost effective
solutions available for the improving golf course clubhouses and related facilities. All work
must be coordinated with the City's Golf Course Architects currently under contract to
redesign/ and or renovate the Bayshore/ Par 3 and Normandy Shores golf courses.
The Golf Course Clubhouse Architect shall submit to the City a separate itemized Statement
of Probable Construction Cost for each of the following options: the redesign, the
reconstruction and combination of redesign and reconstruction of each facility and its
amenities. These costs shall represent the architect's best judgment of the probable
construction costs as a design professional.
RFQ NO.: 58-97/98
DATE: 5/7/98
CITY OF MIAMI BEACH
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PHASE II
The following services shall be considered as basic services and provided as components of the
final negotiated contract.
Construction Documents
Upon approval by the City of the Preliminary Design Studies, the Golf Course Clubhouse
Architect shall prepare for City's approval, Construction Documents consisting of the Working
Drawings and Specifications necessary for construction of the Project. These documents shall
be suitable for soliciting construction bids from contractors. Included with the Construction
Documents will be instructions setting forth the requirements for the construction of the Project
and the duties and responsibilities of the Golf Course Clubhouse Architect, the City, and the
Contractor( s).
The Golf Course Clubhouse Architect shall advise the City of any adjustments to previous
Statements of Probable Construction Cost indicated by changes in requirements or general
market conditions.
Bidding Or Negotiating Of Construction Contract(s)
The Golf Course Clubhouse Architect, following the City's approval of the Construction
Documents, shall, if requested, assist the City in obtaining lump sum bids or negotiated
proposals, and evaluating the bids and bidders.
Construction Of Golf Course Clubhouse(s)
The Golf Course Clubhouse Architect shall provide continuous construction management of
each project and make regular visits to the site of the Project to familiarize himself generally
with the progress and quality of the work and to determine if the Project is proceeding in
accordance with the Contract Documents.
The scope of services of the Golf Course Clubhouse Architect shall include periodic
observation of contractor's work, interpretation of plans and specifications for correctness of
workmanship and materials, and appearance of final product. It shall also include contract
administration, drawings of record (information from contractors and final documents by
architects and engineers), processing of necessary and appropriate paperwork, assistance in
contract administration, weekly reports, evaluation and approval of change orders, issuance of
certificates, and the like, as mutually agreed upon by City and Golf Course Clubhouse
Architect, and provided for in the Contract Documents.
RFQ NO.: 58-97/98
DATE: 5/7/98
CITY OF MIAMI BEACH
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Other Related Services
Apart from the services rendered by the Golf Course Clubhouse Architect and as outlined in
the previous section, the City may require other related services to be performed by the Golf
Course Clubhouse Architect:
Additional Consultants
Additional Consultants If Necessary For Design Team:
(Architect to provide all consultants)
1. Land Plarmers
2. Landscape Architect
3. Agronomist/Soil Testing
RFQ NO.: 58-97/98
DATE: 5/7/98
CITY OF MIAMI BEACH
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SECTION In - OUALIFICATIONS STATEMENT FORMAT
Submittals must contain the following documents, each fully completed, and signed as
required. Submittals which do not include all required documentation, or are not submitted in
the required format, or do not have the appropriate signatures on each document, may be
deemed to be non-responsive.
A. CONTENTS OF QUALIFICATION STATEMENT
1. Table of Contents
The table of contents should outline in sequential order the major areas of the
submittal, including enclosures. All pages must be consecutively numbered and
correspond to the table of contents.
2. Technical Proposal
Provide a narrative which addresses the scope of work, the proposed approach to the
work, and any other information called for by the RFQ.
3. Price Proposal
Respondent's total offering price, including the cost for providing each component of
the required services must be submitted in a separate sealed envelope. Fees to be
negotiated with top-ranked firm(s).
4. Qualifications
The minimum qualification requirements for this RFQ are described below.
Respondents must provide documentation which demonstrates their ability to satisfy
all of the minimum qualification requirements. Submittals which do not contain such
documentation may be deemed non-responsive.
5. Acknowledgment of Addenda and Respondent Information Forms (Section VIII)
6. Any other document required by this RFO. such as a Questionnaire or Response
Guaranty.
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DATE: 5/7/98
CITY OF MIAMI BEACH
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B. MINIMUM QUALIFICATION REQUIREMENTS
Each firm interested in responding to this Request for Qualifications must provide the
following information. Submittals that do not respond completely to all requirements may be
considered non- responsive and eliminated from the process.
1. Architectural Firm's Experience: (Desirable)
Verification that the submitting architectural firm has experience in the
construction/redesigning! renovating of full service golf course clubhouses, and/or similar
facilities.
2. Lead Architect's Experience:
A comprehensive summary of the experience and qualifications of the individual selected to
serve as the lead architect on this project. Individual must have a minimum of five years
experience as an architect, and served as a lead architect on similar projects on a minimum of
three previous occasions.
3. List of Previous Projects: (Desirable)
A list of golf course clubhouse redesign/ renovation projects and/or similar facilities to be
submitted. Only projects completed from design through construction are acceptable.
Information should include:
* Golf Course or Facility Name and Address.
* Year the design and actual construction was done.
* Total cost of the construction, estimated and actual.
* Total cost of design/architectural fees paid to architectural firm, originally
contracted and final fees paid.
Total time of construction, estimated and actual.
Owner/operator reference for project, including name, phone number,
relationship to project.
*
*
4. Project Team:
List the members of the project team. Provide a list of the personnel to be used on this project
and their qualifications. A resume including education, experience, and any other pertinent
information shall be included for each team member including subcontractors assigned to this
project.
5. Golf Industry References and Professional Association(s ): (Desirable)
List golf industry references, addresses and telephone numbers. They must be different than
those given as project references.
RFQ NO.: 58-97/98
DATE: 5/7/98
CITY OF MIAMI BEACH
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SECTION IV - EV ALVA TION/SELECTION PROCESS
The procedure for response, evaluation and selection is as follows:
1. Request for Qualifications issued.
2. Receipt of responses.
3. Opening and listing of all responses received.
4. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each
response in accordance with the requirements of this RFQ. If further information is desired,
respondents may be requested to make additional written submissions or oral presentations to
the Evaluation Committee.
5. The Evaluation Committee shall recommend to the City Manager the response or responses
acceptance of which the Evaluation Committee deems to be in the best interest of the City.
The Evaluation Committee shall base its recommendations on the following factors:
Firm's Experience
Project Manager's and Project Team's Experience
Results of Previous Similar Projects
6. After considering the recommendation(s) of the Evaluation Committee, the City Manager shall
recommend to the City Commission the response or responses acceptance of which the City
Manager deems to be in the best interest of the City.
7. The City Commission shall consider the City Manager's recommendation(s) in light of the
recommendation( s) and evaluation of the Evaluation Committee and, if appropriate, approve
the City Manager's recommendation(s). The City Commission may reject City Manager's
recommendation(s) and select another response or responses. In any case, City Commission
shall select the response or responses acceptance of which the City Commission deems to be
in the best interest of the City. The City Commission may also reject all responses.
8. Negotiations between the selected respondent and the City Manager take place to arrive at a
contract. If the City Commission has so directed, the City Manager may proceed to negotiate
a contract with a respondent other than the top-ranked respondent if the negotiations with the
top-ranked respondent fail to produce a mutually acceptable contract within a reasonable period
of time.
9. A proposed contract or contracts are presented to the City Commission for approval,
modification and approval, or rejection.
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10. If and when a contract or contracts acceptable to the respective parties is approved by the City
Commission, the Mayor and City Clerk sign the contract(s) after the selected respondent(s) has
(or have) done so.
Important Note:
By submitting a response, all respondents shall be deemed to understand and agree that no
property interest or legal right of any kind shall be created at any point during the
aforesaid evaluation/selection process until and unless a contract has been agreed to and
signed by both parties.
RFQ NO.: 58-97/98
DATE: 5/7/98
CITY OF MIAMI BEACH
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SECTION V - GENERAL PROVISIONS
A. ASSIGNMENT
The successful respondent shall not enter into any sub-contract, retain consultants, or
assign, transfer, convey, sublet, or otherwise dispose of this contract, or of any or all
of its right, title, or interest therein, or its power to execute such contract to any person,
firm, or corporation without prior written consent of the City. Any unauthorized
assignment shall constitute a default by the successful respondent.
B. INDEMNIFICATION
The successful respondent shall be required to agree to indemnify and hold harmless
the City of Miami Beach and its officers, employees, and agents, from and against any
and all actions, claims, liabilities, losses and expenses, including but not limited to
attorneys' fees, for personal, economic or bodily injury, wrongful death, loss of or
damage to property, in law or in equity, which may arise or be alleged to have arisen
from the negligent acts or omissions or other wrongful conduct of the successful
respondent, its employees, or agents in connection with the performance of service
pursuant to the resultant Contract; the successful respondent shall pay all such claims
and losses and shall pay all such costs and judgments which may issue from any
lawsuit arising from such claims and losses, and shall pay all costs expended by the
City in the defense of such claims and losses, including appeals.
C. TERMINATION FOR DEF AUL T
If through any cause within the reasonable control of the successful respondent, it shall
fail to fulfill in a timely manner, or otherwise violate any of the covenants, agreements,
or stipulations material to the Agreement, the City shall thereupon have the right to
terminate the services then remaining to be performed by giving written notice to the
successful respondent of such termination which shall become effective upon receipt
by the successful respondent of the written termination notice.
In that event, the City shall compensate the successful respondent in accordance with
the Agreement for all services performed by the respondent prior to termination, net of
any costs incurred by the City as a consequence of the default.
Notwithstanding the above, the successful respondent shall not be relieved of liability
to the City for damages sustained by the City by virtue of any breach of the Agreement
by the respondent, and the City may reasonably withhold payments to the successful
respondent for the purposes of set off until such time as the exact amount of damages
due the City from the successful respondent is determined.
RFQ NO.: 58-97/98
DATE: 5/7/98
CITY OF MIAMI BEACH
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D. TERMINATION FOR CONVENIENCE OF CITY
The City may, for its convenience, terminate the services then remaining to be
performed at any time without cause by giving written notice to successful respondent
of such termination, which shall become effective thirty (30) days following receipt by
respondent of the written termination notice. In that event, all finished or unfinished
documents and other materials shall be properly delivered to the City. If the
Agreement is terminated by the City as provided in this section, the City shall
compensate the successful respondent in accordance with the Agreement for all
services actually performed by the successful respondent and reasonable direct costs
of successful respondent for assembling and delivering to City all documents. Such
payments shall be the total extent of the City's liability to the successful respondent
upon a termination as provided for in this section.
RFQ NO.: 58-97/98
DATE: 5/7/98
CITY OF MIAMI BEACH
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SECTION VI - SPECIAL TERMS AND CONDITIONS
A. INSURANCE
The successful respondent(s) shall obtain, provide, and maintain during the term of the
proposed Agreement the following types and amounts of insurance issued by insurers licensed
to sell insurance in the State of Florida and having a B+ VI or higher rating in the latest edition
of AM Best's Insurance Guide. Any exceptions to these requirements must be approved by the
City Manager or designee.
1. Commercial General Liability. A policy including, but not limited to, comprehensive general
liability including bodily injury, personal injury, property damage in the amount of a combined
single limit of not less than $1,000,000. Coverage shall be provided on an occurrence basis.
The City of Miami Beach must be named as additional insured on policy.
2. Professional Liability (Errors and Omissions). Minimum of$I,OOO,OOO per occurrence.
3. Worker's Compensation. A policy of Worker's Compensation and Employers Liability
Insurance in accordance with State worker's compensation laws.
Thirty (30) days' written notice of cancellation or substantial modification in insurance
coverage must be given to the City by the architect/engineer and its insurance company.
Evidence of such insurance shall be submitted to and approved by City prior to commencement
of any work or tenancy under the proposed Agreement.
FAILURE TO PROCURE INSURANCE: The successful respondent's failure to procure or
maintain the required insurance shall constitute a material breach of the proposed Agreement,
giving the City the right to terminate the proposed Agreement.
RFQ NO.: 58-97/98
DATE: 5/7/98
CITY OF MIAMI BEACH
18
SECTION VII - ATTACHMENTS
None
RFQ NO.: 58-97/98
DA TE: 5/7/98
CITY OF MIAMI BEACH
19
SECTION VIII - DOCUMENTS TO BE COMPLETED
AND RETURNED TO CITY
RESPONDENT INFORMATION
Submitted by:
Entity:
Signature:
Name (Typed):
Address:
City/State:
Telephone:
Fax:
It is understood and agreed by respondent that the City reserves the right to reject any
and all responses, to make awards on all items or any items according to the best interest
ofthe City, and to waive any irregularities in the RFQ or in the responses received as a
result of the RFQ. It is also understood and agreed by the respondent that by submitting
a response, respondent shall be deemed to understand and agree than no property
interest or legal right of any kind shall be created at any point during the aforesaid
evaluation/selection process until and unless a contract has been agreed to and signed by
both parties.
(Authorized Signature)
(Date)
(Printed Name)
RFQ NO.: 58-97/98
DATE: 5/7/98
CITY OF MIAMI BEACH
20
REQUEST FOR QUALIFICATIONS NO. 58-97/98
ACKNOWLEDGMENT OF ADDENDA
Directions: Complete Part I or Part II, whichever applies.
Part I: Listed below are the dates of issue for each Addendum received in connection with this
RFQ:
Addendum No. I, Dated
Addendum No.2, Dated
Addendum No.3, Dated
Addendum No.4, Dated
Addendum No.5, Dated
Part II:
No addendum was received in connection with this RFQ.
Verified with Procurement staff
Name of staff
Date
(Respondent - Name)
(Date)
(Signature)
RFQ NO.: 58-97/~8
DATE: 5/7/98
CITY OF MIAMI BEACH
21
Respondent's Name:
Principal Office Address:
Official Representative:
Individual
Partnership (Circle One)
Corporation
If a Corporation. answer this:
When Incorporated:
In what State:
If Forei~ Corporation:
Date of Registration with
Florida Secretary of State:
Name of Resident Agent:
Address of Resident Agent:
President's Name:
Vice-President's Name:
Treasurer's Name:
Members of Board of Directors:
RFQ NO.: 58-97/98
DATE: 5/7/98
QUESTIONNAIRE
CITY OF MIAMI BEACH
22
Ouestionnaire (continued)
If a Partnership:
Date of organization:
General or Limited Partnership*:
Name and Address of Each Partner:
NAME
ADDRESS
* Designate general partners in a Limited Partnership
I. Number of years of relevant experience in operating similar business:
2. Have any similar agreements held by respondent for a project similar to the proposed
project ever been canceled?
Yes ( )
No ( )
If yes, give details on a separate sheet.
3. Has the respondent or any principals of the applicant organization failed to qualify as a
responsible bidder, refused to enter into a contract after an award has been made, failed
to complete a contract during the past five (5) years, or been declared to be in default in
any contract in the last 5 years?
If yes, please explain:
RFQ NO.: 58-97/98
DATE: 5/7/98
CITY OF MIAMI BEACH
23
Ouestionnaire (continued)
4. Has the respondent or any of its principals ever been declared bankrupt or reorganized
under Chapter 11 or put into receivership?
If yes, give date, court jurisdiction, action taken, and any other explanation deemed
necessary.
5. Person or persons interested in this Qualification Form (have) (have not)
been convicted by a Federal, State, County, or Municipal Court of any violation of law,
other than traffic violations. To include stockholders over ten percent (10%). (Strike out
inappropriate words)
Explain any convictions:
6. Lawsuits (any) pending or completed involving the corporation, partnership or
individuals with more than ten percent (10%) interest:
A. List all pending lawsuits:
B. List all judgments from lawsuits in the last five (5) years:
C. List any criminal violations and/or convictions of the respondent and/or any of its
principals:
7. Conflicts of Interest. The following relationships are the only potential, actual, or
perceived conflicts of interest in connection with this response:
(If none, so state.)
RFQ NO.: 58-97/98
DATE: 5/7/98
CITY OF MIAMI BEACH
24
The respondent understands that information contained in this Questionnaire will be relied upon by the
City in awarding the proposed Agreement and such information is warranted by the respondent to be true.
The undersigned respondent agrees to furnish such additional information, prior to acceptance of any
proposal relating to the qualifications of the proposer, as may be required by the City Manager.
The respondent further understands that the information contained in this questionnaire may be confirmed
through a background investigation conducted by the Miami Beach Police Department By submitting this
questionnaire the respondent agrees to cooperate with this investigation, including but not necessarily
limited to fingerprinting and providing information for credit check.
WITNESSES:
IF INDIVIDUAL:
Signature
Signature
Print Name
Print Name
WITNESSES:
IF PARTNERSHIP:
Signature
Print Name of Firm
Print Name
Address
By:
Signature
(General Partner)
(print Name)
(print Name)
WITNESSES:
IF CORPORATION:
Signature
Print Name of Corporation
Print Name
Address
By:
President
Attest:
Secretary
(CORPORATE SEAL)
RFQ NO.: 58-97/98
DATE: 5/7/98
CITY OF MIAMI BEACH
25
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\cI.mlaml-beach.ft.1a
COMMISSION MEMORANDUM NO. 7..".50-'18
TO:
Mayor Neisen O. Kasdin and
Members of the City Com ission
DATE: May 6, 1998
FROM:
Sergio Rodriguez
City Manager
SUBJECT:
Request for ~ oval to Reject All Proposals Received for Golf Course
Clubhouse Architect to Prepare Conceptual Designs, Plans, and Specifications
and Construction Documents for the Upgrade of the Bayshore/Par 3 and
Normandy Shores Clubhouses and Related Facilities, in Response to Request for
Qualifications (RFQ) No. 18-97/98, and Adopt the Resolution to Authorize the
Issuance of a New RFQ with Revised Minimum Qualifications.
ADMINISTRA TION RECOMMENDATION:
Reject the proposals and adopt the Resolution authorizing the issuance of a new RFQ.
BACKGROUND:
The City issued RFQ No. 18-97/98 on December 5, 1997, to solicit proposals for architectural
services for the upgrade of the Bayshore/Par 3 and Normandy Shores Clubhouses and related
facilities. Forty-six specification packages were mailed to golf course clubhouse architects who are
registered with the American Society of Golf Course Architects, and to nineteen other architectural
firms who requested specifications.
A mandatory pre-proposal conference was held on January 13, 1998, and representatives from twelve
architectural firms were in attendance. Amendment No.1 was issued on January 27, 1998, changing
the proposal deadline to February 19, 1998, declaring the pre-proposal conference as optional instead
of mandatory, and advising that the five previous golf course clubhouse redesign / renovation projects
were no longer mandatory, but desirable.
Proposals were received from three local firms:
Fullerton Diaz Architects
PAW A Complex International, Inc.
REG Architects, Inc.
Several of the architectural firms registered with the American Society of Golf Course Architects
were contacted to determine why they had not submitted proposals. All of the firms, most of which
are located out-of-state, advised the City that the job was not large enough for them to travel.
AGENDA ITEM
DATE
~Zi~
RFQ No. 18-97/98
Page Two
May 6, 1998
BACKGROUND: (Continued)
An Evaluation Committee meeting was scheduled for April 7, 1998. Those in attendance were:
Sandy Horwitz, Golf Course Ad Hoc Committee, Miami Beach resident
Alan Weitzel, Region 6 Manager, Miami-Metro Parks & Recreation Department
Dr. David Russin, Golf Course Ad Hoc Committee, Miami Beach resident
Mayra Diaz Buttacavoli, Assistant City Manager
Julio Grave de Peralta, Director of Public Works
Kevin Smith, Director of Recreation, Culture and Parks
The minimum qualification requirements, as detailed in the RFQ, were discussed. They were:
· Minimum offive years' experience in the construction/redesigning/renovating of full service
golf course clubhouses and related facilities at regulation 9-hole or 18-hole public golf
courses, preferably municipally owned facilities.
· Lead Architect's experience - a minimum of five years experience as a golf course clubhouse
architect, and served as lead architect on similar projects on a minimum of three previous
occaSIons.
· List of no less than five golf course clubhouse redesign/renovation projects (desirable, not
mandatory).
· Three golf industry and professional association references.
Within the RFQ it was stated, "Submittals that do not respond completely to all requirements will
be considered non-responsive and eliminated from the process." Upon further review and discussion
with the Legal Department, it was determined that none of the proposers met the requirement of the
lead architects experience in designing clubhouses of five (5) years and three (3) golf industry
references.
The RFQ has been revised to expand the previously required experience to include "similar
facilities", and to change some of the mandatory requested qualifications to "desirable", which will
allow greater competition among qualified architectural firms.
CONCLUSION:
The City Commission should authorize the rejection of the proposals for architectural services for
the upgrade of the Bayshore/Par 3 and Normandy Shores Clubhouses, and adopt the Resolution
authorizing the Administration to issue a revised RFQ for these services.
JIJ