353-2000 RDA
RESOLUTION NO. 353-2000
A RESOLUTION OF THE CHAIRMAN AND MEMBERS OF THE MIAMI
BEACH REDEVELOPMENT AGENCY (RDA), AUTHORIZING THE
APPROPRIATION OF FUNDS, IN THE AMOUNT OF $134,090, TO BE
PROVIDED FROM THE RDA, AND TO BE REIMBURSED FROM THE
GENERAL OBLIGATION BONDS WHEN SAME BECOME A V AILABLE, FOR
ADDITIONAL SERVICES TO BE PERFORMED BY THE FIRM OF ROBERT A.
M. STERN ARCHITECTS, TO COMPLETE THE DESIGN AND PERFORM
CONSTRUCTION ADMINISTRATION ON THE COLLINS PARK PORTION OF
THE CULTURAL CAMPUS PROJECT.
WHEREAS, on September 23, 1998, the Mayor and City Commission adopted Resolution No. 98-
22904, authorizing the Mayor and City Clerk to execute an Agreement with the firm of Robert A. M. Stern
Architects (Stern) for the Architectural and Engineering Design of a Regional Library; a Master Plan for
Collins Park and the Cultural Campus Streetscape (the Project) (the Agreement); and
WHEREAS, on January 6,1999, the Mayor and City Commission, authorized appropriation of the
funding necessary to implement the Agreement with Stern for the Project; and
WHEREAS, the Administration is requesting approval of Amendment No.3 in the amount of
$134,090, to the Agreement, for the implementation of the Master Plan of the area previously approved by
the Administration and the City Commission.; and
WHEREAS, on November 2, 1999, the voters of Miami Beach approved the issuance of an
approximately $92 Million General Obligation Bond (the Bonds) which included $1,800,000 for a complete
renovation of Collins Park, and for the Streetscape surrounding the Cultural Campus, which includes the
Regional Library, the Bass Museum and the Miami City Ballet building; and
WHEREAS, the Administration is requesting that the $134,090 be appropriated from RDA funds
to be reimbursed from the Bonds when same become available.
NOW, THEREFORE, BE IT DUL Y RESOLVED BY THE CHAIRMAN AND MEMBERS OF
THE MIAMI BEACH REDEVELOPMENT AGENCY (RDA), that the Chairman and Members ofthe
Redevelopment Agency, authorize appropriation of funds, in the amount of $134,090, to be provided by
the RDA, and to be reimbursed from the General Obligation Bonds when same become available, for
additional services to be performed by the firm of Robert A. M. Stern architects, to complete the design and
perform construction administration on the Collins Park portion of the Cultural Campus project.
PASSED and ADOPTED this ~ day of June, 2000.
1~
CHAIRMAN
~TEST:
~w.C{6 Pelt Llv,---
SECRETARY
APPROVED A:.;;JO
FORM & LANGUAGE
& FOR EXECUTION
F:\WORK\$ALL\CIIA 1 RANDlCUL TURALIRDARES02WPD
AI} IM{)J,fL-
~
Gen~r'7. .~ ..
6 /, / mJ
( D~.
~lLt NO.'6( U4/1~ 'UU lo:~4
Rob\:rt A.M. Slern Architects
lU:Konica ~hX 8bJo
rHl, .
rh~C. c
460 Wesl 34th Streel, New York, NY 10001 Tel 212 967 5100 Fax 212 967 55&8
April 14,2000
Jorge Chartrand, Construction Vlanager
City of Miami Beach
Deportment of Planning. & lon mg.
1700 Convention Ct::nter Drive
Miami Beach, FL 33139
Rc: Miami Ueach Library llod Cultural Arts Campus, RAMSA #98011
Additional Services, Scope of Services for Collins Park, Collins Avenue P:irking Lot
flnd Beachfront Park Landscape Design and Construction
Dear Jorge:
As per your request, wc are herchy suhm itllng a revised Addilional Services and j;ee Proposal
in connection with lhe Collins Pnrk landscape design project for the Miami Reach Lihrary and
Cullural Art.s Campus. Our Cce is based on the understanding that tile budget for the park project
is $1,369,000. (Note that budgeting to date is based on 1999 rrices and do\:s not include
\:scalation). Th\: Scope of Work for the Coil ins Park block between Park Avenue and Collins
Avenue, and for the Collins Avenue Parklllg [A)l and adjacent Beachrront Park includes: the
design of pedestrian paths. beach front p:Hking lot. f1lanted medians on Park A venue. and an
irrigation system; selection ant.! location o1'lrc\:S, shrubs and ground covers; layoul of pedes Irian
lighting. benches, and trash receptacles: design of special site elements, (pool. pergola and
landscape wall adjacenllo beach); relocation or onsile monuments.
This proposal is hased on lIw rollowing assumptions:
A. We will develop and build upon the concept design wl1JCh our office has already completed
and presented to the Miami LJeach Design ReView 13oard. (See u//uched). The Scope or
Services includcs design of, and construction documents for: site iayout, grading and
utilities, rlanling, irrigatio'l, Site detnils: monument relocntlon: obtaining necessary
approvals and permits; and eooruinating our work with aprropriate city agencies.
Bidding and negotiation of cOlltracts for construction, and construction administration
services <Ire also ioeludell. All ol"thc aoov\: s\:rvlc\:s an: In addition to our basic scope 01"
services whi;;h called for a Illuster plan fer [he district and complete construction
documents Cor th\: Ljh~dry; t1~ey are also in Clddition to the str\:elscapc work covered under
sc:pilriltc: ilgl'c<:l1\ents.
B. The design of the Rotunda and assoeiat\:d planting is not lllcluded in this COnlmel.
(See allachcd conccpt design for proposed limit of work), W\: would be picnscd to provide
you with a separate proposal for this work.
C. Neither locating ,wndard slgllagc 1101' deSIgning custom slgl1age ilre included III this
rroposul.
D. T:-1C construction of tile purk WOUld nol commence until tbe existing library IS dcmolished
ill early 2002, suoscljuer:t to the completion ot"constructiun or~hc new librilry. We propo~c
to commence work 6-8 months pnor to th\: anticIpated start of construction or lhc park.
{'\~,r1Je.,lIli..""",i!lJ"'I"','''l'd
riLe NO.(b( U4/1~ UU 10.00
Robert A.M Stern ArchiteclS
ju.~onIGd rH^ ~o~o
,HI"
460 West 34th Street. New York, NY 1000 I TI.:I 212 967 5100 Fax 212 967 5588
April 14,2000
C, These lees are based on the previously-reviewed masterplan for Collins Park, the Collins
Avenue parking lot and adjacenl beachfront park. Any significant changes to the existing
design proposal, as requested by the Oversight Committee, DeSIgn Review Board
Committee and Commission, Cullural Arts Council, Public Works 01' Parks Facilities will
add additional design lime to lhe prolect, and will constitute additional services.
F. Value engineering costs will constilute additional services.
G. The City of Miami Beach will research and provide to LIS ail Miami l3each iocal codes urld
standards which apply to and affect thiS project.
H. The bid opening and evaluation of bids will be conducted and attended by the City of
Miami Beach only.
For a breakdown of the services which would be provided. see <luached Scope of Services.
Our fee 1'01' this scope of work wO\i1d be based on a fixed 10% fee based on the construction
budget for this project. AllY increase in the budget for this project, or any work requested of our
tinn or our associmed subcunsultant firms which is beyond the basic scope of work and scope
or services shall constitute "additional services" 1'01' which our fee will be adjusted.
Total $ (Excluding Rcimbursuhh:s):
$136,900.
Reimbursable EX[1cnses:
Rellnbursable cxpenses, which will be billed al our cust, will include other outsidc consultants,
long distance telephone calls. facsimile transmission, lravel and accoml1lodatlons, printing and
photocupying, photographic services, supplies and reproductiuns. CADD plotting services,
modd supplies, and express mail or courier services
Reimbursahles: (Not-To-F.xeccd) SI.J,OOO,
A!termttivc Proposal
You have <llso asked us 10 prepare separate proposals for Collins Park a:1d ['or the Collins AVe.
Parking Lot and Adjacent Ekachfronl Park. Splitting up the overall project into lwo separate
contracts would involve redundant administrative and reimbursable costs, and additional design
costs based on rrc;paring construction documents for two proiects, includlng thl.: following:
· processing and permitt:ng costs
. project management ar:d consultant cool-ctinalioll costs
.. uotillning ,.gency approvab
.. prc;parinl,\ and rn.:senting plans to the City
( \...~~! !!fll\!lIrn",,\IlIIIlIl.:.1,{''': II po
Raben A.:'1. Skrn i\rchltec:s
C7 3:)t'd
460 Wcst34th Street, New York. NY 10001 Tel?'l?' '1675100 F,LX 212 9(i7 '))XX
Apr:114.2000
P;].~c 3
.. projcct meetings. v<1lue engineering
.. preparing :2 sepanltc bid pack<1gcs
· the bid and conlr<lcl negotiation phase
.. the constrl.lctilJn adminlstr<1tion phasc
· reimblll'sable eXIKI1Ses (including :on!:\ dist<1ncc lelephone cal:s. hcslf1uk tran~l~lISSIOllS, travel
anG <1ccoml1loda~ions. rrintil1g ilne! pl1olllUlflYI1;g, [lhotograpnlc r.1at::rlals. sup::;lics and
re:lroJuc~illI1S, CAUl) plol:lng serVices, 1lI1d express r:1i1i: scrv'ces).
The auditlon;)1 cost of preparing this project;}S tWO sepanllc COl1tr;JC:S would told I ~rrroximi\teiy
S34,J50. ~Iease aJvi.'ic as to whether this proJcct will be completcc under one or two contr"dcts.
The terms IJI' our hasic contr;}ct shall utherwise govern this agreement
lrthis propOS;} I is acceptahle, rlease send us a letler to that etTect or sign and return a copy of this
letter to us for \lur lilcs If you 11ave questions or need further inform:Jtlol1. :)ic~se Jon't hesllalL:
to cail ,J\kx LlllllS or !ne. We [auk forwal'd:o your promot reSilOnse
Slnc~re:y.
Dawn F. Ililnclkr, R",\
;\sSoCi,lte
Read i1llt.l agreed 10:
Dille:
c:: .~:)8~:1 fJul,:ri.!
....,1(:' j.J~r;J,3
FI'ClI1i( (jarlll70
Jaime RorrcLi
?iJe nOII.OJ
D!-!/dh
,\1, I.. ,"'!'I"""lIll,llc~':H'" "1,,1
: ~<'tj j
~E96 X~~ g~luo~:a!
so: '21 CO, ~ ~ .. 7') <?::::,,_' O~l 3"1;::J
rlLt. No.nS't U4/18 'UU 1:,:~:'
IU:Konlca rh^ ~O~~
rHA'
- .
Scope of Ser~ices
Desi2n of Collins Park and Collins Avenue Parking Lot
Miami Beach Regional Library
Design Phase
Task
Project Management
Consul tant Coordination
Research Miami Reach r ,ncal Codes and standards
(i.e.: planning and zoning issLles, historic distrid issues)
Site l,ayout & Materials Design
[,ayout & Materials Details
Planting Design
Planting Details
Preliminary Site Grading
Irrigation Oesign
Design Special Site Features (i,e. Ornamental Pool, Plaza, Pergola,
Lanuscape Wall)
Generate preliminary Estimate of Probable Construction Cost fur above work
Outline Specilications
Periodic Project Meetings
Assemble & Produce Presentation Materials for City Design Review
& Approval
(Assumes 3 presentations in !\ilium; to DRLJ, DR!J Committee, and Oversight ('ommiftee)
FILE No.787 04/19 '00 10:00
lU:Konlca rHX ~b~o
rH^.
Construction Document Phase
Task
Project Management
Consultant Coordination
Periodic Project Medings
Site Removals Plans
Slte Lnyout & Materials Plans
Layout & Materials Details
Site Grading & Drainage Plans
Planting Plans
Planting Details
Lighting/I"::lcctril.:al Plans & Details
[rrigation Plans & Details
Atypical Plans and Dt::lails (i.e. Ornamental Pool, Plaza, Pergola,
Landscape Wall)
Final Estimate 0 f Probable Construction Cost
Develop Final Specilications
Assemble/Distribute Final Construction Documents
Bid and Contract Negotiation Phase
Task
Attend Pre-Bid Conf.
Kcspond to Bidders' fnquiries/Prcp. Addenda
Prepare Con formed Construction Documents
FILE No.787 U4/1~ 'UU 10:00
lU:Konlca rHX ~000
rHi\.
rr-tUL- v
Construction Administration Phase
Task
Shop Drw'g/Suhmillal Reviews & ^pprovals
R.F.I. Responses
Preconstr. Conference
Site Visits (Including Substantial and Final Completion Inspections)
Change Order Preparation
Evaluation or Pay Requests
Field Review
hLt No.42b U4,.2U 'UU :::\::::>-3 (jj:,'.on,ca h";/\ 'jbjo
r-h/\ .
\\
\ ,
I
\\'<. -""\
III ill'iil [~~' '<:',
~i%,'0:::~'J ~~\-&;,
f-~"'''~~
I~~~-'
t~~"
~~'~~
.~~!;~,
t~~~~~
i.~~.0t\~~
..-.-.,..----.---------
I
- ,;:.j
~ J
i I ... ~ I . f ~ "
i \, ~ /~, ~ .' I
,-- - - ~'\ - ---;) - - -t
'i-t-:-<,3 0 !,;;Qk;1 !f:r"itL ,! JJI" .(...-~ r-:~~~'u::---'
IIVj)(~JI\LJ~".'l"\~4' 4'j4' ~~)~)I'
II,/'\~ I ,r;!) ,---,cJ~~.__A_-.<_;----~ I <:f\:
~.,~~,:\ i__~_~); ;'L 1 ~ i~~,'J
n:;-. \ \ J'-J -'..J- _ - _ ,..
~;l.'." ........~~ ~ _H?V:lI1.........
_ -1/ . _
I ,~, ~v'
,...I I, 'I . .
1---
I
_ s:'~_
rHI.JC c:
~
~
I ~
I
~
~
~
~
~
I
I
I
I
I
j
i
I
i
,
i
I
I
I
!
I
,
!
Robert A.M. Stern Architects
(...;; ...:I" '..
'.J
,.;;,-.-: -
~ k_ _T
'- ::c
- u... --'
'-.
~, -.
t ..,
. . ---. C'J
--'
'- ..;-
"-~'.:
...,,-
r--'- ..=.:> -l
<:::J 1
460 West 34th Street, New York, NY 10001 Tel 212 967 5100 Fax 212 967 5588
Apri128,2000
Jorge Chartrand, Project Manager
City of Miami Beach, Public Works Department
1700 Convention Center Drive
Miami Beach, FL 33139
Via Fax: 305-673-7028
Re: Design Fees, Collins Park
Dear Jorge:
I am in receipt of your fax dated April 26, 2000 regarding outstanding fee discussions
on our project. As you know, we have spent considerable effort and made significant
concessions already regarding our fees, and request that you seek Council approval for
the revised fees as we have submitted them. [will summarize each of the outstanding
fee discussiC;!1? ~~, to \vhere 'V~ .:urrent sTand:
1. LibralY Redesign Fee:
Our original fee proposal to you for the work needed to redesign parts of our building
to accommodate the proposed project by Ron Bloomberg was for $87,500.00, Borrelli
and Associates gave a detailed breakdown of the actual estimated time required to do
the work. CMB responded with a reduction in the fee to $59,220. based on marking
down the expected number of hours for each task. With all due deference to the City,
we feel that our consultants are ill the best position at this pomt to understand in detail
what is necessary to complete the reviSIOns. Nonetheless. we agreed to reduce our
proposal to .'P6,640. a deduction to $10,360. from our original proposal.
2. Collins Park Master Plan Fee:
Our original proposal to you for work at Collins Park, based on an hourly breakdown
of the Scope as we understand it for the entire park (both blocks) was $160, 160.00. The
City offered a fee of 10% at the construction cost for the project, which for the entire
project would be $136,900.00 based on an overall project budget of $1.369,000.00.
Please note that we have agreed in principal that estimated reimbursable expenses in the
amount of$14.000.00 are not included in this fee.
If the ,,,"ork is done separately for each of the two blocks, additional time, and therefore
-r:,;;, is :-eq:1:r~c. Thi~ is d~le to the f~ct ~h~t :11~rge t:~~ c:fthe '.:est 'Jfthe pr~j~st:s tb~
time necessary to meet with the many groups with an interest in the Park, and to prepare
documents for the many agencies that will need to review and approve the pbns. ThIS
commitment of time does not diminish significantly if we were to design only one
block, instead of both.
As we stated in our letter to you on April 14, we anticipate an additional cost of
$34.350.00 would be needed to complete both phases if done independently. For the
west portion only, we would prorate that fee, so that the fee for the west block only
would be $99.200.00 + [(99,200/136,900) x 34,350.00] = $124.090.00, plus
approximately $10,000.00 in reimbursable expenses,
A Limited Liabiliry Partnership
Robert A.M. Stern Architects
460 West 34th Street, New York, NY 10001 Tel 212 967 5100 Fax 2129675588
Jorge Chartrand
Re: Design Fees, Collins Park
April 28, 2000
Page 2
3.
Streetscape Phase II Fee
We will complete Bid Negotiation and Construction Administration Fee Phase II of the
Streetscape project, for the $9,000 you have suggested, but will not include any
reimbursable expenses from other phases within this project, as had previously been
requested by CMB. We are attaching our own fee analysis for the project, indicating
that a fee of $23,370.00 would be appropriate for the scope as we understand it.
Ple:i<;e call me to discuss this matter further.
Sincerely,
(~rf
Alexander P. Lamis, AlA
Partner
APLlbjg
cc: Robert A.M. Stern
Rob Buford
Dawn Handler
Jaime Borrelli, B-+-A
Mayra Diaz-Buttacavoli, CMB
N:\2000gncr\04-00\ClnsPrkDesignFeesA28.wpd
A Limired Liability Parrnership
Miami Beach
Redevelopment Agency
1700 Convention Center Drive
Miami Beach, Florida 33139
Telephone: (305) 673- 7295
Fax: (305) 673- 7772
REDEVELOPMENT AGENCY MEMORANDUM NO. 2000- 3 q-
June 7, 2000
TO:
Chairman and Members of the
Miami Beach Redevelopment Agency
Lawrence A. Levy Q.~f"()
Executive Dire~
A RESOLUTION OF THE CHAIRMAN AND MEMBERS OF THE MIAMI
BEACH REDEVELOPMENT AGENCY (RDA), APPROPRIATING FUNDS, FOR
AMENDMENT NO.3, IN THE AMOUNT OF $134,090, FROM CITY
CENTER TAX INCREMENT FUNDS TO THE ARCHITECTURAL AND
ENGINEERING DESIGN AGREEMENT WITH ROBERT A. M. STERN
ARCHITECTS, FOR THE CULTURAL CAMPUSIREGIONAL LIBRARY
PROJECT, FOR ADDITIONAL SERVICES TO COMPLETE THE DESIGN
AND PERFORM CONSTRUCTION ADMINISTRATION ON THE COLLINS
PARK PORTION OF THE PREVIOUSLY APPROVED MASTER PLAN.
FROM:
SUBJECT:
ADMINISTRA TION RECOMMENDATION:
Adopt the Resolution.
FUNDING:
Funding will be provided by the City Center Redevelopment Agency (RDA) and reimbursed from
the General Obligation Bond Fund for the streetscape when it becomes available.
ANALYSIS:
On September 23, 1998, the Mayor and City Commission adopted Resolution No. 98-22904,
authorizing the Mayor and City Clerk to execute an agreement with the firm of Robert A. M. Stem
Architects (Stem) for the architectural and engineering design of a Regional Library, a 400-space
Parking Garage and a Master Plan for Park and Streetscape Improvements in the area surrounding
Collins Park.
Agenda Item 3:1)
S()urli J)()I~t=
Vedevel()pment I)lstrict
Date
~-I-OO
On November 2, 1999, the voters of Miami Beach approved the issuance of approximately $92
million in General Obligation (GO) Bonds. The proposed and recommended improvements included
$1,800,000 for a complete renovation of Collins Park, and for the Streetscape surrounding the
Cultural Campus, which includes the Regional Library, the Bass Museum and the Miami City Ballet
building.
The Administration is now requesting appropriation of the funding, in the amount of $134,090, for
Amendment No.3 to the agreement with Stem, and, for the implementation of the Master Plan of
the area previously approved by the Administration and the City Commission. Funding will be
borrowed from the RDA and returned from the GO Bond when it becomes available.
The scope of work includes the complete redesign of the Collins Park area West of Collins A venue,
including construction documents and construction administration for new landscape, irrigation,
pathways, a decorative fountain, grading, utilities, and existing monument relocation. The fee also
includes a not to exceed amount of $10,000 for reimbursable expenses. The design of the area East
of Collins Park is not included in this amendment. It will be presented at a later date when further
information on the overall parking needs of the area is available and decisions are made on the
location of a parking garage in the vicinity.
The Chairman and Members of the Redevelopment Agency should adopt the resolution
appropriating funding, in the amount of $134,090, for Amendment No.3 to the Stem agreement,
for the design of the West portion of Collins Park as proposed in the Master Plan previously
approved. The funding will be provided by the Redevelopment Agency to be reimbursed from the
General Obligation Bond Fund when it becomes available.
~L~
~~~!~~~RAL\S~RNRDAl.WPD
Attachments