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HomeMy WebLinkAboutUrban & Community Forestry (U&CF) Grant MOA ;000- :;6090 '- EXHIBIT 1 This agreement, made and entered into this the Co .f-i... day of Jl ~ .........e. , 200 C- by and between the DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES. State of Florida, hereinafter called the "Department" and the City of Miami Beach, hereinafter called the Entity (Subrecipient). URBAN AND COMMUNITY FORESTRY (U&CF) GRANT MEMORANDUM OF AGREEMENT WITNESSETH WHEREAS, the Department desires to increase the application of the principles of urban and community forestry by awarding funds to the Entity (Subrecipient) for the specific project set forth in grant application Number 05H2-26, included herein as Exhibit A and by reference made a part hereof: WHEREAS, the Catalog of Federal Domestic Assistance (CFDA) number is 10.664; WHEREAS, the Department and the Entity (Subrecipient) are of the opinion that the citizens of the state would benefit from the implementation of urban and community forestry projects that improve our communities through the proper care of trees and related plant materials; WHEREAS, the Entity (Subrecipient) by Resolution No. 2006.26090, dated Januarv 11, 2006, has indicated its support of the grant application and authorized its officers to execute this Agreement on its behalf; agree as follows: A. Failure by the Entity (Subrecipient) to sign and return this agreement, within 60 days upon receipt of the agreement, shall constitute forfeiture of the award. B. The contract is valid upon execution through September 30. 2007 C. The Entity (Subrecipient) has estimated the project cost to be $80,000 as shown on the grant application budget sheet attached as Exhibit B. The Department agrees to reimburse to the Entity (Subrecipient) the total sum of $60.000 or seventy five percent (75%) of the final approved project costs, whichever is less (the "Grant Amount"). The Grant Amount is limited to only those items which are directly related to this project as described in Exhibits "A" and "B". Project costs for which the applicant has already received reimbursement from any other source are not eligible for funding under this grant. D. The Entity (Subrecipient) agrees to maintain plant materials established as a part of the project for a period of three years and enter into an agreement which designates and sets forth the duties and responsibilities of the parties in maintaining the project. E. The project to be performed by the Entity (Subrecipient) shall be subject to periodic inspections by the Department. The Entity (Subrecipient) shall not change or deviate from the project without written approval by the Department. F. The Entity (Subrecipient) agrees to submit to the Department an interim report on project accomplishments quarterly (December 31, March 31. June 30 and September 30). Failure to submit a required report or submission of an unsatisfactory report is sufficient grounds for termination of this agreement. G. Reimbursements can be made on a quarterly basis, if requested. No advance payments will be provided. Applicants must submit a completed reimbursement summary sheet to the Department with sufficient attachments to verify the claims made. These may include invoices, receipts, canceled checks, payroll log sheets, etc. No more than 75 percent of the grant amount will be paid to the Entity (Subrecipient) prior to the submission of a completed Certification of Acceptance endorsed by the Department. The final payment shall be made once the following documents are received: (1) Certification of Acceptance endorsed by a Division of Forestry official. (2) Final Reimbursement Summary Sheet with attached backup documentation. (3) Brief narrative summarizing project accomplishment. (4) News release to be submitted to a local publication crediting the U.S. Forest Service for providing funding. (5) Letter of appreciation to the local congressional representative. For installed plant materials, a sixty (60) day grow-in-period will be required after project completion. Certification of Acceptance by the Department may be requested sixty (60) days after project completion. H. The Entity (Subrecipient) must submit the final claim for reimbursement to the Department on or before November 30, 2007. I. The Entity (Subrecipient) acknowledges and agrees that public use of all reports or other printed material, videos, audio recordings, films and photographs produced as part of this project shall not be restricted under the copyright laws of the United States of America. All products (brochures, signs, videos, etc.) funded by the Urban and Community Forestry Grant must display a statement that the material has been prepared using Urban and Community Forestry grant funds received through the U.S. Forest Service. Section 215.422, Florida Statutes, provides that agencies have five (5) working days to inspect and approve goods and services, unless bid specifications or the purchase order specifies otherwise. With the exception of payments to health care providers for hospital, medical, or other health care services, if payment is not available within 40 days, measured from the latter of the date the invoice was received or the goods or services are received, inspected and approved, a separate interest penalty set by the Chief Financial Officer pursuant to Section 55.03, Florida Statutes, will be due and payable in addition to the invoice amount. To obtain the applicable interest rate, please contact the Agency's Fiscal Section at (850)488-2020 or Purchasing Office at (850) 488-7552. Invoices returned to an Entity (Subrecipient) due to preparation errors will result in a payment delay. Invoice payment requirements do not start until a properly completed invoice is provided to the Department. Bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper pre-audit and post-audit thereof. Bills for travel expenses specifically authorized by this Agreement shall be submitted and paid in accordance with the rates specified in Section 112.061, Florida Statutes. All approved travel expenditures must be submitted on a State travel form (see Attachment F). Purchases of $2,500 to $25,000 shall be carried out documenting two or more written quotation s or written record of telephone quotations or informal bids to be opened upon receipt, whenever practical. Competitive sealed bidding is required for all purchases exceeding $25,000. Justification must be provided for a sole source award or for an award to a vendor other than the vendor submitting the lowest bid or quote. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for Entities (Subrecipients) who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 413-7269 or by calling the Department of Financial Services' Hotline, 1-850-410-9724. This Agreement may be terminated under anyone of the following conditions: A. The Department of Agriculture and Consumer Services shall have the right of unilateral cancellation for refusal by the Entity (Subrecipient) to allow public access to all documents, papers, letters or other material made or received by the Contractor in conjunction with the contract, unless the records are exempt from s. 24(a) of Article I of the State Constitution and s. 119.07(1), Florida Statutes. B. By the Department, if the Entity (Subrecipient) fails to perform its duties under this Agreement, following thirty (30) calendar days written notice by the Department. C. By either party following sixty (60) calendar days written notice. D. By both parties following the complete execution by both parties of an agreement to terminate this Agreement. In the event this Agreement is terminated before the Department has paid the Entity (Subrecipient) the entire Grant Amount, then the Department agrees to pay the Entity (Subrecipient) the entire Grant amount, if the project has been completed. If the project has not been completed, the Department shall pay to the Entity (Subrecipient) a percentage of the Grant amount equal to the percentage of the project's completion. Extension of a contract for contractual services shall be in writing for a single period only not to exceed six (6) months and shall be subject to the same terms and conditions set forth in the initial contract. There shall be only one extension of a contract unless the failure to meet the criteria set forth in the contract for completion of the contract is due to events beyond the control of the Contractor. If initially competitively procured, contracts for contractual services may be renewed on a yearly basis for no more than three (3) years, or for a period no longer than the original contract, whichever period is longer. Renewal of a contract for contractual services shall be in writing and shall be subject to the same terms and conditions set forth in the initial contract. Renewals shall be contingent upon satisfactory performance evaluations by the Department. Renewal costs may not be charged by the Entity (Subrecipient). It is mutually understood and agreed that this contract is: A. Subject to the provisions of Section 287.058, Florida Statutes, and the State of Florida's performance and obligation to pay under this contract is contingent upon an annual appropriation by the Legislature as provided in Section 287.0582, Florida Statutes. B. Subject to the approval of the State Chief Financial Officer (Department of Financial Services). It is mutually understood and agreed that if this contract disburses grants and aids appropriations, it is: Subject to the requirements of Section 216.347, Florida Statutes, a state agency, a water management district, or the judicial branch may not authorize or make any disbursement of grants and aids appropriations pursuant to a contract or grant to any person or organization unless the terms of the grant or contract prohibit the expenditure of funds for the purpose of lobbying the Legislature, the judicial branch, or a state agency. The following provisions of A through H are not applicable to procurement contracts used to buy goods or services from vendors, but are only applicable to a Contractor subject to the Florida Single Audit Act. A. There are uniform state audit requirements for state financial assistance provided by state agencies to Nonstate entities to carry out state projects in accordance with and subject to requirements of Section 215.97, Florida Statutes (F.S.), which may be applicable to and binding upon Recipient. Nonstate entity means a local governmental entity, nonprofit organization, or for-profit organization that receives state resources. Recipient means a Nonstate entity that receives state financial assistance directly from a state awarding agency. B. In the event that the Recipient expends a total amount of state financial assistance equal to or in excess of $500,000 in any fiscal year of such Recipient, the Recipient must have a state single or project-specific audit conducted for such fiscal year in accordance with Section 215.97, F.S., applicable rules of the Department of Financial Services; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. Exhibit 2 to this agreement indicates state financial assistance awarded through this Department resource by this agreement. In determining the state financial assistance expended in its fiscal year, the Recipient shall consider all sources of state financial assistance, including state financial assistance received from this Department resource, other state agencies, and other Nonstate agencies. State financial assistance does not include Federal direct or pass-through awards and resources received by a Nonstate entity for Federal program matching requirements. C. Audits conducted pursuant to Section 215.97, F.S., shall be: (1) performed annually, and conducted by independent auditors in accordance with auditing standards as stated in Chapters 10.550 (local governmental entities) or 10.650 ( nonprofit and for-profit organizations), Rules of the Auditor General. D. Regardless of the amount of the state financial assistance, the provisions of Section 215.97, F.S., do not exempt a Nonstate entity from compliance with provisions of law relating to maintaining records concerning state financial assistance to such Nonstate entity or allowing access and examination of those records by the state awarding agency, the Chief Financial Officer, or the Auditor General. E. If the Recipient expends less than $500,000 in state financial assistance in its fiscal year, an audit conducted in accordance with the provisions of Section 215.97. Florida Statutes, is not required. If the Nonstate entity does not meet the threshold requiring the state single audit, such Nonstate entity must meet terms and conditions specified in this written agreement with the state awarding agency. In the event that the Recipient expends less than $500,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provision of Section 215.97, F.S., the cost of the audit must be paid from the Nonstate entity's resources (Le., the cost of such an audit must be paid from the Recipient's resources obtained from other than state entities ). F. Each state awarding agency shall: (1) Provide to a Recipient, information needed by the Recipient to comply with the requirements of Section 215.97, F.S. (2) Require the Recipient, as a condition of receiving state financial assistance, to allow the state awarding agency, the Chief Financial Officer, and the Auditor General access to the Recipient's records and the Recipient's independent auditor's working papers as necessary for complying with the requirements of Section 215.97, F.S. The Recipient is required to retain sufficient records demonstrating its compliance with the terms of this agreement for a period of three years from the date the audit report is issued, and shall allow the department of Agriculture and Consumer Services or its designee, access to such records upon request. (3) Notify the Recipient that Section 215.97, F.S., does not limit the authority of the state awarding agency to conduct or arrange for the conduct of additional audits or evaluations of state financial assistance or limit the authority of any state agency Inspector General, the Auditor General, or any other state official. (4) Be provided by Recipient one copy of each financial reporting package prepared in accordance with the requirements of Section 215.97, F.S. The financial reporting package means the non-state entities financial reports, management letter, auditee's written responses or corrective action plan, correspondence on the follow-up of prior years corrective actions taken, and such other information determined by the Auditor General to be necessary and consistent with the purposes of Section 215.97, F.S. Copies of the financial reporting package required by this agreement shall be submitted by or on behalf of the Recipient directly to each of the following: (a) The Department of Agriculture and Consumer Services Division of Administration 509 Mayo Building 407 South Calhoun Street Tallahassee, FL 32399-0800 (b) The Auditor General's Office at the following address: State of Florida Auditor General Room 401, Claude Pepper Building 111 West Madison Street Tallahassee, FL 32399-1450 G. Any reports, management letters, or other information required to be submitted to the Department of Agriculture and Consumer Services pursuant to this agreement shall be submitted timely in accordance with Florida Statutes, and Chapter 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as appiicable. H. The Recipient shall maintain sufficient records demonstrating its compliance with the terms of this agreement for a period of five (5) years from the date the audit report is issued, and shall allow the Department of Agriculture and Consumer Services, or its designee, Chief Financial Officer, or Auditor General access to such records upon request. The Recipient shall ensure that audit working papers are made available to the Department, or its designee, Chief Financial Officer, or Auditor General upon request for a period of five (5) years from the date the audit report is issued, unless extended in writing by the Department. The following provisions of A through H are applicable regarding the administration of resources provided by the Department to the Recipient of Federal Funds. Those provisions are applicable if the Recipient is a state or local government or a nonprofit organization as defined in OMB Circular A-133, as revised. A. In the event that the Recipient expends $500,000 or more in Federal awards in its fiscal year, the Recipient must have a single or program-specific audit conducted in accordance with the provisions of OMB Circular A-133, as revised. Exhibit 2 to this agreement indicates Federal resources awarded through this Department by this agreement. In determining the Federal awards expended in its fiscal year, the Recipient shall consider all sources of Federal awards, including Federal resources received from this Department. The determination of amounts of federal awards expended should be in accordance with the guidelines established by OMB Circular A-133, as revised. An audit of the Recipient conducted by the Auditor General in accordance with provisions of OMB Circular A-133, as revised, will meet these requirements. B. In connection with these audit requirements, the Recipient shall fulfill the requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A-133, as revised. C. If the Recipient expends less than $500,000 in Federal awards in its fiscal year, an audit conducted in accordance with the provisions of OMB Circular A-133, as revised, is not required. In the event that the Recipient expends less than $500,000 in federal awards in its fiscal year and elects to have an audit conducted in accordance with provisions of OMB Circular A-133, as revised, the cost of the audit must be paid from the non-federal resources (Le., the cost of such an audit must be paid from the Recipient resources obtained from other than Federal entities). D. Copies of reporting packages for audits conducted in accordance with OMB Circular A- 133, as revised, and required by this agreement shall be submitted when required by Section .320(d), OMB Circular A-133, as revised, by or on behalf of the Recipient directly to each of the following: (a) The Department of Agriculture and Consumer Services Division of Administration 509 Mayo Building 407 South Calhoun Street Tallahassee, Florida 32399-0800 (b) The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the number of copies required by Sections .320(d)(1) and (2), OMS Circular A- 133, as revised, should be submitted to the Federal Audit Clearinghouse) at the following address: Federal Audit Clearinghouse Bureau of the Census 1201 East 10lh Street Jeffersonville, IN 47132 (c) Other federal agencies and pass-through entities in accordance with Sections .320(c) and (f), OMB Circular A-133, as revised. E. Pursuant to Section .320(f), OMB Circular A-133, as revised, the Recipient shall submit a copy of the reporting package described in Section .320(c), OMB Circular A-133, as revised, and any management letter issued by the Auditor, to the Department of Agriculture and Consumer Services at the following address: The Department of Agriculture and Consumer Services 509 Mayo Building 407 South Calhoun Street Tallahassee, Florida 32399-0800 F. Any reports, management letters, or other information required to be submitted to the Department of Agriculture and Consumer Services pursuant to this agreement shall be submitted timely in accordance with OMB Circular A.133, as revised. G. Recipients, when submitting financial reporting packages to the Department of Agriculture and Consumer Services for audits done in accordance with OMB Circular A-133, as revised, should indicate the date that the reporting package was delivered to the Recipient in correspondence accompanying the reporting package. H. The Recipient shall maintain sufficient records demonstrating its compliance with the terms of this agreement for a period of five (5) years from the date the audit report is issued, and shall allow the Department of Agriculture and Consumer Services, or its designee, Chief Financial Officer, or Auditor General access to such records upon request. The Recipient shall ensure that audit working papers are made available to the Department, or its designee, Chief Financial Officer, or Auditor General upon request for a period of five (5) years from the date the audit report is issued, unless extended in writing by the Department. It is expressly understood and agreed that any articles that are the subject of, or required to carry out, this contract shall be purchased from a nonprofit agency for the blind or for the severely handicapped that is qualified pursuant to Chapter 413, Florida Statutes, in the same manner and under the same procedures set forth in Section 413.036(1) and (2), Florida Statutes; and for purposes of this contract the person, firm, or other business entity carrying out the provisions of this contract shall be deemed to be substituted for the state agency insofar as dealings with such qualified nonprofit agency are concerned. Available products, pricing and delivery information may be obtained by contacting: RESPECT of Florida. 2475 Apalachee Parkway, Suite 205, Tallahassee, Florida 32301-4946, telephone number (850) 487-1471 and fax number (850) 942-7832. It is expressly understood and agreed that any articles which are the subject of, or required to carry out, this contract shall be purchased from the corporation identified under Chapter 946, Florida Statutes, in the same manner and under the same procedures set forth in Section 946.515(2) and (4), Florida Statutes; and for the purposes of this contract the person, firm, or other business entity carrying out the provisions of this contract shall be deemed to be substituted for this Agency insofar as dealings with such corporation are concerned. The "corporation identified" is Prison Rehabilitative Industries and Diversified Enterprises, Incorporated. Available rroducts, pricing and delivery schedules may be obtained by contacting: PRIDE of Florida, 12425281 Street, North, St. Petersburg, Florida 33716, telephone number (727) 572-1987. The Entity (Subrecipient) is informed that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on an agreement to provide any goods or services to a public entity, may not submit a bid on an agreement with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under an agreement with any public entity. and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. The Entity (Subrecipient) is informed that the employment of unauthorized aliens by ant Entity (Subrecipient) is considered a violation of Section 274A(e) of the Immigration and Nationalization Act. If the Entity (Subrecipient) knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of this agreement. The Entity (Subrecipient) is informed that an entity or affiliate who has been placed in the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity. In accordance with Florida Statute 768.28, the Entity (Subrecipient) Covenants and agrees that it shall indemnify and hold harmless the Department and all of the Department's officers, agents and employees from any claim, action, neglect or omission by the Entity (Subrecipient) during the performance of the Agreements, whether direct or indirect, and whether any person or property to which the Department or said parties may be subject, except that neither the Entity (Subrecipient) nor any of its sub-contractors shall be liable under this paragraph for damages arising out of injury or damage to persons or property directly caused or resulting from the sole negligence of the Department or any of its officers, agents or employees. In the event that two or more documents combine to form this agreement between the parties, including future amendments and addenda, and in the event that there are contradictory or conflicting clauses or requirements in these documents, the provisions of the document(s) prepared by the Department of Agriculture and Consumer Services Contract shall be controlling. All contracts entered into by the Department of Agriculture and Consumer Services or any Division or Bureau thereof, are and shall be controlled by Florida law, contrary provisions notwithstanding. In the event that any clause or requirement of this agreement is contradictory to. or conflicts with the requirements of Florida law, including, but not limited to requirements regarding contracts with Florida's governmental agencies, the offending clause or requirement shall be without force and effect and the requirements of the Florida Statutes and rules promulgated thereunder on the same subject shall substitute for that clause or requirement and be binding on all parties to this contract. As applicable under Florida Statute 768.28, each party will be liable under this parag raph for damages arising out of injury or damage to persons or property directly caused or resulting from the negligence of such party or any of its officers, agents or employees. All notices, demands, requests or other instruments to the Department shall be addressed to: Mr. Charlie Marcus Forest Management Bureau 3125 Conner Boulevard, Suite R-8 Tallahassee, Florida 32399-1650 All notices, demands, requests or other instruments to the Entity (Subrecipient) shall be addressed to: Ms. Judy Hoanshelt City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 Signed by parties to this agreement: DEPARTMENT OF AGRICULTURE AND CONSUMER SE ICES CONTRACTOR City Manaqer Title Date 6--/f?-o6 Date 59-6000372 FEID Number of Social Security Number APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION ,'''\ ') } .t;~ b/~~ DACS-01085 Rev. 01/06 EXHIBIT.2 FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOllOWING: NOTE: If the resources awarded to the recipient represent more than one Federal program, provide the same information shown below for each Federal program and show total Federal resources awarded. Federal Program (list Federal agency. Catalog of Federal Domestic Assistance title and number) - U.S. Department of Agriculture/U.S. Forest Service, CFDA #10.664 Cooperative Forestry Assistance $ 60,000.00 (amount) COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOllOWS: NOTE: If the resources awarded to the recipient represent more than one Federal program, list applicable - - _-, . -compliance requirements for each Federal program in the same manner as shown below. Federal Program: List applicable compliance requirements as follows: 1. First applicable compliance requirement (e.g., what services/purposes resources must be used for). 2. Second applicable compliance requirement (e.g., eligibility requirements for recipients of the resources). 3. Etc. NOTE: Instead of listing the specific compliance requirements as shown above, the State awarding agency may elect to use language that requires the recipient to comply with the requirements of applicable provisions of specific laws. rules, regulations, etc. For example, for Federal Program 1, the language may state that the recipient must comply with a specific law(s), rule(s), or regulation(s) that pertains to how the awarded resources must be used or how eligibility determinations are to be made. The State awarding agency, if practical, may want to attach a copy of the specific law, rule, or regulation referred to. STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOllOWING: MATCHING RESOURCES FOR FEDERAL PROGRAMS: NOTE: If the resources awarded to the recipient for matchina represent more than one Federal proaram. provide the same information shown below for each Federa/proaram and show the total State resources awarded for matchina. Federal Proaram (list Federal aaencv. Cataloa of Federal Domestic Assistance title and number) - $ (amount) SUBJECT TO SECTION 215.97, FLORIDA STATUTES: NOTE: If the resources awarded to the recipient represent more than one State proiect. provide the same information shown below for each State proiect and show total state financial assistance awarded that is subiect to Section 215.97. Florida Statutes. State Project (list State awarding agency, Catalog of State Financial Assistance title and number) - $ (amount) OACS-01085 Rev. 01/06 DFS-A2-CL July 2005 Rule 691-5.006, FAC COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: NOTE: List applicable compliance requirements in the same manner as illustrated above for Federal resources. For matching resources provided by the Department of "ABC" for Federal programs, the requirements might be similar to the requirements for the applicable Federal programs. Also, to the extent that different requirements pertain to different amounts of the non-Federal resources, there may be more than one grouping (i.e., 1,2,3, etc.) listed under this category. NOTE: Section AOO(d) of OMS Circular A-133, as revised, and Section 215.97(5), Florida Statutes, require that the information about Federal Programs and State Projects included in Exhibit 1 be provided to the recipient. DACS-Ol085 Rev. 01/06 DFS-A2-CL July 2005 Rule 691-5.006, FAC ATTACHMENT G Page _ REIMBURSEMENT SUMMARY SHEET URBAN AND COMMUNITY FORESTRY GRANT PROGRAM Name of Grantee: ci ty of Miami Beach Contract No.: 05H2-26 Item # Descriptions of Items or Services Purchased Grant Amount Match Amount (Attach copies of canceled checks, receipts and invoices) Totals Remit payment to: Note: Two or more written quotes, or a written record of telephone quotes, must be obtained (and documented) for all individual purchases/expenditures over $2,500 and less than $25,000. Should verbal quotes be received, name and address of company and dollar amount quoted shall be documented in writing. Sealed bids are required for all purchases over $25,000. ~ ~~L\,{ G AUTHORIZED SIGNATUR~C--f~~~ C i tv Manaq er. Gr ee , ~-/p:-.,o6 Date URBAN AND COMMUNITY FORESTRY GRANT MAINTENANCE MEMORANDUM OF AGREEMENT This agreement, made and entered into this the day of , 20 by and between the DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES, State of Florida, hereinafter called the Department and the City of Miami Beach. hereinafter called the Entity (Subrecipient). WITNESSETH WHEREAS, the Department desires to increase the general level of knowledge of the principles of urban and community forestry by awarding funds to the Entity (Subrecipient) for the establishment of a demonstration tree planting project as outlined in the Urban and Community Forestry grant application Number 05H2-26 and Grant Memorandum of Agreement (the Grant Agreement) attached hereto as Exhibit "1" and by reference made a part hereof; WHEREAS, the Entity (Subrecipient) agreed in the Grant Agreement to maintain the project as described in the Grant Application; WHEREAS. the Entity (Subrecipient) by Resolution desires to enter into this Agreement and authorizes its officers to do so. NOW THEREFORE, herein and in Exhibit "1", the Grant Memorandum of Agreement, the parties covenant and agree as follows: A. The Entity (Subrecipient) shall maintain the project in a responsible manner and with due care in accordance with the below listed Project Standards for the property at the following location: City of Miami Beach. Specifically, the Entity (Subrecipient) accepts the below listed responsibilities and duties: (1) All planting stock or replacement must be Florida Grade #1 or better. (2) Proper watering and proper fertilization of all trees/plants. (3) Keeping trees/plants as free as practicable from disease and harmful insects; (4) Proper mulching of trees and/or planting beds; (5) Keeping the premises free of weeds; (6) Mowing and/or cutting grasses to the proper length; (7) Proper pruning of all trees which includes; removing dead or disease parts of trees or (ii) pruning such parts thereof which present a hazard; (8) Removing and replacing dead or diseased trees/plants in their entirety, or removing and replacing those that fall below original Project Standards. (9) Following the Planting and Maintenance Guidelines as included herein as Exhibit A. The Entity (Subrecipient) agrees to repair, or remove and replace at its own expense all or part of the project that falls below Project Standards. In the event any part or parts of the project, including all plants, must be removed and replaced for whatever reason, then they shall be replaced with the same grade, size and specification as provided in the original plans for the project. Furthermore, the Entity (Subrecipient) shall keep litter removed from the project area. The above named functions to be performed by the Entity (Subrecipient) shall be subject to periodic inspections by the Department. It is the intent of the parties that the Entity (Subrecipient) shall be the owner of the planting and other installations included and stipulated in the grant application comprising the project. B. The terms of this Agreement commence on the date of Certification of Acceptance and continue for a period of three (3) years. C. In the event this Agreement is terminated in accordance with the provisions provided in Exhibit 1, then the Entity (Subrecipient) shall refund to the Department a pro-rated portion of the grant award based upon tQe following schedule: (1) If this agreement is terminated within one year of this agreement, 75 percent of the grant award; (2) If this agreement is terminated during the second year of this agreement, 50 percent of the grant award; (3) If this agreement is terminated during the third year of this agreement, 25 percent of the grant award. D. This Agreement, together with the Urban and Community Forestry Grant Memorandum of Agreement, embodies the entire agreement and understanding between the parties hereto and there are no other agreements or understandings, oral or written, with reference to the subject matter hereof that are not superseded hereby. Signed by parties to this agreement: DEPARTMENT OF AGRICULTURE AND CONTRACTOR CONSUMER SERVICES II.. '# t, /J ~~}tllL ( Sign~ /~~ -~:a;~-47 ~ wrild~ city Manaqer Title Date &,/IPo6 Date (-- ~> ~J\... /, / I /;, 1/"\ .1'/1 t,;! I ~/(/) . F Date SQ-6000372 FEID Number of Social Security Number EXHIBIT A PLANTING AND MAINTENANCE GUIDELINES A Planting Site factors which influence long-term survivability should be considered: overhead and underground utilities, sidewalks, sign conflicts, traffic visibility, light poles, right-of-way or site improvements, size of planting space/site, etc. All planting stock or replacement stock must be Florida Grade #1 or better. All synthetic or non-biodegradable material such as nylon rope, synthetic wrap, treated burlap, etc. must be removed from the root ball before planting. All biodegradable material should be removed from the upper 1/3 of the root ball. Precautions should be taken to eliminate any material from extending above the soil surface where it can act as a wick and dry the surrounding soil. If trees are planted with wire baskets around the root ball, it is recommended that the top two tiers of wire be cut and removed after the root ball is set in the planting hole. The planting hole should be at least 3-5 times the diameter of the root ball (where possible) and the same depth as the root ball. Position the tree or palm in the center of the planting hole with the top of the root ball even with the surrounding soil surface. Backfill with soil from the planting site, if it is not contaminated. All large rocks should be removed. When the hole is half full, slowly water to saturate the soil and remove air pockets, then continue to fill the hole with soil. It is not recommended that large amounts of organic matter be incorporated into the backfill. Rake the soil evenly around the entire planting area. Water thoroughly to remove air pockets, secure the soil around the roots, and provide nourishment. B. Mulching Mulch an area at least three times the diameter of the root ball to a depth of 2-4" with wood chips, bark mulch, shredded mulch, leaves or pine needles. Keep the mulch several inches away from the tree or palm trunk. Replenish mulch as it decomposes maintaining a 2-4" layer over the life of the project. C. Staking Stake only if necessary; for example, if the tree or palm will not stand on its own due to potential vandalism or strong winds. Use flexible materials such as strapping or commercially available ties that give as the tree diameter increases and as the tree moves. Biodegradable material is recommended. Do not use wire even if the wire is inside rubber hosing. Stakes and ties should remain on the trees no longer that one year to avoid girdling. D. Pruning At the time of planting, only dead, damaged, rubbing or cross braches or fronds should be removed. Remove sucker sprouts from the base of the tree after planting. Corrective/structural pruning can begin approximately one year after planting. Do not remove more than 1/3 of the live crown during one growing season. E. Watering Establish a regular watering schedule and follow it. Slow deep watering is recommended. Additional water may be needed during hot or dry periods. As tree or palm growth progresses, be sure to water outward (away from the trunk) to the surrounding soil area. This will promote the outward growth and spread of roots. Various species of trees or palms and/or soil types may require varied degrees of watering. Soil moisture and tree health should be monitored and irrigation adjusted accordingly. Non-irrigated sites need to be monitored more closely. F. Fertilizing Begin a fertilization program within the first year of planting. Broadcast fertilizing or fertilizer plugs/stakes are recommended. Fertilize lightly after the first year using a balanced fertilizer (rates should be based on the size of the tree or palm and any special nutrient requirements). If micronutrient deficiencies are suspected, have a soil test completed and supplement the fertilization program accordingly. r~-~~-~~o oo.~r '-IIU '- 1 I ~ t I'" .rl___.' '_ "-'" a__ ~ AT T AC HrY"\ ~.:.N -r Gr" t' RESO t , ::. . A RESOLUTION OF E MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO ENTER INTO AN URBAN AND COMMU 'TV FORESTRY GRANT MEMORANDUM OF AGREEMENT ITH THE STATE OF FLORIDA, DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES, DIVISION F FORESTRY, IN AN AMOUNT NOT TO EXCEED $75,000, F R FUNDING FOR THE CITY'S TReE PLANTING PROGRA ; FURTHER APPROPRJATrNG THE GRANT IF APPROVE AND ACCEPTeD BY THE CITY; AND AUTHORIZING THE EXECUTION OF All NECESSARY DOCUMENTS RELAT TO THIS APPLICATION. WHEREAS, trees are an impo ant part of our community: and WHEREAS, the City desires t apply for an Urban and Community Forestry ~'3rant which would provide monies in wh h to help fund a citizen forester program; and : WHEREAS, the City wishes t enter into an Urban and Community Forestry ~ irant Memorandum of Agreement betw en the City and the Florida Department of Agriq<,lture and Consumer Services. ,I .. 1. The City of Miami Beach C' Commission supports the development of a ctiZen forester program to allow co tinuation of the City's tree planting program. :.. 2. The City of Miami Beach C' y Commission hereby authorize the City Mana,.er or his designee to enter i to an Urban and Community Forestry Hrant Memorandum of Agreeme between the City and the Florida Departme;.,t of Agriculture and Consumer ervices; further appropriating the grant, if app,.)ved and accepted by the City and authorizing the execution of all necet ,sary documents related to these pplications. :. . . ,,- .. NOW, THEREFORE, BE IT 0 LY RESOLVED THAT THE MA.YOR AND \ CITY COMMISSION OF THE CITY OF IAMI BEACH that: . . ' .. , t .,. ~ ,i . I PASSED and ADOPTED this day of Janust"y , I I ! AnEST: " .' ':)'1';: . , :. ~~;, .~ , . . ~~ Paltdu, CITY CLERK Robert Pare et' T:VlGEHD.t.\2008ljan1106'c0t1Hnl\g/'3f\":IOfRees. oc t {.;~.'- MlO FORM & ";UAG&: : & FOR EXE<i;UTION ;. I .: . ,r.... ' 1f{H~.;-L ~ '~~\::-.', TOTAL P.€!2 BID NUMBER: RFPJDF-05/06-62 ATTACHMENT C OPENING DATE: DECEMBER 30, 2005 @ 2:00 P.M. CERnFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MA TIERS; AND OF~UG-FREE WORKPLACE REQUIREMENTS AAJljcants shooId rllter to the regulations cited below to deletn1l1& the certificatim 10 which they are reqUired to attest. AppIic:anIs shClllld also reView the Instrudions lor certifICation mctuded in tho regulations before lXlf11)leting this form. Signalll9 c1thlS f(JTll pItMdes b <XJrllllIanCll with ClIrtiticalion requir8fTllll1ls under 34 CFR Part 82. .New Restridions on Lobbytrg.' and 34 CFR Part 85. .Gaw8ll..,......W!de Debarment and Suspension (NonprOaJl'emenl) and Govemrtllll1t-wicle Requirements lor Orug-Free WOOcpIace (Granls).' TtIe O9I1ificalions shall be trealed as a lTIlIterial representation at lact upon which re~ance wia be placed when the 0Ip8rtment Cl Educalion defemines to award the OOl/etlld lIansaction. grant. or ClXIp8faUve agreement. 1. LOBBYING ~ required by s.ction 1352. Title 31 of the US. Code. and ~nted III 34 CFR Part 82. fOf persoos enterlf1Q into a grant or axJpeI'ative agreement CNer $100,000, as delinod at 34 CFR Part 82. Sections 82.105 and 82.110. the a~ C8IUfieslh8l: (8J No Federal appropialed tunds have been palCl ex' WIll be P8id. by ex 00 behalf of the undersigned. 10 any person fa irft:lendng ex' aUe"1lling lo infIulInCll an oIfioer or errpoyeeof any ag.rICf. a Marmer at Congress. an omcer Cf errployee 01 Cc:lI9l1SS. ex an errploylle at a Mermer at Congress in <XnIedJon with the making of any Federal grant. the enl&nnJ Into c111Y'f CXlOp8f'alIve agreement. and the extension. oontinIJ. aUon, fWMWaI. amendment. 01 mxliticali:ln at any Federal gr... ex CXlOp8f'alive agreemenl; (b). any Iunds <<her than Federal approprialed hJI'Ids have been p8id ex will be paid to any person tor iIlIluencing or ~ lo lntIuence 30 otti<:er or 8fT1lIoYee of any agency. a Men1ler cI COngress. an otncer or &rTllIoYell of Congress. Of 811 enpoyee at a Merr1l4r of' Congress in oonnection with lhls Federal grant a OOJperalive agreelT19nt. the underslgled shall \XI'T1lkI(e and SUbnit Standard Form - UL. "Disclosure Form 10 Repat Lobbying: In aca::>rdaOO9 WIlhits instrudiOns; (e) The undersigned shall reqUIre that the language 01 thiS C8ftitic:alion be induded In lI1e award documenls lor all stAlawards aL ad liers (induding subgranls. contracts under grants and <XlOperatJve agreements. and suboontrads) and that II subreapients shan certify and disclose accor(1Ir1gly. 2. DEBARMENT, SUSPENSION, A/'llD OTHER RESPONSIBILITY MA TIERS As required by ExeClJtive Order 12549. Dobamlent and SUSpel1SIOf1. and i~lIlT19nted al 34 CFR Part 85. lOr prospec. tive participants in pnmary CXNered lransactioos. as defined al 3. CFR Part 85. Sedions 85.105 and 85.110- Po.. The apIJIicanl cenifies Ihal it and Its pnndpals: (a) Ale not Pfesently debarred. suspender.!. proposed tor debarment. dedared ineligible. or volunlarily lIxduded from ooyered lransadions by any Fooeral depanmont or 3genC'j; (b) Have not within a three.yearperMxl preceding thIS appli=- tion been oonvided 01 or had a avillUdglllT19nl remored against them fOf oonlnssion of fraud or a criminal ottenslI in oonneclion .....th obtaining. alte"l'ling to obtain, or perforrnng a ptlblie (Federal. Stale. or Iocalj transadion Of oontrad under a public transadion: violation or Federal or Stale antitrust statutes or a:wnTlssion 01 ennonlomenl. theft. rClfgery. bribery. falSIfication or deslrudJr.A1 01 reoordS. malang false statemenls. or rllcalVlng stc~en property; (e) Ale rot prll$ently Indicted lor Of otherwise amnal/y or cMlJo( charged by a govommentalllntity (Federal, Slate, or local) with lXlr1'1tission at any of the otTenses enumerated in paragapn (2)(b) at thIS cer1iticali:ln; and (d) Have not wilhln a three-year period pr9C8dlng this application had one or rmre public transaction (Federal. Slate. or local) lerminated for causa ex delautt; and B. Wh8tllthe ~jcant is unallle to certlty to any of lhe state- IT19nts in IhIs certiflC3lioo. he Of she shaH atlach an lIxplanalioo to itus application. 3 DRUG.FREE WORKPLACE (GRANTEES OTHER THAN INOIVIDUALS) As required by the Drug-Free Workplace Act r:# 1988. am ~mented at 34 CFR Part 85. Subpart F. lor grantees. as detlned at 34 CFR Part 85. Sections 85.605 and 85.610. A Tho applicant certifies thaI. will or witl oontinue to provide a drug-free worl<place by: (a} PUb~shing a slalement noolying errployees Ihatlhe unl.w.1u1 manulacture. dislJibutlOf1. dispensmg. pot'sesSion. or use of a mntrolled substance is prohibited in the grantee's wor1qJIaca and specifying the actions lhal win be laken against e"lJlOyees for \IlOIalion of suCh prolllbilJon; (h) Establ~hing an ~going drug-free awareness prUJram to inform erfllloyees about. (1) The r.!angors or drug abuse In the workplace: (2) The grantee's po/icyOl mainlalmng a drug-rree workplilce. P} Any avao/able drug counseling. rehat:'i1tation. and e~ee assistance p4'ograms: and (4) The ~nahies that may be irfllOSed upon erfl)loyees lor drug abuse violations oc't."1Jmng in the workplace. (ei MakIng ~ a requiromenlthal eaCh errployee to bo engaged In the perfClfmancc of the gr:mt 00 givon a 00fJY (lIthe statement required by paragraph (a). (dj NoIJlying the enl-"'=>yee in the statement r<Kluirlld by para. grapl1 (a) thaI. as a condittOn 01 IllTl'loyment under the grant. the efrplQ'fee will. (1! Ab~JIl by Ule terms of the stalement: and (2) NoIIly lhe ef1T'l<:>yer In wntmg 0/ hiS or her O:'ol'1\1c1OO 10( a V1t)tat~2>fl 01 a crrmnal drug statuti) O<.U1rnng in the \\'OI"kpIaco no later thiln fIVe calendar days aner sud! COf1vidoo: 28 BID NUMBER: RFP/DF-05/06-62 ee) Ncdying the agGflt.j'. in wriIing. w1Ihin 10 calendar days after rKelving mice under subparagraph (11)(2) 'rom an e~lIG 01' dheIwiM reortMng actual notiei8 c1 such <Xll1Y1dbn. EnPco/lI(S d convided lflllIoYees IT1ISt provide notioe. Induding posilia1 ",,10: Ohdor. Grants PoIlcy and OverSlQht Start. U.S Depart. ....01 EcllcaI.ion. 400 Msl)fand Avenue. SW. (Rolrn ;1652. GSA RtgicnIII0llI0lI9uIl:ling No. ;I). Wa5Ilington. DC 20202- ~... Naa ShIll include tile ident.lfication l1lJIl'Der(s} d eaen Ilr<<f8d grant (I) TIIIdng a180f the IoIIowir1g actions. within 30 cal8ndar day$ d ~ IIOliclI und4Ir subpllragraph (d)(2). with res pod to any ~ Who is so CXlflI/idlld: C1tT'.rdng 8AJlOPIIIIle persoonel adion egain$l sud1 an em- pq.. uplD ancI incAlding lonmalion. OJOSl$lonl wllh the NqUiN~ d the RehabiHlalion Ad d 1973, lIS amended; Of (2).~ Wd1 ~ee 10 partidpale satislada1!y in a drug IlIUM emcano. or ~Hltalionprogam ~ Iof sucn ID'JXlI8S by' . Feder8l. Stale. or Iocaf healll1. llIw erIorcement. CI' ahIr lIflP\:lIlrIIIo agen'Y- (Q) MaIlmg. a good failh e/Ytrt 10 00I1lInue to rreintain II ctnv-rr.. 'IIIOflCptrIca IIwcJugI1 i/'r1JllImIIntaOOn c1 paragraphs (a). (b). ec), (d). ell}, IWld (r). B. TIle llf8/llH may in$M in the space proYi<Ied below the silp{s) ~.. pilrtl:JnnllrK:e c1 work done in CDlfledion with the specific gr..: Ptact d Petfoonanc:s (Street address. aly. county. stale. Zip aife) ChlK:k [ ] if ibM. are WOf1(pIacss on file tnat are not identlfled here. OPENING DATE: DECEMBER 30, 2005@2:00 P.M. DRUG-FREE WORKPLAC E (GRANTEES WHO ARE IN OlVrDUALS) As reqoired byltle Onlg-FrH WorfqlIaceAdd 1988. and if'TllIelTlllnllld at 34 CFR Part as, SUbpart F. lor ~9I1Iees. as delined III 34 CFR Part 85. Sections 85.605 and 85.610- A. As a CDl1dilion d the grant. I certify thai I will not engage in !he unlawfiJllTlQnuladlM'e. distnbulion. dispensing. possossi:m. or use d a oontrolled substance in wnduding Mf'/ adMly with Ibe grant; and B. "CXfflided d a crirrinaI drug dreme restAting Imn a vUaIioo ~ lUmg the CXlr1OJc:t d gny ~ant actiYily. I will reJOt lhe Cl)l'M(fIon. in wrIlng. WilIlirll0Calendllr days d the CXlmIidion,lo: Director. GranlS Policy and Ov9rsigllt Staff, Deportment c:I EdllCllliOn. 400 MaIyland Avenue. S W. (Room 3652. GSA Regional OIfiCll BuildIng No. 3). Washingloo. DC 20202-4248. Notice shill indUdo ltIe iderdlcalion lUTtIar(s) d ellCtl..alfeded grant- As \lie duly authorized r9j:fesenlative 01 the aWficant. I Iloreby certify that the appIIcanl WIll <Xll11llY with the aboYe certifications NAAE OF APPliCANT PRlAWARO NUMBER ANO I OR PROJECT NAME C l \'1, 0:::: tv\, I'1rv\ \ 6E:Ac H PRMEO NAME AND TITLE OF AUTHORIZED REPRESENTATIVE "Jb~ (h. G-o N -z.A1..-'e"""?-.. DATE Sl~ ~M.G. ED 80-0013 [2- (2-l/C;J- 12/98 29 BID NUMBER: RFP/DF-05/06-62 EXHIBIT A OPENING DATE: DECEMBER 30, 2005 @ 2:00 P.M. ATTACHMENT D 2005 EMERGENCY HURRICANE SUPPLEMENTAL URBAN AND COMMUNITY FORESTRY GRANT PROPOSAL FORM GENERAL INSTRUCTIONS: Please complete all items pertaining to the Category Grant for which you are applying. The proposal packet must not exceed thirty (30) one sided pages, including attachments. All attachments must be 81/2" X 11", except any attached sketches, plans and maps which must be no larger than 2' X 3' and folded into 81/2" X 11". Six (6) copies (one copy with original signatures and (5) five copies) of the proposal packet including the proposal form, the project description and all attachments must be received no later than 2:00 p.m., December 30, 2005 at: Department of Agriculture and Consumer Services Purchasing Office - U&CF - 2005 HURRICANE SUPPLEMENTAL PROPOSAL _ PART 2 Mayo Building - Room 5B-8 Tallahassee, FL 32399-0800 Telephone (850) 488-7552 If you have any questions, please see ATTACHMENT J, "Division of Forestry District/Center Contacts" ge-~H- ~ F1 <::. \-\ Name and Title of Contact Person: ~O'1 ~ r0 Sl+E'"LT Address: . J lC::O CD ~hJEJoo-llTTo~ c..e~TeL 0 tZ..I ~ Zip:M\~, 6E~CHI A-~\s.~ Phone:(~ ) GIS -iarc) PROPOSER INFORMATION (Please Print or Type) Project Title: 0\'-1. c:F MI Av\\ Proposer Name: C-t T~ 0':; ('V'. , ~ ~ Is your o.[~nization a Nonprofit corporation pursuant to Chapter 617, Florida Statutes? Yes ~ No FEID Number 5' ~ - (00003--, 2.. As the duly authorized representative of the Proposer named above, I hereby certify that all parts of the proposal and required grant information have been read and understood and that all information submitted herein is true and correct. Date: {2-!2 7 J oS . Authorized Executive Officer: 30 Attachment D (continued) PROJECT DESCRIPTION 2005 Emergency Hurricane Supplemental Urban and Community Forestry Grant Program - Part 2 The City of Miami Beach is requesting a $75,000 grant from the Urban and Community Forestry Grant program. Grant money will be spent to plant trees in parks that were most heavily damaged by Hurricane Frances and, to a lesser extent, Hurricane Jeanne, and to remove six over- mature and decaying casuarinas and replace them with live oaks. These projects comply with two of the eligible reforestation practices listed in the grant specifications: a) replacement of trees destroyed or damaged by the storms, and b) replacement of over mature, exotic, or wind-susceptible species with more appropriate speCIes. The City of Miami Beach has not previously received a grant under this program. Miami Beach is one of the most densely populated cities in Florida. As a result, growing space for trees is at a premium, and the loss of trees during storms has perhaps a greater impact than would be true in cities with a denser forest cover. In Miami Beach City Commission meetings, the residents of Miami Beach have expressed strong support for tree planting and a progressive urban forestry program. The City administration shares this support and in 2005 hired an Urban Forester to develop and lead a new urban forestry program. Demonstrated Need: The City of Miami Beach suffered widespread tree damage as a result of tropical storm force winds during the 2004 storms. The exact number of destroyed trees was not documented, but exceeded 250 trees on public land. Many of these trees were large specimens. Debris removal cost $413,152, as detailed in the attached "Hurricane Frances Expense Summary." FEMA reimbursed most of these costs, so they are not included as part of the grant application or match. Well-Defined Goals and Obiectives: With the recent hiring ofan urban forester and strong administrative support for tree planting during all street improvement and development proj ects, the City of Miami Beach has demonstrated its goal to expand, enhance, and properly manage its urban forest. To do this, the City will need to, both, increase the number, and improve the quality of trees composing the urban forest. Although the loss of trees during recent storms was a setback, it has also provided an opportunity. Weakly rooted trees, trees with defective branch structure, and less desirable species - that is, the trees most likely to have failed - can now be replaced with young trees of more appropriate species, which will be managed to produce strong branch structure and root systems. The grant will help the City to recover from recent tree losses and progress towards its goal. 163 trees (2" - 3" caliper) will be planted in five city parks, as listed in the "Other Supporting Information" section. Six large and declining Australian pines, which dominate one side of the Par 3 Park, will be removed and replaced with native species. These actions will improve the safety and quality of the urban forest. City crews and landscape maintenance contractors, under the supervision of the City's Greenspace Management Division, will maintain all new trees and prune them as needed for strong branch structure, in accordance with recommendations provided on the University of Florida website. Technical Correctness: Tree selection and planting will follow the recommendations given in the draft publication, Considerations for a Healthy Urban Forest: Tropical/Subtropical Trees (Duryea, Kampf & Littell, UF/IF AS, November 2005), which provides information on how to reduce wind-related tree losses. The tree species to be planted will be selected from the publication's "Highest" and "Medium-High" Wind Resistance Lists. Trees will be planted in groups, where possible, to increase wind firmness. Rooting space and aerial space will be considered during species selection. Where space is adequate, large species will be used to maximize environmental benefits. Water will be provided to trees by automated irrigation systems which already exist on planting sites. Planting and tree maintenance will be supervised by the city's Urban Forester, Chris Latt, Ph.D., who has three forestry degrees and is an ISA certified arborist, and Park Superintendent, Millie McFadden, who is a horticulturist and ISA certified arborist. Planting and maintenance will be performed according to recommendations in the grant attachment, Exhibit C, "Planting and Maintenance Guidelines", and the University of Florida website. Cost Effectiveness: Removal of exotic trees. These trees are too large for removal by the City tree crew, so three qualified companies, which have landscape maintenance contracts with the City, were asked to submit written quotes. Quotes ranged from $29,700 to $18,000. The lowest quote was accepted, but work has not yet started. Experience has demonstrated that bids from these companies are generally lower than.bids from companies with whom the City has no on-going relationship. Tree planting. The City will request written quotes from at least three qualified companies. Quotes will include tree purchase, planting, mulch, staking if necessary, and a one-year warranty. It is understood that the maximum allowable cost per tree is $350. The Department of Parks and Recreation will mark planting sites, perform initial site preparation activities, and provide storage space for trees before transportation to the planting site. Unfortunately, the Department does not have sufficient personnel to perform the planting itself. The City of Miami Beach's 25% match will be covered with City revenues spent to replace trees that were destroyed or damaged by the storm, or that went into decline after being uprooted and reset. Invoices are provided for three projects: the removal and replacement of oaks along Washington Avenue, replacement trees for Buoy Park, and tree purchases for the Washington A venue median. Tree City USA Certification: The City does not currently have Tree City USA certification although it has been certified in the past. It is a top priority of the new urban forestry program to establish a tree board and regain Tree City USA certification during 2006. Other Supportine: Information: All tree planting and tree work will be located in City parks which are highly visited by residents and tourists. North Shore Open Space Park (34.5 acres) and Pinetree Park (6.5 acres) are the city's largest natural areas. Flamingo Park (36.5 acres) is the city's largest recreation and athletic complex in the southern part of the city. Par 3 Park is a free golf facility. Fairways Park (4.5 acres) is a popular neighborhood park, which contains a tot lot, community center and sports facilities. All tree plantings will be highly visible and will benefit numerous visitors on a daily basis. I EXHIBIT B 810 NUMBER: RFP/DF-05/06-62 OPENING DATE: DECEMBER 30,2005 @ 2:00 P.M. A TT ACHMENT E BUDGET TR(;E... fl/}lVTi~ ~fl}/)IIIJL t:JF E '1oTIC m;E$ , Activity: SUMMARY OF COSTS Specific Description: P/1rt 3.J ftJDRT# $"1I()~f ~fEN ~ffk~, PU917/N60.. P/NET~EE. ffJ1RW,.+y_ ~~ Contractual costs Personnel costs Travel costs Equipment costs ----Supplies costs Operating costs Tree costs Overhead costs Total Requested Grant (/) Total Matching Costs (II) Total Program Costs (If I) (A 75/25 match on behalf of the proposer is required). Requested Grant $ Local Match $ I " "7s-, ~~(i). '=C)f~ r'L 950. 60' JC1,o?'o Je} 387. S"D C{5o 7~, ~oO (--Of ceo $ $ $ $ 30, :J J7. ~o alloeo 1r9~ :;')7. so t'O.OCD . 100% Add columns rand" for total "' (100%) 75 ~ % Grant request 2-)" ~ %Local match A budaet. detaiJina all costs identified above must be attached. County PROJECT LOCATION INFORMATION (Please Print or Type) (Complete where applicable) f71/T1'J1 (),9J)€, Describe the Specific Location of the Project: /')11}t71 BE"9C II, I="t.. Who has Responsibility for OversEi~ing Project Implementation (name and title)? CNe,s TCPIIE~ unT . "".0. qI?B~f\J P~f:E:<;r~J:! Who has Maintenance Responsibility for the Project after Completion? 1"7'- GREEftJSI'h'E I1t1N1J::;et)E:/VT /)I',S/DM>> P1J1?I1S hiVO f?ECRfFJTION {Jeff. tlllJl'1/ 13~1I , Is the Land Ownership Public or Private?: Pl.Il3L Ie.. Name of Landowner: ell y ~F fJ/~/'11 ()MCI/ ,FL , Project Title: (ITl ~p 17/111'7/ BE;,cl/ 1I12BIJ,v ~RE5TR7 PI2t>f~/J/'} Applicant Name: CIIY ~p I'1/Fj/'l/ BE/JlH. Ft 32 BID NUMBER: RFP/DF-05/06-62 OPENING DATE: DECEMBER 30, 2005 @ 2:00 P.M. ATTACHMENT E (CONTINUED) BUDGET Please note: All proposals must include a detailed itemized budget summary which lists all anticipated expenditures and explains all project costs. Proposals for site specific demonstration tree planting projects must list the Quantity, species, and approximate size (container size, or caliper and height) of trees to be planted. IMPORTANT: THIS FORM MUST BE USED. PROPOSERS NOT USING THIS FORM WILL BE RULED INELIGIBLE Cost Items Quantity Rate or Price Grant Cost Match Cost (#) ($) ($) ($) Contractual (Description) 35t)/~f"t. S~()OO SV 1KEE. f LIJN7i1LlS /6. 3 71(ffS ~ ;;5"D j ~.30c: 3'8 Tf'EB .~~~/n?EE ~E f{ffLl1(ffJfiJiS tREE f(El"JutJ!Jl5 38 TRtls I s-t>/ TReE:. S; 700 E~Dn(j ICE~5 (, I~EE~ ~6-tJO/mce J..8') C{)l) see,.; 3000 Personnel (list titles or positions) Travel 33 BID NUMBER: RFP/DF-05/06-62 OPENING DATE: DECEMBER 30, 2005 @ 2:00 P.M. Cost Items Quantity Rate or Price Grant Cost Match Cost (#) ($) ($) ($) ODeratina Costs (list) Trees (list species and ,r'" IS 7. SO size) ( vE(M wooD I ( ~~ql.) /'07. 51:> 7 (~j,lf.) /~/.S-D 13J:J..!:Z' BR/()IJL /JElL B R lOIN.. {jElL 10 (i?~~1 ) / S-b. Q:;- ) / S-tCJ. s-v PIJU~fJTt5 ffJU'7 I (/~Ff.) 7~o~6D yq:l.cu -< 7~O."t) cee,lJ/A9 P8LI'} . 2 (. It' -/'I fl) (.tJtJ,OO I ~ tJO.a-o SIlVeR BUT!"OV/V4DO 51 (4'F-I. ) ., "), '111 S" ;?yoo.C70 LI GUS7/? C/r-; 3.~ (g>ff: ) 7 S,{j() ( C? ytJO. 00 L /vE ~fj'r OJ. (3 ~fltft"~ ~ OO.rro '1/)0. t'O UlOr I'IJ(./j / ('1-5"' ) /7S",()O I ?S'.60 Overhead'" * Total };7S"L1t>O '-30")"5 J 7. ~O , * o D Z:J ~'I Grant dollars may not be used to purchase food as supplies. 01 00 i (.! Overhead costs up to 5% of total project cost may only be used as a matching cost, grant funds may not be used for overhead costs. ** 36 i ./ /"'.0'." i-~' " Stil'".~..t'1.;:".. '~,. I"'~~'-'.''''I.''.'':'''' =- . "~_ij~G\~;f~~'-'~' '. ", "" e " jJ"-' ...~,.. "~.-_ "....., ,-- <:,,;::' ;;';-i!.!!:. ;':<:;~~'~::':"O:." i\ltoa Del Mar '-'-::."-'~ "~. . '":",' -~. ;;:~::",~;~~;\.~,:-,~ ( HlstoricAffil NonnJnaiShores'..~j. 81 ::.~: ; ":.;' ,~~';:~'."-:Og~n,,Terrace '-~.6w:.' rse-:;;-._.. '.:'~"" .....:.';~";..,.... ~,."~:.....O.B'iii4~lfeIlPark .. .<l'~},,:-:... _, . "'. " ~, . ',......~ N ~~ -......w , . "'.'. '. ,'" No " Shererark ormafJ.~':" .., ':....'. ".. ..."......."."0/. ."',," ~l.~f.rnt~r Sbores P. 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