2000-23867 RESO
RESOLUTION NO. 2000-23867
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AMENDMENT TO THE CURRENT AGREEMENT WITH REG ARCHITECTS, INC., AS
APPROVED BY THE MAYOR AND CITY COMMISSION IN JANUARY 1999, TO PROVIDE
THE ARCHITECTURAL/ENGINEERING SERVICES FOR THE PHASE II REDESIGN
AND/OR RENOVATIONS OF THE BAYSHORE AND NORMANDY SHORES GOLF COURSE
CLUBHOUSES AND RELATED FACILITIES; FURTHER ESTABLISHING A NEGOTIATED
FEE OF 8.5% OF CONSTRUCTION COST; APPROPRIATING ARCHITECTURAL/
ENGINEERING FEES FOR THE BAYSHORE GOLF COURSE CLUBHOUSE, IN THE
AMOUNT OF $179,675 (BASED ON AN ESTIMATED CONSTRUCTION BUDGET OF
$2,113,800), AND THE NORMANDY SHORES CLUBHOUSE, IN THE AMOUNT OF $115,000
(BASED ON AN ESTIMATED CONSTRUCTION BUDGET OF $1,353,160); AND AN AMOUNT
NOT TO EXCEED $61,365 FOR REIMBURSABLE EXPENSES AND SURVEYS FOR THE
CLUBHOUSE PROJECTS, FOR A TOTAL AMENDMENT OF $356,040; WITH FUNDING
AVAILABLE FROM THE UNAPPROPRIATED GENERAL FUND BALANCE, TO BE
REIMBURSED FROM THE CITY OF GULF BREEZE, FLORIDA, LOCAL LOAN PROGRAM
AND THE FUTURE GENERAL OBLIGATION (G.O.) BOND ISSUE.
WHEREAS, on May 7, 1998, the City issued Request for Qualifications No. 58-97/98 for
architectural/engineering services for the redesign and/or renovation of the Bayshore/Par 3 and Normandy
Shores Golf Course clubhouses and related facilities; and
WHEREAS, on June 8, 1998, an Evaluation Committee reviewed the proposals submitted and
recommended the firm of REG Architects, Inc. (REG) as the top ranked proposer; and
WHEREAS, on October 7, 1998, the Mayor and City Commission accepted the Evaluation
Committee and City Manager's recommendation and authorized the Administration to negotiate an
agreement with REG; and
WHEREAS, on January 6, 1999, the Mayor and City Commission approved the Agreement
with REG, for architectural/engineering services for the redesign and/or renovation of the Bayshore/Par
3 and Normandy Shores clubhouses and related facilities, with a basic schematic design plan and cost
estimates to be completed by April, 1999; and
WHEREAS, the completed Phase I schematic designs and cost estimates for the clubhouses
were reviewed by the Golf Advisory Board on July 1, 1999; the Mayor's Ad Hoc Committee on July
15, 1999; and the Finance Citywide Projects Committee on July 21, 1999, and met with the approval
of the various committees; and
WHEREAS, on October 20, 1999, the Mayor and City Commission adopted Resolution No. 99-
23373, approving the overall plan for the renovation of the City's golf courses and clubhouses at
Bayshore and Normandy Shores, and further authorized the Administration to develop the plan to
provide the necessary financing to implement the project; and
WHEREAS, on February 9, 2000, the Mayor and City Commission approved the financing
strategy for the renovation of the Bayshore and Normandy Shores Golf Courses and clubhouses and
referred the plan to the Finance and Citywide Projects Committee for a review of estimated project costs;
and
WHEREAS, the construction amount recommended for Bayshore Golf Course clubhouse was
$2,113,800, and $1 ,353,160 for the Normandy Shores clubhouse, for a total estimated construction budget
of $3,467,560; and
WHEREAS, in response to the request for a lower fee percentage REG has agreed to a fee of
8.5%, reduced from its original fee- request of 8.9%; and
WHEREAS, the additional fee for the Phase 11 work which includes but is not limited to the
comprehensive architectural design, development and permitting of construction bid documents,
construction administration and project closeout for both the Bayshore and Normandy Shores Golf Course
clubhouses and related facilities is $294,675, and equates to an overall reduction and savings to the City
of$13,938, and an amount not to exceed $61,365 will also be allocated for reimbursable expenses and
surveys for the clubhouse projects, for a total amendment of $356,040; and
WHEREAS, the Administration would recommend that the Mayor and the City Commission
approve an Amendment to the Agreement with REG, in the amount of $356,040 for the scope of services
referenced above.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and Members of the City Commission
hereby approve and authorize the Mayor and City Clerk to execute an amendment to the current Agreement
with REG Architects, Inc., as approved by the Mayor and City Commission in January 1999, to provide
the Architectural/ Engineering services for the Phase II Redesign and/or Renovations of the Bayshore and
Normandy Shores Golf Course Clubhouses and Related Facilities; further establishing a negotiated fee of
8.5% of the construction cost; appropriating architectural/engineering fees for the Bayshore Golf Course
Clubhouse, in the amount of$179,765 (based on an estimated construction cost budget of$2,113,800), and
the Normandy Shore Golf Course Clubhouse, in the amount of $115,000 (based on an estimated
construction budget of$I,353,160); and an amount not to exceed $61,365 for reimbursable expenses and
surveys for the clubhouse projects, a total amendment of $356,040; with funding available from the
Unappropriated General Fund Balance, to be reimbursed from the City of Gulf Breeze, Florida, Local Loan
Program and the future General Obligation (G.O.) Bond Issue.
PASSED and ADOPTED this 12 day of April, 2000.
fI.1MAYOR
ATTEST:
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CITY CLERK
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APPROVED A...'i TO
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach,fl.us
COMMISSION MEMORANDUM NO. ~ g "3 - 00
TO:
FROM:
Mayor Neisen O. Kasdin and
Members of the City Commission
Lawrence A. Levy ~
City Manager
DATE: April 12, 2000
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AN AMENDMENT TO THE CURRENT AGREEMENT
WITH REG ARCHITECTS, INC., AS APPROVED BY THE MAYOR AND CITY
COMMISSION IN JANUARY 1999, TO PROVIDE
ARCHITECTURAL/ENGINEERING SERVICES FOR THE PHASE II
REDESIGN AND/OR RENOVATIONS OF THE BA YSHORE AND NORMANDY
SHORES GOLF COURSE CLUBHOUSES AND RELATED FACILITIES;
FURTHER ESTABLISHING A NEGOTIATED FEE OF 8.5% OF
CONSTRUCTION COST; APPROPRIATING ARCHITECTURAL/
ENGINEERING FEES FOR THE BA YSHORE GOLF COURSE CLUBHOUSE,
IN THE AMOUNT OF $179,675 (BASED ON AN ESTIMATED CONSTRUCTION
BUDGET OF $2,113,800), AND THE NORMANDY SHORES CLUBHOUSE, IN
THE AMOUNT OF $115,000 (BASED ON AN ESTIMATED CONSTRUCTION
BUDGET OF $1,353,160); AND AN AMOUNT NOT TO EXCEED $61,365 FOR
REIMBURSABLE EXPENSES AND SURVEYS FOR THE CLUBHOUSE
PROJECTS, FOR A TOTAL AMENDMENT OF $356,040; WITH FUNDING
AVAILABLE FROM THE UNAPPROPRIATED GENERAL FUND BALANCE,
TO BE REIMBURSED FROM THE CITY OF GULF BREEZE, FLORIDA,
LOCAL LOAN PROGRAM AND/OR THE FUTURE GENERAL OBLIGATION
(G.O.) BOND ISSUE.
ADMINISTRA TION RECOMMENDATION:
Adopt the Resolution.
ANAL YSIS:
On May 7, 1998, the City issued Request for Qualifications 58-97/98 for architectural/engineering
services for the redesign and/or renovation of the Bayshore/Par 3 and Normandy Shores golf courses
clubhouses and related facilities.
On June 8, 1998, an evaluation committee reviewed the proposals submitted. After presentations
were made, the committee recommended selecting the firm of REG Architects, Inc. (REG) to the
AGENDA ITEM--B...:lC..
T:\AGENDA\2000\APR 12IHllREGULARIREGCLUBH.MEM
DATE~OO
Commission Memorandum
April]2, 2000
Page 2
City Manager. On October 7, 1998, the City Commission, following the Manager's
recommendations, authorized the Administration to negotiate an agreement with REG Architects,
Inc.
Following the approval to negotiate, the Administration and REG agreed on a fee of$15,000 for
basis services with an additional $1,600 for reimbursable expenses for the Phase I, Pre-Design and
Cost Study work.
On January 6, 1999, the City Commission authorized the execution of an agreement with the firm
of REG Architects, Inc., for architectural/engineering services for the redesign and/or renovation of
the Bayshore/Par 3 and Normandy Shores Clubhouses and related facilities for a basic schematic
design plan and cost estimates to be completed in of April, 1999. It was intended that when
completed, this information, combined with the Arthur Hills report, would provide the City with a
clear cost projection for the restoration of the golf courses.
Upon the execution of the agreement, REG Architects, Inc. proceeded with the preliminary analysis
of each clubhouse to establish a base line of existing conditions, possible options for renovations and
or new construction and the development of preliminary schematic options for each location.
Throughout this phase REG Architects, Inc. worked with the Mayor's Ad Hoc Golf Committee and>
the City's Golf Advisory Board, as well as the Administration, to develop schematic plans and cost
estimates that would accomplish the project goals while remaining within the established budgets.
The Phase I schematic designs and cost estimates were submitted to the City in May of 1999.
The completed Phase I schematic designs and cost estimates for the clubhouses as proposed by REG
Architects, Inc. were reviewed by the Golf Advisory Board on July 1, 1999, the Mayor's Ad Hoc
Committee on July 15, 1999, and the Finance Citywide Projects Committee on July 21,1999. The
clubhouse schematic designs and cost estimates met with the approval of the various committees
with the exception of the allocation recommended for the Normandy Shores Golf Course Clubhouse
which was reduced from $1,465,500 to $750,000. It should be noted that $750,000 was later
included in the 1999 General Obligation Bond and approved by the voters in November, restoring
the budget/or the Normandy Shores Clubhouse to $1.5 million.
On October 20, 1999, the City Commission adopted a resolution approving the overall plan for the
renovation of the City's golf courses and clubhouses at Bayshore and Normandy Shores and further
authorized the Administration to develop the plan to provide the necessary financing to implement
the project.
On February 9, 2000, the City Commission approved the financing strategy for the renovation of
the Bayshore and Normandy Shores Golf Courses and Clubhouses and referred the plan for the
renovation of the Bayshore and Normandy Shores Clubhouses to the Finance and Citywide Projects
Committee for a review of estimated project costs. The Finance and Citywide Projects Committee
meeting was held on February 24, 2000. At this meeting the Committee again reviewed the
schematic plans and cost estimates for each clubhouse as prepared by REG Architects, Inc. and
recommended that Administration proceed with the designs as proposed. This recommendation was
reported at the City Commission meeting of March 15,1999 and accepted unanimously.
T:\AGENDA \2000\APR 1100\REGULAR\REGCL UBH.MEM
Commission Memorandum
April 12, 2000
Page 3
Additionally, at the March 15, 2000 Commission meeting the Administration was authorized to
amend the Arthur Hills/ Steve Forrest and Associates agreement in the amount of $530,713 to
implement Phase II Construction of the Bayshore and Normandy Shores Golf Courses.
The construction amount recommended for Bayshore Golf Course Clubhouse is $2,113,800 and
$1,353,160 for the Normandy Shores Clubhouse for a total estimated construction budget of
$3,467,560. In response to the request for a lower fee percentage REG Architects, Inc. has agreed
to a fee of 8.5% reduced from their original request of 8.9%. The additional fee for the Phase II
work is $294,675 and equates to an overall reduction and savings to the City of $13,938.
Additionally, an amount not to exceed $61,365 will be allocated for reimbursable expenses and
surveys for the clubhouses projects, for a total amendment of$$356,040.
Approval of this Resolution will enable the City to proceed with the renovations of the City's golf
course clubhouses as recommended by the City Commission, the Mayor's Ad Hoc Golf Committee,
the Golf Advisory Board and the Administration and ensure a coordinated and timely completion
of the golf course and clubhouse at each facility.
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T:\AGENDA\2000\APR 1200\REGULAR\REGCLUBH.rv1EM
AMENDMENT No.1
TO AGREEMENT BETWEEN
CITY OF MIAMI BEACH, FLORIDA
AND
REG ARCHITECTS, INCORPORATED FOR THE ARCHITECTURAL AND
ENGINEERING SERVICES FOR THE BA YSHOREIP AR 3 AND NORMANDY
SHORES GOLF COURSE CLUBHOUSES
This AMENDMENT NO.1, dated as of ku', j;r, 2000, to that certain Agreement, dated
January 6,1999, by and between the CITY OF MIAMI BEACH, FLORIDA (City) and REG
ARCHITECTS, INCORPORATED for the Architectural and Engineering Services for the
Bayshore/par 3 and Normandy Shores Golf Course Clubhouses.
WHEREAS, the Agreement provides for the provision of architectural/engineering services for
Architectural and Engineering Services for the Bayshore/Par 3 and Normandy Shores Golf Course
Clubhouses; and
WHEREAS, the Administration recommends that the foregoing Amendment No.1 be executed for
the architectural/engineering services necessary to complete Phase II of the redesign and/or
renovations ofthe Bayshore/ Par 3 and Normandy Shores Clubhouses as approved by the Mayor and
City Commission pre Resolution No. 99-23373 on October 20, 1999.
1. ABOVE RECITALS
The above recitals are true and correct and incorporated as a part of this Amendment No.1.
2. MODIFICATION
The Agreement is amended to add the additional scope of services and fees as specified
in Exhibit A attached hereto and incorporated herein.
3. OTHER PROVISIONS
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION
The City and Consultant ratify the terms of the Agreement, as modified by this
Amendment No.1.
Page 1 of2
IN WITNESS WHEREOF, The parties hereto have caused this Amendment No.1 to be
executed in their names by their duly authorized officials as of the date first set forth above.
CITY OF MIAMI BEACH
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MAYOR
ATTEST:
APPROVED p~ TO
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CITY CLERK
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EXHIBIT A
FOR
AMENDMENT No.1
TO AGREEMENT BETWEEN
CITY OF MIAMI BEACH, FLORIDA
AND
REG ARCHITECTS, INCORPORATED FOR THE ARCHITECTURAL AND
ENGINEERING SERVICES FOR THE BA YSHOREIP AR 3 AND NORMANDY
SHORES GOLF COURSE CLUBHOUSES
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INTERIOR DESIGN
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PLANNING
MEMORANDUM
DATE:
March 9, 2000
REVISED: Tuesday, March 21, 2000
TO: Mayra Diaz-Buttacavoli, City of Miami Beach Assistant City Manager
Kevin Smith, City of Miami Beach Parks and Recreation Director
Walter Redrick, City of Miami Beach Public Works Construction Manager
FROM: Rick Gonzalez, AlA, President, REG Architects, Inc.
RE: Final Revised Scope of Services & Fees Proposal
Bayshore Golf Course Clubhouse,
CMB #: Resolution No.:
99-230121
REG#:
98042
I. PROJECT DESCRIPTION
Construction of a new clubhouse at Bayshore Golf Course with additional limited exterior and site
improvements to golf cart barn, limited improvements to driveway at parking lot, limited
improvements to maintenance facility and limited landscape and irrigation. The project will
include the entire demolition of the existing clubhouse and be completed during the golf course
renovation. No new parking at this time
II. PROJECT SERVICES
A. Basic Service
Task 1: Pre-Design Phase
REG will meet with members of City Golf Committee, Design Review Board, City Staff and
Arthur Hills Golf Course Architects, to present and review one last time the original pre-
design drawings prepared in May 1999 in ord
er to verify program needs.
Task 2: Final Conceptual Design Drawings
Presentation of final conceptual design drawings incorporating comments from pre-design
phase meeting, REG will prepare final conceptual design drawings for presentation to the City
Golf Committee, Design Review Board, City Staff, City Finance Committee, and Arthur Hills
Golf Course Architects.
420 Lincoln Road
Phone: (305) 672-1092
330 Clematis Street
Phone: 1561) 659 - 2583
Suite 353
Miami Beach
.
Florida 33139
Fax: (305) 672-1080
Florida 3340 1
Fax: (561) 659-5546
.
Suite 114
.
West Palm Beach
.
License * AAOOO2447
March 9, 2000 Revised March 21, 2000
Scope of Services Proposal
City of Miami Beach
Bayshore Golf Clubhouse 98042
Page 2 of3
Task 3: Design Development
Incorporating comments received by all groups mentioned in Task 1 and 2 above, REG will
prepare computer generated (Cadd 14) design development drawings incorporating comments
from consultants, an outline of project specifications and an opinion of probable. cost.
Task 4: Final Design Review Board
REG will present work to City staff, City Golf Committee, Design Review Board, Finance
and Arthur Hills Golf Course Architects in order to receive final design approval. REG will
incorporate all comments received in Task 3 and present one last time to design review board
prior to beginning construction documents.
Task 5: Construction Documents
Upon notice to proceed from City, REG will prepare construction documents, specifications,
and final opinion of probable cost and coordinate all work with REG's project consultants and
City's golf course consultants. REG will provide the City with opportunities to review
drawings at 50%, 75% and 90% completion.
Task 6: Permitting and Bidding
At 90% completion, REG will begin the work through permit process with the City of Miami
Beach Building and Fire Department and Dade County Department of Environmental
Resource Management. REG will incorporate all comments and prepare final documents for
bidding. REG will also assist in the preparation of the bid form and in the selection of the
contractor by assisting the City in preparing pre-qualification criteria for bidders and
evaluating responses.
Task 7: Construction Administration
REG with its consultants will monitor construction, hold construction meetings a minimum of
twice a month and respond to all construction administration phase duties as specified in the
contract documents and City of Miami Beach agreement for professional Architectural and
Engineering Services. At 11 months after final acceptance REG, City Staff and Contractor
will meet on site and make a final punch list on all warrantee items.
B. Additional Services:
1. Limited Cart Barn Building Surveys
2. Limited Site Survey including utilities, topographic, related site items, etc.
3. Reimbursable expenses, including present.ation materials for Design Review Board.
REG/agf G: \pro jects\city\9 8042 -bayshore \rev -scope, doc
MllICh 9, 2000 Revised March 21, 2000
Scope of Services Proposal
City of Miami Beach
Bayshore Golf Clubhouse 98042
Page 3 00 .
III. FEES
A.
Basic Services
Task Phase
1. Pre-Design Phase Verifications
2. Conceptual Design
3. Design Development
4. Design Review Board
5. Construction Documents
6. BiddinglPermitting
7. Construction Administration
Total Basic A&E Services
% of Total
7%
10%
15%
5%
35%
3%
25%
100%
B. Additional Services
Cart Barn Building Survey
Limited Site Survey
*Reimbursable Expenses
Fee:
$12,577.00
$17,968.00
$26,951.00
$8,984.00
$62,886.00
$5,390.00
$44,919.00
$179,675.00
$4,000.00
$8,500.00
$17,025.00
Grand Total
* NOTE:
$209,200.00
* REG has included a total of four (4) meetings before Design Review Board during the design
process. Any additional Design Review Board Meetings will be on a time and material basis. See
rate sheet attached. (Exhibit "A") Presentation renderings and color boards are part of
reimbursables.
IV. SCHEDULE:
V. PROJECT BUDGET:
See attached Exhibit "B"
. See attached Exhibit "C"
Thank you for this work opportunity!
REG/agf
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EXHIBIT "C"
March 9, 2000 / ~II~ ~.21-$
TO: Kevin Smith, Director, CMB Parks and Recreation
FROM: f:l::!:?J Rick ~Onza1ez, A.I.A., President, REG Architects, Inc.
RE: IV Proposed Budget for New Construction of
Bayshore Golf Clubhouse
Resolution No.: 99-230121
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PLANNING
98042
Item
1.
2.
3.
4.
5.
Description
Demolition (No Environmental Work)
Open Loggias/Decks (1700 sf@ $65.00 sf)
New Building (8000 sf AC @ $120.00 sf)
Cart Barn Exterior (Min) Enhancements
Limited Landscape & Irrigation Enhancements
Subtotal .
10% Contingency + 10% Mobilization
Furnishing, Fixtures, and Equipment Budget
Subtotal
A&E FEES @ 8.5%
Survey, Reimbursables & Presentations
Cost
$ 69,000.00
$195,000.00
$960,000.00
$150,000.00
$250,000.00
$1,624,000.00
$324,800.00
$165,000.00
$2,113,800.00
$179,675.00
$ 29,525.00
420 Lincoln Road
Phone: (3051 672-1092
120 South Dixie Hwy
Phone: (5611 659 - 2383
GRAND TOTAL
.
Suite 353
.
Miami Beach
Suite 201
West Palm Beach
License 'AAOOO2447
$2,323,000.00
.
G:\project.s\city\98042-bayshorelExhibit-C.doc
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Florida 33139
Fax: (3051 672-1080
Florida 33401
Fax: (561) 659-5546
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INTERIOR DESIGN
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PLANNING
MEMORANDUM
DATE:
Thursday, March 09, 2000
REVISED: Tuesday, March 21,2000
TO: Mayra Diaz-Buttacavoli, City of Miami Beach Assistant City Manager
Kevin Smith, City of Miami Beach Parks and Recreation Director
Walter Redrick, City of Miami Beach Public Works Construction Manager
FROM:~ Rick Gonzalez, AlA, President, REG Architects, Inc.
RE: Final Revised Scope of Services & Fees Proposal
Normandy Shores Golf Clubhouse
\
CMB#:
Resolution No.:
99-230121
REG#:
98041
I. PROJECT DESCRIPTION
Normandy Shores Golf Clubhouse renovations to include selective demolition of interior
and exterior, the restoration of original facades, the addition of new loggias and decks, ADA
accessibility throughout facility, very limited irrigation and landscape improvements. No
new parking lot, cart barn and maintenance facility improvements will be included at this
time.
II. PROJECT SERVICES
A- Basic Services
Task 1: Pre-Design Phase:
Pre-design phase: REG will meet with members of City Golf Com)llittee, Design Review
Board, City Staff and Arthur Hills Golf Course Architects, to present and review original pre-
design drawings prepared in May 1999 along with record drawings in order to verify program
needs.
420 Lincoln Road
Phone: (305) 672-1092
330 Clematis Street
Phone: (561) 659 - 2583
Suite 353
Miami Beach
Florida 33139
Fax: (305) 672- 1080
Florida 33401
Fax: (561) 659-5546
Suite 114
West Palm Beach
License * AA0002447
March 9,2000/ Revised March 21,2000
Scope of Services Proposal
City of Miami Beach
Normandy Shores Golf Clubhouse
Page 2 of 4
REG/agf
Task 2: Historical Analysis:
REG will identify and investigate possible additional funding sources and tax credits for
historic preservation projects from state, county and local government grants and inform City
Staff of the potential opportunities.
Task 3: Final Conceptual Design Drawings:
Presentation of final conceptual design drawings incorporating comments from predesign
phase meeting, REG will prepare final conceptual design drawings for presentation to the
City Golf Committee, Design Review Board, City Staff, City Finance Committee, and Arthur
Hills.GolfCourse Architects.
Task 4: Design Development:
Incorporating comments received by all groups mentioned in Task 1 and 3 above, REG will
prepare computer generated (Cadd 14) design development drawings incorporating
comments from consultants, an outline of project specifications and an opinion of probable
cost.
Task 5: Final Design Review Board:
REG will present work to City Staff, City Golf Committee, Design Review Board, Finance
and Arthur Hills in order to receive final design approval. REG will incorporate all
comments received in Task 4 and present one last time to Design Review Board prior to
beginning construction documents.
Task 6: Construction Documents:
Upon notice to proceed from City, REG will prepare construction documents, specifications,
and final opinion of probable cost and coordinate all work with REG's project consultants
and City's golf course consultants. REG will provide the City with opportunities to review
drawings at 50%, 80% and 90% completion.
Task 7: Permitting and Bidding:
At 90% completion, REG will begin the walk through permit process with the City of Miami
Beach Building Department and Dade County Department of Environmental Resource
Management. REG will incorporate all comments and prepare final documents for bidding.
REG will also assist in the preparation of the bid form and in the selection of the contractor
A:\rev-scope.doc
March 9,20001 Revised March 21,2000
Scope of Services Proposal
City of Miami Beach
Normandy Shores Golf Clubhouse
Page 3 of 4
by assIstmg the City m prepanng pre-qualification criteria for bidders and evaluating
responses.
Task 8: Construction Administration
REG with its consultants will monitor construction, hold construction meetings a minimUm
of twice a month and respond to all construction administration phase duties as specified in
the contract documents and City of Miami Beach agreement for professional Architectural
and Engineering Services. At 11 months after final acceptance REG, City Staff and
Contractor will meet on site and make a final punch list on all warrantee items.
B. Additional Services:
1. Prepare as built record drawings after review of existing city record drawings and
verification of site condition and receipt of site survey provided by City of Miami
Beach (City); REG Architects, Inc. (REG) will prepare CADD drawings for records.
2. Limited Site Survey including utilities, topographic and related site items.
3. Reimbursable expenses, including presentation materials for Design Review Board.
(Renderings, color boards, color copies, reports, etc.)
III. FEES
A.
Basic Services
Task Phase
,1. Pre-Design Phase Verifications
2. Historical Analysis
3. Conceptual Design
4. Design Development
5. Design Review Board
6. Construction Documents
7. Bidding/Permitting
8. Construction Administration
Total Basic A&E Services
%
4%
3%
10%
15%
5%
35%
3%
25%
100%
REG/agf
Fee
$4,600.00
$3,450.00
$11,500.00
$17,250.00
$5,750.00
$40,250.00
$3,450.00
$28,750.00
$115,000.00
,
A:\rev-scope.doc
March 9,2000/ Revised March 21,2000
Scope of Services Proposal
City of Miami Beach
Normandy Shores Golf Clubhouse
Page 4 of 4
B. Additional Services
As-Built Building Survey
Limited Site Survey
*Reimbursable Expenses
$8,800.00
$8,800.00
$14,240.00
Grand Total
$146,840".00
* NOTE:
* REG has included a total of four (4) meetings before Design Review Board during the design
process. Any additional Design Review Board Meetings will be on a time and material basis.
See rate sheet attached. (Exhibit "A")
IV. SCHEDULE:
V. PROJECT BUDGET:
See attached Exhibit "B"
See attached Exhibit "C"
Thank you for this work opportunity!
Sincerely,
REG Architects, Inc.
J!t2!R.LA, President
REG/agf
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ARCHITECTURE
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PI.AN'NING
EXHIBIT "C~'
DATE:
March 9, 2000
REVISED: Tuesday, March 21,2000
TO:
Kevin Smith, Director, eMB Parks and Recreation
FROM:
Rick Gonzalez, A.LA, President, REG Architects, Inc.
RE:
Proposed Budget for Renovation of
Normandy Shores Golf Clubhouse
Resolution No.: 99-230121
REG JOB NO.:
98041
10% Contingency + 10% Mobilization
Furnishing! Fixtures, and Equipm.ent Budget
Su.btotal
Cost
$ 50,800.00
$ 93,500.00
$650,000.00
$200,000.00
$994,300.00
$1981860.00
$160,000.00
$1,353,160.00
2.
Description
Demolition (No EnvirorunentaI Work)
Open Loggias/Decks (1700 sf @ $55.00)
Renovation of Building ((6500 sf @ $100.00)
Limited Landscape & Irrigation
Subtotal
Item
1.
3.
4.
A&E FEES @ 8.5%
$115,000.00
Survey, Reimbursables & Presentations
$ 31,840.00
GRAND TOTAL
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420 Littcoln Road
Pbaae: (30S) 612-1092
120 South J)bde Ilwy
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Suite 353 · lIDaml Beach
Suite 201 · WMt Pal_ :aeMth
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Plond.33139
h:Ic: [30Sl672-1080
I!'lorida 33401
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