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Home My WebLink About2006-26266 Reso NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby authorize the Mayor and City Clerk to ratify a sole source purchase for the Miami Beach Police Department, pursuant to Section 2-367 (d) of the Miami Beach City Code, in the total amount of $43,129, to Innovative Surveillance Technology, Inc., the sole source manufacturer of the Mini Portable Equipment Module and the sole source distributor in Florida for the DTC Communications, Inc. Surveillance Platforms. tit PASSED and ADOPTED this 12th day of July 200'6 , I / ATTEST: r~.~ ity Clerk Robert Parcher yor David Dermer T: \AG E N DA \2006~uI1206\consent\PoliceS u rvei lIance Eq u ipmentReso .doc COMMISSION ITEM SUMMARY Condensed Title: A Resolution Ratifying Expenditures, In The Total Amount Of $43,129, To Innovative Surveillance Technology, Inc., The Sole Source Manufacturer Of The Mini Portable Equipment Module And The Sole Source Distributor In Florida For The DTC Communications, Inc. Surveillance Platforms For The Police Department. Ke Intended Outcome Su orted: Maintain Crime Rates At Or Below National Trends. Issue: I Whether to Adopt the Resolution? Item Summary/Recommendation: On July 15, 2004, the U.S. Department of Justice, Office of Justice Programs, approved the City's application for funding under the Bureau of Justice Assistance (BJA) Fiscal Year 2004 LLEBG Program, with the following two conditions: 1) that the funds must be spent for any of the purpose areas described in the grant award; and 2) that said funds be spent by June 30, 2006. The City's Police Department exercised its due diligence and researched the various types of surveillance equipment available in the market. It was decided that the Mini Portable Equipment Module (MPEM) manufactured by Innovative Surveillance Technology, Inc. would meet the Police Department's needs. A quotation request was issued and pricing received for the needed surveillance equipment (see attached quotation request dated June 9, 2006). In order to avoid losing grant funds, the Police Department acquired the needed surveillance equipment and a confirming purchase order was issued to 1ST. ADOPT THE RESOLUTION. Advisory Board Recommendation: I Financial Information: Source of Amount Account Approved Funds: 1 $42,278.19 195-6065-000674 ~ 2 Local Law Enforcement Block Grant (LLEBG) 3 4 $850.81 011-1130-000674 (General Fund) OBPI Total $43,129 Financial Impact Summary: Cit Clerk's Office Le islative Trackin : Gus Lopez, extension 6641 s: Department irector Assistant City Manager City Manager N DD JMG DA \2006~uI1206\consent\PoliceSurveillanceEq uipmentl .doc m ...... MIAMI BEACH AGENDA ITEM DATE C. 7 2- 7-1 J-..{) to ~ MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor David Dermer and Members of the City Commission FROM: Jorge M. Gonzalez, City Manager DATE: July 12,2006 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, RATIFYING EXPENDITURES, IN THE TOTAL AMOUNT OF $43,129, TO INNOVATIVE SURVEILLANCE TECHNOLOGY, INC., THE SOLE SOURCE MANUFACTURER OF THE MINI PORTABLE EQUIPMENT MODULE AND THE SOLE SOURCE DISTRIBUTOR IN FLORIDA FOR THE DTC COMMUNICATIONS, INC. SURVEILLANCE PLATFORMS FOR THE POLICE DEPARTMENT. ADMINISTRATION RECOMMENDATION Ratify Expenditures. AMOUNT AND FUNDING Local Law Enforcement Block Grant (LLEBG) -- $42,278.09 General Fund -- $850.81 $43,129.00 ANAL YSIS On July 15, 2004, the U.S. Department of Justice, Office of Justice Programs, approved the City's application for funding under the Bureau of Justice Assistance (BJA) Fiscal Year 2004 LLEBG Program, with the following two conditions: 1) that the funds must be spent for any of the purpose areas described in the grant award; and 2) that said funds be spent by June 30, 2006. The City's Police Department exercised its due diligence and researched the various types of surveillance equipment available in the market. It was decided that the Mini Portable Equipment Module (MPEM) manufactured by Innovative Surveillance Technology, Inc. would meet the Police Department's needs. A quotation request was issued and pricing received for the needed surveillance equipment (see attached quotation request dated June 9, 2006). Innovative Surveillance Technology (1ST), Inc. is the sole source manufacturerofthe MPEM proprietary system and only sells directly to governmental agencies. See attached sole source letter. In order to avoid losing grant funds, the Police Department acquired the needed surveillance equipment and a confirming purchase order was issued to 1ST. CONCLUSION The Administration recommends that the Mayor and City Commission adopt the attached resolution which ratifies the expenditures, in the total amount of $43,129, to Innovative Surveillance Technology, Inc., the sole source manufacturer ofthe Mini Portable Equipment Module and the sole source distributor in Florida for the DTC Communications, Inc. surveillance platforms for the Police Department. T:\AGENDA \2006~uI1206\consent\PoliceSurveillanceEquipment.doc .:I! 3~1 ,::,; I.:': ,~:t~ ~':' World Headquarters 1655 Palm Beach Lakes Blvd Suite 903 West Palm Beach, FL 33401 877-IST-2900 561-273-8116 Direct u. ~.:.; ':;.: ':;.:..~ i;~ ;;;:~ :::;;!.: .rri.2 ~~;u :':'::l ~~, ", ..;;;;, t~~~~~~~~~ifa June 6, 2006 City of Miami Beach Financial Management Office Attn: Mauvett Rattigan 1700 Convention Center Drive Miami Beach, Florida 33139 RE: 1ST Quotation No. 060606-00-1 Dear Ms. Rattigan: Innovative Surveillance Technology, Inc. is the sole source manufacturer of item one on the above referenced quotation. The MPEM (Mini Portable Equipment Module) is a proprietary system that was designed and engineered by 1ST to meet our customer's needs. 1ST only sells directly to governmental agency. 1ST does not sell through dealer, distributors or the private sector. Innovative Surveillance Technology, Inc. is the sole state and local law enforcement distributor for the State of Florida for the DTC products, items two through seven, quoted on the above referenced quotation. Attached is OTC's letter to confirming this statement. Should you have any questions or need any additional information, please do not hesitate to contact me at the phone number listed above. Thank you for allowing 1ST the opportunity to serve your department with its special surveillance req uirements. Sincerely, OE/ms West Palm Beach, Coral Springs, Los Angeles, New York, Phoenix, Washington DC ~b/~~!L~~b l~:LL ~~~b(~f8~~ SERVICES DIV PAGE 02 DATE: CITY OF MIAMI BEACH MIAMI BEACHJ FLORIDA POLICE DEPARTMENT TO: C/O: 1.8.1". PHONE: 561-273-8116 FAX# 561-471~0661 QUOTATION REQl.J.FBT. TffiS IS NOT AN ORDER ITEM# DESCRIPTION QlX.. ~ TOTALPRICE 01 MPEM (mini portable equipment Module) ~~. (Mobile video/ Audio receiver) (works in ~onjunction with a transmitter #2 & Item in) 1 $_26,000.00_ $_26)000.00_ Warranty: _1 year, parts and labor warranty provided by I.~. T. ~ _standard response/return time is < 31 days ~r Jf 02 VCTR-VTX~250 10 channel Clock radio transmitter w/video Transmitter neT. (covert video Transmitter) (must have receiver Item #1) 1 $~3~870.00_ $_3~870.00_ Warranty: _2 yeal'lJ, parts and labor ",arranty provided~ ~: ~ ~ "^ 0 v _standard response/return time is < 31 days !f;l:.~ 03 T-2001-SW-lv 10 channel audio Transmitter DTC (no scrambler) (basic audio body wire)(Works With receiver #S 1 $_2,290.00_ $_2,290.00_ Warranty: _2 yean, parts and labor warranty provided~~~ T MCt<-l-<./ _standard response/return time is < 31 days~ OJ./ .. 0'- "/( 06/09/2006 14:22 3056737854 SERVICES DIV PAGE 63 Page 2 04 Micro Ear VHF communications Receiver kit (pHONAK) 1 $ 1,530.00 - ~ Warranty: 1 year, parts and labor warranty provided standard response/return ti.me is < 31 days 05 Microphone for T-2001-SW-1V _ 250.00 10 channel aud;o transmitter DTC 2 $ 12~.OO $ Warranty: _2 years, parts and labor wa.rra~ty prov;ded Irr J. s. T. M r.~ 0, ~ _standard response/return time IS < 31 dayS~ T AC/COM 2002 Tactical audio repeater DTC. (programmable for both wideband And narrowband) 1 $_5,690.00_ $_5,690.00_ Warranty: _2 years, parts and labor warranty provided(~ ~.!~. _I. ) _standard response/return time is < 31 dayS~'-'T VSQT-VTX-250 Squirt bottle vidl!lo Transmitter (DTC) (covert video Transmitter) works with video receiver (#1) 1 $_3,499.00_ $_3,499.00~ .T.~ 06 07 Warranty: _2 years, parts and labor warranty provided _standard response/return time is < 31 days 08 Delivery/shipping & hmdling $_N/C $_N/C Additional terms and/or conditions: FOB MIAMI BEACH, FREIGHT PREPAID AND IS THE EXPENSE OF THE SELUR UNLESS OTHERWISE INDICATED ON TIllS QUOTE. PLEASE INDICATE ANY APPliCABLE DISCOUNTS BELOW. DELIVERY: l.lli2-_Days, Mter Receipt ofPurcha~e Order P A YMF..NT TERMS/DISCOU n/ 30 days AUTHORIZED SIGNA. TURE:_ Date: lli12/ 02-_ FROM: Ingrid Carries, FINANCIAL MANA GEM OFFICE, (305) 673-7776 eXL 5854 or 30.5-673-7935. PLEA.'{E RETURN QUOTE TO FAX# 305/604-2118. AT'TN: Ingrid Carries