HomeMy WebLinkAbout2006-26305 Reso
RESOLUTION NO. 2006-26305
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, RATIFYING A CONTRACT, IN THE TOTAL
AMOUNT OF $73,114, TO JOHNSON CONTROLS,
INC., TO PROVIDE FOR THE REPLACEMENT OF THE
OUTSIDE AIR DUCT SYSTEM, FILTRATION SYSTEM,
AND FAN REPLACEMENT AT THE CITY HALL
BUILDING.
WHEREAS, due to the age and deterioration of some of the HVAC system
components at the City Hall Building, there was a need to include the
replacement of the outside air duct system, filtration system, and HV AC fans in
the development of the Fiscal Year (FY) 05/06 Capital Renewal and
Replacement Projects funding needs (the Project); and
WHEREAS, the Project was included in the Fiscal Year (FY) 05/06 Capital
Renewal and Replacement Projects budget that was approved by the Mayor and
City Commission with the adoption of the Fiscal Year (FY) 05/06 Budget; and
WHEREAS, the Administration has determined that, due to the existing
condition of the HV AC system, and in order for the City to properly continue to
maintain the Building, the Project needs to be completed in an expeditious
manner; and
WHEREAS, to expedite the repair and replacement work, the Mayor and
City Commission, at the December 7,2005, City Commission meeting, adopted
Resolution No. 2005-26073, which authorized the Property Management Director
to serve as the Certified General Contractor for all of the Fiscal Year (FY) 05/06
Capital Renewal and Replacement Projects; and
WHEREAS, the Property Management Director exercised the authority
given to him by the City Manager and City Commission, and issued a Request
for Quotations #V A-QT03M-006, to obtain competitive quotes for the work; and
WHEREAS, three (3) mechanical contractors that specialized in large
commercial air conditioning systems were contacted to provide quotes on the
Project, resulting in two (2) responsive quotes; and
WHEREAS, after reviewing the quotes, and after checking background
references, licensing, and insurance requirements, the Property Management
Director determined that Johnson Controls, Inc., provided the lowest responsive
responsible quote for the Project; and
WHEREAS, a contract was issued to Johnson Controls, Inc., in the
amou nt of $73,114, for the work; and
WHEREAS, the Administration recommends that the Mayor City
Commission ratify the contract to Johnson Controls, Inc., in the total amount of
$73,114, to provide for the replacement of the outside air duct system, filtration
system, and HV AC fans at the City Hall Building.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR
AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the
Mayor and City Commission hereby ratify a contract to Johnson Controls, Inc., in
the total amount of $73,114, to provide for the replacement of the outside air duct
system, filtration system, and HVAC fans at the City Hall Building.
PASSED and ADOPTED THIS 6th
2006.
ATTEST:!lI\w.r p~~
CITY CLERK
MAYOR
Robert Parcher
David Dermer
APPROVED AS TO
FORM & LANGUAGE
& FOR CUTION
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Condensed Title:
A Resolution of the Mayor and City Commission ratifying a contract to Johnson Controls, Inc., in the total
amount of $73,114, to provide for the replacement of the outside air duct system, filtration system, and fan
re lacement at the Ci Hall Buildin .
Ke Intended Outcome Su orted:
Well Maintained Facilities
Issue:
Shall the Commission ratify a contract to Johnson Controls, Inc.?
Item Summary/Recommendation:
Due to the age and deterioration of the outside air duct system, filtration system, and fans that are
components of the HV AC system at the City Hall Building, their replacement was included in the Fiscal
Year (FY) 05/06 Capital Renewal and Replacement projects budget. The Mayor and City Commission, at
the December 7,2005 Commission meeting, adopted Resolution No. 2005-26073, which authorized the
Property Management Director to serve as the Certified General Contractor for all of the Fiscal Year (FY)
05/06 Capital Renewal and Replacement projects. The Property Management Director exercised the
authority given to him by the City Manager and City Commission and developed specifications and
contacted three (3) mechanical contractors that specialized in large commercial air conditioning systems to
provide bids on the project that resulted in two (2) responsive responsible bids. After reviewing the bids,
and after checking background references, licensing, and insurance requirements, the Property
Management Director determined that Johnson Controls, Inc., provided the lowest responsive, responsible
bid for the Project and awarded a contract in the amount of $73,114, for the work.
The Administration adopting the Resolution.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount Account Approved
Funds: 1 $ 73,1 14 125-6347-069358
[R] 2
.3
4
OBPI Total $ 73,/14
Financial Impact Summary:
Cit Clerk's Office Le islative Trackin :
Brad A. Judd; Property Management Director
Si n-Offs:
Department D'
Manager
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MIAMI BEACH
AGENDA ITEM
DATE
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9--6-0(;
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MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachA.gov
COMMISSION MEMORANDUM
FROM:
Mayor David Dermer and Members of the City Commission
Jorge M. Gonzalez, City Manager ,Rx- .) M... b~
September 6, 2006
TO:
DATE:
SUBJECT:
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, RATIFYING A CONTRACT, IN THE TOTAL
AMOUNT OF $73,114 TO JOHNSON CONTROLS, INC.,
TO PROVIDE FOR THE REPLACEMENT OF THE
OUTSIDE AIR DUCT SYSTEM~ FILTRATION SYSTEM,
AND FAN REPLACEMENT AT THE CITY HALL
BUILDING.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANAL YSIS
Due to the age and deterioration of the outside air duct system, filtration system, and
fans that are components of the HVAC system at the City Hall Building, their
replacement was included in the Fiscal Year (FY) 05/06 Capital Renewal and
Replacement projects budget that was approved by the Mayor and City Commission
with the adoption of the Fiscal Year (FY) 05/06 budget.
The Mayor and City Commission, at the December 7, 2005 Commission meeting,
adopted Resolution No. 2005-26073, which authorized the Property Management
Director to serve as the Certified General Contractor for all of the Fiscal Year (FY)
05/06 Capital Renewal and Replacement projects. The Property Management Director
exercised the authority given to him by the City Manager and City Commission, and
developed scope of work specifications for the project and prepared a Request for
Quotations #V A-QT03M-006 that was required to provide a method to obtain
competitive bids for the work.
Three (3) mechanical contractors that specialized in large commercial air conditioning
systems were contacted to provide bids on the project resulting in two (2) responsive
bids. After reviewing the bids and after checking background references, licensing,
and insurance requirements, the Property Management Director determined that
Johnson Controls, Inc., provided the lowest responsive, responsible bid for the Project
and awarded a contract in the amount of $ 73,114.
JMG:BCM:FHB:BAJ
Commission lIemslSeptember 6, 2006\Ratify Air Duct System City Hall MEMO. doc
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