HomeMy WebLinkAbout2006-26295 Reso
RESOLUTION NO. 2006-26295
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO
THE RANKING OF PROPOSERS PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 20-
05/06, FOR LANDSCAPE MAINTENANCE SERVICES FOR ALL GREEN AREAS ASSOCIATED
WITH (61) CITYWIDE PARING LOTS AND (5) GARAGES; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP-RANKED
CONTRACTOR OF COUNTRY BILL'S LAWN MAINTENANCE, INC.; AND SHOULD
NEGOTIATIONS BE UNSUCCESSFUL, AUTHORIZING NEGOTIATIONS WITH THE SECOND-
RANKED CONTRACTOR OF EVERGLADES ENVIRONMENTAL CARE, INC., AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT UPON
COMPLETION OF SUCCESSFUL NEGOTIATIONS.
WHEREAS, Request for Proposals (RFP) No. 20-05/06 for Landscape Maintenance
Services for all Green Areas associated with (61) Citywide Parking Lots and (5) Garages was
issued on April 17, 2006, with an opening date of May 25,2006; and
WHEREAS, the RFP was issued to obtain services of one or two firms under the "Best
Value" procurement process, with the experience and qualifications; the ability; capability, and
capacity; and proven past successful performance in providing high quality landscape maintenance
services; and
WHEREAS, "Full Litter Control Services" was listed as an Add Alternate to the basic scope
of work under the RFP; and
WHEREAS, a pre-proposal conference to provide information to proposers submitting a
response was held on May 3, 2006; and
WHEREAS, Bid Net issued bid notices to 39 prospective proposers, and the Procurement
Division notified an additional ten (10) firms resulting in six (6) proposers requesting the RFP
document, which resulted in the receipt of the following three (3) proposals from:
. Country Bill's Lawn Maintenance, Inc. ("Country Bill's");
. Everglades Environmental Care, Inc.("Everglades");
. Superior Landscaping & Lawn Services, Inc. ("Superior"); and
WHEREAS, the Administration has subsequently determined, based on the analysis of
pricing information, that it is in the City's best interest for its Sanitation Department to provide litter
control services; and
WHEREAS, the City Manager, via Letter to Commission (LTC) No. 168-2006, appointed an
Evaluation Committee ("the Committee"), consisting of the following individuals:
. Ricardo Guzman, Senior Planner, Planning Department, City of Miami Beach (Chair);
. John Oldenburg, Assistant Director, Parks and Recreation, City of Miami Beach;
. Chuck Adams, Assistant Director, Parking Department, City of Miami Beach;
. Rhonda Gracie, Land Project Coordinator, Parks and Recreation, City of Miami Beach;
· Faye Goldin, Resident, Neighborhood Leadership Academy;
. Randolph Reich, Resident, Neighborhood Leadership Academy;
. Mario Porcelli, Resident, Neighborhood Leadership Academy; and
WHEREAS, on July 17, 2006, the Committee convened and was provided information on
the scope of services, listened to presentations, and conducted a question and answer session
with the three (3) responsive contractors; and
WHEREAS, the Committee deliberated and voted unanimously to recommend Country
Bill's Lawn Maintenance, Inc. as the top-ranked contractor, and the majority of the Committee
recommended Everglades Environmental Care, Inc. as the second-ranked contractor; and
WHEREAS, the City Manager has reviewed the Evaluation Committee's recommendation,
and recommends that the Mayor and City Commission accept the Committee's recommendation,
relative to the ranking of contractors, pursuant to RFP No. 20-05/06.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the
recommendation of the City Manager pertaining to the ranking of proposers pursuant to Request
for Proposals (RFP) No. 20-05/06, for Landscape Maintenance Services for all Green Areas
associated with (61) Citywide Parking Lots and (5) Garages; authorizing the Administration to enter
into negotiations with the top-ranked contractor of Country Bill's Lawn Maintenance, Inc.; and
should negotiations be unsuccessful, authorizing negotiations with the second-ranked contractor of
Everglades Environmental Care, Inc.; and further authorizing the Mayor and City Clerk to execute
a contract upon completion of successful negotiations.
PASSED AND ADOPTED THIS 6th
ATTEST:
JlM f CM-~
CITY CLERK '
Robert Parcher
David Dermer
T:\AGENDA\2006\sep0606\consent\RFP-20-05-06 LandscapeMaintenenceParkingLots - Reso.doc
APPAOVED AS TO
FORM & LANGUAGe
I. FOR EXECUTION
'f1,yL,
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COMMISSION III:M SUMMARY
Condensed Title:
Accept the City Manager's Recommendation Pertaining to the Ranking of Contractors Pursuant to
Request For Proposals No.20-05/06, for Landscape Maintenance for all Green Areas Associated with
Citywide Parking Lots and Garages; Authorizing the Administration to Enter Into Negotiations with the
Top-ranked Contractor of Country Bill's Lawn Maintenance, Inc. and Should Negotiations be
Unsuccessful, Authorize Negotiations with the Second Ranked Contractor Everglades Environmental;
and Authorizing the Mayor and City Clerk to Execute an Agreement Upon Conclusion of Successful
NeQotiations.
Ke Intended Outcome Su orted:
To Maintain and Enhance the Cleanliness Levels throughout the Community.
Issue:
Shall the City Commission approve the City Manager's recommendation to accept the ranking of
contractors, authorize ne otiations and authorize execution of a reements?
Item Summa IRecommendation:
On April 11 2006, the Mayor and City Commission authorized the issuance of Request for Proposals (RFP)
No. 20-05/06, to obtain services of one or two firms under the "Best Value" Procurement process, with the
experience and qualifications; the ability; capability, and capacity; and proven past successful performance
in providing high quality landscape maintenance services for all green areas associated with the City's (61)
Parking Lots and (5) Garages.
RFP No. 20-05/06 was issued on April 17, 2006 with an opening date of May 25,2006. A pre-proposal
submission meeting to provide information to prospective contractors was held on May 3, 2006. BidNet
issued bid notices to thirty-nine (39) prospective proposers, and the Procurement Division notified an
additional ten (10) firms resulting in six (6) proposers requesting the RFP document, which resulted in the
receipt of (3) proposals.
. Country Bill's Lawn Maintenance, Inc. ("Country Bill's")
. Everglades Environmental Care, Inc.("Everglades")
. Superior Landscaping & Lawn Service, Inc. ("Superior")
The City Manager via Letter to Commission (LTC) No. 168-2006, appointed an Evaluation Committee ("the
Committee") that convened on July 17, 2006 to listen to presentations, from the 3 contractors. which was
followed by a Q&A session. The committee unanimously recommended Country Bill's as the top-ranked
contractor.
This recommendation will realign the management! maintenance of the parking lots landscaping managed
by the Parking Department to the Green Space Management Division and the litter control services to the
Sanitation Division. This action is in support of the Administration's goal to consolidate like services to the
a ro riate De artment.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount Account Approved
Funds: 1 $258,981 ~Jly 480-0463-000312
I I 2
OBPI Total $258,981 A"n~
Financial Impact Summary:
islative Trackin
KS
RC
ent Director
Assistant City Manager
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006\sep0606\consent\RFP-20-05-06 LandscapeMaintenanceParkingLots - Summary.doc
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MIAMI BEACH
AGENDA ITEM
DATE
C70
9-6-()~
lD MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor David Dermer and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager F-<- ..)~
DATE: September 6,2006
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CI OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS
RECEIVED PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 20-
05/06, FOR LANDSCAPE MAINTENANCE SERVICES FOR ALL GREEN
AREAS ASSOCIATED WITH (61) CITYWIDE PARKING LOTS AND (5)
GARAGES; AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH THE TOP-RANKED CONTRACTOR OF COUNTRY
BILL'S LAWN MAINTENANCE, INC. AND SHOULD NEGOTIATIONS BE
UNSUCCESFUL, AUTHORIZE NEGOTIATIONS WITH THE SECOND-
RANKED CONTRACTOR OF EVERGLADES ENVIRONMENTAL CARE, INC.;
AND FURTHER AUTHORIZE THE MAYOR AND CITY CLERK TO EXECUTE
A CONTRACT UPON COMPLETION OF SUCCESSFUL NEGOTIATIONS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
$258,981
ANALYSIS
Funds are available from the Budget Account Number 480-0463-000312.
The City of Miami Beach requires the services from licensed and high performing
contractors with strong professional qualifications in providing high quality landscape
maintenance services. Pursuant to the City Key Intended Outcome to Maintain and Enhance
the Cleanliness Levels throughout the Community, the City's Parks and Recreation
Department's Greenspace Management Division and Parking Department is in need of a
"Best Value" solution.
The work consists offurnishing all labor, machinery, tools, means oftransportation, supplies,
equipment, materials, services and incidentals necessary to provide complete landscape
maintenance as specified in the bid/contract documents.
Full Litter Control Services was listed as an Add Alternate to the basic scope of work. The
Administration has determined, based on the analysis of pricing information, that it is in the
City's best interest for the Sanitation Department to provide litter control services.
Commission Memorandum
RFP No. 20-05/06 - Landscape Maintenance Services for all Green Areas Associated with
Citywide Parking Lots and Garages
Page 2
The work shall include but not be limited to, litter retrieval and waste disposal prior to
mowing, mowing, trimming/edging, landscape maintenance/weed control,
herbicide/insecticide application, turf management, irrigation system operation
maintenance/repair, palm and tree pruning, replacement of plants as required, and traffic
control. Proposed cost which will be negotiated will include all labor, equipment and
materials needed to perform those duties set forth in the specified scope of work.
This action will realign the management! maintenance of the parking lots landscaping
managed by the Parking Department to the Green Space Management Division and the litter
control services to the Sanitation Division. This is in support of the Administration's goal
to consolidate like services to the appropriate Department.
SCOPE OF WORK
30 Full Service Visits Annual Schedule - Schedule 30 service visits annually according to
the following: Schedule service for the second week of January and February, the third
week of March; the second and fourth weeks of April (these biweekly visits should occur no
closer than ten (10) and no further than seventeen (17) calendar days apart); the first, third
and fifth weeks May; and weekly during the months of June, July August and September
(these weekly visits should occur no closer than six (6) and no further than ten (10) calendar
days apart); biweekly for the months of October and November and one visit the third week
of December.
37 Full Service Visits Annual Schedule - Schedule 37 service visits annually according to
the following: Schedule service for the third week of January and February; The first and
third weeks of March (these biweekly visits should occur no closer than ten (10) and no
further than seventeen (17) calendar days apart); The second, third and fourth weeks of
April; Weekly during the months of May June, July, August, September and October (these
weekly visits should occur no closer than six (6) and no further than ten (10) calendar days
apart); The first and third weeks of November and the second and fourth week of
December.
All work is to be completed in a continuous manner. That is all mowing, edging, weed
control, trimming etc. shall be completed before leaving the job site
Standard and frequencies may be modified from time to time by the City of Miami Beach
Assistant Director of Parks or his designee's as necessary to assure proper maintenance to
achieve the Quality Objective.
All work shall be done in a thorough and workmanlike manner under competent Contractor
supervision to the satisfaction of the City of Miami Beach Assistant Director of Parks or his
designee's.
The Contractor shall have the exclusive duty, right, and privilege to perform Grounds
Maintenance and Services, as specified herein.
The Contractor's Representative shall perform maintenance inspections daily during daylight
hours of all sites assigned for the day. Inspections by City of Miami Beach Greenspace
Management Personnel shall provide continuing inspection of the sites to insure adequacy
of maintenance and that methods of performing the work are in compliance with these
specifications. Discrepancies and deficiencies in the work shall be brought to the attention
of the Contractor's Representatives in writing, directly by the City of Miami Beach Project
Manager, and shall be corrected by the Contractor immediately.
Commission Memorandum
RFP No. 20-05/06 - Landscape Maintenance Services for all Green Areas Associated with
Citywide Parking Lots and Garages
Page 3
The City of Miami Beach Project Manager and the Contractors Representatives shall meet
on the sites once a month, or more frequently, at the discretion of the Project Manager, for a
walk-through inspection. The meeting shall be at the convenience of the City of Miami
Beach. All on-going maintenance functions shall be completed prior to this meeting.
Deficiencv/Cure Notices and CorrectivelTermination Process
If the Project Manager determines that there is/are deficiency(s) by the contractor in the
performance of the contract, the Project Manager will notify the Contractor, the Parking
Department Director and the Procurement Director of the deficiency(s) in writing.
The Procurement Director will send a Cure Notice to the Contractor requesting that they
provide in writing within seven (7) calendar days of notification, any/all actions proposed to
be taken in order to correct/cure the identified deficiency(s).
If all parties (Project Manager, Parking Director, Contractor and Procurement Director) agree
that actual damages/deficiencies would require more than seven (7) calendar days to
correct/cure, a reasonable time frame, in writing, will be determined based on a "meeting of
the minds" between the Project Manager, Parking Director and the Procurement Director for
the identified deficiency(s).
Should the Procurement Director issue two (2) Cure Notices for the same deficiency(s) or a
total of three (3) Cure Notices within a twelve (12) month period, the City may exercise its
right to proceed with the Termination of this contract.
City of Miami Beach Right to Correct Deficiencies
Additionally, and notwithstanding the above provision, the City has the right to move on site
with City forces or private Contractors to correct deficiencies seven (7) calendar days after
notification in writing, by the City of Miami Beach Parks and Recreation Department Director,
or his designee.
If, in the sole discretion or judgment of the Project Manager, the Contractor and/or his
employee(s) are not properly performing the services required under the Contract, then the
Contractor and/or all employees may be temporarily replaced by City personnel and payment
to be made by the City may be suspended while the matter is being investigated. Total costs
incurred by completion of the work by the City will be deducted and forfeited from the
payments to the Contractor from the City.
This shall not be construed as a penalty, but as an adjustment of payment to Contractor for
only the work actually performed, and accepted by the City, and the recovering of City costs
from the failure of the Contractor to complete or comply with the provision of the Contract.
Quality Control - Performance Reports
Completion of Work: Within 48 hours of completing work the Contractor shall notify the
Parks and Recreation Supervisor assigned to monitor the contract, in writing by email or fax
of said completion.
Commission Memorandum
RFP No. 20-05/06 - Landscape Maintenance Services for all Green Areas Associated with
Citywide Parking Lots and Garages
Page 4
Inspection and Approval: Upon receiving notification from the Contractor, the City shall
inspect the serviced location the following business day. If, upon inspection, the work
specified has not been completed, the City shall contact the Contractor to indicate the
necessary corrective measures. The Contractor will be given 48 hours from this notification
to make appropriate corrections. If the work has been completed successfully then the City
will pay for services billed.
The Contractor shall submit to the City Project Manager a report of his performance for the
preceding month, under terms of the Contract. These reports shall be postmarked no later
than the fifth (5th) day of each month following the month in which services were performed.
Failure to do so shall result in delay of payment until this requirement is fulfilled. Forms for
performance reporting shall be provided by the City
SCHEDULING
Contractors shall accomplish normal landscape maintenance required under the Contract
during daylight hours. The City Project Manager may permit night scheduling on an
individual function or task basis.
Contractor shall schedule and conduct the work at times and in a manner which shall not
interfere with normal pedestrian traffic on adjacent sidewalks or vehicular traffic on adjacent
streets, and shall not cause annoyance to residents near the site or users of the site. During
periods of peak rush hour traffic, the Contractor will not block or impede arterial or collector
streets.
All work shall be scheduled and completed in a continuous manner, that is, other than a
holiday or non-work day in order to maintain the site in a uniform manner.
Contractor shall not work or perform any operations during inclement weather which may
destroy or damage landscaped areas.
Contractor shall recognize that during the course of the Contract, other activities and
operations may be conducted by City work forces and other Contractors. These activities
may include but not be limited to landscape refurbishment, irrigation system modification or
repair, construction and storm related operations. The Contractor may be required to modify
or curtail certain operations without decreased compensation and shall promptly comply with
any request by the Project Manager. In the event a Site or part of a Site becomes
unavailable for servicing by the Contractor, the Project Manager may temporarily delete the
Site or part of the Site and compensation to the Contractor will be decreased.
Contractor shall, during the hours and days of operation, respond to all emergencies by
taking the appropriate/required action within two (2) hours.
Contractor shall have completed all Landscape Maintenance functions prior to the
scheduled maintenance inspection.
Commission Memorandum
RFP No. 20-05/06 - Landscape Maintenance Services for all Green Areas Associated with
Citywide Parking Lots and Garages
Page 5
ADDITIONAL WORK
The Project Manager may, at his discretion authorize the Contractor to perform additional
work, including, but not limited to, mowing, trimming, weeding, edging, repairs and
replacements ("grounds maintenance service type work under normal circumstances")
when the need for such work arises. The Project Manager will request quote(s) from the
contractor which may be negotiated as required to obtain a fair and reasonable price. Should
negotiations be unsuccessful, the Project Manager may request quotes from other
contractors for the additional work.
Should additional work be required, the City will negotiate the "not to exceed" (NTE) hourly
labor rate specified in the Proposal documents.
Prior to performing any additional work, the contractor shall prepare and submit a written
description of the work with a cost estimate/price quote to the Project Manager. No work
shall commence without the written authorization from the Project Manager.
Not withstanding the above authorization, when a condition exists wherein there is imminent
danger of injury to the public or damage to property, the Project Manager may verbally
authorize the work to be performed upon receiving a verbal estimate from the Contractor.
However, within 24 hours after receiving a verbal authorization, the Contractor shall submit a
written estimate/quote to the Project Manager for the required approval.
EMERGENCY RECOVERY SERVICES
In the event of a declared emergency and the emergency is of sufficient magnitude that the
City needs to utilize disaster related services, those services are generally subject to
reimbursement by the County, State and Federal governments. FEMA as the principal
federal agency dealing with disaster recovery prefers that agreements for disaster services
be put in place prior to an emergency and where possible, the services be obtained by a
bidding process.
Consequently, the successful contractor must agree to add a provision to the City's contract
that allows for a fair and reasonable contract price for emergencies (Le. hurricanes), if
market conditions warrant such action. This provision, as recommended by FEMA, protects
the City from over pricing in an emergency.
CONTRACT TERM
This contract will be for a period of three (3) years upon the date of execution. The City of
Miami Beach has the option to renew the contract at its sole discretion for an additional three
(3) year period on a year-to-year basis. Renewal of the contract is a City of Miami Beach
prerogative, not a right of the contractor. Such option will be exercised, if at all, only when it
is in the best interest of the City of Miami Beach.
In the event that the contract is held over beyond the term herein provided it shall only be
from a month-to-month basis only and shall not constitute an implied renewal ofthe contract.
Said month to month extension shall be upon the same terms of the contract and at the
compensation and payment provided herein, and shall not exceed six (6) months.
Commission Memorandum
RFP No. 20-05/06 - Landscape Maintenance Services for all Green Areas Associated with
Citywide Parking Lots and Garages
Page 6
In the event the City of Miami Beach exercises its option to renew beyond the initial three (3)
year contract, the contract prices and any other terms the City may choose to negotiate, will
be reconsidered for adjustment prior to renewal due to increases or decreases in labor
costs; but in no event will the prices be increased or decreased by a percentage greater
than the percentage change reflected in the Consumer Price Index - All Urban Areas (CPI-
U) as published by the U.S. Department of Labor. The City of Miami Beach reserves the
right to accept the renewal adjustment or to allow the contract to terminate and re-advertise
for bids, whichever is in the best interest of the City.
MINIMUM REQUIREMENTS I QUALIFICATIONS
a) The Prime Contractor shall submit incorporation or other business entity / form
documentation with their proposal. Contractor shall have been in continuous services
and incorporated in the State of Florida for a minimum of four (4) years.
b) The Prime Contractor or its contractor's consultants must be licensed with all
required State and/or Local government licenses, and permits (irrigation, pest
control, horticultural services, etc.).
c) The Prime Contractor must have on staff, under his/her full time employee a person
with an undergraduate four year degree or graduate degree in horticulture,
agronomy, or a related field or recognized as a Florida Certified Landscape
Contractor by the Florida Nurserymen Growers & Landscapers Association (FNGLA)
to manage all facets of the landscape and turf management for the contractor.
(Project Manager).
d) The Prime Contractor must have an I. S. A. Certified Arborist on staff, or as part of
their team.
e) The Prime Contractor must have a Certified Pest Control Operator on staff or as part
of their team.
f) The Prime Contractor must provide a drug and alcohol free workplace.
On April 11 2006, the Mayor and City Commission authorized the issuance of Request for
Proposals (RFP) No. 20-05/06, to obtain services of one or two firms under the "Best Value"
Procurement process, with the experience and qualifications; the ability; capability, and
capacity; and proven past successful performance in providing high quality landscape
maintenance services for all green areas associated with the City's (61) Parking Lots and (5)
Garages. (Attached)
Commission Memorandum
RFP No. 20-05/06 - Landscape Maintenance Services for all Green Areas Associated with
Citywide Parking Lots and Garages
Page 7
RFP No. 20-05/06 was issued on April 17, 2006 with an opening date of May 25,2006. A
pre-proposal submission meeting to provide information to prospective contractors was held
on May 3, 2006. BidNet issued bid notices to thirty-nine (39) prospective proposers, and the
Procurement Division notified an additional ten (10) firms resulting in six (6) proposers
requesting the RFP document, which resulted in the receipt of the following three (3)
proposals from:
. Country Bill's Lawn Maintenance, Inc. ("Country Bill's")
. Everglades Environmental Care, Inc.("Everglades")
. Superior Landscaping & Lawn Service, Inc. ("Superior")
The City Manager via Letter to Commission (LTC) No. 168-2006, appointed an Evaluation
Committee (lithe Committee") consisting of the following individuals:
- Ricardo Guzman, Senior Planner, Planning Department, City of Miami Beach; (Chair)
- John Oldenburg, Assistant Director, Parks and Recreation, City of Miami Beach;
- Chuck Adams, Assistant Director, Parking Department, City of Miami Beach;
- Rhonda Gracie, Land Project Coordinator, Parks and Recreation, City of Miami Beach;
- Faye Goldin, Resident, Neighborhood Leadership Academy
- Randolph Reich, Resident, Neighborhood Leadership Academy
- Mario Porcelli, Resident, Neighborhood Leadership Academy
On July 17, 2006 the initial Evaluation Committee (lithe Committee) meeting convened. The
Committee was provided information on the scope of services by John Oldenburg, and
Chuck Adams, City of Miami Beach. Mario Porcelli was unable to attend.
Additionally, the Committee discussed the following Evaluation Criteria, which was used to
evaluate and rank the Firms proposals:
A. Experience and qualifications of the Contractor (20 points);
B. Experience and qualifications of the Key Personnel (20 points);
C. Experience and qualifications of the Team (10 points);
D. Cost (20 points)
E. Risk Assessment Plan for ensuring quality of work (15 points);
F. Past Performance based on number and quality of the Performance
Evaluation Surveys (15 points)
The three (3) contractors that submitted proposals provided a presentation relative to their
proposal submittal, with a Question and Answer session following each presentation.
At the conclusion of the presentations and Question and Answer sessions, the Committee
deliberated and voted unanimously to recommend Country Bill's Lawn Maintenance, Inc. as
the top-ranked Contractor, with four committee members recommending Everglades
Environmental Care, Inc. as the second-ranked Contractor, and four committee members
recommending Superior Landscaping & Lawn Service, Inc. as the third-ranked Contractor.
Commission Memorandum
RFP No. 20-05/06 - Landscape Maintenance Services for all Green Areas Associated with
Citywide Parking Lots and Garages
Page 8
Committee Member Country Bill's Lawn Everglades Environmental Superior Landscaping
Maintenance, Inc. Care, Inc. & Lawn Service, Inc.
Ricardo Guzman 93 1 85 3 87 2
John OldenburQ 90 1 79 3 81 2
Chuck Adams 91 1 63 2 62 3
Rhonda Gracie 90 1 68 2 67 3
Fave Goldin 86 1 772 68 3
Randolph Reich 99 1 96 (2 95 3
Country Bill's Lawn Maintenance. Inc.
Country Bill's has been in business over 20 years is family owned and operated and has
provided landscape management services to the City of Miami Beach over 10 years. Last
year Country Bill's provided more than $1,000,000 in landscape management services to
the City of Miami Beach with excellent results. They have a staff of more than 40 people,
with an additional 50 workers on standby should the City have a need for large projects
and/or disaster recovery.
Country Bill's currently has contracts with the City of North Miami Beach ($400,000/year),
City of North Miami ($300,000/year), City of Hollywood ($95,000/year), Swerdlow Boca
Developers ($300,000/year), Lauris Boulanger Developers, ($175,000/year), and Hidden
Cove Town Homes ($45,OOO/year).
COST
Country Bill's has submitted a total price of $258,981 for the Landscape Maintenance, and a
total price of $139,984 for Add Alternate No.1, Litter Control Services, for a grand total of
$398,965, which is subject to negotiations. They have also submitted a proposed price
schedule (hourly labor rate per job classification) for any additional work required by the City,
and for Disaster/Emergency Recovery Services (regular hourly rate and overtime rates)
which are also subject to negotiations.
Everalades Environmental Care, Inc.
Everglades has been in business over 10 years and is a full service landscaping company
with contracts in Miami-Dade, Broward and Palm Beach counties. One of their largest
residential projects is Silver Lakes Community located in Pembroke Pines and Miramar.
Silver Lakes encompasses 6 square miles of common areas and 350 acres of mitigated
wetlands. They have installed the landscaping for the roadways and buffers, including two
community parks with athletic fields. Everglades has also planted 350 acres of wetlands
working closely with Environmental Engineers and South Florida Water Management, and
has maintained this landscape, irrigation and wetlands for over 10 years. Last year
Everglades provided more than $ 450,000 in landscape management services to the City of
Miami Beach with excellent results. They have a staff of more than 100 people, and would
be able to recruit additional workers should the City have a need for large projects and/or
disaster recovery.
Commission Memorandum
RFP No. 20-05/06 - Landscape Maintenance Services for all Green Areas Associated with
Citywide Parking Lots and Garages
Page 9
Everglades currently has contracts with the City of Miami Beach ($450,000/year), City of
Pembroke Pines ($400,000/year), City of Coral Springs ($300,000/year), and have recently
been awarded a contract for the City of Miramar which started January 2006. Everglades's
commercial customers include Lucent Technologies, Memorial Healthcare Systems,
Woolbright Development, Inland Southeast Properties and Stiles Company.
COST
Everglades has submitted a total price of $354,999 for the Landscape Maintenance, and a
total price of $40,000.25 for Add Alternate No.1, Litter Control Services, for a grand total of
$394,999.25, which is subject to negotiations. They did not submit a proposed price
schedule for any additional work required by the City, and for Disaster/Emergency Recovery
Services, however should the Administration decide to enter into negotiations with
Everglades, this will be addressed and their proposed rates will also be subject to
negotiations.
Superior Landscapina & Lawn Service. Inc.
Superior has been in business over 20 years and has become one of South Florida's largest
independently-owned landscaping and lawn service companies and currently have contracts
with the City of Miami Beach, City of Sunrise, City of Plantation, City of Boca Raton, and the
Miami International Airport. Superior has worked closely with the Federal Emergency
Management Agency (FEMA) to provide storm recovery services. Superior is a full service
landscaping company with over 280 team members that include management,
administrative staff, and over 250 fully-trained technicians. Last year Superior provided more
than $ 1,000,000 in landscape management services to the City of Miami Beach with
excellent results.
COST
Superior has submitted a total price of $326,078.30 for the Landscape Maintenance, and a
total price of $54,990 for Add Alternate No.1, Litter Control Services, for a grand total of
$381,068.30, which is subject to negotiations. They have also submitted a proposed price
schedule (hourly labor rate per job classification) for any additional work required by the City,
and for Disaster/Emergency Recovery Services (regular hourly rate and overtime rates)
which are also subject to negotiations.
BID TABULATION
Contractor Landscape Maintenance Add Alternate Total
Litter Control
Country Bill's $258,981 $139,984 $398,965
EverQlades $354,999 $40,000.25 $394,999.25
Superior $326,078.30 $54,990 $381,068.30
Commission Memorandum
RFP No. 20-05/06 - Landscape Maintenance Services for all Green Areas Associated with
Citywide Parking Lots and Garages
Page 1 0
LITTER CONTROL SERVICES
Bidders were required to submit a separate cost proposal for full Litter Control as an Add
Alternate. Based on the cost proposals received; the fact that the Sanitation Department has
budgeted for litter control services for the Parking Lots and Garages; and in order to
maintain and enhance the cleanliness levels throughout our community, the Administration
has determined that in the City's best interest, that negotiations, and subsequent contract
shall be made to Country Bill's for Landscape Maintenance Services only.
CONCLUSION
The Administration recommends that the Mayor and City Commission, accept the
recommendation of the City Manager pertaining the ranking of proposals received pursuant
to Request for Proposals (RFP) No. 20-05/06, for Landscape Maintenance Services for all
Green Areas Associated with (61) Citywide Parking Lots and (5) Garages; Authorizing the
Administration to enter into negotiations with the top-ranked Contractor of Country Bill's
Lawn Maintenance, Inc. and should negotiations be unsuccessful authorize negotiations with
the second-ranked Contractor of Everglades Environmental Care, Inc; and further authorize
the Mayor and City Clerk to execute a contract upon completion of successful negotiations.
T :\AG EN DA \2006\sep0606\consent\RFP-20-05-06LandscapeMaintenanceParking Lots-GaragesMemo .doc
LOCATIONS
Cost per Number of Additional Annual
Lot Number Location service Services weeklv litter Total
PAL 11 th Street / Jefferson Avenue $ 37 2 $
Penrod's Biscayne Street / Ocean Drive $ 37 2 $
Mich. Ave. 15th Street / Michioan Avenue (Softball Lot) $ 37 2 $
Pref. Lot 19th Street I Conv. Center Drive $ 30 $
South Pointe South Pointe Park - Restaurant $ 37 2 $
1A 1 st Street / Ocean Drive $ 37 2 $
1G 7th Street / Collins Avenue (oaraoe) $ 30 $
2A 12th Street / Drexel Avenue (oaraoe) $ 30 $
2B 6th Street / Meridian Avenue $ 30 $
2G* 17th Street I Meridian Court (oaraoe) $ 30 $
4AL 4th Street / Alton Road $ 37 2 $
4C 17th Street / West Avenue (Epicure) $ 37 2 $
4D 16th Street / West Avenue $ 37 2 $
4E 18th Street! Purdy Avenue (south) $ 37 2 $
5A 17th Street / Washington Avenue $ 30 $
5C 18th Street / Conv. Center Drive $ 30 $
5F 18th Street / Meridian Avenue $ 30 $
5H 19th Street / Meridian Avenue (Holocaust) $ 30 $
5M 777 17th Street $ 37 2 $
6B 21st Street / Collins Avenue $ 37 2 $
7C 6th Street / Collins Avenue $ 30 $
8A 42nd Street / Sheridan Avenue (garaoe) $ 37 2 $
8B 42nd Street / Roval Palm Avenue $ 37 2 $
8C 40th Street / Chase Avenue $ 37 2 $
8D 47th Street / Sheridan Avenue $ 37 2 $
8E 41 st Street / Alton Road $ 37 2 $
8F 42nd Street / Jefferson Avenue $ 37 2 $
8G 40th Street / Roval Palm Avenue $ 37 2 $
8H 40th Street / Prairie Avenue $ 37 2 $
9A 71st Street / Hardino Avenue (west) $ 37 2 $
9B 72nd Street / Collins Avenue $ 37 2 $
9C 71st Street / Carlyle Avenue $ 37 2 $
9D 71st Street / Bonita Drive $ 37 2 $
9E 71st Street / Hardino Avenue $ 37 2 $
9F 75th Street / Collins Avenue $ 37 2 $
10A Lincoln Lane N / Lenox Avenue (west) $ 37 2 $
10C Lincoln Lane N / Meridian Avenue $ 37 2 $
10D Lincoln Lane S / Jefferson Avenue (west) $ 37 2 $
10E Lincoln Lane S / Jefferson Avenue (east) $ 37 2 $
10F Lincoln Lane S / Euclid Avenue (west) $ 37 2 $
10G Lincoln Lane S I Michioan Avenue (west) $ 37 2 $
10X Lincoln Lane N / Lenox Avenue (east) $ 37 2 $
Cost per Number of Additional Annual Total
Lot Number Location service Services weeklv litter
11X 11th Street I Collins Avenue $ 37 2 $
12X 9th Street I Washinoton Avenue $ 37 2 $
13X 10th Street I Washinoton Avenue $ 37 2 $
16D 34th Street / Collins Avenue $ 37 2 $
16E 35th Street / Collins Avenue $ 37 2 $
17A 13th Street / Collins Avenue (ClaraCle) $ 30 $
17B 13th Street Provisional Lot $ 30 $
17X 13th Street / Collins Avenue $ 30 $
18A 64th Street / Collins Avenue $ 37 2 $
18X 65th Street / Indian Creek (MARINA) $ 52 $
19B 53rd Street / Collins Avenue $ 37 2 $
19X 46th Street / Collins Avenue $ 37 2 $
20X 27th Street / Collins Avenue $ 37 2 $
22X 72nd Street / Carlyle Avenue $ 30 $
23X 83rd Street / Abbott Avenue $ 30 $
24A Normandv Drive I Bav Road (north) $ 30 $
24B Normandy Drive / Vendome $ 30 $
24C Normandy Drive / Bay Road (south) $ 30 $
25X 71 st Street / Bonita Drive $ 37 2 $
26A 80th Street / Collins Avenue $ 37 2 $
26B 84th Street / Collins Avenue $ 37 2 $
26C 79th Street / Collins Avenue $ 37 2 $
26D 83rd Street / Collins Avenue $ 37 2 $
2500 sa ft 16th WashinClton Ct $ 37 2 $
TOTAL Annual Total $