2000-23959 RESO
RESOLUTION NO. 2000-23959
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO.4, IN THE
AMOUNT OF $26,867, TO THE PROFESSIONAL SERVICES AGREEMENT FOR
ARCHITECTURAL AND ENGINEERING SERVICES WITH ROBERT A. M.
STERN ARCHITECTS FOR THE CULTURAL CAMPUSIREGIONAL LIBRARY
PROJECT, FOR ADDITIONAL CONSTRUCTION ADMINISTRATION SERVICES
ON THE PHASE I AND PHASE II OF THE STREETSCAPE PORTION OF THE
PROJECT.
WHEREAS, on September 23, 1998, the Mayor and City Commission adopted Resolution No. 98-
22904, authorizing the Mayor and City Clerk to execute an Agreement with the firm of Robert A. M. Stern
Architects (Stern) for the Architectural and Engineering Design of a Regional Library; a Master Plan for
Collins Park and the Cultural Campus Streetscape (the Project) (the Agreement); and
WHEREAS, on January 6, 1999, the Mayor and City Commission, authorized appropriation of the
funding necessary to implement the Agreement with Stern for the Project; and
WHEREAS, on November 2, 1999, the voters of Miami Beach approved the issuance of an
approximately $92 Million General Obligation Bond (the Bonds), which included recommended
improvements, valued at $1,800,000, for a complete renovation of Collins Park, and for completion of the
streetscape surrounding the Cultural Campus; and
WHEREAS, on January 12,2000, the Mayor and City Commission approved the award of a contract
to Homestead Concrete and Drainage, Inc. for the construction of Phase [ of the streetscape design included
in the Master Plan; and
WHEREAS, the Administration is now requesting approval of Amendment No.4 to the Agreement,
in the amount of$26,867, for the construction administration portion of the Streetscape Phase I and Phase II.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission approve and authorize
the Mayor and City Clerk to execute Amendment No.4, in the amount of$26,687, to the Professional Services
Agreement for Architectural and Engineering Services with Robert A. M. Stern Architects, for the Cultural
Campus/Regional Library Project, for additional construction administration services on the Phase I and Phase
II of the streetscape portion of the project.
PASSED and ADOPTED this ~ day of June, 2000.
~TEST:
~{fkl{J r (1,1- clJ--)/'
CITY CLERK
APPROVED J~ TO
FORM & LAt'~GUAGE
& FOR EXECUTION
111
MAYOR
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Rebert A.M. Slern Arehitc:r:lli
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Feb. 5,2000
Mr. Jorge Chnrtrill1d
City of M iam i Beach
Dcpt. ()fPublie Works
City Hidl. 411 Floor
1700 Cllnvcntion Cl:nlcr Drive
Mjluni IJc"ch, FL 33139
Rc: Cunstl'uctinn AtJmini:ltrlltinnScrvicl:S For Phase I, Miami Bench C\t1tural Campus
S t rcctscll pc
Dear Jergc.
As you reqlle...ted, we ,u'e beJ'eby submitting an Additional Scr"icus h;~tcr for Construction
Administralion Scrvic~~ :1,SSll<;imcu wilt1 rhu.~c 1 ol'lhc Miami Reach Cllitural Campus Streetscapl:
Ph:lsc InI' lhLl Slrcctscape has" cnnstruc..'ticm dUl'atioo of 120 days.
Construction Administration ~I.lrvi~cs ir.c Iw.Jt:.'\;
I. Rllview and Ap?I'ov,,1 orShup Druwings anti Su'nm itta!, COl' g,cm.:ral conforl'llancl: with
information giY~n in tIle Contract DncUlTIenl~.
2. Responding to Contractor Requests far Il\formation (K..I: J.' s)
3. Pl'CC()n.~lr\lcLi()n Cm1fi:rt:nl:l:: conclucted by cQnfl:!rence c\1l1 with representatives
from RAMSA. 80rre IIi. amI H.J. RI,)~~ to cxplklin the illlclH imu ~\:\lflC of proposed
.~itu imrrnven1l:!nt~ detailed in the construction docul11ctm. :Il1d fO disc1.ISS prot.:~dllf\':S
for <ldln:nistr<ltiol1 flnd review of the COllstr\lcth.l11 Phase.
4. Up lO 4 Site Yisj~ 10 Monilor th~ Progress MConstruclion. (including Fictd Repol'ts)
W.: alHicipi:ltc thd'ollowing SClll':U r.: Ie: -
.. (J11-Site Rl:vicw of ~nmple P.wing InSl\1llatioll, (as per spccificmion~)
.. Interim Sill: lmpcction ant:r lirs! flll'lnworli. is laid (Jut, 10 verify layo\lt oFpllving
(,lod tn:;; pit fonm prior 10 pouring Concn:lt:.
. Sub:;lantial Completion (lncluuing I.kvdoplng; {>uh\,;h Lisl)
.. Final Completinn
5. Change: OdeI' Prcpan:llill11til cllmr1y wi1.h nfficlal n:gul<ltiCln.~ (J( \;1H1~lrlJction mnrkct
conditions.
6, F.V"hl;:liClll Ill" Pay Rl:q~LI:S~~
7, Field H.eview ot' Mi1Tk~d-Up Pril\1s. !)rll\Vil1~s llnd Other Data fUfl1ished by the
Cunlnlclor :;howin~ ~ignil1cl1nt chun~l::S in lhe work. madr: dl.lril1l:; l.:onslmct:on and
r>l'cpQ.r~::on of Record Ordwin~~.
~ Hl.lllr~/W~~. ~ ~ Total S
Shop Dt'i1wing/Sub:nitt..l IJ HI'S, $ n.SO/!lr. S C)55.5D
R<.:vic\Vs ,
It F.l. Responses 18 HI'S. $ 7J.50/1 11', S 1,)1J .00
Prl:!conslr. Ccmti:n:nc:c t) HI'S. S 73.5()/Hr. S 661.50
Sile Visits 50 I trs. S 73.50/11r. SJ,675.0U
ChUl1!;1l QruCr Prep. 10 Hrs. .~ 73,SO/Hr. S 735,00
tivlll. of I'ny Requests 4 III'S. oS 13.50/1 it" $ 21)4,00
Ficld Rl:vicw/Drwl:\:>' I!! Hr:;. .S 1lSU/Hr, $l.323.0n
TOT AL S (E:u:ludirt!:. Rllimburs3bles): $8,1)67.11U
HJ~38 lW~IW ~O AllJ
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~~ 0 IQ.1.U.l.
R.eill1bll~ablc Exnenscs:
Reimburs<lbh: exp~l\s!:.S, wbich will be bilkd at our cnst. will include (llher Olltside con:-illltill1lli.
Imt~ disulnce leh:ph(ll1e calls. f::\csim ill: tr.\n:sm i~~ion. tr<lvel Jlld accomrnodatkll1s. printing and
photocopying, pl1\ltographic~el'vict;)\ and r~prnduclions. CA DO plottin~scrviees,und eXprt.::I~ mail
or courter SCI'Yices.
Rtjmbur:58blc~: (Not~"o.f.lcecd) S2,900.00
[f this propos"l ill <lcccptnbie. please :lc:1d us il letter to that effect 01' sign and rloltul'Tl "cupy or lhi.~
!ctter to us fur our (jl~s. If)'DU h.we; qucslivns C1' n\:l.:d further iI,rcrmmion. pleLlse dOII'1 h~si[<l\c
to e~lI A i=x L:l.mis or me. W~ look. forward 10 your prompt respunse.
~;~~4
DI1Wl1 1..::.. Handler, KL^ ~
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FnlTlk G:'lrozzo
Jaime Uom:lli
File: 980 II. 04
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460 West: 34rh ~)[feec. New York. NY 10001 Tel 212 96 - 5100 F:lx 212 96- 5 )0;)
April 28, 2000
Jorge Chartrand. Project Manager
City of Miami Beach. Public Works Department
1700 Convention C~nter Drive
Miami Beach, FL 33139
Via Fax: 305-673- i028
Re: Design Fees. Collins Park
Dear Jorge:
[ am in receipt of your fax dated A.pnl 26. 2000 regarding outstanding fee discussions
on our project. As you know. \ve ha\'e spent considerable dfort and made si~'11iricant
concessions already regarding our fees. ::md request that you seek Council approval for
th~ revised fees as we have submitted them. I \Viii summarize each of the outstandmg
fee :~iScus5~o;n: ~s to 'Nh~re 'V~ ':nrrent 5r~nd:
l. Library Redesign Fee:
Our original fee proposal to you for the work needed to redesign parts of our budding
to accommodate the proposed project by Ron Bloomberg was for 587.500.00. Borrelli
and Associares gave a detail~d breakdown of the actual estimated time requIred to do
the work. eMB responderi with a reduction in the fee to 559.220. based on markmg
down the expected number of hours for each task. With all due deference to The City.
we feel that our consultants are in the best position at this pOint to understand in Jet:J.iI
what is necessary to complete the reviSIOns. :--Ionetheless. we :J.greed to reduce our
proposal to~ 76.640. J deductIon to S 10.360. from our origmal proposaL .
..,
Collins Park :'vraster Plan Fee:
Our original proposal to you for work at Collins Park. based on an hourly breakdown
of the Scope as we understand it for the entire park (both blocks) was S 160.160.00. Th~
City offered a fee of 10%, at the construction cost for the project. which for the entire
project would be 5136.900.00 based on an overall project budget of S 1.369.000.00.
Please note that we have agreed in principal that estImated reimbursable expenses m the
Jmount of 5 1-+.000.00 :J.r.:: nvt !nclude~ in this (ee,
If the work is don~ separately for each of the two blocks. additional tim~. and th~retore
r-:~. is :-eq~::~~. Thi~ is .j~~~ to t!:e :~C~ ~.h~t :: l=.rge t:'~:- ~f th~ r':,~S: of ~he' ?r~j~,:r :s t~~
time necessary to meet with the many groups with :J.n interest in the PJr!-:. :J.nd to ;Jre;JJr~
documents for th~ many agencies that will ne~d to reVl~\V and approve the plans. '[;115
commitment of time does not diminish significantly if \ve were to design only one
block. instead of both.
As we stated in our letter to you on April l..k we anticipate an additional cost of
534..350.00 would b~ needed to complete both phases if done independently. For the
west portion only. we would prorate that fe~. so that the fee for the west block only
would be 599.200.00 - [(99.200/1.36.900) x ':;..U50.00] = S 124.090.00, plus
approximately S 10.000.00 in reimbursabl~ expenses.
A Limired Liabiliry P:mnership
Raben A"vL Seem Archieeces
460 Wese 3'Hh Sueet, New York. NY 10001 Tel 212 967 5100 F:1x 212 %;- 5588
Jorge Chartrand
Re: Design Fees, Collins Park
April 28, 2000
Page 2
3.
S treetscape Phase II Fee
We will complete Bid Negotiation and Construction Administration Fee Phase II of the
Streetscape proJect. for the $9.000 you have suggested. but will not include any
reimburs:lble expenses from other phases within this proJect. as had previously been
requested by ((,vIB. We are anaching our OW11 fee an:llysis for the project. indicating
that a fee of S2J.J 70.00 would be appropriate for the scope as we understand it.
Pl~~~e c:lll me to. disc'J.ss this m::tter further.
Sincerely.
___ J
( /~U1.t~c:lcr
Alexander P. L.Inus. ALA
Partner
APUbjg
cc: Robert A.M. Stem
Rob Buford
Dawn Handler
Jaime Borrelli. 8-A
Mayra Diaz-Bunacavoli. CMB
~:\2000gnc=\04-~O',C~ns?rkCesignF~eSA:3.~pd
A Limir<::d Liability Parrn<::rship
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER ORIVE MIAMI BEACH, FLORIOA 33139
COMMISSION MEMORANDUM NO. <.} ~-bO
TO: Mayor Neisen O. Kasdin and DA TE: June 7, 2000
Members of the City Commission
FROM: Lawrence A. Levy 0.. ~
City Managy
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROPRIATING THE FUNDS FOR,
AND APPROVING AMENDMENT NO.4, IN THE AMOUNT OF $26,867, TO
THE ARCHITECTURAL AND ENGINEERING DESIGN AGREEMENT
WITH ROBERT A. M. STERN ARCHITECTS, FOR THE CULTURAL
CAMPUSIREGIONAL LIBRARY PROJECT, FOR ADDITIONAL
CONSTRUCTION ADMINISTRATION SERVICES ON THE PHASE I AND
PHASE II OF THE STREETSCAPE PORTION OF THE PROJECT.
ADMINISTRA TION RECOMMENDATION:
Adopt the Resolution.
FUNDING:
Funding will be provided by the City Center Redevelopment Agency (RDA) and reimbursed from
the General Obligation Bond Fund for the Streetscape when it becomes available.
ANAL YSIS:
On September 23, 1998, the Mayor and City Commission adopted Resolution No. 98-22904,
authorizing the Mayor and City Clerk to execute an agreement with the firm of Robert A. M. Stem
Architects (Stem) for the architectural and engineering design of a Regional Library, a 400-space
Parking Garage and a Master Plan for Park and Streetscape Improvements in the area surrounding
Collins Park.
On November 2, 1999, the voters of Miami Beach approved the issuance of approximately $92
million in General Obligation (GO) Bonds. The proposed and recommended improvements included
$1,800,000 for a complete renovation of Collins Park, and for completion of the Streetscape
surrounding the Cultural Campus, which includes the Regional Library, the Bass Museum and the
Miami City Ballet building.
AGENDA ITEM
LtM_
Co-I-DO
DATE
On January 12,2000, the Mayor and City Commission approved awarding a contract to Homestead
Concrete and Drainage. Inc. for the construction of Phase I of the Streetscape design included in the
Stem Master Plan previously approved.
The Administration is now requesting approval of Amendment No.4, in the amount of $26,867,
to the agreement with Stem, and appropriation of the funds, for the construction administration
portion of the Streetscape Phase I and Phase II.
The scope of work includes permitting assistance, shop drawing reviews, payment applications
review and approval, answering requests for information, analyzing requests for proposals and site
visits. The fee also includes $2.900 for reimbursable expenses.
It is recommended that the Mayor and City Commission adopt the resolution approving Amendment
No.4, in the amount of $26,867, and appropriating the funds for the construction administration
portion of the Streetscape Phase I and Phase II. Funds will be provided by the Redevelopment
Agency to be reimbursed from the General Obligation Bond Fund for the Streetscape when it
becomes available.
~
Attachments
Amendment No.4, dated June 7 , 2000, to Standard Form of Agreement
between Owner and Architect 1997 Edition (AlA 8141-1997)
between Owner, The City of Miami Beach,
and Architect, Robert A.M. Stern Architects;
In accordance with the Agreement, dated as of January 16, 1999
The Owner has made the following revisions to the description of the Project:
The fees for additional services for the construction administration of the Miami Beach Cultural Campus
Streetscape, Phases I and" shall be based on the following scope of services:
Bid & Contract Negotiation Phase Services for Phase" only:
I. Pre-Bid Phone Conference
2. Responding to Bidders' Inquiries and Preparing Addenda
Construction Administration Services for Phases I and II:
I. Review and Approval of Shop Drawings and Submittals for general conformance with
information given in the Contract Documents.
2. Responding to Contractor Requests for Information (R.F.I.'s)
3. Preconstruction Conference: conducted by conference call with representatives from
RAMSA, Borrelli, and H.J. Ross to explain the intent and scope of proposed site
improvements detailed in the construction documents, and to discuss procedures for
administration and review of the Construction Phase.
4. Up to 10 Site Visits to Monitor the Progress of Construction, (including Substantial and
Final Completion Inspections and Field Reports)
5. Change Order Preparation to comply with official regulations or construction market
conditions.
6. Evaluation of Pay Requests
7. Field Review of Marked-Up Prints, Drawings and Other Data furnished by the Contractor
showing significant changes in the work made during construction and preparation of
Record Drawings.
The following adjustment shall be made in the Architect's compensation:
The Architect's compensation for Basic Architectural/Engineering Services for the Project shall be
increased by $26,867.00, based on the above scope of services.
All other provisions ofthe Agreement shall remain in full force and effect.
This Amendment entered into as of the day and year first written above.
Owner-Architect Agreement
Standard Addendum, miamaddlserv4.wpd
Pagel
June 12, 2000
Owner
By:
Architect
1M
By: ~(/:-
Neisen Kasdin, Mayor
~~tt fcuJ;JA
Robert Parcher, City Clerk
Alex Lamis, Partner
Ie: 1M y F i I es 1m iacontramendmentslm i amaddl serv4. wpd
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
1Ab~
Owner-Architect Agrccmcnt
Standard Addendum, miamaddlserv4.wpd
b-2O-cw
bato
Pagc2
June 12,2000