HomeMy WebLinkAbout2006-26299 Reso
RESOLUTION NO. 2006-26299
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO
THE RANKING OF PROPOSERS PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 29-
05/06, FOR DISASTER RECOVERY SERVICES; AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS WITH THE FOLLOWING SEVEN PROPOSERS: CROWDER-
GULF JOINT VENTURE INC.; CERES ENVIRONMENTAL SERVICES, INC; PHILLIPS &
JORDAN INC.; ASHBRITT ENVIRONMENTAL; GRUBBS EMERGENCY SERVICES, LLC;
BAMACO INCORPORATED; AND R.A.S. CONSTRUCTION; AND FURTHER AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AGREEMENTS, UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, Request for Proposals (RFP) No. 29-05/06 for Disaster Recovery Services
was issued on May 12, 2006, with an opening date of June 22, 2006; and
WHEREAS, the RFP process seeks to select qualified disaster recovery contractors that
would assist the City with restoration operations after a catastrophic disaster; and
WHEREAS, a pre-proposal conference to provide information to proposers submitting a
response was held on May 31,2006; and
WHEREAS, Bid Net issued bid notices to 28 prospective proposers, and 133 proposers
were notified via mail, e-mail, and fax circulation, which resulted in the receipt of 20 proposals; and
WHEREAS, the City Manager, via Letter to Commission (LTC) No. 172-2006, appointed an
Evaluation Committee ("the Committee") consisting of the following individuals:
. Mike Alvarez, Assistant Director, Public Works Department;
. Christopher Parrino, Fire Division Chief, Fire Rescue Department;
. Georgina Echert, Assistant Director, Finance Department;
· Christopher Latt, Urban Forest Supervisor, Parks and Recreation Department;
. Heather Porter, Office Associate III, Public Works Department, Environmental Division;
. Jason Greene, Miami Beach Resident, Leadership Academy Graduate;
· James Maes, Miami Beach Resident, Leadership Academy Graduate and Captain of
U.S.Coast Guard;
· Tamra Sheffman, Miami Beach Resident, Leadership Academy Graduate;
· Donald Druitt, Emergency Management Coordinator, Fire Suppression Department; and
WHEREAS, on July 20,2006, the Committee convened to shortlist the proposers; and
WHEREAS, the Committee was provided information on the scope of the project, past
performance evaluation surveys, risk assessment plans, and evaluation criteria; and
WHEREAS, on August 11, 2006, the Committee convened to rank the short-listed
contractors; and
WHEREAS, the Committee ranked the proposers as follow: (1) Crowder-Gulf Joint Venture;
(2) Ceres Environmental; and (3) Phillips & Jordan; and
WHEREAS, the City Manager exercised his own due diligence and reviewed the
Committee's findings and ranking; and
WHEREAS, in addition to concurring with the Committee's rankings, the City Manager
would recommend that the City Commission authorize the Administration to negotiate and, if
successful, further authorize the execution of Agreements with the following proposers (including
the (4) additionally ranked proposers): Crowder-Gulf Joint Venture Inc.; Ceres Environmental
Services Inc.; Phillips & Jordan Inc.; Ashbritt Environmental; Grubbs Emergency Services LLC;
Bamaco Incorporated; and R.A.S. Construction.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the
recommendation of the City Manger pertaining to the ranking of proposers pursuant to Request for
Proposals (RFP) No. 29-05/06, for Disaster Recovery Services; authorizing the Administration to
enter into negotiations with the following seven proposers: Crowder-Gulf Joint Venture Inc.; Ceres
Environmental Services Inc.; Phillips & Jordan Inc.; Ashbritt Environmental; Grubbs Emergency
Services LLC; Bamaco Incorporated; and R.A.S. Construction; and further authorizing the Mayor
and City Clerk to execute agreements, upon conclusion of successful negotiations by the
Administration.
'.
PASSED AND ADOPTED THIS 6th
ATTEST:
~r:f6tA-~
CITY CLERK
Robert Parcher
T :\AG EN OA \2006\sep0606\consent\RFP-29-05-06 Oi
APPROVED AS TO
FORM & LANGUAGE
& FOR CUTION
~
Date
COMMISSION III:M SUMMAKY
Condensed Title:
Accept the City Manager's Recommendation Pertaining to the Ranking of Contractors Pursuant
Request For Proposals No.29-05/06, Disaster Recovery Services; Authorizing to Enter Into
Negotiations with the Six (6) Ranked Contractors; and Authorizing the Mayor and City Clerk to
Execute an A reements U on Conclusion of Successful Ne otiations.
Ke Intended Outcome Su orted:
To Improve Cleanliness of Miami Beach Rights of Way Especially in Business Areas.
Issue:
Shall the City Commission approve the City Manager's recommendation to accept the ranking of
contractors, authorize ne otiations and authorize execution of a reements?
Item Summarv/Recommendation:
On May 10,2006, the Mayor and City Commission approved the issuance of Request for Proposals (RFP)
No. 29-05/06 for Disaster Recovery Services. The RFP process seeks to select qualified disaster recovery
contractors that would assist the City with the restoration operations after a catastrophic disaster.
In the event of an emergency, such as a Hurricane, the City would lack sufficient resources to undertake
debris recovery operations. During Hurricanes Katrina and Wilma, contractors played a major role in the
City's recovery efforts.
RFP No. 29-05/06 was issued on May 12, 2006 with an opening date of June 22, 2006, which resulted in
the receipt of 20 proposals.
The City Manager via Letter to Commission (LTC) No. 172-2006, appointed an Evaluation Committee ("the
Committee") that convened on July 20,2006 to shortlist and on August 11,2006 to rank the contractors. It
was the Committee's recommendation that the Administration enter into negotiations with the three (3) top
ranked contractors.
The City Manager exercised his own due diligence and reviewed the Committee's findings and ranking,
and is recommending that the City Commission authorize negotiations with the six (6) top-ranked
proposers in order to assure the availability of more than one contractor in time of emergency. Crowder-
Gulf Joint Venture, Inc; Ceres Environmental Services, Inc; Phillips & Jordan, Inc; Ashbrit Environmental;
Grubbs Emergency Services, LLC; and Bamaco Incorporated.
ACCEPT THE CITY MANAGER'S RECOMMENDATION.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount Account Approved
Funds: 1
D 2
3
4
OSPI Total
Financial Impact Summary:
Ci Clerk's Office Le islative Trackin
Gus Lopez, ext. 6641
Si
FB
City Manager
PDW
R
JMG
006\sep0606\consent\RFP-29-05-06 Disaster Recovery Services - Summary.doc
m
....,.
MIAMI BEACH
AGENDA ITEM
DATE
C7T
9~ -?'~
m
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beoch, Florida 33139, www.miamibeochfl.gov
COMMISSION MEMORANDUM
FROM:
Mayor David Dermer and Members of the City Commission
Jorge M. Gonzalez, City Manager J ~
September 6,2006
TO:
DATE:
SUBJECT:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF CONTRACTORS
PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 29-05/06, FOR
DISASTER RECOVERY SERVICES; AUTHORIZING THE ADMINISTRATION
TO ENTER INTO NEGOTIATIONS WITH THE SIX (6) TOP RANKED
CONTRACTORS, CROWDER-GULF JOINT VENTURE, INC, CERES
ENVIRONMENTAL SERVICES, INC, PHILLIPS & JORDAN, INC, ASHBRITT
ENVIRONMENTAL; GRUBBS EMERGENCY SERVICES, LLC; AND BAMACO
INCORPORATED; AND FURTHER AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AGREEMENTS UPON CONCLUSION OF SUCCESSFUL
NEGOTIATIONS BY THE ADMINISTRATION.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANAL YSIS
On May 10, 2006, the Mayor and City Commission approved the issuance of Request for
Proposals (RFP) No. 29-05/06 for Disaster Recovery Services. The RFP process seeks to
select qualified disaster recovery contractors that would assist the City with the restoration
operations after a catastrophic disaster.
In the event of an emergency, such as a Hurricane, the City would lack sufficient resources
to undertake debris recovery operations. While assistance is available from the County,
State and Federal governments, it is not sufficient to restore a community that has suffered a
catastrophic disaster. Also, the resources of the various governments are spread thin over
the affected areas, necessitating contracted private sector assistance. During Hurricanes
Katrina and Wilma, contractors played a major role in the City's recovery efforts.
The executed agreement will remain in effect for a period of three (3) years. The City of
Miami Beach has the option to renew the contract at its sole discretion for an additional three
(3) year period on a year-to-year basis. Such option will be exercised, if at all, only when it is
in the best interest of the City.
Commission Memorandum - RFP-29-05/06
September 6, 2006
Page 2 of 5
The scope of services will include, but will not be limited to items such as emergency road
clearance, debris removal from public rights-of-way, removal of hazardous stumps, leaning
trees/limbs, temporary debris staging areas and reduction sites, debris disposal, hazardous
waste abatement, and sand screening.
RFP No. 29-05/06 was issued on May 12, 2006 with an opening date of June 22, 2006. A
pre-proposal conference to provide information to contractors submitting a response was
held on May 31,2006.
BidNet issued bid notices to 28 prospective proposers and 133 proposers were notified via
mail, e-mail, and fax circulation, which resulted in the receipt of following 20 proposals:
1. GRUBBS EMERGENCY SERVICES, LLC
2. CROWDER GULF JOINT VENTUURE, INC.
3. ARBOR THREE & LAND, INC
4. ALL FLORIDA LAND CLANING, INC
5. BERGERON EMERGENCY SERVICES, INC.
6. OMNI PINNACLE, LLC
7. ASHBRITT ENVIRONMENTAL
8. PHILLIPS AND JORDAN, INC
9. ALLIED TRUCKING OF FLORIDA
10. AMERICAN COMPLIANCE TECHNOLOGIES, INC
11. WEED-A-WA Y, INC
12. RA.S. CONSTRUCTION
13. DRC, INC
14. BAMACO INCORPPORATED
15. TIP TOP ENTERPRISES, INC
16. MAN CON, INCORPORATED
17. NEIGHBORHOOD MAINTENANCE INC
18. WOOD RESOURCES RECOVERY, LLC
19. D & J ENTERPRISES, INC
20. CERES ENVIRONMENTAL SERVICES, INC
The City Manager via Letter to Commission (LTC) No. 172-2006, appointed an Evaluation
Committee (lithe Committee") consisting of the Following individuals:
. Mike Alvarez, Assistant Director, Public Works Department
. Christopher Parrino, Fire Division Chief, Fire Rescue Department
. Georgina Echert, Assistant Director, Finance Department
. Christopher Latt, Urban Forest Supervisor, Parks and Recreation Department
. Heather Porter, Office Associate III, Public Works Department, Environmental
Division
. Jason Greene, Miami Beach Resident, Leadership Academy Graduate
. James Maes, Miami Beach Resident, Leadership Academy Graduate and Captain of
U.S.Coast Guard
. Tamra Sheffman, Miami Beach Resident, Leadership Academy Graduate
. Donald Druitt, Emergency Management Coordinator, Fire Suppression Department
Commission Memorandum - RFP-29-05/06
September 6, 2006
Page 3 of 5
On July 20, 2006, the Committee convened and a quorum was attained. Committee
members James Maes and Heather Porter were not present for the short listing of firms.
Gus Lopez, Procurement Director, addressed the Committee and provided general
information on the scope of services. The Committee members were also provided with
Performance Evaluation Surveys and Risk Assessment Plans for all the contractors being
evaluated. The Committee unanimously nominated Donald Druitt as Chair of the Committee.
The following Evaluation Criteria was used to evaluate and rank the contractors:
1. Firm's experience in Disaster Recovery Services; (20 points)
2. Qualifications of Project Team; (20 points)
3. Proposed Cost; (20 points)
4. Methodology and Approach; (10 points)
5. Past Performance based on number and quality of the
Performance Evaluation Surveys; (15 points)
6. Risk Assessment Plan for ensuring quality of work (15 points)
The Committee utilized low aggregate ranking methodology to shortlist and rank the
contractors which resulted in the selection of six (6) contractors to be further evaluated. The
Committee did not require presentations from the short listed contractors.
On August 11, 2006, the Evaluation Committee convened with Committee Member Tamra
Sheffman, James Maes, and Heather Porter were absent. The Committee unanimously
decided to uphold Donald Druitt as chair of the Committee. In addition, the Committee
members applied a hypothetical cost comparison based on Hurricane Wilma to determine
potential contractors. See attached Excel spreadsheet.
The method of ranking the contractors utilized by the Committee was the following: The
contractors with more than 50% of the Committee Members' first-place votes will be deemed
the top-ranked contractor; subsequent contractors or contractors not receiving the majority
of the Committee Member's first-place votes will be ranked based on the total low aggregate
ranked score.
It was the Committee's overall opinion to be in the best interest of the City to select three (3)
contractors. The Committee discussed their individual perceptions of the contractor's
qualifications, experience, and competence, and ranked the firms accordingly.
A motion was presented by Christopher Parrino, seconded by Donald Druitt and
unanimously approved by all Committee members for Crowder-Gulf Joint Venture, Ceres
Environmental, and Phillips & Jordan to be recommended for potential award of contracts,
adding that this option would be the most flexible and advantageous option for the City in the
event of an emergency, such as a hurricane. The final scoring was as follows:
Commission Memorandum - RFP-29-05/06
September 6, 2006
Page 4 of 5
RFP-29-05-06
DISASTER
'(RECOVERY
SERVICES
GRUBBS
Mike Christopher Georgina Christopher Jason Donald
Alvarez Latt Echert Parrino Greene Druitt TOTALS
463
CROWDER GULF
558
ASHBRITT
CERES
ENVIRONMENTAL
PHILLIPS &
JORDAN
BAMACO
465
520
504
441
RFPcTNo. 29-05-06, (#'s 1) (#'s 2) (#'s 3) (#'s 4) (#'s 5) (#'s 6)
GRUBBS - - - 3 1 2
CROWDER GULF 4 2 - - - -
ASHBRITT - - 1 2 1 2
CERES ENV. 2 1 3 - - -
PHILLIPS &
JORDAN - 3 2 1 - -
BAMACO - - - - 4 2
FINAL RANKING ORDER
1. CROWDER GULF JOINT VENTURE, INC
2. CERES ENVIRONMENTAL SERVICES, INC
3. PHILLIPS AND JORDAN, INC
4. ASHBRITT ENVIRONMENTAL
5. GRUBBS EMERGENCY SERVICES, LLC
6. BAMACO INCORPPORA TED
The City Manager exercised his own due diligence and reviewed the Committee's findings
and ranking, and is recommending that the City Commission authorize negotiations with the
six (6) top-ranked proposers in order to assure the availability of more than one contractor in
time of emergency. Crowder-Gulf Joint Venture, Inc; Ceres Environmental Services, Inc;
Phillips & Jordan, Inc; Ashbrit Environmental; Grubbs Emergency Services, LLC; and
Bamaco Incorporated.
Commission Memorandum - RFP-29-05/06
September 6, 2006
Page 5 of 5
CONCLUSION
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida
accepting the recommendation of the City Manager pertaining to the ranking of contractors
pursuant to Request for Proposals (RFP) No. 29-05/06, for Disaster Recovery Services;
Authorizing the Administration to enter into negotiations with the Three (3) top ranked
proposers Crowder Gulf Joint Venture, Inc, Ceres Environmental Services, Inc, and Phillips
and Jordan, Inc, Ashbrit Environmental; Grubbs Emergency Services, LLC; and Bamaco
Incorporated; and further Authorizing the Mayor and City Clerk to execute agreements upon
conclusion of successful negotiation by the Administration.
T:\AGENDA\2006\sep0606\consent\RFP-29-05-06 Disaster Recovery Services -Memo.doc
(/)
w
U
:>
0::
w
(/)
>-
0::
w
>
1-0
XU
Ww
1-0::
ZO::
Ow
UI-
...J(/)
<(<(
z~
00
~d,
<(0
::J,
t::~
(/).
<(~
~'
...Jft
~o::
...J
<(
(/)
o
0-
o
0::
0-
l-
(/)
o
U
~
e
i
~
~sj
j:ie
~ii
j
z:
~
~
~sj
~ :i e
~ii
J
TS ~
:S:il
ji,i
u~i
lI::
::s
<:)
I
u
~
~ s,.j
J:ii
~J
.~
I
~ ~
1.-')
I'll
}
"
~'.;.~.i ! I
li~~! i ~
l~ .~~~
II
Iii
I;~
I~)
I
Q
I
E
~
....
....
~
o
o
c:i
~
c:
o
o
.r;
'"
'"
.,;
o
o
.r;
co
o
o
c:i
o
<:
o
o
c:i
o
o
c:i
o
o
<ri
..;
o
o
cO
N
o
o
c:i
'"
....
<D
<')
o
o
c:i
'"
N
Vl
...
.<=
o
.S
co
.9
g-S
~~
E .!!l
:J"O
en ,C
....
N
c: c:
'" '" ~
=52
2:Z~
aJ j! .~
~ ."0
~ ~ .5
a.UVl
E c: ...
::J'- .r=.
_NO
U) ~ .S
<0
o
o
c:i
'"
CO
..;
o
~
o
o
c:i
'"
CO
o
o
.r;
<')
.....
N
o
o
.r;
<')
~
o
o
c:i
o
N
N
<')
o
o
c:i
o
N
o
o
c:i
o
o
c:i
o
o
cO
'"
'"
N
~
o
o
cO
....
o
o
.r;
'"
<')
.,;
'"
o
o
.r;
'"
'"
'"
....
c: c:
'" '" ~
=5~
<v UJ Q)
- Vl E
m.2:! .~
~ ."0
~ :B .E
a.UVl
E c: ...
2:;-g
rJ) N ._
'"
o
~
o
o
c:i
o
....
<D
'"
o
o
c:i
o
'"
o
o
c:i
o
'"
o
....
o
o
.r;
....
<')
o
o
c:i
o
o
i
o
o
c:i
o
'"
o
o
c:i
o
o
i
o
o
c:i
o
'"
o
o
~
~
.0
N
o
o
.,.;
<')
N
o
o
c:i
o
"'-
C;;
o
o
c:i
'"
'"
'"
N
o
o
c:i
o
o
o
<')
o
o
c:i
o
N.
~
o
o
c:i
'"
N
<D
~
o
o
c:i
'"
CO
o
o
c:i
o
o
o
N
o
o
c:i
o
'"
o
o
c:i
o
'"
N
N
o
o
c:i
o
m
o
o
.r;
N
'"
o
~
o
o
.,.;
<')
....
o
o
c:i
'"
"'-
;;;
o
o
c:i
'"
N.
~
o
o
c:i
o
<:
o
o
c:i
o
<:
o
o
c:i
o
<:
o
o
c:i
o
<:
o
Cl
~
o
Cl
~
o
o
c:i
o
<:
>-
CJ
....
'"
o
<D
<')
~
o
'"
.j
<')
CO
ai
m
"'.
~
'"
....,
::
o
N
N
o
<')
.0
CO
N_
~
o
<')
en
o
Cl
N
CO
..;
CO
"'-
~
o
~
~
o
Cl
N
CO
i
"'.
~
o
~
::
o
....
cO
'"
"'-
~
<')
"'-
~
'"
o
en
o
'"
cO
'"
(0
~
.....
~
'"
....
N
~
O~~ ~ill g
C" --
0'- c 'iii i::S
:::~ .I~ !~ :I..,
~c: c e "CJ1(2l1)....
~fJ~8=&!~!&.g~J
a.Qj E~j-!~ >oe &~O:E
~~~~ -2:g,t!!ill)>o
rJ) c,.c: :E C5 ~ '0 S rJ) 0: @. ;
Vl _
~~.9~~
;:,;"""OCJrJ)
o~g:g~
~~alO_...
'r"""2~~=
o
o
c:i
....
'"
ai
N
N
o
o
<ri
'"
....
cO
m
m
.,;
m
~
'"
N
.r;
o
'"
r..:
N
.....
r::
~
o
'"
.j
o
o
.r;
(0
(0
(0-
(0
N
o
o
r..:
o
o
c:i
CO
....
~
<')
o
o
cO
o
N
N
o
m.
<0
<')
o
'"
en
~ ~!J
-I i-IE
. :1%
~~!lI)!~f
O:iij~2~
-!eA-gll)-~
~.!lI)J@.S~
'Sill)
co:_ 1
l~ I 0:
It,lI ~ ~
i~i~ f
~!2.'O15 w
>-
CJ
;:';
o
<D
<')
~
o
'"
c:i
;;;
N
'"
....
'"
....
.r;
o
o
.r;
<')
o
....
<')
o
'"
N
o
CO
c:i
<0
o
<')
'"
o
m
.,.;
o
o
<ri
N
..;
;:';
o
o
.j
o
'"
en
N
N
ai
....
'"
'"
N
.j
o
'"
cO
....
~
..;
....
<')
'"
....
N
o
o
iii
CD
II)
o
...
co
N
...
S
"0
...
.<=
o
rJ)
II)
en
iii
....
.,
..;
en
"'!.
....
...
S
"0
...
.<=
o
rJ)
o
....
en
II)
co
N
....
...
N
...
S
"0
...
.<=
o
rJ)
o
o
N
o
o
N
II)
.,
N
...
s
al
.<=
o
rJ)
o
N
N
.,
en
<Ii
CD
....
N
...
s
al
U
rJ)
o
N
.;
en
co
~
....
N
...
s
al
.<=
o
rJ)